october 18-19th 2005 ricoh co., ltd corporate environment division mitsuo tanaka sustainability self...

October 18-19th 2005

Ricoh Co., LtdCorporate Environment Division

Mitsuo Tanaka

Sustainability Self Assessment Program (SSAP)　 for Environmental Management (WEC Asia-Pacific Forum)

RICOH RICOH ＣＯＭＰＡＮＹ，ＬＴＤ．ＣＯＭＰＡＮＹ，ＬＴＤ．

ＣｏｒｐｏｒａｔｅＥｎｖｉｒｏｎＣｏｒｐｏｒａｔｅＥｎｖｉｒｏｎｍｅｎｔＤｉｖｉｓｍｅｎｔＤｉｖｉｓ ii ｏｎｏｎ

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Agenda

1. Company Outline

2. Background

3. Purpose

4. Outline Contents of SSAP

5. Implemented Sample

6. To be settled issue

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1. Company outline : Ricoh Company, Ltd.

• Established in 1936

• HQ Located in Tokyo, Japan

• Ricoh Group Employees : 75,100 people (Japan : 40,100 , Overseas : 35,000 )

• Ricoh Group has 348 companies in total ( 122 companies in Japan and 226 companies overseas)

• Ricoh Group Turnover : JPY 1,814.1 billion (US$ 16.9 billion)

(Japan : 973.0 billion ; Overseas : 841.1 billion) ( Japan: US$ 9.7 billion ) ; (Overseas : US$ 7.8 billion) (2005.3:FY04)

• Brand name :

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2. Background (Environmental Management of Ricoh’s Opinion)

EnvironmentEnvironment ProfitProfit

ProfitProfit

Achieving both Environmental Conservation and Gain of Profit(Environmental Management)・ Gain of Profit by Environmental conservation・ Environmental Conservation by Gain of Profit

Trade-offTrade-off環境利益

×

EnvironmentEnvironment

“ Environmental Conservation and Profit “

Further contribution to Core Business through Environmental Conservation activities

Environment Profit

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3. Purpose of SSAP

1. New Environmental Accounting System (New EAS) for Sales co. Environmental Cost : 16 items, Environmental Effect : 13 items,

Environmental Conservation Effect : 7 items

For further more suitable distribution of management resource and benchmarking

2. Sustainability Self Assessment Program (SSAP)1. It is essential to measure/know the level of achievements made under envi

ronmental Management.

2. Set our own environmental Management targets and associate them

3. Apply SSAP to identify and improve our sustainable area and

thus achieve our goals.

Apply as an Environmental Management Tool

Establish/Achieve/Improve Environmental Management

(This SSAP was created for Sales company)

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1) SSAP Categories SSAP= 12 main categories, 38 sub categories, Total.: 1000 points)

1. EMS (Max points: 90 ) 3 sub categories

2. Environmental management information system 6 sub categories (Max points : 120 ) 3. Collection/Recycling/Resource recovery (Max points : 130 )

4 sub categories 4. Energy/Resource saving (Max points : 60 )

2 sub categories

5. Pollution prevention (Max points : 50 ) 2 sub categories

6. Green partnership (Max points : 60 ) 3 sub categories

7. Green Solution Marketing (Max points : 110 ) 3 sub categories

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1) SSAP Categories 8. Environmental Education and awareness promotion

2 sub categories (Max points : 50 )

9. Social contribution toward environmental conservation 3 sub categories (Max points : 40 )

10. Environmental communication (Max points : 30 ) 3 sub categories

11. Social responsibility (Max points : 60 ) 2 sub categories

12. Result of corporate activities (Max points : 200 ) 5 sub categories

Category 1 to 11 : assessing actual implementation / establishment Category 12 : assessing total business results according to category 1 to 11 activities. (how to meet total business and corporate image concerning actual activities)


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Table 2: SSAPInventory & Activities

Sheet

SSAP Manual

1. Fill in present Activities ofyour company and giveremarks wherever possible

2. Compare your resultsmentioned in the table withdetails and examplesmentioned in SSAP Manual

3. Come to a consensusabout scoring with yourteam and fill in Table 1 Point

4. Discuss with TopManagement to come to anagreement and identify andtarget areas forImprovement

5. Set out action plans, fill inTable two

SSAPSub

6. Complete Report andshare with all Stakeholdersinvolved

Table 2: SSAPInventory & Activities

Sheet

Table 1: SSAPScoring Table

Table 1: SSAPScoring Table

Document Activity Responsibility

SSAP Coordinator

SSAP Team

SSAP Coordinator

Top Management &SSAP Team

Top Management &SSAP Team

SSAP Coordinator

2) How to implement SSAP

1. After receiving these reports from each Sales Co., HQ’s Environmental Management Office adds up and analyses them. 2. Feed back results of analysis to all Sales Co.

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4. Outline Contents of SSAP 3)Inventory & activities Sheet

Filled in sample of inventory and activities sheet (eg. Ricoh Europe B.V.)(FY02 sample)

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4. Outline Contents of SSAP 4) SSAP Manual (Sample page)

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4. Outline Contents of SSAP 5)SSAP Scoring Table

Filled in sample of SSAP Scoring Table (eg.Lanier Switzerland Ltd)(FY02 sample)

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5. Implemented sample 1) SSAP Result for FY02-05

1. Number of participating sales companies in Europe region

2. Implemented result (Total points) of sales company in Europe region

Ricoh Group Sales Companies in Europe region have got an ISO14001 certified with much improvement for more than two to four years. SSAP was originally designed that those companies could get 300 to 500 points by the assessment of their activities.

No.of participating sales company in Europe region

2832 34

05

10152025303540

FY02 FY03 FY04 FY05

No.

Average Points in Europe region

413.4517.1 554.4

634.1

0100200300400500600700800900

1000

FY02 FY03 FY04 FY05( Target)

Points

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5. Implemented sample 2) SSAP Result for FY02-05

RFG SSAP FY02~04 & 05 target

0%

20%

40%

60%

80%

100%

I

II

III

IV

V

VI

VII

VIII

IX

X

XI

XII

Avg02

Avg03

Avg04

Tar05

in Europe region

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5. Implemented sample 3)Sales company(RIT)’s sample

FY02 Result of RIT

0

20

40

60

80

100Ⅰ

Ⅱ

Ⅲ

Ⅳ

Ⅴ

Ⅵ

Ⅶ

Ⅷ

Ⅸ

Ⅹ

Ⅹ

Ⅹ

FY02

Ⅰ

Ⅱ

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5. Implemented sample 4) Analysis report of RIT (FY02)

1. Strength (achievement ratio)• Environmental Management System (67 %)(Ⅰ ）• Social responsibility (63 %) (Ⅹ 　） • Collection, recycling and resource recovery (51 %)( )Ⅲ

2. Weakness • Green Partnership (0 %)( )Ⅵ• Green solution marketing (9 %)( )Ⅶ• Social contribution towards environmental Conservation (18 %)( )Ⅸ

3. Comments and Suggestions • Very positive for implementing SSAP• It is better for making originality that RIT further promotes RIA’s strength category• Need to implement benchmarking of other Ricoh Group Companies - To use and develop Green procurement program of REBV & RDG(Ⅵ ）　 - To use and develop Green solution marketing of RHU & RBB( )Ⅶ　 - To use and develop Social contribution of REBV & RPO• Need to review own sustainable activities to match with result of company’s performance

Ⅰ

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5)Target setting & collective action for RIT of FY03

Category FY02 TarFY03Ⅰ 67 72Ⅱ 49 62Ⅲ 51 61Ⅳ 28 58Ⅴ 30 50Ⅵ 0 33Ⅶ 9 27Ⅷ 20 40Ⅸ 18 30Ⅹ 0 17Ⅹ 63 63Ⅹ 26 42

Total 33.4% 48.8%

1. Target setting for FY03 2. Action plan for FY2003 1) Set a collection and recycling system for all products. 　 2) Promote alternative channel (more ecobox and collection system) (SCM) 3) Construction of new marketing material. 4) Set new target: minimum 1 support activity to community. “Support for 「 The Pellican Project 」”

ⅠⅡ

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FY03 Result of RIT

0

20

40

60

80

100Ⅰ

Ⅱ

Ⅲ

Ⅳ

Ⅴ

Ⅵ

Ⅶ

Ⅷ

Ⅸ

Ⅹ

Ⅹ

Ⅹ

FY02FY03

5. Implemented sample 6)FY03 Result of RIT

CategoryⅩ (Resulrt of corporate activities)FY02

RIT 26% 42% ( + 16% )All Ricoh in EU 34% 36% ( + 2% )

FY03

Social Contribution

Environmental Awareness

Green Solution Marketing

Ⅰ

ⅡⅡ

In FY03,RIA was given a special prize in the sixth Eco High-Tech Awards.

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7) Strong Points of SSAP

1. Wide cover of environmental conservation and environmental management areas

2. Target is Ideal Target (10 years later)

3. The absolute value evaluation method (not relative evaluation)

4. Easy use and apply to same group companies about activities contents, data, etc

5. Feedback result (add up) and analysis report for each participated company

6. More suitable distribution of management resources ( Set Target as think regarding situation change )

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6. To be settled issue

1. Reflection of Environmental and Situation change

( Continuous application of data: if scoring points

were changed after reflected about environmental

and situation change. )

2. Development to other companies

(eg. Dealer and other industry area companies)

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Thank you for your attention !

谢谢各位 !

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Background　 ( Reference 1 )

Basic Policy

The Ricoh Group defines environmental conservation as one of mankind’s most important tasks, considering environmental conservation and business activities to be integral elements of our operations. We therefore assume responsibility for environmental conservation and approach this on a group-wide basis.　　　　　　　　

Ricoh Group’s General Principleson the Environment

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Inventory & Activities Sheet ( Reference 2 )

Table 2: SSAP Inventory & Activities Sheet

Sustainability Self AssessmentCategories

Examples and explanation Present Company Activities Future Company Activities

I. Environmental Management System1. Clarification of Vision How does the top management

announce environmentalcommitments and guidelines?

2. Promotion Environmental Policy Describe not only passive responsecomplying with laws and regulationsbut also actual environmentalguidelines implemented by thecompany.

3. Establishment of a control and auditsystem

Describe if the company has acquiredISO14001 certification, or EMSestablishment and its managementand monitoring.

II. Environmental Management Information System1. Establishment of an Environmental

Impact Information System and LifeCycle Assessment

Describe if environment/chemicalsubstance information on products &supplies is available in the internaldatabase (incl. use of REBV data).

2. Establishment of a recyclingbusiness information system

Describe how information on the usedproducts & supplies from thecustomers is controlled.

3. Establishment of an accountinginformation system (EAS)

How are environmental costs andincomes managed? Is EAS available?

4. Sharing a database forenvironmental improvement

Describe how the databases areshared in the company; using notesdatabase, environmental meetings,etc.

5. Sharing information on laws,regulations and environmentallabels

Describe establishment of a databasecomplying with laws, regulations, andenvironmental labels (incl. use ofREBV database).

6. Establishment of a database forsocial communication

Describe establishment of asystem/database responding togeneral environmental informationand safety & health information aboutproducts

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SSAP Scoring Table ( Reference 3 )Sustainability Sellf Assessment Categories Max

PointsThis Years Scoring

Next Years Scoring

I. Environmental Management System 90 0 01. Clarification of Vision 302. Promotion Environmental Policy 303. Establishment of a control and audit system 30II. Environmental Management Information System 120 0 01. Establishment of an Environmental Impact Information System and Life Cycle 302. Establishment of a recycling business information system 203. Establishment of an accounting information system (EAS) 204. Sharing a database for environmental improvement 105. Sharing information on laws, regulations and environmental labels 206. Establishment of a database for social communication 20III. Collection, recycling and resource recovery 130 0 01. Establishment of a collection and recycling system for products and supplies 502. Establishment of a resource recovery system or site for products and supplies 503. Implementation of cost reduction activities related to collection/recycling/resource recovery of product and supplies 154. Established resource saving activities of local logistics 15IV. Energy and resource saving 60 0 01. Implemented energy saving activities 302. Resource saving activities implemented 30V. Pollution prevention 50 0 01. Implemented pollution prevention activities (offices/part center and service sites) 302. Implemented Risk Management (pollution and disaster prevention activities) 20VI. Green partnerships 60 0 01. OEM Products procurement implemented 102. Green procurement implemented (warehouse/part centers/service sites and offices) 403. Provision of support to partner companies 10VII. Green solution marketing 110 0 01. Establishment of Green Solution Marketing system (products & supplies) 802. Establishment of a Green Solution Marketing Management System (including environmental technologies/advertisements/response) 203. Providing support to partner companies 10VIII. Environmental Education and Awareness Promotion 50 0 01. Internal environmental education and support for volunteer activities 252. Employee satisfaction activities (related to environmental conservation activities 25IX. Social Contribution towards environmental conservation 40 0 01. Community based environmental conservation activities 152. Partner ships with administrations 103. Partnerships with environmental NGO/NPO (incl. Ricoh’s forest preservation social contribution program) 15X. Environmental communication 30 0 01. Positive response to recommendations (external) 102. Public relations with public/local residents 103. Public relations with other stakeholders 10XI. Social responsibility 60 0 01. Corporate Social Responsibility implemented 302. Occupational Health and Safety implemented 30XII. Result of corporate activities 200 0 01. Results of social contribution and social responsibility 202. Qualitative result of activities implemented 703. Results of recycling business as well as of company performance 704. Results of energy and resource saving available 205. Results of Environmental Accounting System 20

Total 1,000 0 0

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Future plan ( Reference 4 )

Implementation Items 1) SSAP Data management 2) Create comparison table

(evaluation results, score etc)

3) Create benchmark table within each category

4) Excellent actual activity within each category

5) Analysis results & suggestions

6) Others

Evaluation via SSAP

Evaluation via SSAP

Evaluation via SSAP

Evaluation via SSAP

Best Practice Data

Base

Sent Result to HQ

Search within Results

Target setting next year based on

company’s results and local situation







Enhancement of sustainability Management for each company and Ricoh Group Resulting in Sustainable Management, environmental conservation and profit gain

Company A Company B Company C Company D

Company A Company B Company C Company D

october 18-19th 2005 ricoh co., ltd corporate environment division mitsuo tanaka sustainability self...

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