offseason pto request procedures...and only pay you pto for the period you will be gone. if you’re...
TRANSCRIPT
Offseason PTO Request ProceduresFor hourly and salaried employees
We are doing away with those thousands of
tiny slips of paper to request PTO during the
offseason – YIPPEE!
EMPLOYEE INSTRUCTIONS:
Start by logging into ADP. If you do
not have a login, please go to
www.jacksonhole.com/employee
and click on ‘get access to ADP’
This will bring up a PDF with step
by step instructions on setting up
your login.
Not only will this give you access to
PTO requests, you will also be able
to get at your pay stubs and W2s,
which is nice.
We will NOT be accepting any PTO slips this year.
PTO Requests
Once you are able to log into ADP, click on
the ‘Time & Attendance’ tab and go to ‘My
Timecard’.
Managers – to make your requests you’ll need
to change the red dropdown (directly under
the Jackson Hole logo) from Manager to
Employee.
We will NOT be accepting any PTO slips this year.
From there, you should see a screen similar
to this one. Click on ‘New Time Off Request’.
We will NOT be accepting any PTO slips this year.
Fill in the description (Spring break,
offseason, maternity leave, etc.) and any
additional comments you want to include for
your manager.
We will NOT be accepting any PTO slips this year.
Click on the date(s) you’d like to take PTO on the calendar on the left. You’ll then see this (or these) dates appear to the
right of the calendars.
We will NOT be accepting any PTO slips this year.
In the calendar, select each day you’d like to use PTO. Check the hours on the far right to make sure you have 8 hours for
each day, and double check the top for the Total Hours Requested and make sure it matches your expectations.
We will NOT be accepting any PTO slips this year.
Once you’ve picked all of your days, change the earnings code to be ‘Paid Time Off’ or, if you are Dual
Seasonal, ‘DS Paid Time Off’. You can change all of the days at once by using the dropdown at the top of
the column. This is also a good time to make extra sure you’re getting 8 hours per day by double
checking the ‘Hours’ column on the far right.
We will NOT be accepting any PTO slips this year.
Give your manager a due date of 3/30/15 and click submit. You’re done! It’s all on your manager now. He or she should
receive an email indicating that you have finished your request and that it is ready for them to approve. If we have your
email on file you should also get a confirmation email.
We will NOT be accepting any PTO slips this year.
Notes You can, and I encourage you to, start working on this immediately
for our spring offseason. I would like all PTO requests to be in and
approved by Monday, 3/30.
Salaried people – we will need to know the actual date you leave and the date you
plan to return to work. This is so we can suspend your schedule from auto-generating
and only pay you PTO for the period you will be gone. If you’re not sure if you have a
schedule that auto-generates, give us a call and we’ll let you know. This does not apply
if you can use PTO for EVERY day that you’re out.
Dual Seasonal – you’ll notice you only have the DS Paid Time Off option. This is to
ensure you get paid at the blended PTO rate. This will now happen in timecards too,
which should make signing off easier on the managers going forward.
Year Round/FT – you will NOT see the DS option when you are choosing your earnings
code, it is only available for DS employees.
Feel free to implement this system for regular time off requests if you’d like – make
sure you’re on the same page as your manager/employees first!
Katy – x2756 or [email protected]
Suzanne – x2705 or [email protected]
We will NOT be accepting any PTO slips this year.
