october board packet final pack… · november 13, 2014 red, white and you! statewide hiring fair,...

Contents

Board Information

Board of Directors 3

Monthly Meeting Schedule 4

Consent Agenda 6

President’s Briefing

Contracts 27

Leases 28

Quality Assurance 29

Annual Awards CeremonyOpen House and Board Meeting

OCTOBER BOARD PACKET

October 15, 2014

www.wfsdallas.com 214-290-1000, The Opportunity Center1610 S. Malcolm X Blvd., Dallas, Texas

Choices Program Job Fair

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BOARD OF DIRECTORS MEETING

October 15, 2014 Open House Tours at 7:00 a.m. Board Meeting – 7:30 a.m. The Opportunity Center

1610 South Malcolm X Blvd. Suite 201, Dallas, Texas 75226

Call to Order — Cathy Kusaka Fraser, Chair

2014 Annual Recognition Ceremony Public Comment Declaration of Conflict of Interest Chairman’s Comments Report from the Nominating Committee: Election of Treasurer Action Audit Committee Report Action Consent Agenda Action

A. Review and Approval of September 17, 2014 Meeting Minutes B. Approval of Training Providers and Vendors C. Contracts and Purchases D. Endorsement of External Grant Applications and Agreements/Childcare Local Match E. Policy

Means, Ends and Expectations Discussion/Action A. Monthly Performance Analysis B. Financial Analysis & Financial Statements C. Employer Engagement

Closed Session Meeting with Board Attorney; Closed Meeting Pursuant to §551.071 Texas Open Meetings Act Personnel, Leases and Legal Matters President’s Briefing Discussion/Action

A. Authorization of Contracts, Partnerships, and Agreements - AEL Contract Adjustments B. Leases - Relocation of Administrative Office C. Quality Assurance and Oversight

General Discussion/Other Business

Adjourn

Open House Dedication – The Opportunity Center

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids, services, or special accommodations, should contact Workforce Solutions at 214-290-1000, two (2) working days prior to the meeting, so that appropriate arrangements can be made.

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Cathy Kusaka Fraser, Tenet Healthcare Corporation, ChairJulie Bugala, AT&T, Vice Chair

Kenneth Bernstein, Ernst & Young LLP, TreasurerPatrick J. Aulson, RevelationMD, Past Chair

Laurie Bouillion Larrea, PresidentConnie Rash, Secretary

Irma Allen, Health and Human Services CommissionTré Black, On-Target Supplies and Logistics

Juli Chrispen, Turner Construction CompanyCristina Criado, Criado and Associates

Gabriella Draney, Tech WildcattersRolinda Duran, DARS

Angela Farley, Dallas Regional ChamberGilbert Gerst, Bank of Texas

Susan Hoff, United Way of Metro. DallasMark King, Micropac Industries, Inc.

Jay Klingelhoffer, TWCElaine Lantz, Dallas AFL-CIO

Leonor Marquez, Los Barrios UnidosCommunity Clinic

Carlos Marroquin, SEIU Local 5Dr. Joe May, DCCCD

Dr. Michael McFarland, Lancaster ISDBill O’Dwyer, MIINC Mechanical

James Stubbs, Kroger Food StoresEllen Torbert, Southwest AirlinesLee Ann Valerio, Region 10 ESC

Board of Directors

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October 15, 2014* Open House – The Opportunity Center, 1610 S. Malcolm X Blvd. Dallas, Texas, Annual

Meeting, Special Election of Treasurer, Awards Ceremony, CEO Evaluation, End of Year Review, 3rd Quarter Financial Review

November 12, 2014 Canceled November 13, 2014 Red, White and You! Statewide Hiring Fair, Globe Life Park in Arlington, 1000 Ballpark

Way, Arlington, Texas (attendance optional) November 19-21, 2014 TWC 18th Annual Conference- Grapevine, Texas (attendance optional) *October and November Annual Meeting are combined at the 1610 S. Malcolm X Blvd. location. Unless otherwise noted, meetings will be held at 7:30 a.m. at the Dallas Area Rapid Transit (DART) Board Room, 1401 Pacific Avenue, First Floor.

February 18, 2015 Analysis of Performance, Approval of Annual Budget, Review and Acceptance of Healthcare Benefits Plan, Leases (Towne Market and Grand Prairie), Engagement of Auditors, Procurement

April 2015 (TBA) Open House – Board Administrative Offices and Board Meeting May 20, 2015 1st Quarter Financial Report, Procurement (e.g. External Monitors) August 19, 2015 Mid-year review of contracts, Presentation and Acceptance of the Annual Audit September 16, 2015 Approve Annual Contracts (Workforce, Childcare, Youth, Professional Contracts),

Procurement October 21, 2015 Welcome new & returning Board Directors, CEO Evaluation by the Full Board, End of

Year Review Annual Meeting, Election of Officers and Awards Ceremony, 3rd Quarter Financial Report, Leases, Procurement (e.g. Records Management)

November 2015 (TBA) Red, White and You! Statewide Hiring Fair (attendance optional) November 2015 (TBA) TWC 19th Annual Conference (attendance optional)

2014 Monthly Meeting Schedule - Wednesday Meeting Dates

2015 Monthly Meeting Schedule – Wednesday Meeting Dates

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October 6, 2014

Report from the Nominating Committee: Election of Officers The Nominating Committee attempted a meeting on Monday, October 6th. Due to unforeseen circumstances, we could not secure a quorum. The Board Chair, Cathy Fraser solicited nominations and polled the Nominating Committee later that day. The Committee Members unanimously support offering Ellen Torbert in nomination for treasurer replacing Kenneth Bernstein. Proposed Slate to replace Officer:

Proposed Slate of Officer for Treasurer

Treasurer – Ellen Torbert

Assignment to the Audit Committee: Renewal of Staff Health Benefits

Due to the earlier date of our annual meeting, the actual bids for renewal of healthcare benefits for staff and their dependents have not been received and analyzed. Due to the critical nature, we request time to obtain the bids and review with the Audit Committee for selection. Ratification will be presented at the February 2015 Board meeting.

RECOMMENDATION: Move to place Ellen Torbert in nomination for WFSDallas Board Treasurer.

RECOMMENDATION: Assign the renewal of staff health benefits to the Audit Committee for review and analysis of bids received and selection. Committee action will be binding as benefits renew January 1, 2015, but will be presented for ratification at the February Board meeting.

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Consent Agenda

Consent Item – A Review and Approval of Meeting Minutes September 17, 2014

MINUTES

Call To Order/Welcome Chair, Cathy Kusaka Fraser, called the Board of Directors’ meeting to order at 7:37 a.m. and welcomed everyone in attendance. A quorum was present. Public Comment – None Declaration of Conflict of Interest – None Chairman’s Comments – Chair, Cathy Fraser commented on 2014 State District meeting that was hosted by the Dallas Regional Chamber and the accomplishments of Dallas Independent School District. Chair Fraser encouraged Directors to review the DISD website. Consent Agenda A. Approval of August 20, 2014 Meeting Minutes B. Approval of Training Providers and Vendors 1. Eligible Training Providers WFSDallas received eight vendor applications to provide Workforce Investment Act training. One program below is recommended to be added to the Eligible Training Provider List.

PROGRAM RECOMMENDED Course Hours Cost Cost/hour

Dallas Career Institute Health Information Technology 620 $7,130 $11.50

PROGRAMS NOT RECOMMENDED Course Hours Cost Cost/hour SIHAF Career Institute (Marshall TX)

Accounting Administrative Specialist 552 $6,000 $10.87

SIHAF Career Institute (Marshall TX)

Executive Administrative Assistant 480 $5,500 $11.46


Administrative Service Office Manager 576 $6,500 $11.28


Healthcare Office Administration 792 $8,500 $10.73

UNT Health Science Center Community Health Worker 160 $1,000 $6.25

Crosswind Exam Review PMP/CAMP Exam Prep 32 $1,495 $46.72

Urban Training Center Health Information Technician 900 $12,000 $13.33

*Programs not recommended will be encouraged to resubmit, unless training program is not on the targeted occupations list. It was recommended that the Board give authorization to amend the Eligible Training Provider List to add program, as indicated above.

Directors Present Irma Allen Kenneth Bernstein, Treasurer Julie Bugala, Vice Chair Juli Chrispen Cristina Criado Rolinda Duran Angela Farley Cathy Kusaka Fraser, Chair

Directors Present (con’t) Susan Hoff Elaine Lantz Leonor Marquez Dr. Michael McFarland Bill O’Dwyer James Stubbs Ellen Torbert Lee Ann Valerio

Directors Absent Patrick J. Aulson, Past Chair Tre Black Leslie Boyd Gabriella Draney Gilbert Gerst Mark King Jay Klingelhoffer Carlos Marroquin Dr. Joe May

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Consent Agenda

2. Workshop Content Conversion to E-Learning At the August meeting, staff informed Board Directors that due to a low response, staff would re-procure for Workshop Content Conversion to E-Learning Services. An RFQ was issued on August 19, 2014 with a deadline of September 9, 2014 for immediate consideration of proposals. The procurement will remain open until program needs have been satisfied. We received four (4) proposals for workshop conversion to e-learning: ACCESS! Seminars & Consulting Services, Carrollton; Business Access, LLC, Dallas; Dynamic Workforce Solutions, LLC d/b/a Dynamic Works Institute, Waukesha, WI; and Green Consulting Services, Cedar Hill. The top scoring proposals in five topic areas recommended include: I. Job Search Strategies – Business Access II. Resume Preparation – ACCESS! Seminars & Consulting Services III. Interviewing Skills – Business Access IV. Coping with Stress and Adapting to Change – ACCESS! Seminars & Consulting Services V. Networking – Dynamic Workforce Solutions Green Consulting Services did not meet the minimum threshold of 70 points for consideration. It was recommended that the Board give authorization to contract with Business Access, ACCESS! Seminars & Consulting Services and Dynamic Workforce Solutions for workshop conversion to e-learning topic areas as identified above. Staff will negotiate costs up to $5,000 for each workshop with a total cost not to exceed $25,000. 3. Job Search/Career Transition Seminars/Workshops Staff also re-procured for Job Search/Career Transition Seminars/Workshops to satisfy program needs. WFSDallas released a RFQ on August 19, 2014 with a deadline of September 9, 2014 for immediate consideration of proposals. The procurement will remain open until program needs have been satisfied. The purpose of the procurement was to solicit for quotations for similar services and topics currently on the Approved Vendors’ List or for new innovative courses. We received five (5) proposals for seminar/workshop services. One of the current vendors responding to the RFQ, IB Communication Skills, withdrew their proposal from consideration. We are recommending negotiation with those vendors who met the required threshold at standard hours and pricing not to exceed $150 per hour for a seminar/workshop session in English and not to exceed $166.67 per hour for a seminar/workshop session in a Foreign Language. Recommended seminars/workshops for placement on the Vendors’ List and meeting the required threshold of 70 points or above are indicated below:

Proposer Seminar/Workshop Ellen Loomstein Start a Business Green Consulting Services Career Planning Services People Services Staffing People Career Search Preparation, Resume Writing, Interview and Communications,

Networking and Self-Marketing, Career Search Seminar It was recommended that the Board give authorization to add the recommended vendors’ services to the Board’s Approved Vendors’ List as presented. 4. Production of Online Services for Job Seeker Customers At the August meeting, staff informed Board Directors that re-procurement was necessary for the Production of Online Services due to a low response from bidders. WFSDallas released procurement on August 19, 2014 with a deadline of September 4, 2014, for proposals. The purpose of the procurement was to solicit for qualified professionals to produce online services for use by job seeker customers of the WFSDallas workforce system. We received three (3) proposals for the production of online services from: Dynamic Workforce Solutions, LLC d/b/a Dynamic Works Institute, Waukesha, WI; Ruby Media, Inc. dba DHD Films, Dallas; and OBOY! Productions, Carrollton. Submitted responses were competitively scored applying the following criteria: responsiveness to the RFQ, demonstrated experience and qualifications, the quality and innovation of work performed and competitive pricing. Based on the evaluations, Ruby Media, Inc. dba DHD Films was the highest scoring proposal to provide the production of online services. It was recommended that the Board give authorization to negotiate with DHD Films for reasonable hours necessary to produce online services for job seeker customers at a cost not-to-exceed $75 per hour. 5. ST/Prevocational Training Providers One proposal was submitted in response to the open procurement for Short-term/Prevocational Intensive Services Request for Information (RFI) from ZIP Academics and More, Inc., DeSoto which included the following services: Basic Education Skills and GED Preparation. Staff recommends adding services to the approved list of ST/Prevocational Training Providers following successful contract negotiations.

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Consent Agenda

It was recommended that the Board give authorization to add Basic Education Skills and GED Preparation services by ZIP Academics and More, Inc. following successful contract negotiations. C. Contracts and Purchases Business Access Ratification Last month the Board approved 120 additional Business Access in-home learning system seats at a cost not to exceed $1,500 per unit. This cost did not include the required license fee for the in-home learning seats at $1,000 per unit. It was recommended that the Board approve ratification to purchase the license fees for the 120 in-home learning seats at a cost not to exceed $1,000 per unit. This would bring the total cost per unit to $2,500. Pruitt Building Services (Janitorial Services) The Board’s contract with Pruitt Building Services expires September 30th and requires us to let a new contract. The janitorial services and the proposed cost for fiscal year 2015 (October 1, 2014 through September 30, 2015) includes additional costs for materials and projected special projects throughout the year at cost not to exceed $50,000. This cost is a minimal increase of $5,000 from the previous year. It was recommended that the Board give authorization to contract with Pruitt Building Services at a cost not exceed $50,000, effective October 1, 2014 through September 30, 2015. Social Impact Architects Amendment An amendment to the existing agreement with Social Impact Architects to conduct further research and coordination with additional community partners, collective planning, and ongoing facilitation through November 2014 is necessary. Staff recommends the amendment for an extension of services through December 31, 2014 with additional funds in the amount of $6,000 to cover costs. It was recommended that the Board give authorization to amend the existing agreement with Social Impact Architects through December 31, 2014 with additional funds in the amount of $6,000.

Child Care Quality Improvement Activities Child Care Quality Improvement Activities were procured earlier this year and the existing contracts with ChildCareGroup (CCG), Dallas County Community College – Eastfield, and Dallas Association for the Education of Young Children (DAEYC) will expire on October 31, 2014. Additional funds were awarded to continue quality improvement activities to assist child care providers in enhancing their care to Texas Rising Star standards. Staff recommends contracting with the existing contractors as follows:

ChildCareGroup (CCG) - $543,800 to provide training for Director’s Leadership project; curriculum, supplies and materials to support CCA providers; mini-conferences for training opportunities; Parent Education conference; and Mentor’s staff development.

DCCCD-Eastfield College - $286,200 to provide Child Development Associate Degree program courses and CDA credential programs; continuing education unit courses in infant/toddler care; and infant/toddler programs for Directors and Teachers.

Dallas Association for the Education of Young Children (DAEYC) - $45,000 to conduct a series of trainings that include infant/toddler specific training; language and literacy; and Supporting Cultural, Linguistic, and Ability Differences

We will continue to offer training opportunities to all CCA providers in Dallas County by utilizing the child care training vendor list of certified trainers to enhance the quality of care. These trainings will also assist in maintaining the existing provider’s Texas Rising Star status or becoming a Texas Rising Star provider as well as assisting providers in meeting the 24 clock hours of training required by child care licensing. It was recommended that the Board give authorization to contract with the existing contractors as presented above, effective October 1, 2014 through September 30, 2015. D. Endorsement of External Grant Applications Federal and State external funding sources often require review and support from the local workforce development board. Board staff evaluates grants for cost reasonableness, appropriateness of program activities, employer demand, and quality of outcomes. These applications occasionally request partnership and/or financial support. The following agreements and applications are presented to the board for endorsement this month and require no financial support from the board. The following opportunity requested Board support: Texas Workforce Commission, Skills Development Grant- Dallas County Community College District, El Centro College will

partner with a Technical Education Advancement for Manufacturers (TEAM) consortium of employers to offer training to 72 new hires and 751 current workers. The proposal is requesting $1,168,108.

Texas Workforce Commission, Skills Development Grant- Dallas County Community College District, Cedar Valley College will partner with Central States Manufacturing, Premier Logitech, and Romark Logistics to offer training to 22 new hires and 70 current workers. The proposal is requesting $137,212.

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Consent Agenda

It was recommended that the Board approve ratification to the above grant applications. Approval of Child Care Local Match Partners The 2015 fiscal year total amount of local match required to access the federal child care funds is $3,100,685. Staff request agreements with the following partners to secure local match funds in the amount of $1,750,000 at this time. Staff continues to secure uncommitted funds and will bring additional partners for ratification in October. The table below represents the total amount of local match funds secured from the listed partners:

It was recommended that the Board give authorization to accept contributions for Local Match agreements as specified above with Richardson ISD, Irving ISD, City of Dallas, and DCCCD-Brookhaven College as part of the CCG FY15 contract to provide direct care to eligible children in Dallas. Policy 1. Reasonable Accommodation Policy This policy will incorporate additional language as required by Workforce Investment Act to include effective communication processes for individuals who may have disabilities that are due to visual or hearing impairments. 2. Child Care Policy - Board Contract Year 2015 Federal Poverty Guidelines and State Median Income Amounts for Determining Eligibility and Parent Share of Cost Assessment Annually, the income guidelines are updated and released by the Texas Workforce Commission. In accordance with TWC Guidance letter #26-14, Attachments 1 and 2, annual income limits have been modified effective beginning October 1, 2014 – September 30, 2015. Board policy will be updated to reflect new eligibility income limits for determining eligibility and parent share of cost. The current board income limits for child care eligibility remain unchanged at:

85% State Median Income(SMI) for basic eligibility, 85% SMI for transitional, 85% SMI extended year, and 85% SMI for teen parents.

Attachment 1: http://www.twc.state.tx.us/boards/wdletters/letters/26-14att1.pdf Attachment 2: http://www.twc.state.tx.us/boards/wdletters/letters/26-14att2.pdf It was recommended that the Board give authorization to approve the policies as presented above. Kenneth Bernstein made the motion to approve the Consent Agenda. The motion passed with Ellen Torbert seconding. Means, Ends, and Expectations Monthly Performance Analysis – President, Laurie Larrea referenced Pages 14-15 stating that we have one measure that has fallen this month to only 91.45% of target. The board is still researching and correcting with subsequent data, and will discuss the probable cause and remedy. The state has removed this measure for October and substituted a better metric. The current Job Postings Filled only allows credit for one outcome per job posting regardless of the number of hires. For major hiring events (Amazon, UPS), this is a loss of activity. The measure, Job Openings Filled will count multiple hires for multiple openings within the same order. Monthly Financial Analysis & Financial Statements – President, Larrea stated that all financial statements and grant reports are in order, but spending is lagging in welfare and food stamp programs. Employer Engagement – President, Larrea referenced Pages 21-23 and stated that Layoffs are 15% below compared to this time last year! President Larrea asked that Page 22 be shared with anyone who is hiring. She mentioned at the Board will continue to promote

Local Match Partners Local Amount Federal Amount

Richardson ISD $900,000 $1,779,158

Irving ISD $300,000 $593,052

City of Dallas $425,000 $840,158

DCCCD-Brookhaven College $125,000 $247,105

Total $1,750,000 $3,459,473

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Consent Agenda

“upcoming” hiring events throughout the system. The Board held a fair for welfare participants – 50 employers participated, and over 49 job seekers were hired onsite. Basic labor supply seems to be driving our work at this time. President Laurie Larrea thanked Laurie Biscoe, TWC for attending the board meeting. President’s Briefing A. Authorization of Contracts, Partnerships, and Agreements I. FY15 Arbor E&T, LLC. d.b.a. ResCare Workforce Services (Workforce Solutions Operations) Contract

The Workforce Solutions Operations contract is reviewed on an annual basis. This is the second year of our procurement cycle for workforce solutions operations with ResCare Workforce Services. The proposed budget is based upon existing pass-through training obligations, available grant funds, and maintaining proposed terms of their original contract indirect costs at 8% where funds are available. The final recommended contract is based upon the following recommendations for the contract beginning October 1, 2014 – September 30, 2015:

Grant 2014 Current Budget

2015 Proposed Budget

Difference

Workforce Investment Act -Adult (9 months) $3,725,000.00 $3,416,400.00 ($308,600.00) Program Operations $1,283,739.00 $1,475,000.00 Training Scholarships & Support Services $2,441,261.00 $1,941,400.00

Workforce Investment Act -Dislocated Worker (9 months) $4,461,000.00 $3,487,600.00 ($973,400.00) Program Operations $1,301,960.00 $1,294,817.00 Training Scholarships & Support Services $3,159,040.00 $2,192,783.00

Temporary Assistant to Needy Families $7,419,370.00 $7,640,170.00 $220,800.00 Program Operations $5,560,112.00 $5,725,581.00 Training Scholarships & Support Services $1,859,258.00 $1,914,589.00

SNAP E&T $980,700.00 $1,020,443.00 $39,743 Program Operations $768,119.00 $795,946.00 Training Scholarships & Support Services $212,581.00 $224,497.00

SNAP E&T ABAWD* $536,400.00 $471,162.00 ($65,238) Program Operations $536,400.00 $471,162.00

Trade Adjustment Assistance* $857,270.00 $.00 Program Operations $0.00 $0.00 Training Scholarships & Support Services $857,270.00 $.00

Non-Custodial Parent * $63,990.00 $.00 Program Operations $18,290.00 $.00 Training Scholarships & Support Services $45,700.00 $.00

Total Contract $18,043,730.00 $16,035,775.00 ($1,086,695.00) *TAA and NCP grants have not been received, and will be contracted contingent upon receipt of grant.

Staff requests authority to re-contract ITA obligated funds from FY14 to FY15 to cover training obligations through June 30, 2015. $460,000 remains in WIA Adult funds; however, obligations are $836,630, resulting in the need for an additional $376,630. $932,000 remains in Dislocated Worker, but obligations only equal $755,963, resulting in a surplus of $176,037. In order to meet the growing demand for training of un-skilled adults and the decline in requests from dislocated workers, we request approval to transfer $500,000 from Dislocated Worker to Adult, if approved by the Texas Workforce Commission. It was recommended that the Board authorized the following – Not to exceed the listed amounts: * Approval of the FY2015 amounts presented above to contract with ResCare Workforce Services to provide

management/operations/direct services to customers, effective October 1, 2014 * Re-contracting of ITA obligated funds from FY14 to FY15 to cover training obligations in WIA Adult of $460,000

($376,630 will have to be spent from FY15 allocation) and WIA Dislocated Worker of $755,963 * Transfer of $500,000 from Dislocated Worker to Adult, pending approval by the Texas Workforce Commission.

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Consent Agenda

The profit matrix is usually presented at this time; however, the performance targets were still being negotiated with Texas Workforce Commission. Staff will bring a negotiated profit matrix back to the Board in October. II. FY15 ChildCareGroup (Child Care Assistance) Contract The Board’s current contract with ChildCareGroup ends on September 30, 2014 and requires us to let a new contract for Fiscal Year 2015. This is the third year of the procurement cycle for the management and operations of child care assistance services provided by ChildCareGroup. Staff recommends contracting with CCG at cost not to exceed $43,071,320 which consists of the following:

$4,500,000 for the management and operations of childcare and local match services; $38,506,820 for direct care; $10,500 for WIA Dislocated Worker; $37,000 for WIA Adult; and $17,000 for WIA Youth.

In addition, the Board’s contract with TWC for FY2015 Texas Department of Family and Protective Services (DFPS) funds is an indefinite quantity/indefinite delivery contract. These are pass through funds which allows ChildCareGroup to provide services to DFPS children enrolled in childcare. It was recommended that the Board give authorization to contract with the ChildCareGroup to provide child care assistance services as presented above, effective October 1, 2014 through September 30, 2015 - Not to exceed the above listed amounts. III. Year-Round Youth Services Contracts The Board’s contracts with current youth contractors listed below will expire September 30th. This is the third year in the procurement cycle for year-round youth services. Staff recommends a nine month contract with the existing contractors aligned with Workforce Investment Act funds. The list below includes each contractor and the proposed nine month budget (October 1, 2014 through June 30, 2015):

It was recommended that the Board give authorization to contract with the existing contractors above to provide youth services as presented above, effective October 1, 2014 through June 30, 2015 - Not to exceed the above listed amounts. IV. FY15 Professional Services Contracts The Board’s contracts with current contractors listed below will expire September 30th and requires us to let new contracts. The lists below are the professional services contractors and the proposed cost for fiscal year 2014 (October 1, 2014 through September 30, 2015):

It was recommended that the Board give authorization to contract with the above professional services contractors with the 2015 proposed budget amounts, effective October 1, 2014 through September 30, 2015 - Not to exceed the above listed amounts. B. Leases We have advanced our discussions with one of the locations, and are reviewing the proposed lease. The elements that were most important to the board (costs, location, and proximity to partners) have been considered. We believe the board will be very pleased with the results of our search. There will be a slight loss of sq. footage and a slight increase to cost. The lease, as proposed, is a ten-year

Youth Services Contract 2014

9-month Budget 9 month

Proposed Budget Difference

ResCare Workforce Services $1,274,484 $1,597,866 $323,382

DCCCD-Richland College $707,354 $858,657 $151,303

SER Jobs for Progress National, Inc. $494,202 $537,835 $43,633

Gulf Coast Trades Center $151,649 $108,544 ($42,925)

Professional Services Contractors 2014 Budget 2015 Proposed

Budget Difference

Christine H. Nguyen, CPA – Financial Monitor $119,625 $135,490 $15,865

Juanita Forbes & Associates – Program Compliance Monitor $142,250 $161,904 $19,654

QNet – Technology Services $254,021 $254,021 $0

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Consent Agenda

obligation, which is not uncommon. We will hopefully have much more information at the meeting, but we anticipate a closed session in October to approve the legal terms and costs. We are optimistic and excited by the potential. C. Workforce Ecosystem Presentation, Suzanne Smith, Social Impact Architects Thank you Suzanne Smith and to the Board of Directors who were intimately involved throughout the process. Susan Hoff and Angela Farley have given considerable time and talent to this lengthy endeavor. Thank you Dr. May for sharing Mary Brumbach with us to represent the community college system. My special thanks to Eric Griffin for assisting us in the collection. It’s been a lot of work up to the point, and the final inventory will be reviewed one more time before the presentation. Following that work, the more critical effort will begin – alignment, non-duplication, gap analysis, and most critically, where to invest our resource for the best return on investment. Suzanne will join us Wednesday for a in depth presentation of the inventory and the initial graphic. D. Quality Assurance and Oversight – There were no issues to discuss. Closed Session - Meeting with Board Attorney; closed Meeting Pursuant to §551.071 Texas Open Meetings. The board of directors assembled for a Closed Session at 8:52 AM and Adjourned at 9:12 AM The Board of Directors recommended that the current Personnel Policy be ratified as mentioned in the closed session. Chair Fraser made the motion to accept the Board of Directors recommendation with Angela Farley seconding. The motion passed. General Discussion/Other Business – None. The meeting adjourned at 9:15 a.m.

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Consent Item –B Approval of Training Providers and Vendors

1. Eligible Training Providers WFSDallas received four vendor applications to provide Workforce Investment Act training. The four programs below are recommended to be added to the Eligible Training Provider List.

PROGRAM RECOMMENDED Course Hours Cost Cost/hour

Texas A&M University – Corpus Christi

Digital Analytics and Conversion Professional with OMCP Certification -

Online 135 $1,795 $13.30


Web Design Professional - Online 350 $2,995 $8.56


Microsoft Web Developer – Online 240 $2,145 $8.94


Professional Bookkeeping with Quickbooks

140 $1,995 $14.25

PROGRAMS NOT RECOMMENDED Course Hours Cost Cost/hour N/A

*Programs not recommended will be encouraged to resubmit, unless training program is not on the targeted occupations list.

2. Job Search/Career Transition Seminars/Workshops One proposal was submitted in response to the open procurement for Job Search/Career Transition Seminars/Workshops Request for Quotations from Downs Educational Training & Consulting, Duncanville. The proposal did not meet the required threshold of 70 points or above in consideration for adding to the Board’s Approved Vendors’ List. 3. Short-term Prevocational Workshops One proposal was submitted in response to the open procurement for Short-term Prevocational Workshops Request for Quotations from Downs Educational Training & Consulting, Duncanville. The proposal did not meet the required threshold of 70 points or above in consideration for adding to the Board’s Approved Vendors’ List.

Consent Agenda – Item C Contracts and Purchases

1. JobView Since 2008, WFSDallas has offered a unique service to the community with the availability of JobView kiosks. Job seekers within the community have easy to navigate job search tools that allow them to apply directly to hiring companies. Currently, seven locations within the Dallas County area offer kiosks which include: Grand Prairie Public Library, Mesquite Public Library, Farmers Branch Public Library, West Dallas Multipurpose Center, Dallas Urban League, Desoto Public Library and Hutchins Halfway House. There have been 5,702 job seekers through September 2014 that have used the JobView kiosks throughout Dallas County.

2. Texas Rising Star Assessor Services WFSDallas released an RFQ for Texas Rising Star (TRS) Assessor Services on August 19, 2014. The purpose of the procurement was to solicit for qualified professionals to provide assessor services to current Texas Rising Star

RECOMMENDATION: Board authorization to extend the contract for six months through June 2015 at the unchanged 2014 rate of $4,800 per kiosk for seven (7) kiosks at a cost not to exceed $16,800.

RECOMMENDATION: Board authorization to amend the Eligible Training Provider List as indicated above.

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providers and to child care providers who may be seeking TRS certification in Dallas and Tarrant Counties. The deadline for proposals was September 2, 2014. We received only one (1) responsive proposal to the RFQ. On September 9th, the procurement was re-opened in order to obtain a broader response. The procurement will remain open until program needs have been satisfied. The deadline for immediate consideration of proposals was September 30th. Five proposals were received from: Eboni Garrett, Fort Worth; Bolton’s Educational Consultation & Diagnostic Services, Cedar Hill; Stephanie L. Gray, Grand Prairie; Terasa Banks-Sneed/Best Practices Consulting, Ferris; and Alice Ausbon/Victory Training & Consulting, Rowlett. Submitted proposals were competitively scored with all proposals meeting the qualifications.

RECOMMENDATION: Board authorization to establish a vendors’ list consisting of the vendor name and assessment service per facility type at a cost not-to-exceed $150 per hour pending successful negotiations. Additionally, the vendor must undergo a required background check and the results must reflect negative/clear within the prior twenty-four (24) months before entering any Child Care Provider facilities.

3. Classroom-based Workshop Content Conversion to E-Learning Services One proposal was submitted in response to the open procurement for Classroom-based Workshop Content Conversion to E-Learning Services Request for Quotations from Consumer Credit Counseling Service (CCCS) of Greater Dallas, Inc., Dallas for Debt Reduction/Financial Management in English and in Spanish. The proposal met the required threshold of 70 points or above for consideration of workshop content conversion to e-learning service. Staff negotiated with CCCS for a cost not- to-exceed $4,900 per workshop in English and Spanish. The cost for each service is inclusive of the conversion process and 12-month use fee.

RECOMMENDATION: Board authorization for staff to contract with Consumer Credit Counseling Service (CCCS) of Greater Dallas, Inc., for pre-recorded, self-directed webinars at a cost of $4,900 for each workshop (in English and in Spanish) with a total cost not-to-exceed $9,800.

4. QNET Contract Amendment Following a review of technology needs, the following additional dollars for labor costs are needed to amend QNet’s existing contract: back-up system $12,200, refresh of switches (all centers) $20,700, computer refresh (all centers $24,570, Wifi set-up (all locations) $2,760, Southwest Workforce Center technology updates $520 and back-up hardware $20,000. In anticipation of our administrative office move, we are projecting an approximate cost of $75,000 to reconfigure our technological access. The total labor costs are $155,750 added to QNet’s contract.

RECOMMENDATION: Board authorization to budget an additional $155,750 for technology needs that will be amended into QNet’s contract on a negotiated project to project basis.

5. Technology Following an inventory of our computer needs for the workforce centers and administrative offices, it was determined that it was necessary to purchase additional computers and switches. Staff solicited three bids for additional computers with Dell computers coming in with the lowest cost at $985.74 per computer. Staff solicited three bids for server room switches with Aclaims Network Inc. with the most competitive bid at $38,900.

RECOMMENDATION: Board ratification to purchase 150 computers and monitors for the workforce center and administrative offices at a unit cost of $985.74 and a total cost not to exceed $150,000 with Dell Inc. and to purchase server room switches at a total cost not to exceed $38,900 with Aclaims Network.

6. Relocation of Administration Offices Based on prior experience in moving workforce centers, we are projecting a necessary $225,000 from the administrative budget to cover the cost of cubicles, seating and meeting room furnishings. Vendors will be selected on a competitive basis. As prices may vary, final figures will be brought back to the Board in the February.

14

RECOMMENDATION: Board recommendation to approve $225,000 from the administrative budget for costs associated with the relocation of the administrative offices. As prices may vary, final figures will be brought back to the Board in February.

Consent Agenda – Item D Endorsement of External Grant Applications and Agreements/Childcare Local Match

Approval of Child Care Local Match Partners The 2015 fiscal year total amount of local match required to access the federal child care funds is $3,100,685. Staff request agreements with the following partners to secure local match funds in the amount of $1,175,000 at this time. Staff continues to secure uncommitted funds and will bring additional partners for ratification in October. We will secure the remaining match dollars totaling $175,685 before December 2014. These amounts will be brought to the Board in February for ratification. The table below represents the total amount of local match funds secured from the listed partners:

RECOMMENDATION: Board authorization to accept contributions for Local Match agreements as specified above with Dallas ISD and DCCCD-Eastfield College as part of the CCG FY15 contract to provide direct care to eligible children in Dallas and authorization to seek additional partners to secure $175,685 uncommitted funds for ratification in February 2015.

Consent Agenda – Item E

Policy

In preparation for the new youth requirements within the Workforce Innovation and Opportunity Act, WFSDallas will modify the youth program to serve a higher percentage of out-of-school youth. WIOA has indicated a priority for services to OSY by indicating 75% of funds must be expended on OSY. To align with this requirement, staff recommends modifying the policy from 50% expenditures on OSY to 75% expenditures on OSY. Effective October 20, for all new enrollments. RECOMMENDATION: Board authorization to amend the youth policy to 75% expenditure levels for out-of-school youth.

Local Match Partners Local Amount Federal Amount

Dallas ISD $825,000 $1,630,895

DCCCD-Eastfield College $350,000 $691,895

Total $1,175,000 $2,322,790

15

‐P < 95% MP < 97.5% MP >= 97.5% +P > 105%

PERFORMANCE ANALYSISAUGUST 2014 YTD

Means, Ends, and Expectations

By the Numbers…

152,910 Job Seekers Served Oct 2013 – Aug 2014

9,879 Employers Receiving Workforce Assistance October 2013 – Aug 2014

10,902 Average Children Served per day October 2013 – Aug 2014

92,948 Job Seekers Entering Employment after exiting Sept 2013

12,448 Job Openings filled from openings created January 2013 – December 2013

Measure NameCurrent

PerformanceCurrent Target YTD Num

YTD Den

Claimant Reemployment within 10 Weeks 51.76% 53.20% 23,874 46,128

Total Job Postings Filled 37.29% 40.60% 6,027 16,161

Employer Workforce Assistance 14.29% 13.54% 9,879 69,119 Staff Guided Entered Employment (State Reporting) 69.37% 63.30% 3,877 5,589

At Risk Employment Retention 78.97% 78.00% 23,231 29,417

Total Job Seekers Educational Achievement 74.66% 74.30% 1,037 1,389 WIA Youth Placement in Employment/Education 63.64% 64.40% 441 693

WIA Youth Literacy/Numeracy Gains 53.02% 48.10% 202 381

Choices Full Work Rate - All Family Total 34.99% 32.40% 304 873 Avg # Children Served Per Day - Combined 10,902 9,913

16

At Risk Empl RetBoard

Reemployment and Employer Engagement

Common Measures - Outcomes

Total Job Postings

Filled

Clmnt ReEmpl within 10

Weeks

Staff Guided

EE-StateMthd

Place- ment In Empl/Ed

Program Participation

Literacy/ Numeracy

Gains MP -P

Total Measures

+P

% MP

& +P

Total Job Seekers

Educ. Achieve-

ment

Avg # Children Svd Per

Day - Combined

WIA Youth

AT-A-GLANCE COMPARISON - BOARD CONTRACTED MEASURES

AUGUST 2014 REPORTAs Originally Published 9/30/2014

FINAL RELEASEPercent of Target (Year-to-Date Performance Periods)

Green = +P Red = -P Yellow = MP but At Risk White = MP

Employer Workforce Assistance

Choices Full Work Rate - All Family

Total

Alamo 100.79% 105.23% 104.24% 107.43% 106.63% 121.39% 99.80% 037 100%123.70% 107.51% 118.22%

Brazos Valley 102.28% 101.22% 96.17% 105.33% 113.19% 116.17% 103.33% 163 90%97.08% 104.65% 92.05%

Cameron 98.62% 114.51% 105.13% 113.03% 118.73% 192.49% 101.06% 028 100%105.22% 106.88% 106.46%

Capital Area 101.40% 110.52% 102.71% 111.83% 111.77% 179.17% 107.56% 037 100%153.20% 96.02% 120.88%

Central Texas 100.59% 97.13% 101.22% 109.15% 121.09% 163.35% 97.84% 046 100%111.65% 110.77% 123.24%

Coastal Bend 98.50% 105.51% 101.97% 99.25% 104.32% 129.04% 100.87% 064 100%96.40% 108.07% 110.78%

Concho Valley 106.07% 104.44% 103.15% 112.87% 132.47% 148.50% 99.22% 037 100%112.50% 111.12% 150.49%

Dallas 97.29% 115.04% 101.24% 100.48% 98.82% 110.23% 109.98% 145 90%91.85% 105.54% 107.99%

Deep East 104.57% 99.20% 95.51% 109.40% 102.61% 138.61% 94.08% 154 90%109.60% 116.01% 101.16%

East Texas 99.62% 107.00% 99.32% 98.33% 119.87% 131.21% 95.81% 046 100%120.66% 119.81% 105.40%

Golden Crescent 100.62% 102.80% 101.27% 112.33% 109.28% 155.93% 101.69% 055 100%100.30% 113.83% 175.98%

Gulf Coast 100.43% 110.64% 99.69% 98.21% 97.80% 101.16% 109.30% 163 90%117.33% 104.98% 90.10%

Heart of Texas 100.65% 109.09% 101.47% 122.84% 125.19% 133.66% 103.29% 046 100%164.94% 97.53% 115.64%

Lower Rio 103.73% 109.44% 104.03% 115.88% 132.18% 170.10% 100.82% 037 100%108.65% 124.79% 158.27%

Middle Rio 103.70% 115.37% 99.28% 120.59% 142.55% 207.90% 95.02% 037 100%132.37% 139.85% 106.33%

North Central 99.98% 106.21% 101.88% 105.49% 100.75% 164.22% 109.30% 037 100%123.57% 107.53% 107.36%

North East 102.03% 114.45% 98.55% 99.52% 119.81% 136.22% 99.47% 055 100%105.15% 110.11% 103.23%

North Texas 102.36% 105.84% 98.53% 108.78% 122.41% 145.53% 102.97% 046 100%102.14% 118.08% 109.71%

Panhandle 105.32% 101.10% 101.59% 112.23% 113.96% 145.53% 101.48% 037 100%116.35% 124.21% 128.13%

Permian Basin 109.52% 100.01% 102.12% 112.18% 107.30% 121.27% 96.60% 145 90%93.80% 101.11% 107.73%

Rural Capital 101.28% 110.19% 103.76% 106.10% 107.50% 116.42% 111.04% 037 100%99.27% 105.97% 108.19%

South Plains 106.63% 102.64% 97.24% 104.33% 106.04% 18.90% 101.24% 154 90%100.79% 114.01% 113.87%

South Texas 95.65% 104.50% 104.91% 116.93% 126.68% 116.28% 98.02% 055 100%98.57% 120.66% 121.47%

Southeast 106.18% 102.10% 100.88% 114.77% 114.63% 127.05% 101.54% 046 100%105.55% 116.56% 97.81%

Tarrant 100.33% 110.15% 102.36% 105.79% 108.69% 139.00% 100.90% 037 100%118.33% 124.30% 125.25%

Texoma 115.56% 100.08% 99.32% 108.89% 108.05% 148.50% 113.11% 028 100%107.98% 124.48% 133.78%

Upper Rio 102.32% 97.21% 103.69% 101.65% 105.17% 124.07% 100.71% 163 90%88.40% 110.88% 102.16%

West Central 101.11% 101.44% 97.14% 101.62% 116.81% 129.94% 103.26% 064 100%105.79% 108.98% 99.36%

+P

MP

-P

18

7

3

% MP & +P 89%

From

To

1/13

6

22

0

15

13

0

1

27

0

20

8

0

23

5

0

26

1

1

6

21

1

100% 100% 100% 100% 100% 96% 96%

12/13

7/13

5/14

10/12

9/13

4/12

3/13

10/12

9/13

10/12

9/13

7/13

6/14

10/13

8/14

From

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159

114

7

98%

23

5

0

100%

10/13

8/14

5

2

93%

10/13

8/14

21

Page 1 of 1Operational Insight - MPR 4.017

Board

Measure Weight

Avg Rank

Overall Rank*

% Change in Claimant Reemployment within

10 Weeks

Measure

Current Perf. Rank

45%

Reemployment within 10 Weeks

Rank

55%

Category 1: Claimant Reemployment

% EE Related to Training

Current Perf. Rank

100%

Category 2: WIA Adult/DW

Category 3: WIA Youth

INCENTIVE AWARD STATUS

AUGUST 2014 REPORTAs Originally Published 9/30/2014

FINAL RELEASERule 802.166

Rolling Performance Periods

% of WIA Yth Served who are

OOS & BSD

30%

% OOS/BSD WIA Yth

Served who are in Ed/Trng

30%

WIA Youth Placement in Employment/

Education

RankCurrent

Perf. RankCurrent

Perf. RankAvg Rank

Overall Rank*

Current Perf.

One Year Earlier

% Change

40%

Category 4: Choices

Avg Rank

Overall Rank*

% Change in Choices Full Work Rate - All

Family

Current Perf. Rank

45%

Choices Full Work Rate - All

Family

Rank

55%

One Year Earlier

% Change

Quartile 1Brazos Valley 122259.93% 57.61% 4.03% 777732.77% 30.89% 6.09%Concho Valley 44.37163.01% 65.45% ‐3.73% 32.553269.22% 55.12% 25.58%Golden Crescent 64.656359.82% 59.81% 0.02% 11.552179.26% 59.42% 33.39%Middle Rio 33.93555.98% 54.78% 2.19% 555546.60% 39.76% 17.20%North East 74.94655.56% 54.70% 1.57% 666635.16% 30.97% 13.53%North Texas 54.555457.49% 57.39% 0.17% 444448.50% 41.37% 17.23%Texoma 23.71755.05% 48.27% 14.05% 21.91351.61% 34.38% 50.12%

Quartile 2Deep East 43.453462.99% 61.13% 3.04% 64.94640.07% 35.09% 14.19%Heart of Texas 55.455656.61% 56.95% ‐0.60% 33.352541.47% 31.17% 33.04%Panhandle 222263.65% 60.90% 4.52% 22.13157.40% 50.18% 14.39%Permian Basin 32.654165.25% 64.90% 0.54% 54.757249.65% 47.96% 3.52%South Texas 777754.77% 56.87% ‐3.69% 11.91346.68% 34.58% 34.99%Southeast 11.91363.43% 60.42% 4.98% 44.555444.01% 39.82% 10.52%West Central 65.556558.96% 60.94% ‐3.25% 76.456734.18% 31.48% 8.58%

Quartile 3Cameron 75.455652.31% 52.70% ‐0.74% 75.354736.65% 30.12% 21.68%Capital Area 65.16456.79% 57.24% ‐0.79% 11.91349.44% 36.36% 35.97%Central Texas 44.252749.41% 49.11% 0.61% 23.756155.34% 50.06% 10.55%Coastal Bend 54.757258.99% 60.23% ‐2.06% 64.757249.66% 46.12% 7.68%East Texas 23.554357.30% 57.61% ‐0.54% 54.555446.75% 40.61% 15.12%Rural Capital 33.93555.48% 55.53% ‐0.09% 43.93544.10% 36.12% 22.09%South Plains 111160.48% 57.58% 5.04% 33.82638.50% 30.05% 28.12%

Quartile 4Alamo 33.25158.72% 58.48% 0.41% 22.553253.13% 46.13% 15.17%Dallas 66.17552.17% 54.29% ‐3.90% 43.82635.00% 28.90% 21.11%Gulf Coast 43.554353.99% 53.75% 0.45% 66.17535.58% 35.58% 0.00%Lower Rio 11.451256.59% 55.06% 2.78% 32.654171.10% 61.76% 15.12%North Central 76.456749.90% 49.80% 0.20% 54.15348.28% 42.61% 13.31%Tarrant County 54.353651.74% 51.25% 0.96% 12.351445.11% 32.31% 39.62%Upper Rio 22.92453.38% 52.16% 2.34% 76.456734.34% 30.31% 13.30%

*(Based on Average Rank)

FromTo

6/1/135/31/14

6/1/125/31/13

10/1/129/30/13

9/1/138/31/14

10/1/129/1/138/31/14 9/30/13

9/1/138/31/14

9/1/128/31/13

Page 1 of 1Operational Insight - MPR 4.018

MEANS, ENDS AND EXPECTATIONSDETAIL EXPENDITURE REPORT

AUGUST, 2014

Total %Cummulative % % Expenses + Expenses

Contract Name Contract # End Date Budget Expenses Expended Expected Obligations Obligations Obligations

WIA-YOUTH-PROGRAM 0613WIY000 6/30/2015 4,388,751.00$ 2,704,237.60$ 61.62% 80.00% 1,125,246.54$ 3,829,484.14$ 87.26%WIA-YOUTH-ADMIN 0613WIY000 6/30/2015 487,639.00$ 222,963.55$ 45.72% 80.00% 222,963.55$ 45.72%

TOTAL YOUTH 4,876,390.00$ 2,927,201.15$ 60.03% 80.00% 1,125,246.54$ 4,052,447.69$ 83.10%

WIA-ADULT-PROGRAM 0613WIA000 6/30/2015 4,394,271.00$ 3,448,292.41$ 78.47% 80.00% 945,978.59$ 4,394,271.00$ 100.00%WIA-ADULT-ADMIN 0613WIA000 6/30/2015 488,251.00$ 214,338.29$ 43.90% 80.00% 214,338.29$ 43.90% TOTAL ADULT 4,882,522.00$ 3,662,630.70$ 75.02% 80.00% 945,978.59$ 4,608,609.29$ 94.39%

WIA-DISLOCATED (Includes RR)-PROGRAM 0613WID000 6/30/2015 5,236,273.00$ 3,562,236.08$ 68.03% 80.00% 1,460,460.35$ 5,022,696.43$ 95.92%WIA-DISLOCATED-ADMIN 0613WID000 6/30/2015 581,807.00$ 41,651.34$ 7.16% 80.00% 41,651.34$ 7.16%

WIA-RAPID RESPONSE-DW 0613WID000 6/30/2015 500,000.00$ 277,023.02$ 55.40% 80.00% -$ 277,023.02$ 55.40% TOTAL DISLOCATED WORKER 6,318,080.00$ 3,880,910.44$ 61.43% 80.00% 1,460,460.35$ 5,341,370.79$ 84.54%

TOTALS 16,076,992.00$ 10,470,742.29$ 65.13% 80.00% 3,531,685.48$ 14,002,427.77$ 87.10%

WIA-YOUTH-PROGRAM 0614WIY000 6/30/2016 4,274,371.00$ 1,007,357.10$ 23.57% 16.67% -$ 1,007,357.10$ 23.57%WIA-YOUTH-ADMIN 0614WIY000 6/30/2016 474,930.00$ 121,683.08$ 25.62% 16.67% 121,683.08$ 25.62%

TOTAL YOUTH 4,749,301.00$ 1,129,040.18$ 23.77% 16.67% -$ 1,129,040.18$ 23.77%

WIA-ADULT-PROGRAM 0614WIA000 6/30/2016 330,754.00$ 110,464.96$ 33.40% 66.67% 190,733.00$ 301,197.96$ 91.06%WIA-ADULT-ADMIN 0614WIA000 6/30/2016 36,750.00$ 1,785.69$ 4.86% 66.67% 1,785.69$ 4.86% TOTAL ADULT 367,504.00$ 112,250.65$ 30.54% 66.67% 190,733.00$ 302,983.65$ 82.44%

WIA-DISLOCATED (Includes RR)-PROGRAM 0614WID000 6/30/2016 683,604.00$ 240,914.88$ 35.24% 66.67% -$ 240,914.88$ 35.24%WIA-DISLOCATED-ADMIN 0614WID000 6/30/2016 75,956.00$ 58,004.73$ 76.37% 66.67% 58,004.73$ 76.37%

WIA-RAPID RESPONSE-DW 0614WID000 6/30/2016 50,000.00$ -$ 0.00% 66.67% -$ -$ 0.00% TOTAL DISLOCATED WORKER 809,560.00$ 298,919.61$ 36.92% 66.67% -$ 298,919.61$ 36.92%

TOTALS 5,926,365.00$ 1,540,210.44$ 25.99% 66.67% 190,733.00$ 1,730,943.44$ 29.21%

.

Denotes lag in projected expenditures

1 of 1

19

MEANS, ENDS AND EXPECTATIONSMONTHLY EXPENDITURE REPORT

AUGUST, 2014



WORKFORCE INVESTMENT ACT

WIA FORMULA FUNDS 0613 WIA FUNDS 6/30/2015 16,076,992.00$ 10,470,742.29$ 65.13% 80.00% 3,531,685.48$ 14,002,427.77$ 87.10%

WIA FORMULA FUNDS 0614 WIA FUNDS 6/30/2016 5,926,365.00$ 1,540,210.44$ 25.99% 66.67% 190,733.00$ 1,730,943.44$ 29.21%

RESOURCE ADMINISTRATION 0614RAG000 9/30/2014 17,469.00$ 17,433.38$ 99.80% 91.67% -$ 17,433.38$ 99.80%

TRADE ACT SERCVICES-2014 0614TRA000 12/31/2014 2,451,692.00$ 1,025,692.99$ 41.84% 73.33% 1,265,712.86$ 2,291,405.85$ 93.46%

WIA NATIONAL EMERGENCY GRANT 0614NEG000 6/30/2015 322,922.00$ 202,406.82$ 62.68% 50.00% 95,115.49$ 297,522.31$ 92.13%

Totals 24,795,440.00$ 13,256,485.92$ 53.46% 5,083,246.83$ 18,339,732.75$ 73.96%

WAGNER-PEYSER EMPLOYMENT SERVICE

EMPLOYMENT SERVICES 0614WPA000-1 12/31/2014 431,518.00$ 294,822.95$ 68.32% 73.33% -$ 294,822.95$ 68.32%

Totals 431,518.00$ 294,822.95$ 68.32% -$ 294,822.95$ 68.32%

FOOD STAMP EMPLOYMENT AND TRAINING

Suppl. Nutrition Assistance Program 0614SNE000 9/30/2014 1,332,372.00$ 1,064,693.94$ 79.91% 91.67% 250,366.50$ 1,315,060.44$ 98.70%

Suppl. Nutrition Assistance Program-ABAWD 0614SNA000 9/30/2014 594,279.00$ 552,575.69$ 92.98% 91.67% 33,586.96$ 586,162.65$ 98.63%Totals 1,926,651.00$ 1,617,269.63$ 83.94% 283,953.46$ 1,901,223.09$ 98.68%

TEMPORARY ASSISTANCE FOR NEED FAMILIES

NONCUSTODIAL PARENT CHOICES PRGM 0614NCP000 9/30/2014 446,265.00$ 407,207.80$ 91.25% 92.31% 30,857.11$ 438,064.91$ 98.16%

TEMPORARY ASSISTANCE NEEDY FAMILIES 0614TAN000 10/31/2014 9,611,854.00$ 7,671,573.35$ 79.81% 84.62% 1,444,124.42$ 9,115,697.77$ 94.84%

Totals 10,058,119.00$ 8,078,781.15$ 80.32% 1,474,981.53$ 9,553,762.68$ 94.99%


1 of 2

20

MEANS, ENDS AND EXPECTATIONSMONTHLY EXPENDITURE REPORT

AUGUST, 2014




CHILD CARE SERVICES

CCF CCMS CHILD CARE 0614CCF000-2 10/31/2014 43,012,024.00$ 39,309,254.58$ 91.39% 84.62% 3,015,185.43$ 42,324,440.01$ 98.40%

CHILD CARE ATTENDANCE AUTOMATION 0614CAA000 9/30/2014 364,391.00$ 364,391.00$ 100.00% 91.67% -$ 364,391.00$ 100.00%

CCM CCMS LOCAL INITIATIVE 0614CCM000 12/31/2014 5,724,400.00$ 2,400,027.72$ 41.93% 73.33% 3,265,078.86$ 5,665,106.58$ 98.96%-$

CHILD CARE DFPS 0614CCP000 8/31/2014 4,005,000.00$ 3,702,568.81$ 92.45% 100.00% 302,431.19$ 4,005,000.00$ 100.00%

CHILD CARE QUALITY 0614CCQ000-2 10/31/2014 1,187,240.00$ 345,728.63$ 29.12% 84.62% 779,419.20$ 1,125,147.83$ 94.77%

Totals 54,293,055.00$ 46,121,970.74$ 84.95% 7,362,114.68$ 53,484,085.42$ 98.51%

STATE OF TEXAS

ADULT EDUCATION AND LITERACY 0614AEL000 6/30/2016 1,269,431.00$ -$ 0.00% 8.33% 1,230,255.80$ 1,230,255.80$ 96.91%

Totals 1,269,431.00$ -$ 0.00% 1,230,255.80$ 1,230,255.80$ 96.91%

GRAND TOTALS 92,774,214.00$ 69,369,330.39$ 74.77% 15,434,552.30$ 84,803,882.69$ 91.41%

PRIVATE

TEXAS VETERANS COMMISSION TVC 9/30/2014 131,468.47$ 110,287.44$ 83.89% 91.67% -$ 110,287.44$ 83.89%

HCA PARTNERSHIP INITIATIVE 0603WDR000 OPEN 431,833.04$ 382,095.58$ 88.48% -$ 382,095.58$ 88.48%

Totals 563,301.51$ 492,383.02$ 87.41% -$ 492,383.02$ 87.41%

2 of 2

21

Workforce Solutions Greater Dallas

Statements of Financial Position (Unaudited)

August 31, 2014 and December 31 2013

ASSETS08/31/2014

(Unaudited)12/31/2013 (Audited)

Cash $ 4,191,341 3,906,276 Grants receivable 9,874,410 9,142,259 Advances and other receivables 639,968 59,880 Prepaid expenses 22,131 131,832 Investment 424,476 424,476 Equipment, net 10,621 10,621

Total assets $ 15,162,947 13,675,344

LIABILITIES AND NET ASSETSAccounts payable and accrued liabilities $ 13,429,107 11,955,383 Employee benefits payable 424,476 424,476 Deferred revenue 1,234,961 1,226,311

Total liabilities 15,088,544 13,606,170

Unrestricted net assets 74,403 69,174

Commitments and contingencies

Total liabilities and net assets $ 15,162,947 13,675,344

22

New Employer Accounts (September 2014)

Robust Employer Recruiting in SeptemberEmployers served: 9,879New Accounts Added: 190

Employer Engagement Report

Means, Ends and Expectations

Dallas Regional Industry Employment Gains (August 2013 – August 2014)

Date Company/Event Location Time Expected Size

11/13 Hiring Red, White, and You! Job Fair

Globe Life Park at Arlington 9:00 – 2:00 Large, multiple employers, statewide scope

11/21 33rd Congressional District Job Fair and Workshops

Mountain View College 8:30‐12:00 Large, multiple employers, regional scope

Looking Forward – Upcoming Events*

*In addition, hiring events with multiple employers are held every Wednesday at the Southwest, Grand Prairie, and Mesquite Centers; every other Wednesday at the Irving Center.

23

Layoff Activity/Closings (2014 Recap)



Company Layoffs/Closings Industry Notice Date # Affected

Atos IT Solutions & Services – Irving Information Technology Services 1/3/2014 1FDIC (Bryan St) – Dallas Direct Insurance Carriers 1/3/2014 161Logicus LLC – Dallas Telecommunications Technology Services 1/6/2014 11Bank of America – Dallas Commercial Banking 1/7/2014 45Baylor Medical Center – Garland General Medical & Surgical Hospitals 1/10/2014 47Dallas Air Motive – Dallas Support Activities for Air Transportation 1/16/2014 46Honeywell Aerospace – Irving Support Activities for Air Transportation 1/27/2014 80Edmentum – Dallas Educational Support Services 1/28/2014 12Forest Park Medical Center Offices of Physicians 2/3/14 30Tandy Brands Personal Leather Goods 2/3/14 94Extreme Reach Advertising Agencies 2/12/14 117Citigroup Mortgage Division 2/13/14 100Esterline Communications Systems Aeronautical & Nautical Syst. & Instr. Mfg. 2/18/14 11Trans‐Trade, Inc. Men's & Boys Cloth & Furn Merch Whlslrs 2/24/14 25Green Tree Servicing, LLC Mortgage Loan Processing 2/25/14 82Mitsubishi Nuclear Energy Systems Commercial Physical and Biological Research 2/27/14 2Dallas Airmotive, Inc. Other Support Activities for Air Trans 2/28/14 90Northwood University Colleges, Universities, & Professional Schools 2/28/14 60Bank of America – Addison Commercial Banking 3/3/14 6Bank of America – Richardson2 Commercial Banking 3/3/14 40Sony Electronics Radio, Television, & Other Electronics Stores 3/4/14 18Dallas Airmotive, Inc. Support Activities for Air Transportation 3/7/14 10PepsiCo – Dallas Other Snack Food Manufacturing 3/10/14 132PepsiCo – Dallas Metro Warehouse Other Snack Food Manufacturing 3/10/14 31Cenveo Computer Systems Design Services 3/18/14 28Cedar Hill ISD Administration of Education Programs 3/27/14 10Sony Radio, Television, & Other Electronics Stores 3/27/14 6Ovus Technologies LLC All Other Support Services 4/2/2014 11Medical Clinic of North Texas Offices of Physicians 4/4/14 3North TX Healthcare Laundry Linen Supply 4/14/14 15Village Kitchen & Toko V Restaurants Full‐Service Restaurants 4/4/14 26Emeritus at Vickery Towers Continuing Care Retirement Communities 4/7/14 127Dallas Colgate Oral Pharmaceuticals All Other Plastics Product Manufacturing 4/9/14 14Coldwater Creek Women's Clothing Stores 4/15/2014 12Coldwater Creek – Cedar Hill Women's Clothing Stores 4/15/2014 12Coldwater Creek – Garland Women's Clothing Stores 4/15/2014 12Dot's – LBJ Women's Clothing Stores 4/15/2014 5Dot's – RL Thornton Freeway Women's Clothing Stores 4/15/2014 6Dot's – DFW Women's Clothing Stores 4/15/2014 6Dot's – Mesquite Women's Clothing Stores 4/15/2014 11Dot's – Town East Women's Clothing Stores 4/15/2014 11

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Layoff Activity/Closings (2014 Recap – cont.)



Company Layoffs/Closings Industry Notice Date # Affected

Oak Farms Dallas West Farm & Garden Equip Merchant Wholes 4/15/2014 173Express Scripts – Irving Pharmacies and Drug Store 4/30/14 148Honeywell Aerospace Support Activities for Air Transportation 5/5/2014 40Alco Store All Other General Merchandise Stores 5/8/2014 13Sims Recycling Solutions Recycling and Computer Electronics 5/8/2014 45Stern Reed Associates Dental Laboratories 5/13/2014 20Bank of America – InfoMart Commercial Banking 5/18/2014 103Maritech Windows Metal Window & Door Mfg. 5/19/2014 300Good Shepard Community Center Child Day Care Services 5/21/2014 6Bank of America – Addison Real Estate Credit 6/6/2014 10Federal Deposit Insurance Corp. Other Direct Insurance Carriers 6/23/2014 25Dallas ISD – 2 Elementary and Secondary Schools 6/24/2014 40Pactiv All Other Plastic Product Mfg. 6/30/2014 66Anthem College Colleges, Universities, & Professional Schools 7/18/14 30Beck’s Prime Full‐Service Restaurants 7/23/14 6Bank of America ‐ Infomart Financial / Banking Services 8/4/14 51General Dynamics Munitions Manufacturing 8/4/14 7Launch Ability Disability & Special Needs Services 8/5/14 95Riverstone Residential Group Property Management Services 8/27/14 101II‐VI Marlow Motor and Generator Manufacturing 9/8/14 4Mastec Advanced Technologies Other Building Equipment Contractors 9/24/14 40

Annual Comparisons Oct Total 44

Year 2009 2010 2011 2012 2013 YTD 2014 2,889

# Affected 10,011 2,598 6,123 9,344 6,006 YTD 2013 4,074

# Layoffs/Closings 119 52 72 74 78 YOY ‐ 29%

Employers With the Most Hires in Work In Texas (July 2013 – June 2014)

Rank Company # Hires

1Simos Insourcing Solutions (clients such as Del Monte) 643

2 CHR Holdings (clients such as Kohl’s) 3613 Amazon.com 2144 Winco Holdings 1735 Global Gaming 1336 Elliott Staffing Services 1117 Wal‐Mart 1098 Spectra Personnel Services 909 Fort Worth Call Solutions 7410 ResCare 70

Rank Company # Hires

11 Eclipse Professional Services 6012 BG Personnel 5713 Green Mountain Energy 5614 Connextions 4615 Managed Labor Solutions 4316 Tri State Employment Services 3917 Tesvista 3918 Kelly Services 3819 Pollo Operations 3520 UPS 32

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President’s Briefing Item – A Authorization of Contracts, Partnerships and Agreements 1. AEL Contract Adjustments – Item will be presented at the Board meeting. 2. FY15 ResCare Contract – Profit Matrix

The profit matrix for ResCare’s contract is up for review.

DALLAS COUNTY LOCAL WORKFORCE DEVELOPMENT BOARD, INC. CONTRACT REIMBURSEMENT BUDGET - ARBOR E&T LLC d.b.a. RESCARE WORKFORCE SERVICES

WORKFORCE SOLUTION OFFICES PROFIT MATRIX

GOAL Performance

Target 65% Incentive

(MP) 85% Incentive

(+P)

100% Incentive Top 2 Large

Boards in the State

Percentage at Risk

Claimants Reemployment within 10 weeks 56.7% MP +P Top 2 10.00%

Total Job Openings Filled 9026 MP +P Top 2 10.00%

Employer Workforce Assistance 10740 MP +P Top 2 10.00%

Staff Guided Entered Employment 61% MP +P Top 2 10.00%

At Risk Employment Retention 78% MP +P Top 2 10.00%

Total Job Seekers Educational Achievement 75.5% MP +P Top 2 10.00%

Choices Full Work Rate – All Family Total 38.3% MP +P Top 2 15.00%

Choices Un-Sub Employment after Job Readiness 35.00% MP +P Top 2 15.00%

Training Related Entered Employment 50.00% MP +P Top 2 10.00%

Grand Total 100.00%

Gray squares indicate a Locally negotiated measure

RECOMMENDATION: Board authorization to approve the profit matrix as presented for the FY15 ResCare contract.

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President’s Briefing Item B

Leases – Relocation of Administrative Office

This item will be presented at the Board meeting.

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Quality Assurance and Oversight – President’s Briefing – Item C

President’s Briefing

July, 2014 Gulf Coast Trades WIA Youth Program DC 06.14

Program Review of Workforce Investment Act (WIA) Youth. Recommendations were made related to the following areas: Eligibility and Assessment; Individual Service Strategy; Youth Component; Co-Enrollment; Case Management; Support Services; Follow-up; Employment outcome tab Status: Final report with no questioned costs.

August, 2013 ResCare Workforce Services Subsidized employment worksite review DC 01-14

Program review of Subsidized employment worksite review. Recommendation were made to the following areas: Eligibility; Assessment; Family employment plan; Family work requirement; Allowable activities. Status: Final report with no questioned costs.

August, 2013 ResCare Workforce Services Choices File Review DC 03-14

Program review of Choices. Recommendations were made to the following areas: Eligibility; Assessment; Family employment plan; Family work requirement; Allowable activities. Status: Final report with questioned costs of $2,130. Check received.

January, 2014 ResCare Workforce Services DC 09-14

Program review of Trade Adjustment Assistance (TAA). Recommendations were made to the following areas: Eligibility; Assessment; Re-employment and Training Plan; Training; Case Management; Support Services; Performance Outcomes Status: Final report with no questioned costs.

October, 2013 SER National Jobs for Progress WIA Youth DC 04-14

Program Review of Workforce Investment Act (WIA) Youth. Recommendations were made related to the following areas: Eligibility and Assessment; Individual Service Strategy; Youth Component; Co-Enrollment; Case Management; Support Services Follow-up; Employment Outcome tab Status: Awaiting monitor response by 10/31/14.

Dallas County Community College District, Richland College WIA Youth Services DC 05.14

Program Review of Workforce Investment Act (WIA) Youth. Recommendations were made related to the following areas: Eligibility and Assessment; Individual Service Strategy; Youth Component; Co-Enrollment; Case Management; Support Services Follow-up; Employment Outcome tab Status: Final report with no questioned costs.

July, 2014 ChildCareGroup Child Care Services

Fiscal Review of Child care services. Recommendations were made related to the following: Audit, Case management, Cost Allocation, Expenditure Disbursements, and financial reporting requirements. Status: Awaiting additional information from the contractor to finalize report.

September, 2014 ResCare Workforce Services

Fiscal Review of workforce services. Recommendations were made related to the following: Audit, Case management, Cost Allocation, Expenditure Disbursements, and financial reporting requirements. Status: Awaiting contractor response by 10/15/14.

Review final with no issues Pending final review Review final with issues

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october board packet final pack… · november 13, 2014 red, white and you! statewide hiring fair,...

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