office 365: migrating your business to office 365!

68
OFC312

Upload: michael-frank

Post on 16-Jul-2015

934 views

Category:

Technology


4 download

TRANSCRIPT

Page 1: Office 365: Migrating Your Business to Office 365!

OFC312

Page 2: Office 365: Migrating Your Business to Office 365!
Page 3: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 4: Office 365: Migrating Your Business to Office 365!
Page 5: Office 365: Migrating Your Business to Office 365!

Microsoft Cloud Principles

Page 6: Office 365: Migrating Your Business to Office 365!

Service Descriptions and Updates

http://technet.microsoft.com/en-us/library/jj819284.aspx

http://office.microsoft.com/en-nz/products/office-365-roadmap-FX104343353.aspx

http://technet.microsoft.com/en-us/library/office-365-system-requirements.aspx

http://blogs.office.com

http://deploy.office.com/

Page 7: Office 365: Migrating Your Business to Office 365!
Page 8: Office 365: Migrating Your Business to Office 365!
Page 9: Office 365: Migrating Your Business to Office 365!

Network Requirements

http://technet.microsoft.com/en-us/library/jj688118.aspx

http://www.microsoft.com/en-us/download/details.aspx?id=19011

http://gallery.technet.microsoft.com/office/Exchange-Client-Network-8af1bf00

http://technet.microsoft.com/en-us/library/cc262952(v=office.12).aspx

http://onlinehelp.microsoft.com/en-us/office365-enterprises/hh416761.aspx

Page 10: Office 365: Migrating Your Business to Office 365!
Page 11: Office 365: Migrating Your Business to Office 365!

Connecting to Office 365

http://onlinehelp.microsoft.com/en-us/office365-enterprises/hh373144.aspx

http://technet.microsoft.com/en-us/exchangelabshelp/gg263350

http://go.microsoft.com/fwlink/?linkid=236301

http://office.microsoft.com/en-au/business/office-365-trust-center-cloud-computing-security-FX103030390.aspx

Page 12: Office 365: Migrating Your Business to Office 365!
Page 13: Office 365: Migrating Your Business to Office 365!

Office 365

http://www.microsoftvirtualacademy.com/

http://office.microsoft.com/en-au/support/office-365-administrator-resource-center-FX103995410.aspx

https://www.microsoft.com/learning/en-au/office365-training.aspx

http://ignite.office.com

http://summit.office.com

Page 14: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 15: Office 365: Migrating Your Business to Office 365!

Federated IdentityCloud IdentityDirectory & Password Synchronization*

Single identity in the cloud

Suitable for small organizations with no integration to on-premises directories

Single identity

Suitable for medium and large organizations without federation*

Single federated identity and credentials

Suitable for medium and large organizations

Page 16: Office 365: Migrating Your Business to Office 365!

Page 17: Office 365: Migrating Your Business to Office 365!

1.

2.

3.

Technical requirements4.

5.

6.

7.

Policy requirements8.

9.

10.

11.

Existing infrastructure

Page 18: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 19: Office 365: Migrating Your Business to Office 365!

MigrationIMAP migrationSupports wide range of email platformsEmail only (no calendar, contacts, or tasks)

Cutover Exchange migration Good for fast, cutover migrationsNo Exchange upgrade required on-premises

Staged Exchange migrationNo Exchange upgrade required on-premisesIdentity federation with on-premises directory

Not just migrationHybrid deploymentManage users on-premises and onlineEnables cross-premises calendaring, smooth migration, and easy off-boarding

IMAP

migration

and 3rd

party tools

Cutover

migration

Staged

migration Hybrid

Exchange 5.5 X

Exchange 2000 X

Exchange 2003 X X X X*

Exchange 2007 X X X X

Exchange 2010 X X X

Exchange 2013 X X X

Notes/Domino X

GroupWise X

Other X

Page 20: Office 365: Migrating Your Business to Office 365!

Control Deployment Type Description

User driven

New mailbox

User receives new “green field”

mailbox – i.e. user is onboarded to

without data migration.

New mailbox + Outlook PST

User receives new mailbox and either

attaches or imports PST files for

access to pre-Office 365 data.

New mailbox + connected accounts

User receives new mailbox and

configures connected accounts

via OWA.

Admin driven New mailbox + PST Import

User receives a new mailbox and

admin uses the PST Capture Tool to

import PST data into the user’s

Exchange Online mailbox.

Page 21: Office 365: Migrating Your Business to Office 365!

21 | Microsoft Confidential

DEPLOYMENT

PLANMigration

solution is part

of the plan

Source

server

Exchange

IMAP

Lotus Notes

Google

Size

Large

Medium

Small

Identity

management

On-premises

Single sign-on

On-cloud

Provisioning

DirSync

Manual/Bulk Provisioning

Automatic Provisioning

Coexistence

requirement

Simple

Rich

Migration option decision factors

21

Page 22: Office 365: Migrating Your Business to Office 365!

Migration solutions

Cutover

Staged

Hybrid

small medium largeOrganizational

size in users

<1 week 2 weeks 3 weeks several monthsTime for

migration

incl. planning

none mailflow/GALSync free/busy, archive in cloudFeatures

Page 23: Office 365: Migrating Your Business to Office 365!

In EAC, select

recipients | migration

Start migration

wizard

Choose migration

type and follow

prompts

Page 24: Office 365: Migrating Your Business to Office 365!

Set of Migration Cmdlets

New-MigrationBatch

Start-MigrationBatch

Get-MigrationBatch

Get-MigrationStatus

Complete-Migration

Test-MigrationServerAvailability

Page 25: Office 365: Migrating Your Business to Office 365!
Page 26: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 27: Office 365: Migrating Your Business to Office 365!
Page 28: Office 365: Migrating Your Business to Office 365!

Migrated Mail messages

(Inbox and other folders)

Maximum of 500,000 items

Possible to exclude specific

folders from migration

(e.g. Deleted Items, Junk E-

Mail)

Not Migrated Contacts, Calendars, Tasks, etc.

Excluded folders

Folders with a forward slash

( / ) in the folder name

Messages larger than 25 MB

Page 29: Office 365: Migrating Your Business to Office 365!

Works with a large number of source mail systems

Works with on-premises or hosted systems

Users can be migrated in batches

On-premises migration tool is not required

Users + mailboxes must be provisioned prior to migration

Page 30: Office 365: Migrating Your Business to Office 365!

IMAP – Requirements and Limitations

On-premises migration tool is not required

Access to IMAP ports (TCP/143/993)

Users + mailboxes must be provisioned prior to migration

Bulk provisioning, CSV parser, manual, etc.

SMTP domains configured in O365 tenant

Gather user credentials or setup admin credentials

Prepare a CSV file with list of users

EmailAddress, UserName, Password

Max of 50,000 rows

Max 10 MB in size

Page 31: Office 365: Migrating Your Business to Office 365!

Migration CSV file

Page 32: Office 365: Migrating Your Business to Office 365!

Delta

sync

every 24

hours

Mark

migration

as

complete

Change

MX

record

Gather

IMAP

creds and

prepare

CSV

IMAP – Migration Flow

Provision

users

+

mailboxes

in O365

(license

assigned)

Wizard:

Enter

server

settings

and

upload

CSV

Initial

sync

Final

sync and

cleanup

Page 33: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 34: Office 365: Migrating Your Business to Office 365!
Page 35: Office 365: Migrating Your Business to Office 365!

Migrated Mail messages and folders

Rules and categories

Calendar (normal, recurring)

Out-of-Office settings

Contacts

Tasks

Delegates and folder perms

Outlook settings (e.g. favorites)

Not Migrated Security Groups, DDLs

System mailboxes

Dumpster

Send-As Permissions

Messages larger than 25 MB

Page 36: Office 365: Migrating Your Business to Office 365!
Page 37: Office 365: Migrating Your Business to Office 365!

Existing Exchange environment

(Exchange 2003 or later)

Office 365

Users, contacts & groups via Outlook Anywhere (NSPI)

Mailbox data via Outlook Anywhere (MAPI)

Page 38: Office 365: Migrating Your Business to Office 365!

Accounts provisioning

Passwords

Page 39: Office 365: Migrating Your Business to Office 365!
Page 40: Office 365: Migrating Your Business to Office 365!

Existing Exchange environment

(Exchange 2003 or 2007)

Office 365

Mailbox data via Outlook Anywhere (MAPI)

Users, contacts & groups via Outlook Anywhere (NSPI)

Office 365 Active

Directory synchronization

Page 41: Office 365: Migrating Your Business to Office 365!

Accounts provisioning Migration tool relies on DirSync to do provisioning

For every on-premises mailbox to be migrated there needs

to be a MEU or Mailbox in Office 365

Passwords Target mailbox passwords must be specified for all users

Administrators can force users to change passwords

on first login

Page 42: Office 365: Migrating Your Business to Office 365!

C/SEM Migration Scope

Partial migrations are not possible (folder exclusion, time range)

Mailboxes enabled for Unified Messaging cannot be migrated

Existing cached-mode files (OST files) cannot be preserved

User Experience

Page 43: Office 365: Migrating Your Business to Office 365!

Wizard:

Enter

server

settings

and admin

creds Delta

sync

every 24

hours

Mark

migration

as

complete

Change

MX

record

Initial

sync

Final

sync and

cleanup

License

users

Configure

Outlook

Anywhere

Test using

ExRCA

Assign

migration

perms

CEM

provisions

users

mailboxes

DLs

Contacts

SEM

configures

AD

attribute

Page 44: Office 365: Migrating Your Business to Office 365!

Cutover

Cutover is designed for small/fast migrations to Office 365

As the name sounds it’s an “all at once” move

Limited to a maximum of 1000 mailboxes total

Mailbox and address book data is synced from on-premises to Exchange Online using Outlook Anywhere (RPC over HTTPS)

Staged

Staged uses the same migration engine as cutover but in conjunction with Office 365 directory synchronization to allow you to move a few users at a time

Mailbox data is copied via Outlook Anywhere

Users/contacts and groups are synchronized via Directory Sync

Exchange 2010 and later are not supported (because hybrid-based is used instead)

Page 45: Office 365: Migrating Your Business to Office 365!

Mail routing: pre-coexistence

On-premises

Messa

ge filte

ring

MX Record:

contoso.com

User Object

Mailbox-enabled

ProxyAddresses:

SMTP: [email protected]

ExchangeActive Directory

Page 46: Office 365: Migrating Your Business to Office 365!

SEM Mail flow: on-premises to Office 365

On-premises

Messa

ge filte

ring

MX Record:

contoso.com

ExchangeActive Directory

Office 365

MX Record:

contoso.onmicrosoft.com

contoso.mail.onmicrosoft.com

Exc

han

ge O

nlin

e P

rote

ctio

n

Exchange Online Online Directory

DirSync DirSync Web

Service

Logon Enabled User

Mailbox-enabled

ProxyAddresses:

SMTP: [email protected]

smtp: [email protected]

smtp: [email protected]

User Object

Mail-enabled (not mailbox-enabled)

ProxyAddresses:

SMTP: [email protected]

TargetAddresses:

SMTP: [email protected]

Page 47: Office 365: Migrating Your Business to Office 365!

SEM Mail flow: Office 365 to on-premises

On-premises

Messa

ge filte

ring

MX Record:

contoso.com

ExchangeActive Directory

Office 365

MX Record:

contoso.onmicrosoft.com

contoso.mail.onmicrosoft.com

Exc

han

ge O

nlin

e P

rote

ctio

n

Exchange Online Online Directory

DirSync DirSync Web

Service

Logon Enabled User

Mail-enabled (not mailbox-enabled)

ProxyAddresses:

SMTP: [email protected]

smtp: [email protected]

smtp: [email protected]

TargetAddresses:

SMTP: [email protected]

User Object

Mailbox-enabled

ProxyAddresses:

SMTP: [email protected]

Page 48: Office 365: Migrating Your Business to Office 365!

Introduction

Are you ready to make the move

Identity

Email migrations

IMAP migrations

Exchange cutover and staged migrations

Exchange Hybrid

Page 49: Office 365: Migrating Your Business to Office 365!
Page 50: Office 365: Migrating Your Business to Office 365!

Delegated authentication for on-premises/cloud web services

Enables free/busy, calendar sharing, message tracking & online archive

Online mailbox moves

Preserve the Outlook profile and offline folders

Leverages the Mailbox Replication Service (MRS)

Manage all of your Exchange functions, whether cloud or on-premises from the same place: Exchange Admin Center

Authenticated and encrypted mail flow between on-premises and the cloud

Preserves the internal Exchange messages headers, allowing a seamless end user experience

Support for compliance mail flow scenarios (centralized transport)

Page 51: Office 365: Migrating Your Business to Office 365!

On-premises Exchange organization

Existing Exchange environment

Exchange 2007 or later

Office 365 Active

Directory synchronization

Exchange 2013

Client Access &

Mailbox server

Office 365

User, contacts, & groups via Azure AD Sync

Secure mail flow

Mailbox data via Mailbox Replication Service (MRS)

Sharing (free/busy, Mail Tips, Archive, PF, etc.)

Page 52: Office 365: Migrating Your Business to Office 365!

Hybrid deployment process

Sign up for

Office 365

Register

your

domains

with Office

365

Deploy

Office 365

Directory

Sync

Install

Exchange

2013 CAS &

MBX

Servers

(Edge opt)

Publish the

CAS Server

(Assign SSL

certificate,

firewall

rules)

Run the

Hybrid

Wizard

Exchange specific deployment

tasks (deep dive on next slide)

General Office 365 deployment tasks

Page 53: Office 365: Migrating Your Business to Office 365!

autodiscover.contoso.com

mail.contoso.com

E2010 or

2007 Hub

E2010 or

2007 CAS

E2010 or 2007 MBX

E2013 CAS

E2013 MBX

E2013 EDGE Exchange 2010 or 2007 Servers

Intranet site

SP3/RU10 SP3/RU10

Internet-facing site

1. PrepareInstall Exchange SP and/or updates across the ORG

Prepare AD with E2013 schema

2. Deploy Exchange 2013 serversInstall both E2013 MBX and CAS servers

Set an ExternalUrl & enable MRSProxy on the Exchange Web

Services vdir

3. Obtain and deploy CertificatesObtain and deploy certificates on E2013 CAS servers & E2010

servers

4. Publish protocols externallyCreate public DNS A records for the EWS and SMTP

endpoints

Validate using Remote Connectivity Analyzer

5. Switch autodiscover namespace to E2013 CASChange the public autodiscover DNS record to resolve to

E2013 CAS

6. Run the Hybrid Configuration Wizard

7. Move mailboxes

EWS SMTP

From an existing Exchange 2007 or 2010 environment

Page 54: Office 365: Migrating Your Business to Office 365!

On-Premises Exchange

Hybrid Configuration Engine

Desired state

Inte

rn

et

Step 5

Exchange

Management

Tools

Organization Level

Configuration

Objects(Exchange Federation Trust,

Organization Relationship,

Forefront Inbound

Connector, & Forefront

Outbound Connector)

Domain Level

Configuration

Objects(Accepted Domains &

Remote Domains)

Hybrid

Configuration

Object

Exchange Server Level

Configuration

(Mailbox Replication Service

Proxy, Certificate Validation,

Exchange Web Service

Virtual Directory Validation,

& Receive Connector)

Domain Level

Configuration Objects

(Accepted Domains,

Remote Domains, &

E-mail Address Policies)

Organization Level

Configuration Objects

(Exchange Federation Trust,

Organization Relationship,

Availability Address Space,

& Send Connector)

1

2 4 55

4

Step 1 The Update-HybridConfiguration

cmdlet triggers the Hybrid

Configuration Engine to start.

Based on the desired state,

topology data, and current

configuration, across both the

on-premises Exchange and

Exchange Online organizations,

the Hybrid Configuration Engine

establishes the “difference” and

then executes configuration tasks

to establish the “desired state.”

Step 4 The Hybrid Configuration

Engine discovers topology data

and current configuration from

the on-premises Exchange

organization and the Exchange

Online organization.

Step 3 The Hybrid Configuration Engine

connects via Remote PowerShell

to both the on-premises and

Exchange Online organizations.

Step 2 The Hybrid Configuration Engine

reads the “desired state” stored

on the HybridConfiguration

Active Directory object.

Remote

Powershell

Remote

Powershell3

3

Page 55: Office 365: Migrating Your Business to Office 365!
Page 56: Office 365: Migrating Your Business to Office 365!
Page 57: Office 365: Migrating Your Business to Office 365!

Exchange Admin Center (EAC) is your one stop shop for managing Exchange Server 2013 on-premises, your Exchange Online tenant, hybrid settings, and mailbox migrations

EAC is 100% browser based, so you can manage on-premises and cloud from anywhere (subject to your access controls)

Support for a merged recipient views for helpdesk staff

Page 58: Office 365: Migrating Your Business to Office 365!
Page 59: Office 365: Migrating Your Business to Office 365!
Page 60: Office 365: Migrating Your Business to Office 365!

External recipient

DAVID

On-premises mailbox

Exchange

CHRIS

Cloud mailbox

Third Party Email

Security System

Secure Mail

Encrypted &

authenticated mail flow

Page 61: Office 365: Migrating Your Business to Office 365!

All email between Exchange on-premises and Exchange Online is encrypted and authenticated

Internal mail flow going from Exchange to Exchange must go direct and not through 3rd party gateways

External (Internet) mail can be routed to wherever you choose – on premises, 3rd party service, EOP

The MX record for the domain controls where inbound external email is received

The hybrid wizard’s “OnPremisesSmartHost” property controls the flow of internal mail from Exchange Online to Exchange on-premises

The FQDN defined within OnPremisesSmartHost can be:

A single Exchange 2013 CAS or 2010 Edge server

Multiple round robin Exchange 2013 CAS or 2010 Edge servers

Multiple load balanced Exchange 2013 CAS or 2010 Edge servers (recommended)

Page 62: Office 365: Migrating Your Business to Office 365!
Page 63: Office 365: Migrating Your Business to Office 365!

Exchange Topologies SupportedExchange 2013 RTM

Single Forest Model: Accounts and Mailboxes in single forest

Resource Forest Model: Multiple Account Forests, Single Resource Forest

1:1 relationship between Exchange Organization and single O365 tenant

Exchange 2013 Service Pack 1

Supports multiple Exchange Organizations configured against a single O365 tenant

Multiple forests, each containing accounts and Exchange organizations

Multi-Org Hybrid Support

N:1 relationship between Exchange Organization and single O365 tenant

Office 365

Hybrid

Office 365

Hybrid Hybrid

contoso.com fabrikam.comcontoso.com

R R R

Page 64: Office 365: Migrating Your Business to Office 365!
Page 65: Office 365: Migrating Your Business to Office 365!
Page 66: Office 365: Migrating Your Business to Office 365!

Subscribe to our fortnightly newsletter

http://aka.ms/technetnz

http://aka.ms/msdnnz

Free Virtual Hands-on Labs

http://aka.ms/ch9nz

Free Online Learning

http://aka.ms/mva http://aka.ms/technetlabs

Sessions on Demand

Page 67: Office 365: Migrating Your Business to Office 365!
Page 68: Office 365: Migrating Your Business to Office 365!