office of the deputy commissioner gujranwala · 2020. 7. 30. · 1. request for quotation 1.1....
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OFFICE OF THE DEPUTY COMMISSIONER GUJRANWALA
REQUEST FOR QUOTATION
F O R
SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020
DISTRICT GUJRANWALA
I s s u e d t o : -------------------------------------
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VENDER ’S SIGNATURE AND STAMP
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1. REQUEST FOR QUOTATION
1.1. Quotations/Tenders are invited, for SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA , from Sale/Services Tax and Income Tax Registered firms.
2. INSTRUCTIONS TO THE VENDER S
2.1. Procurement will be made under Punjab Procurement Rules (PPRA) 2014- Negotiated Tenders.
2.2. It will be clearly understood that the Terms and Conditions mentioned in this document
are intended to be strictly enforced.
2.3. Vender must ensure that they submit all the required documents indicated in the RFQ at
the time of opening of Quotations and no request for submission of missing documents
will be entertained after opening of the Quotations.
2.4. Quotations without supporting documents, undertaking, valid documentary evidence,
and Quotations not conforming to terms and conditions given in the Tender Document
will be liable for rejection
2.5. The Vender must quote rates of all items size wise, partial Quotation is not allowed.
2.6. Type of Open Competitive Quotations
2.6.1. The Quotation shall comprise of a single package containing two separate
envelopes. Each envelope shall contain separately the financial proposal and the
technical proposal;
2.6.2. The envelopes shall be marked as “FINANCIAL Quotation” and “TECHNICAL
QUOTATION” in bold and legible letters to avoid confusion;
2.6.3. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened. The
envelope marked as “FINANCIAL PROPOSAL” shall be opened if Technically
qualified.
2.7.4. The Purchaser shall evaluate the technical proposal in a manner prescribed in this
document, without reference to the price and reject any proposal which does not
conform to the specified requirements as listed in said Sections. During the
technical evaluation, no amendments in the technical proposal shall be
permitted;
2.7.5. The financial proposals of technically qualified Vender shall be opened publicly on
18-08-2020 at 12:00am.
VENDER’S SIGNATURE AND STAMP
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2.8. QUOTATION DATA SHEET (Information for the Venders)
1 Procuring Agency Office of the Deputy Commissioner, Gujranwala
2 Name of Tender
SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS
4 Quotation Document available place Office of The Additional Deputy Commissioner (F&P), Gujranwala. Also emailed.
Cost of Tender Document 2000/-
5
Quotation Security
Rs. 2,37,000 in shape of CDR i.e, Pay Order etc, in favor of “Additional Deputy Commissioner (F&P)”
7
8 Performance Guarantee
On award of Tender Rs. 2,37,000 OR 5% of contract award in shape of CDR/Pay Order etc. in favor of
“Additional Deputy Commissioner (F&P)”
9 Quotation Addressed to Additional Deputy Commissioner (F&P), Gujranwala
10 Contact Number Ph. 055-9200049
Due Date, Time and place of submission of Tender Document
19-08-2020 till 12:00 PM In the office of the Additional Deputy Commissioner (F&P),
Gujranwala
11
12 Date, Time and Place of Quotation Opening
19-08-2020 at 01:00 PM
at office of the Additional Deputy Commissioner (F&P), Gujranwala
VENDER’S SIGNATURE AND STAMP
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1. QUOTATION CURRENCY
Vender should quote price in Pak Rupees only and payments shall also be made in
Pakistan Rupees only.
2. VALIDITY PERIOD OF THE QUOTATION
2.1. Validity period of the Quotations shall be 60 days.
2.2. In exceptional circumstances, the Purchaser may ask the Vender for an extension of the
period of validity. The request and the responses shall be made in writing. A Vender
accepting the request will not be required nor permitted to modify its tender.
3. QUOTATION SECURITY
3.1. Vender will submit Quotation Security of Rs. 150,000/- drawn in the name of Additional
Deputy Commissioner (F&P) with the Quotation documents.
3.2. The amount submitted as Quotation Security shall be refunded to the unsuccessful Vender
after the decision for the award of the said tender.
3.3. The Quotation Security of Successful Vender(s) may be converted as part of the
Performance Guarantee for successful execution of the work.
3.4. Subject to the award of contract, the Quotation Security in form of CDR shall be returned
to successful Vender against submission of Performance Guarantee
4. Bid Preparation & Submission
4.1 FINANCIAL PROPOSAL
The Financial Proposal of the Vender shall include the price and all taxes/duties. All taxes/duties as applicable shall be responsibility of the Vender.
4.2. The cost quoted by the Vender shall be kept firm and unchanged for a period specified in the Quotation/Tender Documents from the date of opening of the Quotations. The Vender shall keep the price firm/unchanged during the period of Contract including during the period of extension of time if any.
4.3. The quoted price will be inclusive of all taxes, duties, levies, insurance, freight
(transportation charges), etc.
4.4. The Quotation is liable for rejection if Financial Proposal contains conditional offer.
4.5 The Vender must quote rates of all the items size wise and quoting the partial items is not
allowed. If the Vender does not quote for all items, its Quotation will not be accepted.
4.6. Details to be furnished with Financial proposal(Envelope B)
4.6.1. Financial Proposal Covering Letter (Annexure E). 4.6.2. Financial Proposal Form duly filled, signed and stamped by the Vender (Annexure
F). 4.6.3. Quotation Security amount mentioned in Clause No. 3 of the Quotation Document.
VENDER ’S SIGNATURE AND STAMP
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5. TECHNICAL EVALUATION CRITERIA
5.1 The Vender who has duly complied with the Eligibility/Qualification and Evaluation will be eligible for further processing.
5.2 The Quotations which do not conform to the Technical Specifications or Quotation conditions or
the Quotations from the Vender without adequate capabilities for supply and maintenance /
warranty services will be rejected. The Eligible/Technically Qualified Vender will be considered for
further evaluation.
5.3 Under PPRA Rules # 31, Technical Quotations will be evaluated on the basis of following criteria and
5.4 Financial Quotations of only those Venders will be opened who have fulfilled the criteria:
1 2 3 4 5
1
Mandatory Documents
1. Valid NTN Registration 2. Valid General Sales Tax Registration (Active with FBR) 3. Valid Services Tax Registration (Active with PRA) 4. Affidavit (Submission of undertaking on legal valid and attested stamp paper of Rs. 100 that the firm is not blacklisted and not involved in litigation with any of Provincial or Federal Govt. Department, Agency, Organization or autonomous body anywhere in Pakistan. In case of involved in any litigation process, proof of dispute resolution is required. 5. Quoted Specifications of items as per requirement on letter head. 6. Firm should have atleast one contract/project heaving Installation of Security Cameras, Fiber Optical Cable and wireless Networks including establishment of Control Room.
2 Experience and past
Performance (75 Points)
Proof of relevant experience to Public or Private Organization at any time during last Five years. (Minimum two work experience must be attached).
Supply/Installation of Security Cameras (Minimum one work experience must be attached).
For each project 10 Points
03 or More Projects
30 Points
Laying/Installation of Fiber Optical Network (Minimum one work experience must be attached).
For each project 5 Points
03 or More Projects
15 Points
Installation/establishment of Wireless Network at least 10 KM (Minimum one work experience must be attached).
For each project 5 Points
03 or More Projects 15 Points
3 Supply/Installation of other security equipment i.e Metal detector/Walk
Through Gate/ Lights/Generators Etc.
Supply/Installation of other security equipment i.e Metal detector/Walk Through Gate/ Lights/Generators Etc. (Minimum one work experience must be attached).
For each project 5 Points
03 or More Projects
15 Points
3 Financial Position
(25 Points)
Financial Transactions (Rs) worth from 01-07-18 to 30-06-2020 (25 Points)
Less than 25 million but more than 20 million
15 Points
Above 25 Million 25 Points
(Eligibility Bench Marks 75%)
VENDER ’S SIGNATURE AND STAMP
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6. AWARD OF CONTRACT
The Tender will be awarded to the Lowest Evaluated Vender who has been declared
Technically Qualified.
7. Letter of Acceptance (LOA)
After acceptance of the Quotations by the Committee, Letter of Acceptance (LOA) will
be issued only to the Successful Vender.
8. PAYMENT OF PERFORMANCE GUARANTEE (PG)
8.1. The Successful Vender will be required to remit the Performance Guarantee equivalent to
5 % of the value of the contract price. The PG should be paid by way of Cash Deposit
Receipt (CDR) or Bank Guarantee drawn in favor of “-“Additional Deputy Commissioner
(F&P) Gujranwala” as unconditional Guarantee.
8.2. The PG should be submitted before receipt of Letter of Acceptance for signing the
contract.
8.3. The Performance Guarantee will be forfeited if the Successful Vender withdraws the
Quotation during the period of Quotation validity specified in the Quotation Documents
or if the Vender fails to sign the contract.
VENDER ’S SIGNATURE AND STAMP
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GENERAL CONDITIONS OF CONTRACT / SUPPLY ORDER
9. DELIVERY OF ITEMS 9.1. Delivery Period for items will be as under:
Delivery period (From date of issuance of Letter of Acceptance) 3 days
9.2 The Supplier will be responsible for delivery of items/installation/commission/making
them functional at Muharram ul Haram Sensitive Routes Cat-A scattered in the District Gujranwala and no transportation charges, loading, unloading etc. or any other charges will be applicable:
Note: The procuring agency may increase, decrease the number of the said routs or can change the sites at any time without paying any additional cost.
10. LIQUIDATED DAMAGES
10.1. When the supplier fails to deliver or install the goods/services or both within the time
period specified in the contract, the Committee may, without prejudice to any other
remedy it may have under the contract, deduct from the contract price, as liquidated
damages, a sum equivalent to 1% of the price of the delayed goods/services per day of
delay, maximum up to 10% of the price of total value of the contract.
11. INSPECTION
11.1. The Inspection Committee/Client shall inspect and test the Goods supplied, the Services
provided, under the Contract/Supply Order, to verify their conformity to the Technical
Specifications.
11.2 After the inspection, if the Inspection Committee/Client is of the opinion that items do not
conform to the specification and the criteria mentioned above, the Inspection Committee
may reject them, and the supplier shall either replace the rejected goods or make all
alterations necessary to meet the requirements of the specifications free of cost.
12. RELEASE OF PERFORMANCE GUARANTEE (PG)
The Performance Guarantee will be refunded to the Successful Vender after completion
of Contract.
13. CONTRACT AMENDMENT
13.1. The Purchaser may, at any time, by written notice served on the Contractor, alter, amend,
omit, increase, decrease or otherwise change the nature, quality, quantity and scope, of
all / any of the Goods / the Services / the Works, in whole or in part.
VENDER ’S SIGNATURE AND STAMP
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14. TERMINATION FOR DEFAULT The Committee may without prejudice to any other remedy for breach of Contract, by written
notice of default sent to the tenderer, terminate this Contract in whole or in part if:
14.1. the Vender fails to provide services within the period(s) specified in the Contract, or within
any extension thereof granted by the Procuring Entity.
14.2. the successful Vender fails to deliver goods and services as per its technical specifications
offered in the Quotation
14.3. the successful Vender fails to perform any other obligation(s) under the Contract.
14.4. the Vender, in the judgment of the Committee has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.
15. BLACKLISTING If the Contractor fails / delays in performance of any of the obligations, under the Contract / Letter
of Acceptance, violates any of the provisions of the Contract / Letter of Acceptance, commits
breach of any of the terms and conditions of the Contract / Letter of Acceptance or found to have
engaged in corrupt or fraudulent practices in competing for the award of contract
/ Letter of Acceptance or during the execution of the contract / Letter of Acceptance, the
Purchaser may without prejudice to any other right of action / remedy it may have, blacklist the
Contractor, either indefinitely or for a stated period, for future tenders in public sector, as per
mechanism provided in Punjab Procurement Rules, 2014.
16. FORFEITURE OF PERFORMANCE SECURITY
16.1. If the Contractor fails / delays in performance of any of the obligations, under the Contract
/ violates any of the provisions of the Contract / commits breach of any of the terms and
conditions of the Contract the Purchaser may, without prejudice to any other right of
action / remedy it may have, forfeit Performance Security of the Contractor.
16.2. Failure to supply required items/services within the specified time period will invoke
penalty as specified in this document. In addition to that, Performance Security amount
will be forfeited and the company will not be allowed to participate in future tenders as
well.
17. PAYMENT
17.1. 100% payment will be made to the Successful Vender after delivery and installation of
goods and on receipt of the following documents:
i. Bill
ii. Inspection/Completion report
VENDER ’S SIGNATURE AND STAMP
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A N N E X E S
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Annexure- A Technical Proposal Covering Letter
To
The Additional Deputy Commissioner (F&P) Gujranwala.
Dear Sir/Madam,
We are hereby submitting our Proposal, which includes the Technical Proposal and the Financial
Proposal sealed in two separate envelopes. We have attached the Technical Quotation Form, Check List,
Detailed Specifications and the required supporting documents along with our Technical Quotation.
Yours sincerely,
Authorized Signature
(In full and initials)
Name and Designation of Signatory Name of Firm Address
VENDER ’S SIGNATURE AND STAMP
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Annexure- B Check List
The Vender must attach this list along with the Quotation
1.1. Packing of the Quotation
S# Description YES/NO
1 Whether the Quotation is submitted in Two Envelopes
2 Technical Proposal Envelope A
3 Financial Proposal Envelope B
4 Whether both Technical and Financial Proposals are put into another Outer
Envelope.
1.2. SUBMISSION AND ARRANGEMENT OF SUPPORTING DOCUMENTS
The Vender must provide all the Supporting Documents, number all the pages of supporting documents, provide the page information and arrange the documents in the following order:
Envelope A: Enclosures of Technical Proposal Attached Yes/No.
Page #
1 Covering Letter
2 NTN Certificate
3 STRN/PNTN Certificate
4 Affidavit/Undertaking on the Stamp Paper of Rs. 100
5 Specifications of quoted items on the Letter Head of the Vender
6 Bank Statement for the period of 01-01-17 to 30-06-18 Note: All the above documents and any other supporting document must be numbered and page number must be mentioned in the column specified for the purpose.
Envelope B: Enclosures of Financial Proposal Attached Yes/No.
Page #
1 Financial Proposal Form duly filled, signed and stamped by the Vender
2 Price Schedule Form duly filled, singed and stamped by the Vender .
3 Quotation Security in Shape of CDR
VENDER ’S SIGNATURE AND STAMP
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Annexure- C TECHNICAL QUOTATION FORM
A Particulars Vender ’s Response
Name of the Contractor/Supplier
NTN Registration Number GST Registration Number Black Listed or not Specifications of all items quoted on letter head Address Contact No. Email Address
B- Past Performance (Experience & Detail of Similar Projects Completed in last three years in Govt.
sector) 1 EXPERIENCE IN GOVT. SECTOR IN SIMILAR FIELD
Experience (Attach documents) No. of Years -------------- 2 SIMILAR PROJECTS COMPLETED IN LAST 3 YEARS IN GOVT. SECTOR
S # Name of Project PO/LOA/Contract No & Date (Attach documents)
Value of Project
Customer (Name of Institution)
C- FINANCIAL POSITION
Bank Statement for the Period
VENDER ’S SIGNATURE AND STAMP
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Annexure- D AFFIDAVIT/VENDER ’S UNDERTAKING ON THE STAMP PAPER
Ref: QUOTATION SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA
1. We have examined the Quotation Document and we undertake to meet the requirements
regarding supply of Items, warranty and services as required and are prescribed in the Quotation
Document.
2. It is certified that the information furnished here in and as per the document submitted is true
and correct and nothing has been concealed or tampered with.
3. We have read the provisions of Quotation Document and confirm that these are acceptable to us.
We further declare that additional conditions, variations, deviations, if any, found in our response
shall not be given effect to.
4. We agree to accept unconditionally all the terms and conditions set out in the Quotation
Document
5. We undertake, if our Quotation is accepted, to supply the items within the delivery period
mentioned in the Quotation Document.
6. We understand that no document regarding evaluation criteria will be accepted after opening of
the Technical Quotations and we are bound to provide all the documentary proofs regarding
evaluation criteria or any other supporting document at the time of opening of Technical
Quotations.
7. We agree that the Procuring Agency is not bound to accept the lowest or any of the Quotations
received. We also agree that the Procuring Agency reserves the right in absolute sense to reject
all the products/ services specified in the Quotation Response without assigning any reason
whatsoever under PPRA Rules 2014.
8. We also declare that our Company/Organization/Contractor/Supplier is not blacklisted by any of
the Departments/ Institutions/Autonomous Bodies/Federal or Provincial Government in
Pakistan.
VENDER ’S SIGNATURE AND STAMP
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[Name and Signatures of authorized Person along with stamp]
Annexure- E Financial Proposal Form
(to be attached with Financial Proposal)
To
The Additional Deputy Commissioner (F&P) Gujranwala
Dear Sir/Madam,
With Reference to your QUOTATION FOR SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE
ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA Please find attached
our Financial Proposal for the sum of Rs. (insert amount in words and figures). This amount is inclusive of
all taxes.
We have attached the Quotation Security of amount Rs. (insert amount in words and figures)
having CNo. along with our Financial Quotation.
Yours sincerely,
Authorized Signature
VENDER ’S SIGNATURE AND STAMP
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Annexure- F Price Schedule
(Please attach this page along with Financial Quotation or quote rates on the Letter Head of the Vender )
S. No ITEM Quantity
(A)
Unit rent (B) – inclusive
of all taxes
Total Rate (C=A*B) – inclusive
of all taxes
Installation of IP Cameras at Sensitive Routs
1 IP Cameras 4 Mega Pixel, Night Vision with Power Supply +FTP Cables + Connectors etc.
204
2 DOME CAMERA 2 Mega Pixel, 2MP 25x Starlight IR PTZ AI Network Camera Supported H.265+/H.265/H.264+/H.264/MJPEG (sub stream)
4
3 16-CHANNEL NVR (4K) WITH Surveillance HDD heaving at least backup of 10days (Hard Disks will not be returned to Vender and will be kept as Backup)
15
4 8-CHANNEL NVR (4K) WITH Surveillance HDD heaving at least backup of 10days, Hard Disks will not be returned to Vender and will be kept as Backup
2
5 LCD/LED at least 19” for display 17
6 Installation / De-installation + UPS/Power backup All Cameras
208
Establishment of Control Room in DC Office Functional 24/7
7 LED UHD atleast 40” Along with TV Cable Network 6
8 LED UHD atleast 55” 16
9 16-Channel NVRs (4K)/Computer (at least Core i3, 4GB RAM) along with Mouse + Patch cables+ Power Supplies
15
10 UPS 2KVA with atleast 3 hours backup and electrification 2
Other
11 Walkthrough Gates (6 Zone) 15
Connectivity with District Control Room and Provincial Control room
12 Online connectivity of Route with Control Room via Fiber Cable including all other allied equipment /gadgets to make functional (Approximate Length 7KM)
1
13 Online connectivity of Route with Control Room via Wireless within 10 KM radius
4
14 Online connectivity of Route with Control Room via Wireless 10 to 20 KM radius
1
15 Online connectivity of Route with Control Room via Wireless 20 to 50 KM radius
6
16 15 MBPS DSL Broad Band Connection Dedicated for Linkage with Provincial Control Room
1
Total
VENDER ’S SIGNATURE AND STAMP
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Note
The Hard Disk Drives having recording of the events should be submitted to
Deputy Commissioner Office as backup, No Additional Payment will be made in
this regard.
All Equipment should have power backup.
NVRs Configured with correct Date & times.
After Completion of installation, a certificate will be received from Concerned
Assistant Commissioners.
VENDER ’S SIGNATURE AND STAMP
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Annexure- G Contract Agreement Form
THIS AGREEMENT made the [day] day of [month] [year] between [______________________]
(hereinafter called “the Procuring Agency”) of the one part and [name and address of Supplier]
(hereinafter called “the Supplier”) of the other part:
WHEREAS the Procuring Agency invited Tenders for certain goods and related services, and has accepted
a Quotation/Tender by the Supplier for the supply of those goods and related services in the sum of Rs.
[Contract Price in figures and in words] (hereinafter called “the Contract Price”). NOW THEREFORE the parties hereby agree as follow:
1- The RFQ documents attached shall be deemed to form an integral part of this Contract:
2- The Terms and Conditions of Supply Order/Contract given in the Quotation/Tender Document
will be applicable.
3- The mutual rights and obligations of the Procuring Agency and the Supplier will be preserved in
light the of Terms and Conditions mentioned in the Quotation/Tender Document. IN WITNESS whereof the parties have caused this Contract to be executed in accordance with the
laws of Pakistan on the day, month and year written above. For Deputy Commissioner Gujranwala: For the Supplier:
Signature
Print Name Title
VENDER ’S SIGNATURE AND STAMP
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Annexure- H Bank Guarantee Format for Performance Security
[This is the format for the Performance Security to be issued by a scheduled bank of Pakistan] Contract No: Date: To: [Name and address of Procuring Entity]
PERFORMANCE GUARANTEE No:[insert Performance Guarantee number]
We have been informed that [name of supplier] (hereinafter called “the Supplier”) has undertaken, pursuant
to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”) for
the supply of [description of goods and related services] under the Contract.
Furthermore, we understand that, according to your condition, Contract must be supported by a
performance guarantee.
At the request of the Supplier, we [name of bank], hereby, irrevocably undertake to pay you, without cavil
or argument, any sum or sums not exceeding in total an amount of Rs. [insert amount in figures and in words]
upon receipt by us of your first written demand accompanied by a written statement that the Supplier is
in breach of its obligation(s) under the Contract conditions, without you needing to prove or show grounds
or reasons for your demand of the sum specified therein.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-
mentioned office any demand for payment under this guarantee on or before that date.
[Signatures of authorized representatives of the bank]
Signature Seal
VENDER ’S SIGNATURE AND STAMP
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