FINANCE DEPARTMENT GOVERNMENT OF ODISHA

http://ocamp.ipetechnologies.com

April 2014

Initiative by

A DFID UK and Government of Odisha Partnership Programme

TRAINING MANUAL

Odisha Central Audit Management Portal

OCAMP Home Page

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Audit Resources

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• Type http://ocamp.ipetechnologies.com in the browser to

open OCAMP Home Page.

• Click on 'Login' to visit your Home Page.

Page I 1

1. OCAMP: Login Gr Home W Login Ill Tutorial

• Recommend using Mozilla Browser l • In browser, type: Member Panel Login

http://ocamp.ipetechnologies.com

• Click on Login

• Enter User ID

• Enter password

• Click submit

1.1 Change Password

• Use default password for log in

• Prompts for change password

• Give a new password

• Confirm the new password

• Click on change to change your

password.

• Use new password for log in

2. Auditor/ Officials of AG

2.1 Drafting of IR

.. ANGPRD0011

... • •••••

Member Panel Logi n

~ A N <3t-'KUUU 1 1

~ ------*'±!*'§*

l~= Change Password

~ Current Password I ~ New P:::t..-_..r.word

~ Confirm New Password I

Auditors or data entry operators shall use their login to enter into OCAMP. Based on the

role, they user can create a draft Inspection report. After the submission, Senior Audit

Officer with approver role shall review the data entered in IR form. If the approver found

the data correct, s/he can approve it to immediately communicate the IR to the intended

offices.

Page I 2

I

Figure 1: Home Screen of Auditor/Officials of AG

Dashboard

~~ ~~ IR DAN DAP CAG

Draft (6) Draft(O) Draft (O) Draft (O)

~ The first tab (IR) indexes the IR.

~ Click on the IR icon to upload a fresh IR.

IR D etails

I . (i) Re viewer • S enior A udit Officer, Se n io r A udit Offi cer

~ I R N o . - l -Report Y ear 13'

201 3 - 20 1 4 ( .,.. ~ Commun icatio n Date "'"

Period o f accounts a udited •

(!:) Time Tak e n •

0 0-MM- YYYY

( Fr om d • t•)

{'Wcdling D•~)

Name of the Offic e Audite d - @

D epartment'"" Agriculture

Sche m e - Select-

tiii!l -1

fiii!l@ Aud it Type 00-MM-YYYY

( T o d • t e )

DD--MM-YYYY fiii!l - DD-MM-YYYY

( F romda t•) (To dat•)

I • D is t r ict- A N GUL

O fficer N a m e ooo· Dis t rid Agricultu re O fficer Atha m a l lik (ANGAGR 001 ) I .,.. M o b ile

Fill the fields listed below.

Audit Report for Financial Year 2013-2014

Type Standing Settled

IR 3 3

DAN 1 1

OAP 1 0

Total 5 4

\

00--MM-YYYY

- - S e lect - -

<> Add a not h e r o ffice

[ . )(

~Start Dat e E nd Dat e

1. Reviewer: Senior Audit officer in AG office, related to that particular section is the

reviewer for the Inspection Report. He is also authorized to review reply of that

paragraph. Select reviewer from the dropdown menu.

2. IR number: Each IR issued in every financial year bears a unique number. This

number is written on top of the IR title page. Enter the number in this field.

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3. Report year: Along with the IR number, the title page also provides the report year.

Like other audit reports, IR uses financial year. Select the year using drop down

menu.

4. Communication date: Use the date picker to select the date when the IR shall be

communicated to the receiving offices.

5. Period of Accounts Audited: Use the date picker to select the date range for which

accounts audited.

6. Select audit type: Audit type may be selected from the dropdown list available.

7. Time taken for audit: In the next field, you will be asked to select the starting date

when the audit party started auditing the office and the end date of audit conclusion.

8. Name of the office Audited: An IR can be issued to various offices of the

Government of Odisha. It may be issued to Multiple Departments. Under this

heading following fields need to be selected. Please click on 'Add another office' for

sending it to multiple DDOs.

Department District ODO Scheme

Deta ils of IR <D Name of Accounts

Audited'

No. of Maj or Para-

Upload of IR- I Choose File I N ... n

Max file size: 5 Mb Supported Formats: doc, docx, rtf, jpg, xsl, xslx

Annexure' 0 Yes @ No

Officer name Mobile Start Date End Date

<> Add Scope of Audit

No. of Minor Para- r~----~

Number of Pages- '~----~

-1. Details of IR: These details of IR need to be provided in this section. The following

fields need to be entered in this section. After entering all the data click on 'Next' to

enter paragraphs.

Name of Accounts Audited

Add Scope of Audit

No. of Major Para

Page I 4

No. of Minor Para

Upload of IR

Number of Pages

Annexure

Click on NEXT after filling all the details.

Add Para Details <D Para Number• Para Title•

Para Type• Major I . Replied By •

Amount • O bs e rvation•

Para mode* ......_, ImZ!lge ....:_; Text

Para Text•

i B I l.l -I x, x' i 1::: 1 ~

District Agricult u re Officer Ath amallik [ANGAGROOl)

--Select--

• Supports Normal Paragraph w i t h out Formatti ng

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1. Add Para Details: In this section para details need to be entered. The following

fields are available in this section. After entering the para details you can click on

'Save Para' and add another para details.

Para Number

Para Title

Para Type

Replied By

Amount

Observation

Para Mode

Para Text (type in text box or right click & paste in the text box)

Click on Save Para

Page I 5

2.2 Revise draft IR/ Follow-up

Auditors/officials of AG will get an e-mail alert in their registered e-mail ID, as and when the senior audit officer returns an Inspection Reports with some comments for revision.

Auditors/data entry operators will get an e-mail alert in their registered e-mail ID, as and

when the senior audit officer returns an Inspection Reports with some comments for

revision. They may use their log in to enter OCAMP to modify the draft IR sent back to

him by Senior Audit Officer with some remarks. Based on the role, the user can create a

draft Inspection report. After the submission, Senior Audit Officer with approver role

shall review the data entered in IR form. If the approver found the data correct, s/he can

approve it to immediately communicate the IR to the intended offices. The list of draft

IRs pending to modify can be viewed by clicking on 'Follow up' as sown in figure bellow.

List of draft IRs needs to be revised

Dashboard

Overall Summary

~~<> i.:-0 re, ~.:o Audit Report for Financial Year 2013 -2014

JR DAN OAP CK.

Dran(O) Dran(O) Dran(O) Type Standing Settled

Follow up (1) IR 0 0

DAN 0 0

OAP 0 0

l Total 0 J 0

Page I 6

2.3 Drafting of Draft Audit Note/ Draft Audit Para (DAN/DAP)

Draft Audit Note/ Draft Audit Para can be by created by clicking on DAN/OAP icon in

Auditor/ DEO homepage. Create a DANDAP for is having two sections. After the

submission, Senior Audit Officer with approver role shall review the data entered in

DAN/OAP form. If the approver found the data correct, s/he can approve it to

immediately communicate the DAN/OAP to the intended offices.

CREATE A DAN <D L e tter D etails

Rev iewer • Senior Audit Omcer,Senlor Audit Offi cer ( .,..

Report Year

M e m o No.- r J - 2013 - 2014 J •

Enter D e partm e nt:" I -Select D epartment -I

Det ails of DAN ~ Tit le* r

Report Ty p e " C ivi l

Observatio n Type Select Ob servation Type l • Upload o f DAN.. I Choose File I N m n

Max file size: 5 Mb Supported Formats: doc, docx, rtf, jpg, xsl, xshc

Annexur e • 0 Yes @ No

1. Creating DAN/OAP: After creating

DAN/OAP it can be saved as draft or

can be sent for review.

Title

Add brief

Report Type

Observation Type

Amount

Upload DAN

Number of pages

Annexure

Communicat ion Date - DD-MM-YYYY

Amount

Number of Paoes•

<> Add Brief

J J

if@4Mf@ii i§iil@i§.1

2. Letter Details

Reviewer

Link IR

Memo No

Report Year

Communication Date

Enter Department Para Text

(type in text box or right click &

paste in the text box)

Page I 7

2.4 Revise or Follow-up draft DAN/DAP

Dashboard

IR DAN

Draft(O)

Follow up (1)

Auditor/ data entry operator will get an e-mail

alert in his/her registered e-mail ID to Revise

or Follow-up draft DAN/OAP.

=o Audit Report for Financial Year 2013-2014

OAP CAG

Draft(O) Draft(O) Type Standing Settled

I IR 2 0

DAN 0 0

OAP 0 0

Total 2 0

3. Senior Audit Officer

In OCAMP software, Senior Audit Officer is having the authority of approving the draft

IR need to be sent to ODO and reviewing reply from the Government on the same.

~ Senior Audit Officer will get an e-mail alert in

his/her registered e-mail ID to Review the draft

IR/DAN/DAP.

c

Page I 8

3 .1 Review of Draft I R/DAN/DAP

After the submission creation of draft IR/DAN/DAP by Auditor/Data Entry Operator,

Senior Audit Officer with approver role will get an e-mail alert in their registered e-mail

ID to review the draft IR/DAN/DAP. After logging into the system, you can view

IR/DAN/DAP pending for review by clicking appropriate icon as sown in the figure

bellow. If the approver found the data correct, s/he can approve it to immediately

communicate the IR/DAN/DAP to the intended offices or send it back to Auditor/Data

Entry Operator with comments to revise the draft.

Dashboard

Overall Summary

Click on IR/DAN/DAP to review.

~ Pending Review

I n spectio n Report Tot a l : 1

IR No TrtJe Comm.Date Status

1 . 12 1 120 13- 2014 Test 7th Ma r, 2014 - ) +

1 - 1of 1 >

Click on ACTION to Review the IR

Page I 9

IR Title: Test

I R No : 121 / 2013 - 20 14 Report: Year : 2013 - 2014 CO mm.date : 7th l'h r . 2014

No of M ajor Para : 1 /1

No or M inor Para : 1 / 1 Amount : t o.oo

Audit Type : Perfc ·nn srt.: = Sc.heme : N :-t t-1~n.ti=-r: ~ ::i:.

Aud itor : S= ri.brAL-~lt o::irri: =-r En t ered by : Amu

I R Madifi~ : 2 t im !!_.!I

Para

L.sst m.od°ifi!! :S on 10th Mu, 2014

Last: Re m a rks in IR R evie\ov

Reviewed by : S!! r.:ior A~i't om~..­

Remerld- : R.!!t L..'TTI

Para List

S r .No Para No Para Title:

2 2 2

® ( ® A pprov e 0 Return )

(i) ( •&MSH4'·'·1 J ODO Offi«::r : 1. AMi~GR.001

Peri o d of Aocount:S-Audited : 0 5 M u , 2014 - 05 t-h r, 2014

Remarks

Para Type:

Majo r

Minor

Ti me Taken : 2 Ds y.s (O:S l'h r, 20 14 - 05 l'h r. 2014) I R Document : ~

Reviewed On : 51h H sr , 2014

Amount

o.oo 0 .00

T o t a l P ara : 2

ODO Action

ANGAGROO~~ ANGAGROOl~~

1. Modify IR Report: the IR title page can be modified by clicking on the 'Modify IR

Report' tab.

2. View, Edit & Delete IR Paragraph: In the action section of this page these

actions can be taken on a particular IR paragraph.

3. Approve/ Return: An IR report may be approved by the Senior Audit Officer to

be sent to the replying officer or he may return it with comments/ Remarks to

Auditor/ DEO for further modification.

Page I 10

3.2 Reply Review

Senior Audit Officer with reply approver role will get an e-mail alert in their registered e­

mail ID to review the IR/DAN/DAP reply. After logging into the system, he can view

IR/DAN/DAP replies pending for review by clicking appropriate icon as sown in the

figure bellow. A reply can be reviewed by clicking on 'review' tab of a particular

paragraph.

Dashboard

II _.

IR

Draft (O)

IR

,.. IR

Review

it Reply Review

II _.

DAN

Draft (O)

DAN

Inspection Report

1. 44 / 2010 - 2011

II _.

DAP

Draft(O)

DAP

DAP

C>G

Draft (O)

Overall Summary

Audit Report for Financial Year 2014 2015

Type Standing Settled

IR 0 0

DAN 0 0

DAP 0 0

Total 0 0

Total: 1 All

1 · 1 of 1

1. Review: A reply can be reviewed by clicking on 'review' tab of a particular

paragraph.

Page I 11

Approve/Reject Reply

Para Reply Review m ( @ Approve 0 Reject )

Remarks :

/,

[ Save Review

1. Approve/Reject Reply: A reply can be approved/ rejected (with Comments) by

the SAO by clicking the appropriate box.

2. Save Review: Click on save review.

SUPPORT

~ ocamp.helpline@gmail.com

A. Suresh Kumar-

Rajesh Swain­

Spandita Kar-

9861962682

9861079541

9338554005

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