office of institutional planning and research (oipr) support for academic administrators marie e....
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![Page 1: Office of Institutional Planning and Research (OIPR) Support for Academic Administrators Marie E. Zeglen, Ph.D. Office of Institutional Planning and Research](https://reader036.vdocument.in/reader036/viewer/2022062408/56649f2b5503460f94c45eb3/html5/thumbnails/1.jpg)
Office of Institutional Planning and Research (OIPR) Support for Academic Administrators
Marie E. Zeglen, Ph.D.
Office of Institutional Planning and Research
Academic Administrator Workshop
September 17, 2013
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Academic Leadership Challenges
• Assuring degree program quality• Managing enrollments• Promoting student success• Assigning faculty effort• Maximizing revenues• Responding to external accountability • Planning for the future
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OIPR Support for Your Leadership
• Self-service web applications - www.ir.ufl.edu• UF Fact Book• Data requests• Historical records on programs• Analytic studies
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EnrollmentsStudents
Academic Leaders
Revenues
Student SuccessFaculty Effort
Keeping Track of What Matters
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EnrollmentsStudents
OIPR Systems
Revenues
Student SuccessFaculty Effort
Web-Based Information Resources
OIPR Tools and Resources
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EnrollmentsStudents
OIPR Systems
Revenues
Student SuccessFaculty Effort
SERU Daily Enrollment Tracking
Revenue Cube
Student Flow
Effort Tracking
Enrollment Cube
OIPR Tools and Resources
Graduation Survey
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The SERU Survey Databases
• Purpose – Increase understanding of the undergraduate student experience at UF
• Population survey of nearly all undergraduates by major – 2009, 2011 and 2013!
• Comparisons to other AAUs• Program review and improvement –
• Student academic experiences• Student life and services
Students
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SERU Results
• Major• Educational experiences• Student services• Advising• Campus climate• Student engagement
http://www.ir.ufl.edu/OIRApps/SERU/signon.aspx
Students
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Enrollment Management Data
• Purpose – Provide course management to student tracking and tuition projections
• Easy web access to bottom line results – SCH, students, courses
• Two basic resources• Daily Enrollment Tracking• Enrollment Cube
Enrollments
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Daily Enrollment Tracking
• Purpose – Track daily enrollments by SCH, FTE, level, college and department
• Tracking of course section enrollments and capacities ahead of first day of registration
• OIPR web site updated daily
http://www.ir.ufl.edu/enrollmanagement.htm
Enrollments
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EnrollmentsThe Enrollment Cube
• Purpose – Provide easy access to historical data on SCH and FTE
• Two versions of cube: 2002 to 2009 and Post 2009• Official data based on State University System files
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EnrollmentsEnrollment Cube Demonstration
• Breakdowns – year, college, major, department, level, course, residency
• Measures – SCH, FTE – total, funded, unfunded
http://www.ir.ufl.edu/(SCH Cube Link on the Bottom Left)
(Requires Gatorlink Secure Access)
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Revenue Cube
• Purpose – Help departments to estimate their revenue streams for course sections
• Combines student financial and enrollment data by term, department, student characteristics
http://www.ir.ufl.edu/(Enrollment Revenue Cube Link on the Bottom Left)
(Requires Gatorlink Secure Access)
Revenue
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Student SuccessNew: Student Flow System
• Purpose – Identify patterns of retention and graduation of students
• Study impacts of preparation, performance, demographic and financial factors
• Support – admissions, advising, enrollment management
• Strengthen enrollment projection – more detailed models
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Student Flow Plan
• Term-by-term data – all students, beginning with 2000• Special cohorts like IA, new online undergrads• Regression models for graduation, time-to-degree,
credits at degree, and GPA at degree• Descriptive information on graduation cohorts at 4, 5,
6, and 8 years – with college breakdowns
Student Success
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Graduation Survey
• Purpose – Track employment and/or educational plans post-graduation for accountability, program review, accreditation, and peer comparison
• Survey in term of graduation then six month follow up
• Mandatory part of the graduation application process
http://www.ir.ufl.edu/graduation_survey/
Students
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Graduation Survey Students
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Faculty Effort
• Purpose – Certification for A21 reports on federal grants and State of Florida effort reports
• New effort tracking system was implemented this past year
• Integrated with online faculty assignment reports (FARs)
• Training for you and your staff critical
http://www.hr.ufl.edu/training/myUFL/toolkits/EffortReporting.asp
Faculty Effort
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Questions?