OFC293Microsoft Office Access 2003 Overview SharePoint & XML Integration

Richard Dickinson

Program Manager

Microsoft Office Access 2003High Level Feature Areas

SharePoint Integration

XML Improvements

VBA Macro Security

Database Developer Ease

Database User Functionality

SharePoint Integration

Export to SharePoint

Import from SharePoint

Read/Write live link to SharePoint

From SharePoint, Export to Access

Export to SharePoint

Simply specify the destination site

We map all the field types

Import from SharePointEasy wizard for importing from SharePoint

Can import a list or a view of a list

Most SharePoint list types are supported

Link to SharePoint

Easy wizard for linking to SharePoint

Can link to a list or a view of a list

Linked Tables behave just like regular tables

They can be used in Queries, behind Forms, or on Reports

Most SharePoint list types are supported

SharePoint Linked Tables are not available in ADPs

List vs. View of a List

Importing or linking to a listRetrieves all columns that can be added to a view

Retrieves all records

Importing or linking to a view if a listRetrieves only the columns that are visible in the view

Retrieves only the filtered set of records

Records may be sorted

Lookup Field Support

Retrieve IDs for lookup columnsThis returns the lookup IDs instead of the display values

When in a linked table, this is required for the lookup column to be updatable

Access will find the related lists and offer to import or link to them as well

Retrieve display values This returns the text display value

No related lists are needed to get values

From SharePoint…

Export to Access

Create linked table in Access

Report with Access

Technology UsedSharePoint JET ISAM (Part of Access)

SharePoint List Data Provider

Web Services

Windows SharePoint Services

Access & SharePoint

Richard Dickinson

Program Manager

Microsoft Access

demodemo

Improved XML Support

Import/Export the published XSD namespace

New XML Import/Export OptionsExport related tables

Can apply a transform on import or export

Improved HTML presentation XSL

Object Model enhancements

Support 2001 Namespace

Access 2002 supported http://www.w3.org/2000/10/XMLSchema

This was a test release definition

It was used for export, but ignored on import

Access 11 supportshttp://www.w3.org/2001/XMLSchema

This is the official published definition

Used when exporting

Used to guess data types when importing

XML Import Options

Enhanced Preview

New option to specify an XSL Transform

Import OptionsStructure Only

Structure and Data

Append Data

Import Transforms

Previously used transforms listed

Can add/remove transforms from the list

Import Preview updated after specifying a transform

Can specify afriendly name

Basic XML Export Options

Data (XML)This is just the data

It will reference the XSD if generated

Schema of the data (XSD)The schema is generated to match the data being exported

Presentation of your data (XSL)Custom XSL is generated that will generate HTML when applied to the XML

Designed to look like the exported object

Data to ExportTree view of related data to include

Records to ExportAll records

Apply existing filter

Current record

Apply Existing Sort

Use a Transform

Additional Export OptionsData Options

Just like the Import Transforms

List of Export Transforms is separate from the list of Import Transforms

These lists are stored in the registry

Additional Export OptionsExport Transform

NoteNote:: Access generated XSL Access generated XSL and XSD are designed for the and XSD are designed for the pre-transformed XMLpre-transformed XML

Include primary key and index info

Schema LocationEmbedded

Schema node added

Externalxsi:noNamespaceSchemaLocation

Additional Export OptionsSchema Options

Note:Note: The Access generated XSD is only designed The Access generated XSD is only designed to round-trip data types. It does not include to round-trip data types. It does not include extended properties.extended properties.

Run from ClientHTML wrapper created to apply the XSL

Run from ServerASP wrapper created to apply the XSL

Images LocationThis applies to any static images on Forms or Reports

Images in the data are always included in the XML

Additional Export OptionsPresentation Options

Improved HTML presentation

Now XSLTs are generated

Better Sorting & Grouping

Support added for the following featuresRunning Sums

Hyperlinks

Expressions in Sorting & Grouping

XML Object Model Support

Application.ExportXML ChangesOtherFlags now an enumeration

acEmbedSchema

acExcludePrimaryKeyAndIndexes

acLiveReportSource

acPersistReportML

acRunFromServer

WhereCondition for restricting rows exported

AdditionalData to support

XML Object Model Support

Application.CreateAdditionalDataCreates an AdditionalData object to be used with ExportXML

AdditionalData ObjectSpecifies additional tables or queries to include in the export

These tables or queries do not need to be related to the exported object

Application.ImportXMLImproved import that supports all of the import options

Application.TransformXMLAllows importing XML with a XSLT transform

XML in Access

Richard Dickinson

Program Manager

Microsoft Access

demodemo

VBA Macro Security

Security Levels Digital Signature Support

Expression Sandbox

Security Levels

HighOnly signed and trusted files can be opened

Medium (default)Files must be trusted before they are opened

LowAny file opened without prompting

Expression sandbox disabled

Digital Signature Support

Databases & Projects can be signedVBE -> Tools -> Digital Signature

VBA Code, Macros, and Action Queries are all included in the signature

Expression Sandbox

The Jet Expression Service offers a sandbox mode where only “safe” expressions are allowed

This is turned on/off by a registry key

Access respects this registry key and blocks its “unsafe” methods/properties

Database Developer Ease

Object Dependencies

Form/Report Error Checking

Propagating field properties

Customizable SQL Font

Context Sensitive SQL Help

Back Up Database/Project

Sorting option on Lookup Wizard

Copy Linked Table as Local Table

Object Dependencies

Pane shows dependency information for an object

Objects that depend on the specified object

Objects that the specified object depends on

Available for Table, Queries, Forms, and Reports in MDBs

Macros, VBA Code, and Data Pages are not searched

Error Checking

Errors flagged during Form or Report design

Error ScenariosUnassociated labels

Invalid Control Source

Duplicate Option Values

Keyboard shortcut errors

Invalid Sorting and Grouping

Report width greater than page width

Propagating Field Properties

New Property Update Options button

Appears when an inheritable property is updated

Option to update the corresponding property on any control bound to that field

SQL View Enhancements

Ability to customize the SQL view fontTools -> Options -> Tables/Queries -> Query Design Font

Context sensitive SQL helpJust hit F1

SQL Key Words

Aggregate Functions

VBA Functions

Access Functions

Note: Not available from ADPs

Back Up Database/Project

Quick & Easy Menu CommandFile -> Back Up Database…

Tools -> Database Utilities -> Back Up Database…

Designed primarily for use while doing database development

Remembers where you put your backups

Automatically generates a unique filenameAdds date to the file name _YYYY-MM-DD

Adds number if file already exists

Lookup wizard & Paste Table

Sorting option added to the Combo Box, List Box, and Lookup Wizards

Paste Linked Table as Local Table

Database Developer EaseRichard Dickinson

Program Manager

Microsoft Access

demodemo

Database User Functionality

Windows XP Theming

Smart Tags

AutoCorrect Options buttons

Theming of all dialogs and wizards

Themed User FormsOnly themed if OStheming is turned on

Only “uncustomized” controls are themed

File level option to prevent theming

Themed Data PagesData Pages respect theming in Access as they do in IE, both at browse and design time

Support Windows Theming

Smart Tags

New Smart Tags propertyAvailable on Tables,Queries, Forms, Reports,and Data Pages

Smart Tags exported to HTML

Can fire Smart Tag actionsAvailable in Datasheet view or Form View

Available in Data Pages via IE

Recognition only done with specified Smart Tags

AutoCorrect Options

New AutoCorrect Options buttonsSame options as are in Word 2002

Puts the user back in control

Developer doesn’t have to be so careful about what fields allow AutoCorrect

New Database User FunctionalityRichard Dickinson

Program Manager

Microsoft Access

demodemo

Summary

Use Access to increase ROI

Explore new scenarios that leverage Windows SharePoint Services

Take advantage of XML

Build Smart Tags for Access

Community Resources

Community Resourceshttp://www.microsoft.com/communities/default.mspx

Most Valuable Professional (MVP)http://www.mvp.support.microsoft.com/

NewsgroupsConverse online with Microsoft Newsgroups, including Worldwidehttp://www.microsoft.com/communities/newsgroups/default.mspx

User GroupsMeet and learn with your peershttp://www.microsoft.com/communities/usergroups/default.mspx

evaluationsevaluations

© 2003 Microsoft Corporation. All rights reserved.© 2003 Microsoft Corporation. All rights reserved.This presentation is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.This presentation is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.