office program business support physical plant department
TRANSCRIPT
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Office Program Business Support
Physical Plant Department
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Why The Office Program Business Support Meetings Were Created?
PPD hired new employees for this position. Long-term Office Support staff each did
things in different ways. This was difficult and confusing for new
employees to understand PPD office procedures.
Meetings were created to form Standard Procedures.
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Here is how our meetings
started
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Workwomen of Physical Plant
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All jokes aside… here is how
we really look at our meeting!
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We wish to have all that food!.... Maybe Sal could provide the budget for that?
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2012 was the beginning of our meetings with Judy Martelle We developed standard payroll procedures
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In 2013 – Steve Peary joined our Team
One of our first meetings, we brainstormed in order to find out who we are and what we do for this institution.
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We also created a slogan for our team.
Thoughtful
Helpful
Effective
Business
Office
Support
Staff
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We are:
THE BOSS
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“Individually we are one link, together we are a strong chain.”
Photography by Chris Walker
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Purpose of meetings:
Bring the Group Together Cross Training Consistent Procedures Improve Skills and
Communication
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Process of our meetings:
Meet Once a Month for One Hour
Agenda Facilitating and Note Taking Locations
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Accomplishments:
Standardized Payroll Procedures PRQ – Purchase Requisitions MMW Standard Forms New Printers Rave System Smart Master Forms Credit Card – Vendor Numbers
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Work in Progress:
Credit Cards (Scan) THE B.O.S.S. back up Training Opportunities FAMIS Procedures Work Order Descriptions Close Work Orders
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Meet THE BOSS Team
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Lori Bergevin
UVM Employee: 28 Years
Grounds: 8 Years
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Veronica Metivier
UVM Employee: 28 Years
South, Project & Life Safety Zone: 5 Years
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Mary Elliott
UVM Employee: 24 Years
Utility Zone: 18 Years
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Mary Ann Burlingame
UVM Employee: 24 Years
Medplex at Given & Davis Zone: 8 Years
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Jane Raftery
UVM Employee: 14 Years
Material Management (MMW): 8 Years
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Jodi Barrows
UVM Employee: 12 Years
Service Operations (SOS): 12 Years
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Monica Lafayette
UVM Employee: 12 Years
Trinity Zone: 5 Years
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Karen Lemire
UVM Employee: 10 Years
Financial Operations: 10 Years
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Tammy Duncan
UVM Employee: 7 Years
Service Operations (SOS): 7 Years
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Mary Cannizaro-Barton
UVM Employee: 6 Years
Financial Operations: 6 Years
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Lisa Bove
UVM Employee: 4 Years
Davis Zone: 2 Years
Interim at Material Management (MMW) currently
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Michele Guyette
UVM Employee: 2 Years
Training & Compliance Office (TCO): 2 Years
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What THE BOSS team has to say about our meetings:
“The one thing I enjoy about our meetings is a chance to learn something that other areas are responsible for, which in turn that may help me with my job.”
“Sharing software technical tips.”
“I enjoy collaborating with my coworkers.”
“I have learned people can learn from each other, can come up with new ideas and communicate with each other.”
“Main streaming the office support procedures.”
“Sharing information/knowledge.”
“I like seeing what other coworkers do and how they do it. For example, I don't do anything in FAMIS with crafts and it is interesting to listen and learn about how this is used.”
“Learning time saving tools.”
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