OFFICIAL WELCOME FALL 2020International Activities and Student Mobility

INTERNATIONAL ACTIVITIES AND STUDENT MOBILITY

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Agnès DarmaillacqDirector

Geneviève BenoitProgram Manager

Carmen BrodeurStudent Advisor

Americas – AsiaOceania

Marie-Eve PorlierStudent AdvisorAfrica – Europe Middle East

+ Dual Degree Programs+ Immigration

Xavier Le MonnierProgram Coordinator

ScandinaviaThe Netherlands – UK

Sarah ArchambaultMarie Cadet

Students

FALL 2020 STUDENT MOBILITY

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1 year

• France• Italy• Spain• UK• Vietnam

1 semester

• Austria• Belgium• Chile• France• Germany• Sweden• UK

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FALL 2020

• Our recommandation: no travelling!

• Courses will remain online for the fall semester

• Always contact us first if you have any question! incoming@hec.cadualdegree@hec.ca

• To keep up with the latest information and updates on COVID-19: https://www.hec.ca/en/COVID-19/

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mailto:incoming@hec.camailto:dualdegree@hec.cahttps://www.hec.ca/en/COVID-19/

HEALTH INSURANCE

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HEC MONTREAL MEDICAL & HEALTH INSURANCE PLAN

All international students are automatically enrolled (Sunlife)• Compulsory• Premium cost• Private health insurance plan are not accepted

Insurance fees appear in your HEC en ligne

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MEDICAL & HEALTH INSURANCE PLAN1 SEMESTER EXCHANGE STUDENTS

• You don’t have to pay the fees since you are not coming to Montreal duringthe fall semester

• The insurance fees will remain in your invoice and will be waived only at the end of the semester, when we will receive the confirmation that you didnot come to Canada

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MEDICAL & HEALTH INSURANCE PLAN1 YEAR MOBILITY

• You don’t have to pay the fees until you arrive in Canada

• Should it be possible to come in person and if you decide to do so, the insurance fees could be adjusted when you arrive in Canada to reflectyour actual coverage period

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Fallsemester

Betweenfall – wintersemester

Winter semester

RECIPROCAL SOCIAL SECURITY AGREEMENTS 1 YEAR MOBILITY

Exemption from the compulsory HEC Montréal health insurance plan • Fee waived when covered by the Régie de l’Assurance Maladie du Québec (RAMQ)

Eligibility for the no fee Quebec Health Insurance Plan (RAMQ)• Students must be citizens of Belgium, Denmark, Finland, France, Greece, Luxemburg,

Norway, Portugal, Romania or Sweden• Must be covered by the health plan of their country of origin and have obtained the certificate of

affiliation (required document)

Coverage• Access to health care clinics and hospitals (in Canada only)• Prescription drugs: covered for Belgian and French students only• Dental or eye care: not covered unless accidental

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IMMIGRATION1 YEAR MOBILITY

Immigration documents are required only for one year exchange students and Dual degree students.

• Submit passport, CAQ and study permit (letter of approval) in HEC en ligne

• If your CAQ is beeing processed, you can already apply for the study permit

• You will have a 14 day mandatory quarantine upon your arrival

• Keep us updated on your progress, we’ll let you know when it’s safe and authorized to enter Canada

Be patient!

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https://www.canada.ca/en/public-health/services/publications/diseases-conditions/2019-novel-coronavirus-information-sheet.html

TOOLS

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TOOLS AT YOUR FINGERTIPS

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Your student number (or HEC email address to access your

email account)1 password

HEC en ligne

Zonecours

Email

https://enligne.hec.ca/psp/GAPET/HEL/PSFT_CS_HEL/?cmd=login&languageCd=ENGhttps://zonecours2.hec.ca/index-en.htmlhttps://login.microsoftonline.com/common/oauth2/authorize?client_id=00000002-0000-0ff1-ce00-000000000000&redirect_uri=https%3a%2f%2foutlook.office365.com%2fowa%2f&resource=00000002-0000-0ff1-ce00-000000000000&response_mode=form_post&response_type=code+id_token&scope=openid&msafed=0&client-request-id=c24b447d-22b8-43b4-aaf0-7ff8bb6e340f&protectedtoken=true&claims=%7b%22id_token%22%3a%7b%22xms_cc%22%3a%7b%22values%22%3a%5b%22CP1%22%5d%7d%7d%7d&domain_hint=hec.ca&nonce=637325755894870584.049bc2f1-b73a-4913-bfaf-098d53a0a90a&state=DcsxDoMwDEDRBO7RsVvA4BjHA-IsTkjUSiCkSNDrN8P727fGmL7pGgsthhdknImJgvjAQMEP4CWmuUwuMqrzMqGLRYsDCTuhggqobe9rvH46bjXrca6fnIak72df03XX-s3HHw

HEC EMAIL ADDRESS

HEC EMAIL ADDRESS

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Teachers and administrative staff will contact you via your HEC email account ONLY

Access your HEC email account through courriel.hec.ca or through www.hec.ca home pageUnder MY HEC MONTRÉAL

Username: your HEC email addressTo verify your email address:

Go to “Profile” in HEC en ligne under “Contact Details”

Password: same as for HEC en ligne = Your birthdate (yymmdd) if not changed already

Go directly in your HEC Webmail Do not transfer to Gmail or Hotmail

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https://login.microsoftonline.com/common/oauth2/authorize?client_id=00000002-0000-0ff1-ce00-000000000000&redirect_uri=https://outlook.office365.com/owa/&resource=00000002-0000-0ff1-ce00-000000000000&response_mode=form_post&response_type=code+id_token&scope=openid&msafed=0&client-request-id=1cf4c44d-d7f7-4c7e-9f9f-115a5130e274&protectedtoken=false&domain_hint=hec.ca&nonce=636379760252665082.1e2452d3-dcb9-4e04-a0d3-8bfff60f2eab&state=DYtBDoMgEACh_YdHb-h2gUUPpm9ZYEmb2JiQqN_vHmaSOYw1xjyVh2JBZRJ58mlNBBiRKMKC00swRKze1ZJXFwSCY9BccmuNoKFwtvoO83Hz_O7C-2_7SJkKj1fdynH2_pX9Dwhttp://www.hec.ca/en/

HEC EN LIGNE

HEC EN LIGNEPERSONAL INFORMATION - MANDATORY

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For exchange students : Make sure that you have completed the Exchange Student Application

HEC EN LIGNE COURSE SCHEDULE

• Meeting Information = Course Timetable

• Title and section of the course

• Each week’s schedule and room

• Exam Information

• Mid-term & Final exams timetableNo information in the exam section means that another type of evaluation will be used.

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ZONECOURS

ZONECOURS

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ZoneCours is the academic tool used by teachers

Access through www.hec.ca home pageUnder MY HEC MONTRÉAL

Password: same as for HEC en ligne

You will find on ZoneCours• Course Outline• Plan for each course meeting • Academic support material• Forums• Announcements• Teacher contact details• List of students in your classes• And more!

http://www.hec.ca/en/

ACADEMIC EXPECTATIONS

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ACADEMIC CALENDAR

Important Dates Fall 2020

Classes begin August 29

Holiday Monday September 7 (Labour Day) Monday October 12 (Thanksgiving)

Mid-semester examsCheck your HEC en ligne

October 21 – 27 (BBA)October 28 – November 3 (MSc)

Language course exams might be outside these dates

Mid-semester break October 28 – November 3 (BBA)October 21 – 27 (MSc)

Final examsCheck your HEC en ligne

December 9 – 22 (BBA & MSc)

NO RETAKES !

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Available online

Always check HEC en ligne for exact schedule

http://www.hec.ca/en/students/calendars-deadlines/index.html

COURSE REGISTRATION FULL TIME STATUS

PER SEMESTER

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BBAMinimum 4 courses

12 HEC credits

MScMinimum3 courses

9 HEC credits

COURSE REGISTRATIONFIRST WEEK OF CLASS

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Attend all courses even the one on the waiting list

Add, swap or drop courses

Check your HEC en ligne regularly!

COURSE REGISTRATIONCOURSE ON WAITING LIST

You will automatically be registered to the course on the waiting list if it becomesavailable and the system allows it.

The system does not allow to be registered to the course on the waiting list, when:• Timetable clash with another registered course

→ Cancel the course with the timetable clash• Already registered to 5 business courses (BBA)

→ Cancel one of the registered course• Already registered to 4 or 5 business courses + 1 language course (BBA)

→ Contact usYou will receive an email notifying that you have 72 hours to correct the situation to remain in 1st position on the waiting list and to get the place next time one becomes available.

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COURSE REGISTRATIONADD - SWAP - DROP

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UNTIL September 14

DropCourse will appear on your final transcript with the grade ‘F’ (Fail)Impact on your GPA

AFTER September 14

AFTER November 17

BETWEEN September 15 – November 17

Add / Drop / Swap – No fee for exchange studentsDrop: Course will not appear on final transcriptSwap: to change a course

No adding nor swapping

DropCourse will appear on your final transcript with the grade ‘AB’ (Abandon = withdraw)No impact on your GPA

HEC Montréal is strict about deadlines

COURSE REGISTRATION LANGUAGE COURSES

Few spots are still available

Placement Test must be done before August 29→ Follow the procedure sent to you (exchange students)

Any question, contact formationenlangues@hec.ca

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mailto:formationenlangues@hec.ca

PLAGIARISM

At HEC Montréal, academic integrity is one of the core values which the School reinforces strongly

A zero tolerance policy is applied in case of plagiarismExamples:

• Using another person’s text and passing it off as one’s own, without citing any references. This is the case even if such use is partial.

• Handing in an assignment that was written or done fully or partly by another person.• During an examination, possessing or using any documents, materials or unauthorized instruments.• Requesting or obtaining unauthorized help during an exam.• Replacing another person - or getting replaced - during an exam or evaluation.• Failing to reference or quote a source

Citing your sourcesProvides clear explanations on how to present references and quotations and, indicates how to cite electronic documents.

WarningHEC Montréal Plagiarism policy may differ from the one at your home university. Please consult our website on Intellectual integrity of students

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http://libguides.hec.ca/citinghttp://www.hec.ca/direction_services/secretariat_general/juridique/reglements_politiques/documents/Reglement-integrite-intellectuelle_septembre2017_en.pdfhttps://www.hec.ca/en/integrity/index.html

WEIGHTING & GRADING SYSTEMS

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Each course has its own weighting system• Mid-semester exam• Class participation• Quiz• Individual or team assignment• Final exam

Grading system• Overall GPA on 4.3• The mark range (% or else) is transferred into a grade (A+ to F)

against the group average

FINAL TRANSCRIPT

Sent directly to your home university end of February• It is not possible to receive a transcript with grades in percentage• Grades conversion is to be confirmed by your home university• Grades will be available on HEC en ligne by mid-January

“With great distinction’’ (‘’Mention d’excellence’’) – BBA Program• Must be enrolled in a minimum of 15 credits• GPA of 3.5 over 4.3 for BBA students

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BE PREPARED!

• HEC Montréal website for information and updates on everything related to COVID-19

• Student Services Webinar : Succeed in my studies (registration required to access the recording)

• Student Guide Fall 2020 (available in ZoneCours)

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https://www.hec.ca/en/COVID-19/https://register.gotowebinar.com/recording/8851704530409485326https://ernest.hec.ca/video/daip/exceptionalmeasures/students/guide-session-fall-2020/content/index.html

QUESTIONS?

For all inquiry, contact us!

Exchange Students: incoming@hec.caDual Degree Students: dualdegree@hec.ca

IT Support: soutien.ti@hec.caLanguage Department: formationenlangues@hec.ca

Our website

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mailto:incoming@hec.camailto:dualdegree@hec.camailto:soutien.ti@hec.camailto:formationenlangues@hec.cahttps://www.hec.ca/en/international_student/international_exchange/

HECHANGE STUDENT COMMITTEE

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Alexandre Antoine Arthur Camille

Eve Faye Isaure Louis

Moïra Patrick Romane Tristan

OFFICIAL WELCOME�FALL 2020INTERNATIONAL ACTIVITIES AND STUDENT MOBILITYFALL 2020 STUDENT MOBILITYFALL 2020 HEALTH INSURANCE HEC MONTREAL �MEDICAL & HEALTH INSURANCE PLANMEDICAL & HEALTH INSURANCE PLAN�1 SEMESTER EXCHANGE STUDENTS MEDICAL & HEALTH INSURANCE PLAN�1 YEAR MOBILITYRECIPROCAL SOCIAL SECURITY AGREEMENTS �1 YEAR MOBILITYIMMIGRATION�1 YEAR MOBILITYTOOLSTOOLS AT YOUR FINGERTIPS HEC EMAIL ADDRESSHEC EMAIL ADDRESSHEC EN LIGNEHEC EN LIGNE�PERSONAL INFORMATION - MANDATORYHEC EN LIGNE �COURSE SCHEDULEZONECOURSZONECOURSACADEMIC EXPECTATIONSACADEMIC CALENDARCOURSE REGISTRATION �FULL TIME STATUSCOURSE REGISTRATION�FIRST WEEK OF CLASSCOURSE REGISTRATION�COURSE ON WAITING LISTCOURSE REGISTRATION�ADD - SWAP - DROPCOURSE REGISTRATION �LANGUAGE COURSESPLAGIARISMWEIGHTING & GRADING SYSTEMSFINAL TRANSCRIPTBE PREPARED!QUESTIONS?HECHANGE STUDENT COMMITTEE