office of disaster preparedness and management …
TRANSCRIPT
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THE OFFICE OF DISASTER PREPAREDNESS AND MANAGEMENT
(ODPM)
EXERCISE HANDBOOK
MARCH 20, 2013
for
THE ENERGY SECTOR
Tsunami Preparedness
A Division of the Ministry of National Security
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EXERCISE ‘OMEGA’ CONCEPT
On March 20th, 2013, the UNESCO Intergovernmental Coordination Group for the Tsunami
and other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions
(ICG/CARIBE-EWS) and the US National Weather Service and National Tsunami Hazard
Mitigation Program will be conducting a tsunami exercise. This exercise entitled, ‘CARIBE
WAVE/LANTEX 13,’ encourages each Caribbean Emergency Management Organization (EMO)
to participate.
It is within this regard, the Office of Disaster Preparedness and Management (ODPM) will be
hosting Exercise “OMEGA.” There are five (5) main objectives of this exercise:-
1. Exercise Emergency Support Functions (ESF) Agencies, Disaster Management Units
(DMUs) and other participating stakeholders disaster response plans and operational
capability for a tsunami;
2. Build the capacity of Trinidad and Tobago to respond to a devastating tsunami
caused by an earthquake;
3. Foster Interoperability amongst national and external agencies to build usable,
relevant and enduring capabilities for executing humanitarian assistance/disaster
relief operations;
4. Conduct humanitarian assistance/disaster relief operations using command post and
field training exercise scenarios;
5. Exercise the coordination mechanism between the DMU Emergency Operations
Centre (EOC), the National Emergency Operations Centre, the National Security
Operations Centre (NSOC) and regional/international partner nations to synchronize,
prioritize and execute disaster relief operations, practising concepts.
The main participants of this exercise are the Ministry of Local Government (MOLG), ESF
Agencies, the Caribbean Disaster Emergency Management Agency (CDEMA), United Nations
Disaster Assessment and Coordination (UNDAC) and the International Federation for Red
Cross in Trinidad and Tobago (IFC).
As a member of the Energy Industry, operating within the Government of the Republic of
Trinidad and Tobago (GORTT), the ODPM encourages you to carry out an Exercise
simulating your response to a Tsunami on March 20th, 2013.
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TSNUAMI IMPACT SCENARIO
The CARIBE WAVE/LANTEX 13 Event
Earthquake Magnitude: - 8.5
Time: - 9:00AM
Latitude: - 13.350 N
Longitude: - 69.950W
Depth: - 10km
See Figure 1 below for illustration of earthquake origin in relation to the Caribbean Region.
Figure 1: Map depicting earthquake location in relation to Caribbean Region.
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As a result of this earthquake, tsunami waves have been generated. Figure 2 illustrates the
areas in Trinidad and Tobago that will be impacted by the tsunami waves. It is estimated that
all areas below 10 meters around the entire coast of Trinidad will be affected.
Figure 2: Areas impacted by tsunami waves around Trinidad and Tobago.
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TYPES OF EXERCISES
The following Table describes the various types of exercises you can conduct for the
purpose of this exercise.
Table 1: Types of Exercise to test Emergency Management Operations
Exercise Type Description Planning Period
Duration Comments
1. Orientation Exercise (Seminar)
A planned event, developed to bring individuals together with a common interest to develop plans, SOPs, etc.
2 weeks 1 day Individuals or mixed groups.
2. Drill A planned activity that tests, develops and/or maintains skills in a single or limited emergency response procedure.
2 days 1 day Individual technical groups generally.
3. Tabletop Exercise
The simulation of an emergency situation in an informal environment generally involving discussion.
2 weeks 1-3 days Single or multiple agencies.
4. Functional Exercise
Planned activities designed to test and evaluate organizational capacities.
1-2 months 1-5 days Multi-Agency participation.
5. Full-scale Exercise
A planned activity that involves actual mobilization and deployment of resources, EOC activation and emergency management functions.
2-6 months 1 day – 1 week
Multi-Agency participation.
WHAT TO DO AFTER YOU FINISH YOUR EXERCISE?
ANSWER ALL THE QUESTIONS AT THE BACK OF THIS HANDBOOK, WHICH YOU WOULD
HAVE OBTAINED FROM THE MINISTRY OF ENERGY AND ENERGY AFFAIRS, THE ODPM,
LOCAL DISASTER UNITS OR THE ODPM’S WEBSITE.
PLEASE RETURN TO US BY MARCH 29, 2013:-
EMAIL: [email protected]
FAX: 640-8988
MAIL TO: Office of Disaster Preparedness and Management (ODPM)
4A ORANGE GROVE ROAD, TACARIGUA, TRINCITY
WEB PAGE: WWW.ODPM.GOV.TT
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ENERGY INDUSTRY RESPONSE BOOKLET
This booklet has four (4) sections, namely Employee Evacuation and Shelter in Place,
Emergency Operations Centre (EOC) Management, Critical Facilities Infrastructure
Protection (CFIP) and Business Continuity Management (BCM).
Industry/Business Name
..................................................................................
Type of Activity
....................................................................................
Address
..................................................................................
Assigned Evaluator
.................................................................................
Evaluator Contact Information (Tel/Mobile/Email Address)
................................................................................
DATE:-
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Check those that were observed and provide any comments. Please tick N/A if the question does not apply.
a) Employee Evacuation and Shelter-In-Place
Employee evacuation refers to your capability to prepare for, test communication and immediately
execute the safe movement and effective sheltering-in-place of an at-risk population. In addition, this
capability involves the safe re-entry of the population as necessary.
Table 2: Observation and Task Completion evaluation
No. Task/Observation
Time of Observation/Task Completion/Comments
1. A decision was made to evacuate the
building/area.
Decision maker(s) -
Time:-
Task Completed?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
2. This evacuation required Multi-Agency
Coordination.
Were they contacted via telephone/fax/etc?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
3. Demographic maps and hazard information
were utilized to identify the populations at
risk.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
4. Tsunami evacuation plans and protocols
exist prior to the exercise.
Responsible party:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
5. The firm has a clearly defined and safe
muster point.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
6. Emergency evacuation plans and standard
operating procedures (SOPs) were
previously developed, documented/mapped
and shared with all employees and visitors.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
7. Employees were aware and used defined
evacuation routes.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
8. Visitors were aware and used defined
evacuation routes.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
9. Coordinated transportation response was
required.
- Who provided this service?
- Who coordinated the response?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
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No. Task/Observation Time of Observation/Task Completion/Comments
10. Traffic control was required.
Who performed this activity?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
11. Evacuees were placed in designated
Shelters.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
12. Shelter sites were previously selected
based on evacuation routes and incident
characteristics.
Responsible persons for shelter selection:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
Time to complete the evacuation of
affected general population for an event
with advanced warning.
TARGET
Within 24-72 hours
ACTUAL
Time to complete the evacuation of
affected special needs population for
an event with advanced warning.
TARGET
Within 24-72 hours
ACTUAL
Time to notify affected population of
shelter-in-place order.
TARGET
Within 24-72 hours
ACTUAL
13. Were all employees were trained in basic
first aid or taught additional safety skills to
assist in the event persons sustained
injuries?
Who were trained?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
14. Health and Safety Officers or an
Emergency Operations Centre addressed
the health, safety and security of the staff.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
15. The progress of the affected area was
monitored to determine when re-entry was
deemed appropriate.
Who was responsible for this activity?
Time of re-entry:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
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b) Emergency Operations Centre (EOC) Management
Emergency Operations Centre (EOC) management is the capability to provide multi-agency coordination
(MAC) for incident management by activating and operating an EOC for a pre-planned or no-notice
event. EOC management includes: EOC activation, notification, staffing, and deactivation.
No. Task/Observation
Time of Observation/Task Completion/Comments
1. The response required full
activation of the EOC.
Who made the decision?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
2. There was an established location
for the EOC.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
3. All Emergency Support Functions
(ESFs) were staffed in the EOC.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
4. EOC management utilized the
Incident Command System (ICS)
Framework.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
5. Communication systems were
established and maintained.
Identify Agencies:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
6. Communication interoperability
plans and protocols exist and were
implemented.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
7. All critical communication
networks were functioning.
Which ones were not functioning?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
8. Resource mobilization required
communication among multi-
agencies.
Agencies:-
Resources mobilized:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
9. Resource logistics and distribution
support for incident response
operations according to the Incident
Management Team (IMT)
assignments in the Incident Action
Plan (IAP) were initiated.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
10. Plans and procedures exist for
establishing a Logistics Staging
Area (LSA).
Fully [ ] Partially [ ] Not [ ] N/A [ ]
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11. How long the EOC remained
activated?
12. Describe EOC deactivation.
c) Critical Facilities Infrastructure Protection
The Critical Facility Infrastructure Protection (CFIP) capability enables entities to identify, assess,
prioritize and protect key resources so they can detect, prevent, deter, degrade and mitigate deliberate
efforts to destroy, incapacitate or exploit the Nation’s provisions to protect their property.
Table 3: Observation and Task Completion evaluation
No. Task/Observation
Time of Observation/Task Completion/Comments
1. An inventory for all Critical
Facilities exists.
Format:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
2. Vulnerability assessments have
been conducted on such Facilities.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
3. Protective plans and measures exist
for each Facility.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
4. A top-screen consequence analysis
was conducted to determine which
assets and systems required greatest
attention.
Responsible party:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
5. Activities were conducted to restore
normalcy to Critical Facilities.
Type of activity:-
Responsible person(s):-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
6. Describe the possible impact(s) on
Agency and Public if normalcy not
restored.
7. An interdependency analysis was
done to determine the relationship
of the effect of impact within and
across sectors.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
8. A damage assessment report was
completed for each respective
facility/infrastructure (if necessary).
Fully [ ] Partially [ ] Not [ ] N/A [ ]
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d) Business Continuity Management
Business Continuity Management (BCM) refers to any systems or processes that seek to ensure that
organizations are able to withstand any disruption to their normal/operation functioning.
Table 4:- Observation and Task Completion evaluation
No. Task/Observation
Time of Observation/Task Completion/Comments
1. My Agency has redundancy
systems in place.
Describe:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
2. My Agency has information backed
up on-site and/or off-site.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
3. Plans and SOPs have been
previously developed to ensure the
business can return to normalcy.
Responsible party:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
4. The decision was made to deploy
resources to restore the
facility/infrastructure.
Who made the decision?
List resources deployed:-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
5. Inter-Agency Coordination was
needed to return my business to
normalcy.
Which Agencies were required?
Fully [ ] Partially [ ] Not [ ] N/A [ ]
6. How long did it take for my
business to return to normalcy?
7. Business operations resumed before
the facility/infrastructure was
repaired.
Reason(s):-
Fully [ ] Partially [ ] Not [ ] N/A [ ]
8. My warehouse/storage facilities for
data are protected.
Fully [ ] Partially [ ] Not [ ] N/A [ ]
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ATTACHMENTS
1. Observations Summary
Write a general chronological narrative of responder actions based on your observations during the exercise. Provide an overview of what you witnessed and, specifically, discuss how a particular Activity was carried out during the exercise, referencing specific Tasks where applicable. The narrative provided will be used in developing the exercise After-Action Report (AAR)/Improvement Plan (IP).
2. Evaluator Observations
Record your key observations using the structure provided below (there is no maximum). Use these sections to discuss strengths and any areas requiring improvement. Please provide as much detail as possible, including references to specific Activities and/or Tasks. Document your observations with reference to plans, procedures, exercise logs and other resources. Describe and analyse what you observed and, if applicable, make specific recommendations. Please be thorough, clear, and comprehensive, as these sections will feed directly into the drafting of the After-Action Report (AAR). Submit on separate pages as necessary.
Structure Guidelines:-
Observation Title:
Related Activity:
Record for Lesson Learned? (Check the box that applies) Yes ___ No ___
1) Analysis: (Include a discussion of what happened. When? Where? How? Who was involved? Also describe the root cause of the observation, including contributing factors and what led to the strength. Finally, if applicable, describe the positive consequences of the actions observed).
2) References: (Include references to plans, policies, and procedures relevant to the observation).
3) Recommendation: (Even though you have identified this issue is a strength, please identify any recommendations you may have for enhancing performance further, or for how this strength may be institutionalized or shared with others).