OFFICE 365State of Idaho

WHY???

• Did not want ongoing licensing costs

• Did not want Exchange or SharePoint in the Cloud

• MS/Office 2007 - Support Ended

• MS/Office 2016 cost = $40,000

• Already paying for Cloud Storage

• Hardly using features of Box Storage

• Office 365 provided:

• Updated Office Applications

• Cloud Storage at ½ Price

PURCHASE HISTORY

• 2007 - Purchased MS/Office 2007

• 2012 – Box Cloud Storage for Legislators

• $18/month per user

• 2013 – Box purchase for Legislative Staff

• 2017 – MS/Office 365 for Legislators & Staff

• $8/month per user

OFFICE 365 BUSINESS

• Locally Installed Applications

• OneDrive Storage

• Monthly Licenses

• Add Staff for Session

• Remove Staff after Session

• No Exchange, SharePoint,

Skype for Business

OFFICE 365 ADMINISTRATION• User Administration - Simple

• Synchronize AD – OU with Azure AD Connect

• Devices assigned to accounts upon logon

• OneDrive Administration – Convoluted

• Settings Divided in OneDrive & SharePoint

• No AD Grp Permissions for O365 Business

• Personal Settings & Shared Folder notifications

access with URLs

• Admin Access to Users’ OneDrive Files

• No Group Policy Support with O365 Business

OFFICE 365 VS. OFFICE 2016

+ Users can install MS/Office on 5 devices

+ Office Web Apps

+ Spreads costs over budget cycles

- Costs more over time

+ Latest version of software

- Software automatically changes

+ Comes with OneDrive

- OneDrive Limitations

BOX VERSUS ONEDRIVE• Administrative Access to User’s Files

• Box – Easy

• OneDrive - Difficult

• Local Copies of Files

• Box – User-Owned and Shared files under Common Folder

• Synchronize affects all users’ computers

• OneDrive – Separate location for Shared Folders

• Must set up download from each computer

• Folder Change Notifications

• Box – Easy to Set

• OneDrive – Hard to Set

• Password Updates

• Box – Passwords stay Synchronized

• OneDrive – New Login Required

LOCAL OFFICE APPLICATIONS

• Quick Access to OneDrive Folders

• Recent Copies Cached

• Shared Files and Folders

• Not stored in same folder as Your files

• Shared Files appear in Shared with Me

• Shared Folders do not

• Must Browse to find Local Copies

• Unused SharePoint Storage Displayed

• AutoSave feature with OneDrive files

• Allows simultaneous editing

ONEDRIVE FILES – LOCAL ACCESS

File ExplorerOpen in Word

OFFICE WEBSITE – WWW.OFFICE.COM

ONEDRIVE WEBSITE – WWW.ONEDRIVE.COM

ONEDRIVE WEBSITE – SHARED WITH ME

MOBILE DEVICES - REQUIREMENTS

• IPads & iPhones must be iOS 10 or better

• iPads 4 or newer

• Android 4.0 or later

• Files open in Mobile Office Apps