office 365: why your organization should care microsoft and brainstorm present
TRANSCRIPT
OFFICE 365: WHY YOUR ORGANIZATION SHOULD CARE
MICROSOFT AND BRAINSTORM PRESENT
Introductions
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» Jack Elmore• Director, Productivity Solutions• Microsoft Corp
» Derek Adams• VP, Technology and Engineering• BrainStorm, Inc.
» And Special Guests from FHI 360• Judy Adair and Agustin Fiorito
Today’s Agenda
Part One:
• The Ins and outs of Office 365
Part Two:
• FHI 360: Why Office 365 and BrainStorm
Part Three:
• How to get the most out of Office 365
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OFFICE 365Part One:
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Devices
1 billionsmartphones, 4 years ahead of predictions
Cloud
50%of enterprise customers are “on the road” to cloud
Trends impacting the way we work
People
For the first time in modern history, workplace demographics now span3 generations
Office Productivity
Enterprise-grade cloud services
Comprehensive tools to do your best work
Essential for business and consumers
Massive network to minimize latency
Automation saves costs and energy
Globally redundant data centers
Continually advancing compliance
Multi-level security
Microsoft Enterprise-grade Cloud
$3bn+ investment in cloud infrastructure
Dark Fiber between hubs with multiple international edge points
ISO27001, EU Model Clauses, HIPAA, FISMA
DC, physical, software
Benchmark setting Power Usage Effectiveness (PUE)
Office 365 | Your Office in the Cloud
Enterprise Quality Support
Financially backed SLA
Familiar, Powerful & Cross-platform
Service Plans for Everyone
E4
E3
K2 E2
K1 E1
K2 E2 E3 E4
Email, Calendar 1 GB 25 GB 25 GB 25 GB
IM and Presence ● ● ● ●
Office Web Apps View and Edit View, Edit and Create View, Edit and Create View, Edit and Create
Collaboration Up to 3000 sites Up to 3000 sites Up to 3000 sites
Yammer ● ● ●
Voicemail, Archiving, Data Loss Prevention
● ●
Excel/Access/Visio Services
● ●
Rights Management
● ●
Office 365 ProPlus ● ●
Enterprise Voice ●
Enterprise Suites
Exchange, SharePoint and Lync work together to provide even more value in the Enterprise Suites
E4E3K1 E2
Side-by-side installswith older versions
Automated softwaredistribution support
Group Policy and Telemetry support
5 installs per user on PCs or Macs
Personalized settingsroam between devices
Manageable background updates
Familiar & full Office applications -locally installed, available offline
Deploy Office fast without giving up control
Office 365 ProPlus
Office Deployment Reimagined
Streaming installation allows Office apps to run almost instantly & features load based on usage
Use Office 365 online and offline
Works with existing Office add-ins, customizations, macros and legacy Office file formats
Unobtrusive background updates with IT control
Support for update testing & push deployment
Office apps are streamed from Office 365 or on premises tools
Office side-by-side means that you will not need to uninstall previous versions of Office in order to use the new Office
Recently used document list roams with you
Office Roams with You
Office knows your settings and preferences when logged-in
Your documents available and in sync across all your devices, on-line or offline
Resumes where you left off in docs and presentations
Get back to where you left
Save to cloud with SkyDrive Pro
Sign-in to Office
Nancy Blankenship
Vice President of IT, First Data
“We like the portability capabilities so we can start to have the Office client available throughout the organization, no matter where you are, no matter what kind of device you use.”
Many of the world’s largest and most recognizable global brands run on Microsoft’s cloud productivity services.41
of the Interbrand Top 100
Each year customers of Microsoft’s cloud productivity services…
Fly 222
millionpassengers
Build 6million
automobilesin the United States alone
Serve 27billion
meals
Sell 16billion
cans of soda
Make billioncups of coffee4
Sign up for a trial
Get a business value assessment
Next steps
2 3
Test drive The new Office in our Customer Immersion Experience Centers 1
FHI 360: WHY OFFICE 365 AND BRAINSTORM
Part Two:
The Situation
» FHI• Various versions of Exchange server
and Microsoft Office • Intranet by SharePoint Server 2007
» Academy for Educational Development (AED)• Using Google Docs, Gmail, and
WebEx web conferencing
» FHI 360• In June 2011 FHI acquired AED
and became FHI 360• 2,500 new employees• Complicated IT administration• High costs• Lack of standardization• Over 150 global offices
» Why Office 365• Superior capabilities of the Microsoft Services team• Ability to work offline• Support for mobile users• Robust calendaring • Seamless communications• Multilingual support• Appropriate privacy policies• High level of data security and control• Potential for hybrid deployments
Google Apps VS.
Why End-User Training
» Microsoft, FHI 360, and BrainStorm team up to drive end-user adoption• Lighten the training burden and enable successful adoption • Ensure immense productivity gains realized through Office 365• Multilingual training through Quick Start Cards• On-site and online instructor led-training• QuickHelp video training to continually increase proficiency
GETTING THE MOST OUT OF OFFICE 365Part Three:
New Technology Necessitates Change
“Technology has changed the way we live, work, think, and learn.
Today’s workforce has to process more information in a shorter amount of time. New products and services are emerging with
accelerating speed…In the age of just-in-time production, just-in-
time training becomes a critical element to organizational
success.”
Equity Research, WR Hambrecht & Co.
Users Have Specific Moments of Need
Affinity and awarenessDeployment Monday
Skill developmentPerformance support
• Tips-n-Tricks• Quick Start Cards
(w/ Videos)
• Quick Start Cards• Instructor-Led Training
• Instructor-Led Training• QuickHelpTM
• QuickHelpTM
• Train-the-Trainer
» BrainStorm QuickHelpTM
The Do Better Work Faster Solution
“The BrainStorm QuickHelp video training solution helps its customers be productive with Microsoft Office.
It’s a great complement to our existing content for users”
Jessica Reading Content Publishing Director, Microsoft Corp.
As featured in October 2010 Product Press Release
Accessible: Surfaced in the Ribbon, Windows 8 App, SharePoint, or a Web Portal
Consumable: Video clips are 1-4 minutes in length
Applicable: Hundreds of video clips per application
BrainStorm QuickHelp™
Windows 8 App
Office Ribbon Add-in
SharePoint Web Part
Web Portal
The “QuickHelp Cloud”
Hours and hours of consumable video content
Highly applicable videos, relate to actual job functions
The Printed Power House Solution
6-Page, trifold, durable quick reference
Step-by-step, full-color instructions
Popular features, key board shortcuts
Free additional online video resources
Available for most desktop applications
Customization available
Multiple languages Available
» BrainStorm Quick Start Cards
What to do next...
» Contact your training partner, BrainStorm, to create your adoption, deployment, and/or training plan
» Create the custom-build solution that works for your organization
1.888.909.4244