office of the secretary-treasurer
TRANSCRIPT
TO: Board of Education
FROM: Kim Morris
RE: Spectrum Turf and Rink Project
DATE: March 9, 2020
Background: The STAR project was first considered by the Board in June 2019 and contemplates a “pop-up rink”, 1 turf field and lighting on the grounds at Spectrum Community School. As a reminder, one academy is offered at Spectrum Secondary, the Spectrum Hockey Skills Academy serving approximately 30 students. The Operations Committee received a presentation from the STAR Committee on March 2, 2020 requesting:
1. Can SD61 formally ask Saanich Municipality to consider STAR Project in their feasibility study for an additional rink in Saanich (considered in open)
2. Can STAR Committee gather feedback from Burnside neighbours (has been a ongoing question from SD61 staff)
3. Can we start formalizing turf partnerships The amenities would be managed, maintained and booked by Saanich municipality and made available to the general public. The School District would contribute the land. The project business case to date has been at no cost to the Board except the land contribution. Of note, turf fields in the school district as a whole, are located at:
Spectrum family Hampton School, Pacific Institute, Van Island Tech Park Reynolds family Topaz Park Lambrick Park family Tyndall Park - SFFC Mt Doug family 2 at UVic Oak Bay family Oak Bay , Glenlyon Northfolk Vic High Nil Esquimalt 1 proposed for Bullen Park
2) Considerations The question the Board needs to consider is if it would like to:
1. support the project in its entirety (3 amenities) as presented 2. phase the project (3 amenities) as presented, but over time 3. partially support the project (2 amenities) with 1 turf field and 1 green space grass field 4. Status quo with no upgrades
School District No. 61 (Greater Victoria)
556 Boleskine Road, Victoria, BC V8Z 1E8
Phone (250) 475-4106 Fax (250) 475-4112 Kim Morris - Secretary Treasurer
Office of the Secretary-Treasurer
An analysis of the options is considered below. In any long term facilities relationship it is essential to remember that while the initial capital project may be funded at not cost to the Board or at little cost to the Board in exchange for land, there is usually an expectation that in a 10 year planning cycle there will be expectations of all partners to contribute to future capital replacement. This is the case with the joint use agreements with both Bays United at Oak Bay and Braefoot field with Lake Hill Soccer Association. Turf or quality grass playing fields both require initial capital injection at inception, and an annual setting aside of reserve for future replacement.
Conclusion: Fulfilling STAR’s request for 1 pop up rink and 2 fields will add amenities to both the school and the community. However, the impact on neighbours, the turning over of the facility to a municipality to operate a rink, adding space where it is not needed for enrolment growth, and decreasing passive green space may cause the Board pause. It may be wiser to pursue the upgrading of one quality grass or turf field only, on the Spectrum site. Future enrolment pressures beyond current 15 year projections may warrant additional instructional spaces be added to the school but at this time no such pressure exists. There is recognition that an upgraded playing field will benefit many students in the current and future enrolment forecast.
Scenario 1 Scenario 2 Scenario 3 Scenario 4
STAR in its
Entirety
(3 amenities)
STAR Phasing
(3 amenities)
Partially
Support with
Turf (1
amenity) Status Quo
Community amenity (Yes = 1 / No = 0) 1 1 1 0
Increased school amenity (Y = 1 / No = 0) 1 1 1 0
Space required for enrolment growth? (No = 0 / Yes = 1 ) 0 0 0 0
Risk: Physical plant (rink and/or turf) (Yes = -1 per
amenity/ No = 0) -2 -2 -1 0
Good neighbour: impact on traffic, parking, lights
evenings and weekends (Yes = 1 / No = 0) 0 0 0 1
Addresses Spectrum instructional ice time a challenge
(Yes = 1 / No = 0 No challenge) 0 0 0 0
# of turf fields in Family of Schools (4 = 1, 3 = 0) 1 1 1 0
Property: SD61 operates and maintains vs third party
(Yes = 1 / No = 0) 0 0 1 1
Grows hockey academy (Yes = 1 / No = 0) 1 1 0 0
Risk: Dependent on partnership (Yes = 0 / No = 1) 0 0 0 1
Risk: Cost (At no cost = 1 / Potential cost to District = 0) 1 1 0 1
Consultation required (Yes = 0 / No = 1) 0 0 0 1
Reduced passive green space (a place to 'be', not 'do')
(Yes = 0 / No = 1) 0 0 0.5 1
Total Points 3 3 3.5 6
# of turf fields in Family of Schools - Information (not for
score) 4 4 4 3
Recommendations: That the Board of Education of School District No. 61 (Greater Victoria) approve, in principle, the addition of one turf or quality grass field at Spectrum Community School; and further that the STAR Committee be encouraged to continue to pursue partnerships for funding; and further that the project business case under the amended scenario be provided to the Board by staff and the STAR Committee when available.
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ion
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g th
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r co
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his
map
or
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y of
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pose
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ion.
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Prin
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5025
Met
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Marigold / Spectrum Site - 25 acres
Spec
trum
Tur
f & R
ink
Proj
ect
Pres
ente
d:M
arch
2nd
, 202
0 to
SD
61 E
d. P
olic
y / O
pera
tiona
l Com
mitt
ee
Pres
ente
d by
: Aud
rey
Smith
(Spe
ctru
m P
AC),C
ollin
Cro
nkhi
te (C
olqu
itz P
aren
t, &
Tech
nica
l Com
mitt
ee)
Spec
trum
Tur
f & R
ink
(STA
R) P
roje
ct
●$1
4 m
illion
pro
ject
●St
akeh
olde
r-bas
ed
●N
o co
st to
dis
trict
●Li
mite
d ris
k to
the
dist
rict
STAR
Pro
ject
: The
Bui
ldin
g
●Sp
rung
Stru
ctur
e- 2
5 Ye
ar M
embr
ane
War
rant
y -5
0 Ye
ar A
lum
inum
War
rant
y
●So
nghe
es &
Esq
uim
alt
Nat
ion
Inte
grat
ion
●C
hild
-Car
e Fa
cilit
y
STAR
Pro
ject
: SAA
NIC
H M
UN
ICIP
ALIT
Y
●M
AR
KET
AN
ALY
SIS
SUR
VEY
( 04/
2019
):
-Tre
men
dous
unm
et d
eman
d fo
r ice
-tim
e
●Se
ekin
g pa
rtner
ship
s w
ith S
D61
& 6
3
●”W
e ar
e pl
anni
ng a
feas
ibilit
y st
udy
[for a
th
ird ri
nk] i
nto
our 2
020
Bud
get.”
-G
raha
m T
hom
son
Saan
ich
Mun
icip
ality
(D
ecem
ber 2
019)
●Fr
eon
Syst
em (N
ot T
oxic
unl
ike
Amm
onia
)
STAR
Pro
ject
: The
Rin
k
●N
o En
gine
er
Nee
ded
●R
ecap
ture
Hea
t / M
inim
ize
Car
bon
Foot
prin
t for
SD
61
STAR
Pro
ject
: Fin
anci
al F
easi
bilit
y Pr
ojec
t Fin
anci
al A
ssum
ptio
nsTu
rf (1
fiel
d)Ar
ena
Estim
ated
Cap
ital C
ost
$2.6
milli
on$1
1.4
milli
on
Fund
ing
Sour
ces
TBD
TBD
Cap
ital A
ssum
ptio
ns(in
clud
ed in
pro
ject
cos
t) 7.
5% E
scal
atio
n +
7.5%
Con
tinge
ncy
7.5%
Esc
alat
ion
+ 25
% C
ontin
genc
y
Ope
ratin
g As
sum
ptio
nsR
even
ues
base
d on
hou
rs a
vaila
ble
and
mar
ket r
ates
with
free
use
by
SD61
.
Expe
nses
incl
ude
utilit
ies,
mai
nten
ance
an
d 10
yr t
urf r
epla
cem
ent c
ost
Rev
enue
s ba
sed
on h
ours
ava
ilabl
e an
d m
arke
t ra
tes
with
free
use
by
SD61
, lea
se a
nd a
ncilla
ry
reve
nues
.
Expe
nses
incl
ude
supp
ort s
taff,
util
ities
, m
aint
enan
ce a
nd 2
5 yr
sur
face
repl
acem
ent
NPV
ove
r Ass
et L
ifecy
cle
(3%
dis
coun
t)
25 y
ears
$ 1.
35 m
illion
(Ope
ratin
g)$
0.56
milli
on (C
ashf
low
)
40 y
ears
$9.7
3 m
illion
(Ope
ratin
g)$5
.12
milli
on (C
ashf
low
)
●Am
ount
s ar
e ba
sed
on in
form
atio
n fro
m e
stim
ates
pro
vide
by
prev
ious
are
na a
nd tu
rf pr
ojec
ts (O
ak B
ay H
igh
proj
ect,
Piik
ani N
atio
n R
ink
and
Col
lingw
ood
Rin
k)●
Fina
ncia
l mod
elin
g is
for f
easi
bilit
y pu
rpos
es o
nly
and
will
be fu
rther
refin
ed a
s pr
ojec
t am
ount
s an
d op
erat
ing
estim
ates
are
con
firm
ed
thro
ugh
the
busi
ness
pla
n de
velo
pmen
t pro
cess
.
●Bu
rnab
y st
udy
on w
ater
use
–Tu
rf fie
lds
get s
ix ti
mes
th
e us
e co
mpa
red
to g
rass
fiel
ds
●Tu
rf is
98%
recy
cled
whe
n ta
ken
away
●Ta
rget
Tec
hnol
ogie
s in
Bur
naby
& tu
rn in
to re
cycl
ed
plas
tic c
ompo
site
woo
d ●
Infil
l (ru
bber
) is
100%
reco
vere
d &
reus
ed●
Burn
aby
stud
y on
wat
er u
se –
Turf
field
s ge
t six
tim
es
the
use
com
pare
d to
gra
ss fi
elds
●
New
em
ergi
ng te
chno
logi
es fo
r rec
ycle
d tu
rf
STAR
Pro
ject
: Tur
f Fie
ld
STAR
Pro
ject
: The
Ask
s 1)
Can
SD
61 fo
rmal
ly a
sk S
aani
ch M
unic
ipal
ity to
con
side
r ST
AR P
roje
ct in
thei
r fea
sibi
lity
stud
y fo
r an
addi
tiona
l rin
k in
Sa
anic
h
2) C
an S
TAR
Com
mitt
ee g
athe
r fee
dbac
k fro
m B
urns
ide
neig
hbou
rs (h
as b
een
a on
goin
g qu
estio
n fro
m S
D61
sta
ff)
3) C
an w
e st
art f
orm
aliz
ing
turf
partn
ersh
ips