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The Florida State University

Office of Greek Life

Multicultural Greek Council

Extension Application Packet

Table of Contents

Welcome! p.3

Office of Greek Life Overview p.4

Recognized MGC Organizations p.5

MGC Extension Procedures p.6-7

The Application Requirements p.8-9

Fall 2012 MGC Extension Application p.10 - 11

Application Evaluation p.12-13

Presentation Specifications p. 14-15

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Welcome!

On behalf of the entire FSU Greek community, we are excited about your interest in joining the Multicultural Greek Council and Florida State University community. The Florida State University’s Greek community is currently comprised of 57 organizations with a growing population of more than 5,100 students. Within the community, there are four governing councils, the Interfraternity Council (IFC), the National Pan-Hellenic Council (NPHC), the Panhellenic Association, and the Multicultural Greek Council (MGC). All four councils have a significant impact within our Greek community, as well as, the campus community. The Multicultural Greek Council was recognized at FSU as a council in January 2000. Since its inception, the council has grown to 11 nationally recognized, culturally-based organizations that are an integral part of the university. As the council grows they remain true to the original purpose to unify and organize groups that seek to promote diversity and cohesion on campus and in the community. As a staff, we work closely with chapter leaders, advisors, alumni as well as governing council officers, University faculty and staff, and community partners to ensure that members of the Greek community have a meaningful learning experience at Florida State. Membership in any fraternity or sorority should compliment a student’s academic experience and better prepare them to be a campus leader and a global citizen. We hope this guide will provide you with an insight into our community. If you have any questions please feel free to contact the Office of Greek Life staff, and we would be happy to assist in your inquiry. Once you have taken a glimpse into the Greek community at Florida State University, we welcome your organization to continue through the guide to begin the application process. The step-by-step guide will provide you and your organization explicit guidelines and procedures to follow. All materials must be completed and mailed to the Office of Greek Life prior to October 1st, 2012 at 5:00pm. The extension committee will not accept any late applications. Again, if there are any questions please do not hesitate to contact us. Thank you again for your interest in joining the Greek community at Florida State University! Go Noles! Michelle Robinson Assistant Director, Office of Greek Life Yohana Arias President, Multicultural Greek Council

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Office of Greek Life

Our Mission The mission of the Office of Greek Life is to enhance the quality of student life at The Florida State University by empowering members of the Greek community through advising with a developmental approach, educating with purpose, communicating with stakeholders, and promoting values-based decision making. We advocate for the shared values of leadership, scholarship, friendship, and service within the Greek community.

Our Vision We strive to develop a community that enables individuals to make values based decisions, learn tangible skills and contribute to the betterment of the global community.

A Community Unconquered by Hazing As we strive to create a community unconquered by hazing, we hope that you will have the courage to stand against any inappropriate intake activities that you may experience or witness. Though membership in a Greek organization is a tremendous honor, it is not one that should be earned at the expense of your personal respect and safety.

Meet the Staff Robyn Brock Assistant Dean of Students/Director of Greek Life Michelle Robinson Assistant Director of Greek Life

Billy Boulden Associate Director of Greek Life Danielle Rudd Student Program Assistant

Arthur Doctor Graduate Assistant

Brian Hoffman Graduate Assistant

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Recognized MGC Organizations

MGC Organization Totals Spring 12 GPA

alpha Kappa Delta Phi 17 2.556

Kappa Delta Chi 12 2.825

Lambda Tau Omega 3 3.000

Lambda Theta Alpha 4 2.341

Lambda Theta Phi 11 1.891

Omega Phi Beta 7 2.871

Phi Iota Alpha 12 2.988

Sigma Beta Rho 11 2.996

Sigma Iota Alpha 11 2.964

Sigma Lambda Beta 15 2.692

Theta Nu Xi 11 3.037

Grand Total 114 2.745

2012-2013 MGC Executive Board Members

Position Name Affiliation Contact Information

President Yohana Arias Omega Phi Beta president.fsumgc@gmail.com

Vice President Christina Davis Theta Nu Xi Vp.fsumgc@gmail.com

Treasurer Hurrsh Patel Sigma Beta Rho Treasurer.fsumgc@gmail.com

Secretary Edward Pino Phi Iota Alpha Secretary.fsumgc@gmail.com

Membership Director/ Extension Chair

Emily Riquelme Sigma Iota Alpha Membership.fsumgc@gmail.com

Standards Officer Jennifer Grisales Kappa Delta Chi Standards.fsumgc@gmail.com

Council Liaison Amber Toye Theta Nu Xi Cl.fsumgc@gmail.com

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MGC Extension Procedures The Process The decision to open extension is based upon the current membership of the Multicultural Greek Council. If the council has two associate member organizations at the beginning of each fall semester, the council will not be open for extension. However, all information and documents may continue to be kept on file by the Office of Greek Life and the Multicultural Greek Council for future use. Once the council has officially opened for extension, a formal invitation will be sent through national governing organizations including: NALFO, APIA, NMGC, and NAPA. While each national organization gathers its materials, the MGC Extension committee will convene to initiate the process. Once the application deadline has passed, the committee will begin to review all applications and will continue to stay in communication with all candidate organizations about their status in the process.* After the Extension Committee has reviewed all the completed applications, they will determine which petitioning organizations will be invited to campus to make a presentation. The campus presentations will include a chance to meet the Office of Greek Life staff, the MGC council, the Extension Committee, and members of the MGC community. Following the presentations, the Extension committee will reconvene with all feedback and make a final decision. All petitioning organizations and their representatives will be notified of their status prior to the conclusion of the Fall 2012 semester. Note; Interest Groups (IGs) affiliated with a national organization are NOT permitted at Florida State University. If found, the organization will no longer be eligible for membership in the Multicultural Greek Council. *All application materials can be found beginning on page 7.

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The Extension Committee The Extension committee shall deal with all matters pertaining to extension of the Multicultural Greek Council at Florida State University. The committee shall initiate, approve, and sanction any action in the area of extension of the MGC community. Each MGC member organization will have one vote, with the remaining Extension committee members serving in an ex-officio capacity. The duties of the Extension Committee members shall be to:

1. Review all completed, eligible application materials. 2. Evaluate and determine which petitioning organizations will be invited to Florida State

University’s campus to make a presentation to the Multicultural Greek Council. 3. Determine if a petitioning organization will be invited to become a member of the

Multicultural Greek Council and the Florida State University Greek Community and forward the final recommendation to the Director of Greek Life.

4. Serve on the committee for a one-year, renewable term. The Extension committee shall consist of: One Office of Greek Life professional staff member (preferably the MGC advisor), the MGC Membership Director, three current chapter advisors, and one representative from each member organization.

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The Application Requirements The following requirements should be included in the applications. All materials must be received in the Office of Greek Life by October 1st, 21012 by 5:00 PM.

*The Office of Greek Life professional staff members will be the only ones to review this material.

Application Checklist Completed application - See page 9 & 10 of this packet

A letter of intent on behalf of the national organization expressing reasons for wanting to join the Multicultural Greek Council at Florida State University. The letter should include at least the following:

o Purpose of organization o Target groups o Short term goals (within 1 year) o Long term goals (3-5 years)

General information about the organization including, but not limited to: o History and founding principles and values o Active collegiate chapters with membership totals o Recent expansions with contact information of the campus fraternity/sorority

professionals o List of chapter closures within the past 3 years with contact information for the

campus fraternity/sorority life professionals and reason for closure* o Intake/New Member Curriculum/Process including length of time for new member

education* o National community service and/or philanthropic efforts o Copy of organization’s governance structure o National constitution, bylaws, and operational procedures o Any additional information to aid the extension committee

Copy of current and valid insurance policy for the national organization with a minimum of one million dollars in coverage.

Membership Requirements o G.P.A requirements for joining and maintaining membership o Cost of membership and annual dues o Code of Conduct

Affiliation with national governing body (NALFO, NAPA, etc.)

Current area resources including, but not limited to: o Area Alumni/nae o Area undergraduate and graduate chapters, as applicable o List of possible chapter advisors

Please include any other information that is relevant to your application

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The Application Timeline

Date(s) Activity

Today – September 31st, 2012 Extension is open & applications will be accepted

October 1st, 2012 All applications materials must be submitted by 5:00 PM

October 12th, 2012 Organizations will be advised of their status via email prior to 5:00 PM

Spring 2013 Colonization may begin within all guidelines set forth by local, state, and federal government, Florida State University, the Multicultural Greek Council, and the affiliate’s National organization

All application materials must be received in the Office of Greek Life by October 1st, 2012 prior to 5:00 PM. Materials can be emailed to Michelle Robinson, Assistant Director, at mrobinson3@admin.fsu.edu or Materials may be mailed to: Office of Greek Life Attn: MGC Extension 282 Champions Way University Center A, Suite 4100 Tallahassee, FL 32306-2440

Important Information to Remember If an organization receives an invitation to present on campus, presentations will take place

October 15th – October 31st, 2012.

All organizations will be notified of their final status by November 12th, 2012 via email.

All applications will be kept on file in the Office of Greek Life for future extension efforts.

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Multicultural Greek Council Fall 2012 Extension Application

Organization Name ______________________________________________________________

National Mailing Address

____________________________________________________________________________

____________________________________________________________________________

National Organization Phone Number: ______________________________________________

National President (Or Designee):

Phone number: ______________________ E-mail address: _____________________________

National Expansion Officer: ______________________________________________________

Phone number: ______________________ E-mail address: _____________________________

*Please include a non-refunable application fee of $75.00 made payable to the Multicultural Greek Council with your packet. Important Information:

Completion and submission of this application does not guarantee an invitation to present to the FSU community nor does it guarantee acceptance into the Multicultural Greek Council.

Extension packet must be received in the Office of Greek Life by October 1st, 2012 at 5:00 pm

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Multicultural Greek Council Fall 2012 Extension Application

Please answer the following questions. All applications must be typed, double-spaced, at a maximum of three pages.

1. Has the National organization ever been active at The Florida State University? Yes ___ No ___

If yes, please list dates and explain why the organization is no longer active at FSU.

2. Why is your organization looking to expand at Florida State University?

3. How will The Florida State University Multicultural Greek Council benefit from having your

organization become part of the council and Florida State University community?

I _____________________________ (please print) hereby certify that all information provided on this application is true to the best of my knowledge. ______________________________________________ _____________________________ Signature Date

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Extension Committee Application Evaluation Form All members of the Extension Committee must review all extension packet materials prior to voting on which groups to bring to campus. Please make sure all members look through all materials thoroughly and fill out packet evaluations for each organization. After all evaluations are completed, the committee should discuss pros and cons of each organization. A chapter representative that does not review packet materials and provide a completed evaluation will not be allowed to vote.

Please fill out one evaluation form per organization.

Petitioning Organization:

___________________________________________________________________

Required documents: Check all that have been submitted.

Application Letter of Support and Intent

General Information Proof of Insurance

Constitution/bylaws Membership Requirements

Area resources National Affiliation (NALFO, NMGC)

Application fee

Chapters: Please check each organization that has reviewed this organizations packet.

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Organization Name _____________________________________________________________

Committee Member _________________________________ Chapter _____________________ Notable information: ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

__________________________________________

Areas of concern: ______________________________________________________________________________

_______

Rating:

Yes, invite to campus Yes, invite to campus with reservations Do not invite

Please provide any additional comments about your final rating: _____________________________________________________________________________________

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On Campus Presentation Preview PURPOSE The invitation to come to campus is an opportunity for an organization to meet the Multicultural Greek Council and Greek Life community at Florida State University. During the time on campus, the organization representatives will have the chance to bring their application materials to life. This is also the organization’s chance to gather information about Florida State University. Presentations may be attended by MGC representatives, Office of Greek Life staff, and any other member of the Florida State University community. All participants will have the opportunity to fill out an evaluation form immediately following the presentation. Below you will find the presentation guidelines, a sample on campus schedule, and the evaluation form.

Presentation Guidelines Presentations should be no longer than 30 minutes, with a 10 minute question and answer

session that will follow.

Presentations should be coordinated and presented by national representatives.

Presentations should highlight the application materials, while providing the audience with additional information and plans if the organization is selected for colonization.

Presentations may be done in any format. o Please let us know if any technology equipment is needed prior to your arrival.

Presentations must also include reasons why Florida State University is a campus you wish to colonize a chapter.

Sample On-Campus Schedule Location: Office of Greek Life, University Center A, Suite 4100

Meet with Greek Life Staff 10:00 AM

Campus Tour 10:30 AM

Lunch with MGC Executive Board 11:45 AM

Presentation Preparation Time 1:30 PM

Presentation 2:15 PM

Post Presentation Meet and Greet 3:15 PM

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Presentation Evaluation Form Organization Name (if application) _________________________________________________ Evaluator’s Name ______________________________________________________________ Notable information: ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

________________________________________ __

Areas of concern: ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

_______________________________________

Rating:

Yes, invite to colonize Yes, with reservations Do not invite to colonize

Please provide any additional comments about your final rating:

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Completion and submission of this application does not guarantee

an invitation to present on campus, nor does it guarantee an

invitation to colonize at Florida State University.

THANK YOU