office 2010 hands-on lab

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Microsoft® Office 2010 Hands-on Labs

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Welcome to the Office 2010 Hands-on Lab

Familiarize yourself with the new Office application icons. This screen shot provides a view of what your desktop might look 1. like. NOTE: The applications will likely be maximized initially. Simply click the icon on the task bar at the bottom of your screen and it will bring up the application.2.

Outlook2010

Word2010

PowerPoint2010

OneNote2010

Excel2010

IE BrowserOffice

Communicator

Welcome to the Office Hands-on Lab. In the next 30 minutes, you will get to test drive Office 2010 and get to experience the best productivity experience on the PC, Phone and Browser.

The Best Productivity Experience on the PC, Phone and Browser

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Office 2010 –Ribbon

Discover more commands and accomplish your task faster.

The Ribbon, which was first introduced in Office 2007, is now available across all Office 2010 applications, making the commands and tools available more visible and easier to access, so you could focus on your content.

In this section, you will be exploring the Ribbon to familiarize yourself with the user interface.

In Word 2010, review the 1. Ribbon. Notice how the commands have been logically grouped together under tabs to make it more visible, making it easier to learn and accomplish your task using Office 2010. Look at the Clipboard, Font or Paragraph groups. Once you are familiar with this Ribbon, you will find it easier to learn all the Office 2010 Applications.

Explore the Ribbon by clicking the other tabs like Insert or Review and you will see other groups of commands as shown below.

Click the Home tab on the Ribbon when you are done. Now that you are familiar with the Ribbon user interface in Word 2010, you will find it very easy to learn other Office applications.


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Office 2010 –Ribbon

OPTIONAL: In Excel 2010, review the Ribbon. Look at the grouping of the commands again. It has the same familiar Ribbon user interface.

OPTIONAL: In PowerPoint 2010, review the Ribbon. See the consistency of the Ribbon across all the Office 2010 applications.


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Office 2010 –Backstage

The most common operations are collected in one easy-to-use place.

The new Microsoft Office Backstage™ view replaces the traditional file menu to let you save, print and share your Office documents with a few clicks. Related but separate tasks are brought together also. For instance, printing tools — previously spread across several commands — are all together on one cozy clickable Print tab within the Backstage view.

In Word 2010, in the 1. Ribbon, click the blue File tab to enter the Backstage view.

On this Backstage view, you will see all the relevant information pertaining to this document. You can perform several 2. commands like Protect Document, Check for Issues or Manage Versions in this screen. Now, click Print to view print options for this document.


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Office 2010 –Backstage

You will see the screen below. Try going to the 3. next page or changing the Zoom. When you are done, click on Share to review the multiple ways you can share documents. To close the 4. Backstage view, click on the blue File tab again in the top-left corner.

Go NextPage Zoom


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Office 2010 -Paste Preview

Get the results you want with Paste Preview.

Paste is the most frequently used Microsoft Office command. To make those clicks count, we created Paste Preview so you can see what your additions will look like before you drop them in.

In this section, you will learn a common set of steps most executives perform in preparing a presentation. You will copy a table from Excel 2010 and paste it into a PowerPoint slide.

In Excel 2010, select the 1. Product Sales table by clicking the cell with the text Product Sales by Year, holding down the left mouse button and then dragging to the bottom right of the table. In the 2. Home tab of the Ribbon, click Copy.

Select Product Sales Table


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Click the Pastedropdown button

Click Slide 7

Click below theProduct Data heading

In PowerPoint 2010, click 3. Slide 7 in the Slides pane. Click the 4. rectangle just below the Product Data heading.In the Home tab of the 5. Ribbon, click the Paste dropdown button


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Hover over the different 6. Paste Options using your mouse to see a live preview of the tableFinally, click this paste option. 7.


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In Word 2010, in the 1. Navigation task pane, click several different section headings to navigate the document.Click the 2. Thumbnail View to browse the pages in the document.In the search box, type 3. ribbon. Now, you will see only the pages that contain the word ribbon.

ThumbnailView

Click section headings to navigate the document

Word 2010 -Navigation Pane

Get a handle on longer documents with the Navigation Pane.

The Navigation Pane provides you with a visual outline of your document so you can browse, sort, and find what you need quickly. The improved find experience allows you to view a summary of search results in a single pane and just click to access any individual result.

In this section, you will learn how to use the navigation pane and use the new find experience.

Transform your ideas into professional-looking documents

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Word 2010 -Navigation Pane

Clear Search

Outline View

Now, click the 4. Outline View to go back to section header outline view.Finally, click the 5. Clear Search button.

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In Word 2010, in the 1. Navigation task pane, click Introduction heading.In the document, place the cursor at the end of the 2. Overview of the Microsoft Office 2010 Technical Preview heading and press ENTER.

Introductionheading

Click here and pressENTER

Word 2010 - Picture Editing

Do more with images, without needing extra software.

The new Picture Editing tools let you add special picture effects without additional photo-editing software and easily adjust pictures with color saturation and temperature controls. You also get improved tools for easier and more precise cropping and image correction or background removal, to help you turn a simple document into a work of art.

In the 3. Ribbon, click the Insert tab and then click Picture.In the 4. Insert Picture dialog box, double-click Amy Alberts.

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Word 2010 - Picture Editing

In 5. Picture Tools | Format, click Artistic Effects and then click any option.In 6. Picture Tools | Format, click Color and then click any option.In 7. Picture Tools | Format, click Remove Background.

Resize the image to ensure Amy’s head is not 8. removed and then, in the Ribbon, click Keep Changes.

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In Word 2010, in the 1. Navigation task pane, click the Introduction heading.In the document, select the2. Introduction heading.In the 3. Ribbon, in the Font group, click the Text Effects command.

Word 2010 - Text Effects

Create print-shop quality documents right from your desk with modern text effects.

With Text Effects, you can apply formatting effects such as shadow, bevel, glow, and reflection to your document text as easily as applying bold or underline. Many of the same effects used for images are now also available to both text and shapes, enabling you to seamlessly coordinate all of your content.

Click the 4. Reflection menu and then click any option.

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Excel 2010 -Sparklines

Sparklines summarize trends with compact and efficient graphics.

Sparklines are small charts that fit in a cell that provide a clear and compact visual representation of your data. You can use them to show trends in a series of values, and highlight minimum/maximum values to increase the visual impact of your data.

In this lab, you will learn how to create Sparklines and select various styles and options for the chart.

In Excel 2010, select Cells F7 through Q7.1. In the 2. Ribbon, click the Insert tab and then, in the Sparklines group, click Column. A Create Sparklines dialog box appears.Click 3. Cell R8 ( just below the text Canada).In the4. Create Sparklines dialog box, click OK.

Select cells F7 through Q7

Cell R8

MoreSparklines

Styles

In the 5. Ribbon, select the High Point and Low Point check boxes.In the 6. Style group, click the More Styles button and select any of the visual styles shown in the gallery.

Achieve valuable insights with powerful and intuitive analysis tools

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Excel 2010 - Slicers

Get just the view you want with Slicers.

Slicers are new in Excel 2010, and they provide you with a visual filter of your PivotTable® data, so you can dynamically segment and filter the data to display just what you need.

In this section, you will learn how to use Slicers to apply filters to your data and to remove the filters on the slicer.

In Excel 2010, in the 1. SLICER – Year to the left, click 2006. You will see the PivotTable on the right change to reflect Sales by Geography just for 2006. Notice also how the Trend Sparklines change. You can also click any other year.To filter on multiple years, press the 2. CTRL key and then click multiple years. Release the CTRL key.To show all ALL years again, click the button to clear the filter.3.

Clear filter

Click on any year

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Excel 2010 -Co-Authoring

Work better together with Co-Authoring.

(coordinate with other group members)

Co-Authoring in Excel Web App allows multiple users to edit the same spreadsheet simultaneously from multiple locations. Changes are reflected in near-real time without you having to save changes.

In the IE browser, on your home page, click the 1. Forecast link in the document library.

Click the 2. Edit button.

Have another member of your group perform the previous two steps. 3.

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Other users editing the workbook

Edit Albert’s cells

Excel 2010 - Co-Authoring(coordinate with other group members)

Co-Authoring in Excel Web App allows multiple users to edit the same spreadsheet simultaneously from multiple locations. Changes are reflected in near-real time

without you having to save changes.

In the 4. July Projections table, add an amount to Albert’s Accessories cell and then press TAB.Have the other member of your group add an amount to Albert’s 5. Bikes cell and then press TAB.Note the number of other users editing the workbook in the bottom right of the browser session.6.

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PowerPoint 2010 - Broadcast

Just-in-Time showand tell.

(coordinate with other group members)

With PowerPoint Broadcast, you can instantly broadcast your PowerPoint 2010 presentations by sending a link to where people can view your presentation on the Web. Your audience sees your slides in high fidelity using the browser or phone.

If you are the presenter, in PowerPoint 2010, click the 1. Slide Show tab in the Ribbon.

Broadcast Slide Show

Slide Show

In the 2. Start Slide Show group, click Broadcast Slide Show.In the 3. Broadcast Slide Show dialog box, click Start Broadcast.Click 4. Send in Email.

Turn your ideas into powerful presentations

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PowerPoint 2010 - Broadcast(coordinate with other group members)

Type the name of your group

Check Names

In the Outlook message, in the To box, type the name of your group (for example, 5. Group4) and then click Check Names in the Ribbon. NOTE: The shortcut key is CTRL+K.

Click 6. Send.In the 7. Broadcast Slide Show dialog box, click Start Slide Show.Ask a group member to start viewing the slide show by clicking the new message in Outlook 2010 and then clicking the 8. broadcast link. NOTE: If you have a mobile device next to your laptop, you need to select Menu and send/receive in the Outlook application in order to receive the e-mail invite. Select the message and then select the link in the message to follow along with the broadcast. When you are done, press ESC and then, in the 9. Broadcast group in the ribbon, click End Broadcast.

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PowerPoint 2010 - Cinematic Effects

Add Cinematic effects to make them unforgettable.

The new Cinematic Effects offers new, dynamic slide transitions and animation effects that look similar to graphics you have seen on television. Easily access, preview, apply, customize, and replace animations. Ripple Honeycomb

Transitions

Gallery

In PowerPoint 2010, go to 1. Slide 2.In the 2. Ribbon, click the Transitions tab.In the 3. Transition to This Slide group, open the transition gallery and then click Gallery. Explore other exciting transitions such as Ripple and Honeycomb.

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PowerPoint 2010 - Video Editing

Video is now a first class citizen in your presentation.

Video Editing comes to PowerPoint. You can now embed and edit video files directly, trim your video to show only relevant sections or even bookmark key points in a video for quick access. Apply a variety of video styles and effects—such as reflections, bevels, and 3-D rotation—to help you quickly capture your audience’s attention.

Video from File

Insert

In PowerPoint 2010, go to 1. Slide 5.In the 2. Ribbon, click the Insert tab and then, in the Media group, click Video button, and select Video from File.

In the3. Insert Video dialog box, double-click Old Race.In the 4. Ribbon, in the Format tab, click Video Effects button and select Reflection and then click any reflection option.

Video Tools | Format

Reflection

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PowerPoint 2010 - Video Editing

In the 5. Ribbon, in Playback tab, click Trim Video.

In the Trim Video dialog box, drag the 6. red slider to the left until the video is only about five seconds long and then click OK.

Press the7. Play icon to preview the video.

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Collect your thoughts, information, and notes in one easy-to-find place

Outlook 2010 - Group Scheduling View

Schedule meetings easily with your co-workers.

The Group Scheduling View makes it easier for you to schedule a meeting and quickly find a suitable time for the appointment. You can use the new Group Scheduling View to see multiple calendars side by side or save frequently used groups of calendars together for easy access.

In Outlook 2010, in the1. Navigation pane, click Calendar.

Schedule View

Calendar Group

Calendar

In the 2. Navigation pane, click the check box for your group (for example, Group4). In the 3. Ribbon, in the Arrange group, click Schedule View.In the 4. Navigation pane, click Mail.

Stay connected to your world with our most up-to-date e-mail and calendar

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Outlook 2010 - Conversation View

Reduce Information Overload with Conversation View.

Conversation View turns dozens of e-mail messages into just a few conversations to reduce information overload. It improves the tracking and managing of e-mail conversations while saving valuable inbox space. Entire conversations can be condensed and categorized, or even ignored, with a single click.

In Outlook 2010, click the message with the subject 1. Review Proposal for Tailspin Toys.Click the arrow, located to the left of the 2. Review Proposal for Tailspin Toys subject line, to view all messages in the conversation.

Ignore

Clean Up Conversation

View ConversationMessages

In the 3. Home tab of the Ribbon, click Clean Up button and select Clean Up Conversation.If the Clean Up Conversation dialog box appears, select the Do not show this message again 4. check box and then click Clean Up.Click the message with the subject Dinner this 5. week.In the 6. Home tab of the Ribbon, click Ignore.If the 7. Ignore Conversation dialog box appears, select the Don’t show this message again check box and then click Ignore Conversation.


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Outlook 2010 - Quick Steps

Compress multiple-step tasks into one-click with Quick Steps. With Quick Steps, you can save time by creating and defining multi-step tasks into a single click. Tasks can include reply with a meeting request, move to a specific folder, create a new e-mail to assigned groups and more.

In Outlook 2010, click the message with the subject 1. Fourth Coffee.In the 2. Ribbon, in the Respond group of the Home tab, click Meeting.

Meeting

Fourth CoffeeMessage


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Outlook 2010 - Quick Steps

Close MessageWindow

Monday

Location

Message Body

Suggested Times

In the Location box, type 3. My Office.On the calendar, click on the 4. Monday of next week area to the right, select any of the options that show no conflicts.In the message body, type5. Let’s meet today at 2 pmClick the 6. X in the top right of the meeting request window to close it and then click OK.


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OneNote 2010 - Annotate

Link the source to the notes with OneNote.

You can now place OneNote to the side of your screen to have it constantly available for note-taking or references while researching on the Web through Windows® Internet Explorer®, reviewing a document in Microsoft® Word 2010 or creating a Microsoft® PowerPoint® 2010 slide. When you need to remember where your ideas came from, the Linked Notes feature enables you to jump right to the source of your information with just a click.

In OneNote 2010, click the 1. LA Jewelry District page.Click below the2. LA Jewelry District heading and then type SharePoint Site.Click the 3. Dock icon in the Quick Access Toolbar to dock OneNote 2010 to the right side of the desktop. NOTE: The shortcut key is CTRL+ALT+D.

Maximize the browser page so that it is side-by-side with OneNote 2010.4. In OneNote 2010, place the cursor directly to the right of the text 5. SharePoint Site, within the existing content box, and type some notes.While typing, if a 6. Microsoft OneNote dialog box appears, select the Don’t show this again check box and then click OK.Hover over the Internet Explorer icon, next to the text 7. SharePoint Site.

Dock to Deskstop

Click the 8. Dock icon in the Quick Access Toolbar (or press CTRL+ALT+D) to un-dock OneNote 2010 and then return to the Brainstorming page.


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OneNote 2010 - Search

Search and browse your information without getting lost.

Improved Search in OneNote 2010 shows you search results as you type. In addition, a new ranking system learns from past choices, prioritizing notes, pages, page titles and recent picks so you can get to your information faster and easier.

In OneNote 2010, in the search box, type 1. LA.

Double-click2. the LA Expansion result, in the Title contains area, which will then take you directly to the page.In the search box, type 3. LA again. Note that there are results in the Recent Picks, Title contains, and Body contains areas.To search within a different scope, click the 4. Finished: All Notebooks (change) link and then click This Notebook.

Click anywhere on the 5. Brainstorming page to close the search window.


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OneNote 2010 - Share Notebook

Share your notebook without the anxiety of managing it.

When you work with multiple users on a shared notebook, automatic highlighting in OneNote 2010 provides you with a distinct view of changes since you last opened the notebook. Additionally, the new page versions feature provides a version history by date and author. If someone changes content inadvertently, just click to restore a previous version of the page. As with all of your shared notebook edits, changes sync automatically when you are online.

In OneNote 2010, click the 1. Share tab.Click 2. Hide Authors to show authors on the Brainstorming page.

Hover over the different initials to see the author display name and modification date and then click 3. Hide Authors again.

Click 4. Recent Edits | Last 30 Days.

Click the 5. Presentation to Management page to see recent edits on that page.Close the 6. Search Results task pane and then return to the Brainstorming page.

Thank you for participating in the Office 2010 Hands-on Lab.



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