ohio archivist, fall 2001

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Society of Ohio Archivists

In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes

NominationsSought for 2002Public HistoryAward

Ohio ERC Update

OHRAB

OHS ReceivesSAA Award

Ohio Memory

President'sMessage

Upcoming SOAWorkshops

The HollingerCorporation

Ohio ArchivistFall 2001 Volume 32 Number 2

Feature ArticleEducating Archivists and TheirConstituenciesRobert Horton, State Archivist, Minnesota Historical Society

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In January 2001, six organizations began a project designedto address a critical responsibility that archives havediscovered in their work with electronic records: thepersistent need to educate a variety of constituencies aboutthe principles, products and resources necessary toimplement archival considerations in the application ofinformation technology to governmental functions. Inresponse to this need, the Minnesota Historical Society(MHS), the Ohio Historical Society (OHS), the San DiegoSupercomputer Center (SDSC), the Smithsonian InstitutionArchives, the State of Kentucky, the Indiana UniversityArchives and the Delaware Public Archives joined forces.Together, they propose to create, test and distributeeducational tools that will help archivists implement theelectronic records tools now under development.

The focus is on metadata and XML (Extensible MarkupLanguage). The abilities to use metadata and XML representtwo basic skill sets that will be the components of anyarchival electronic records programs. By focusing on thesetwo practical skills, the partners will accomplish severalgoals. They will:feature article...

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Society ofOhioArchivists

In ThisIssue

AmericanOriginals

BookReview

Errata

FeatureArticle

News andNotes

NominationsSought for2002 PublicHistoryAward

Ohio ERCUpdate

OHRAB

OHSReceivesSAA Award

OhioMemory

President'sMessage

UpcomingSOAWorkshops

Educating Archivists and TheirConstituencies (continued)


· raise the level of knowledge and understanding of essential electronicrecords skills and tools among archivists

· help archivists to reach the electronic records creators who are their keyconstituencies

· provide the means to form with those constituencies the communities oflearning that will support and sustain collaboration

· raise the profile of archivists in their organizations and promote theirinvolvement in the design and analysis of record keeping systems

The partners will work closely with products from the San DiegoSupercomputer Center. As the SDSC develops the tools for the Archivists'Workbench through its project, Methodologies for Preservation andAccess of Software-dependent Electronic Records, this effort will preparethe way for the tools' evaluation and implementation by instructingarchivists in the skills necessary to use them. The goal is to makeimplementation feasible and attractive by determining the best means toreach and convince the various audiences that have to cooperate in themanagement of electronic records.

The products of this project are being developed for use in a variety ofelectronic records programs and will be tested in a number of differentenvironments. Staff from the State Archives Department of the MHS isdeveloping the course content and structure. They will take the courses"on the road" in the summer of 2002, visiting each of the project partnersin turn, to acquaint the staff at those institutions with the workshops andhow to deliver them. After these test runs, the courses will be available forall to adapt and present as part of their own programs. Both the instructors'handbooks and complementary material will be available on the project'sweb site.

Background

The importance of education in all facets of archival programs has been

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in the development of electronic records programs, as these increasinglypoint to the necessity of partnerships, collaboration, the delegation ofresponsibilities and, potentially, post-custodial roles for archives. Whenarchivists ask their partners in government to assume some of the costsand burdens of managing electronic records, they must provide acompelling business case for their partners' commitments and then somemeans to support the system and procedures advocated.

The SDSC's Archivists' Workbench project addresses the technologicalneeds. But while the planned tools are very promising, they are also quitedemanding. They comprise a complex set of knowledge bases, conceptual,technological and practical. Together, they represent a steep learningcurve for both archivists and their constituencies. This became apparent atthe initial meeting in March 2000 of the advisory board for the SDSC'sproject. Education was a prominently voiced concern. First, archivists willneed to understand the value and potential of any products the SDSCcreates. Second, because implementation of the tools will demand theactive cooperation of government agencies, archivists and theirconstituencies will each have to understand and agree to their roles.

The importance of education was further confirmed by the visit of two ofthe SDSC's staff to the Minnesota Historical Society. In late March 2000,Chaitanya Baru and Richard Marciano introduced XML and XML-basedapproaches to electronic records to some 200 IT and records professionals.Afterwards, they met for an afternoon with State Archives' staff membersand a working group of data warehouse administrators from state and localgovernment. The participants widely recognized the value of the SDSC'sideas, but they repeatedly voiced their concerns about "how to get therefrom here." Legislators and agency decision makers would have toapprove and fund new directions; systems administrators would have tounderstand and apply the concepts; and archivists would have to serve asadvocates and orchestrators of the combined efforts.

These are three separate communities, with separate perspectives andpotential. They all need to accept and support the solution on offer, butthey might well take three different paths to get there. As a result, to getelectronic records programs underway, archivists need to aim theireducational efforts at a variety of audiences and use a variety of tools toachieve success.

Metadata and XML

XML is getting a lot of attention and is very often referenced. It is notalways defined, though, and even more rarely in terms that can begenerally appreciated. As one web site puts it, "XML is actually a'metalanguage' -- a language for describing other languages -- which letsyou design your own customized markup languages for limitless differenttypes of documents. XML can do this because it's written in SGML, theinternational standard metalanguage for text markup systems (ISO 8879)."To try this from another direction, think of XML in contrast to HTML, the

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markup language most familiar from its use in web pages. HTML marksup appearance or presentation - how a document looks. XML marks up thestructure and significance of a document - what it means. In addition,XML tags can also be used to determine appearance in a manner thatallows for revision and for presentation in different formats.

While it is no magic wand, XML offers such enormous advantages that italready enjoys widespread adoption for data sharing between disparatesources, platforms, and information systems. XML holds further valuebecause it offers great flexibility in terms of data presentation throughcustomizable style sheets. These qualities make XML appealing as a toolfor electronic commerce, electronic government services, datawarehousing and enterprise information portals.

Metadata is another freely used term that can cover a multitude of sins. Acommon definition of the term is "data about data." Metadata can servemany functions, but, most importantly, it allows both creators and users tofind, to share, to evaluate, to manage and to understand data. Since digitalinformation is only machine-readable, since it is created in such enormousquantities by so many different entities, and since the cost of informationtechnology demands that we employ it in cost effective manners, metadatais absolutely essential.

Its significance has been stressed by many. Perhaps the most graphicillustration has been provided by the METAGroup, a major technologyconsulting firm. In a recent workshop on information architecturepresented to Minnesota government, it introduced this image:

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In analyzing this, the first point to consider is that the entire informationarchitecture rests on metadata. Without an adequate metadata schema, noattempt to manage information will succeed. The second point to consideris that the overall design of the ecosystem does not include archivists,archival considerations or archival terms. Archivists can ill-afford to beleft out of this equation. They must be involved in the description ofrecords and record keeping systems, and need to understand how tocommunicate their concerns to the people designing the systems.

The SDSC's efforts promise to be of great help in this respect, but they arestill exploratory, so it would be premature to assume that its products willbe immediately applicable in all archival environments. It is clear, though,that its products will rely on the understanding and application of XMLand metadata. Unless archivists are in a position to use XML andmetadata, it is unlikely that they will be able to use or even evaluate thetools SDSC develops. Further, given the increasing reliance on XML andmetadata in other technology-based applications, it is unlikely thatarchivists will be able work with any electronic records tools without firstgrasping these fundamental concepts and skills.

The role of education

If education is a necessity, it is also an opportunity. As archivists learn,they can use that knowledge to educate and to reach their constituencies.This is essential because these groups have to cooperate actively witharchivists and then act autonomously to sustain electronic recordsprograms. The typically understaffed archives cannot create for all recordsthe wide variety of metadata and ongoing documentation that is needed.

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But it can provide guidance, best practices and education to help recordscreators undertake some of the necessary burden.

Accordingly, education has a value beyond the simple "how." The mostimportant aspect of its potential is that it will help archivists developcollaborative communities suited to their own unique environments.Because of the variety of factors, e.g., human, financial, technological,legal and accidental, that shape the development of electronic recordsprograms, no single, model program can be replicated across the nation.Certain areas of expertise are universally necessary, but their applicationand translation into what is possible and practical has to be negotiated onthe ground and with the records creators. A framework of mutualeducation will foster the collaboration and the collaborative skills toachieve this sort of success.

In short, archivists need to know more in order to take advantage of thepotential information technology offers. They need education, as do theirconstituents, the records creators whose collaboration in the archivalenterprise is essential and who need some quid pro quo, some reason tocooperate. Helping agencies learn to do what is appropriate for their ownneeds makes the State Archives a welcome collaborator. It also makes thelevel of knowledge archivists need to attain reasonable. In that context,archivists do not have to know everything; instead, they can serve asmediators and translators, putting archival concerns into a language thattheir partners can understand and appreciate.

So by sponsoring educational opportunities, archivists can foster anenvironment that will be mutually beneficial for them and theirconstituencies. In the process, they can build the communities describedby John Seely Brown and Paul Duguid in The Social Life of Information.The end result, in the vision of those two authors, is a sustainableframework for sharing information, practices and resources that willcontinue to support innovation and improvement.

Products

The project is designed to create a number of educational resources. Themost important are two workshops, one each on XML and metadata.These will serve multiple purposes. Within the scope of the project, theywill be the vehicles to further collaboration and the exchange ofinformation among the project partners. These personal links will assurethe kind of ongoing cooperation common among the "graduates" of theCamp Pitt programs. When the workshops are presented to archivists, theywill teach the participants the skills to they need to enhance theirelectronic records programs. Within the partners' organizations, they willprovide the raw material for case studies that will illustrate to the archivalprofession the potential for adapting the project's products in their ownspheres.

To achieve these goals, the project will have to provide products suited for


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different learning styles. The workshops will be supplemented with moredetailed information, delivered before and after the presentationsthemselves, and made readily available for further research andapplication, including basic introductions to XML and metadata. The fullcurricula for the workshops will be available for use and adaptation.

In addition, as the available knowledge about metadata and XMLcontinues to expand, the project staff has prepared and hosts on the Weban annotated list of resources will allow for independent research anddevelopment. Finally, case studies of implementation within the partners'organizations will demonstrate the practicality of the efforts and theirpotential for adaptation. The Minnesota Historical Society is maintaining aproject web site that will provide online access to all these products, aswell as ongoing reports on the project.

At the completion of the project, staff at the SDSC and/or MHS cancontinue to present the XML and metadata workshops to archivists in avariety of venues on a cost-recovery basis. Beyond that, however, the goalis for archivists to use the material available to reach out to their ownconstituencies on a self-sustaining basis and as the foundation for anadaptive, cooperative enterprise.

Where to learn more

The project partners at the State Archives Department of the OhioHistorical Society are Charles Arp, State Archivist, and Judy Walker,Assistant State Archivist. Shawn Rounds, Jennifer Johnson and RobertHorton are the project team at the State Archives Department of theMinnesota Historical Society. The Minnesota State Archives' web site hasannotated resource pages on metadata and XML. Information on theArchivists' Workbench projects is available at the web site of the SanDiego Supercomputer Center.


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Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. The editors encourage thesubmission of articles relating to all aspects of the archival profession as well as information concerningarchival activities in the state of Ohio. All materials should be directed to: Judy Walker, Editor, OhioArchivist, The Ohio Historical Society, 1982 Velma Avenue, Columbus, OH 43211 ~ 614-297-2585 [email protected]

Material may be copied from this issue for noncommercial use, provided that propercredit is given.

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In This Issue

AmericanOriginals

Book Review

Errata

Feature Article

News and Notes


Ohio ERCUpdate

OHRAB


Ohio Memory

President'sMessage


Coveted "American Originals" toVisit the Ohio Historical Center in2002


The original Louisiana Purchase Treaty, German surrenderdocuments from World War II and Thomas Edison's patentfor the "electric lamp" are among documents representingmilestones in American history that are part of AmericanOriginals, a new traveling exhibition visiting the OhioHistorical Society's Ohio Historical Center May24-September 2, 2002.

The exhibit displays holdings ofthe National Archives andRecords Administration, whichpreserves and makes available tothe public those records of theUnited States government thathave been identified as havingpermanent value. AmericanOriginals is the largest travelingexhibit of original documentsever prepared by the NationalArchives. The EmancipationProclamation, signed in1863, isalso part of the exhibit and willbe on display at the OhioHistorical Center for only fourdays - June 20-23, 2002.

American Originals showcases original documents that havecharted the course of American history. While some of thedocuments announce their own importance with flourishedsignatures and wax seals, others are deceptively routine inappearance. All of them have passed through the hands ofthe most notable figures in our nation's history, and hold


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messages beyond their years.

Columbus is one of only eight U. S. cities on the exhibit'sthree-year tour. Other venues are New York City, LosAngeles, Chicago, Atlanta, Kansas City, Missouri; SanAntonio, Texas; and Hartford, Connecticut.

Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. Theeditors encourage the submission of articles relating to all aspects of the archivalprofession as well as information concerning archival activities in the state of Ohio. Allmaterials should be directed to: Judy Walker, Editor, Ohio Archivist, The OhioHistorical Society, 1982 Velma Avenue, Columbus, OH 43211 ~ 614-297-2585 [email protected]

Material may be copied from this issue for noncommercial use,provided that proper credit is given.

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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes

Nominations Soughtfor 2002 Public HistoryAward

Ohio ERC Update

OHRAB

OHS Receives SAAAward

Ohio Memory

President's Message


Errata


In the Spring 2001 issue of Ohio Archivist the SmithLibrary of Regional History was misidentified as beingconnected to Miami University. In fact the SmithLibrary of Regional History is located in Oxford, Ohioand is part of the Lane Public Library System.



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Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. Theeditors encourage the submission of articles relating to all aspects of thearchival profession as well as information concerning archival activities in thestate of Ohio. All materials should be directed to: Judy Walker, Editor, OhioArchivist, The Ohio Historical Society, 1982 Velma Avenue, Columbus, OH43211 ~ 614-297-2585 ~ [email protected]


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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes


Ohio ERC Update

OHRAB


Ohio Memory

President'sMessage


News and Notes


Cincinnati Museum CenterEdna L. Bowyer Records Center and Archives of WarrenCountyMiami Valley RoundtableOberlin College Archives Opens JewelLaFontant-MANkarious PapersThe Ohio Historical SocietyOhio State University Photo ArchivesPreserving the Wright Brothers LegacyWestern Reserve Studies SymposiumWright State University

Maggie Yax is now the Archives Manager at theCincinnati Museum Center, joining Anne Kling in theManuscripts & Archives Department. Maggie began workat the new position April 9, 2001.

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The Edna L. Bowyer Records Center and Archives ofWarren County was dedicated in honor of the formerWarren County Recorder on June 22, 2001. The newfacility, housed in the County Administration Building, 406Justice Drive, Lebanon, has a storage capacity of over20,000 cubic feet by means of a high-density, mobileshelving system. The Warren County MicrofilmDepartment, a division of the Records Center and Archives,recently installed a digital imaging system with thecapability to store images on CD ROM, on microfilm, andon a Records Center-designated network server. The systemincludes an automatic-feed scanner and a book and



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Archives WeekOctober 7-13,

2001

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manuscript scanner to accommodate archival materials.

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Jane Wildermuth is the new chairperson for the MiamiValley Archives Roundtable. The Roundtable has amembership of 65, which includes archivists, curators,historians, librarians, and records managers from theMiamiValley region. Quarterly meeting are held at members'workplaces. The meetings consist of roundtable discussionsof current archival issues, tours, and presentations.

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Oberlin College Archives Opens JewelLaFontant-MANkarious Papers

Newly available historical manuscripts will shed light onthe career of Chicago civil rights leader, lawyer, andhigh-ranking U.S. Presidential appointee, Jewel S.LaFontant-MANkarious ('43, '79 hon., trustee 1981-86).

Donated to the Oberlin College Archives following thealumna's death in 1997, the papers have just been openedfor research use following a 14-week effort, led by ProjectArchivist Melissa Gottwald '97, to arrange and describe thematerial.

"The papers are a significant addition to the CollegeArchives and Oberlin's history as a leader in the educationof African-Americans," says Oberlin Archivist Roland M.Baumann. "In 1943, Jewel LaFontant-MANkarious becamethe third generation of her family to graduate from OberlinCollege. She also became part of the distinguished list ofblack Oberlin graduates, including John Mercer Langston(1849), Mary Church Terrell (1884), Lucy Stanton (1850),and Carl T. Rowan (1947).

"These papers provide more than a glimpse into the life of awoman who grew up in a middle-class educated family onChicago's South Side," Baumann says. "Subsequent to herOberlin undergraduate education and a law degree from theUniversity of Chicago, she worked hard to establish asuccessful legal career which would take her from the

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Chicago Legal Aid Society to some of the more prestigiouslaw firms in Chicago and Washington, D.C."

Her high placement in legal circles led toLaFontant-MANkarious' service on numerous corporateboards and to state and federal service. Most notably sheserved as Deputy Solicitor General of the United States(under Presidents Richard M. Nixon and Gerald Ford) andAmbassador-at-Large and Coordinator of Refugee Affairs(under President George Bush).

From the beginning of her career, JewelLaFontant-MANkarious stood out in the legal and politicalspheres traditionally dominated by white men. In 1946 shebecame the first African American woman to graduate fromthe University of Chicago Law School. Her determinationto succeed enabled her to find ways to work effectively inthe predominately white and male legal world whilemaintaining her identity as an African American woman.

Refusing to be a token woman and minority director oncorporate boards, LaFontant-MANkarious used her positionto persuade and educate other board members onconsensus-building and on embracing women's andminority issues.

When Revlon, Inc., was attacked by the Reverend JesseJackson's Operation PUSH for locking out black businessesand for doing business in South Africa, JewelLaFontant-MANkarious was a key member of the specialcommittee that negotiated an agreement leading to Revlonpulling out of South Africa and pledging to expandeconomic opportunities for minorities.

The LaFontant-MANkarious papers span her life but thebulk of the material documents her later career, from thelate 1970s to 1997. They include correspondence,handwritten notes, speeches and addresses, news clippings,and non-textual material such as photographs. They areparticularly rich in the areas of her service asAmbassador-at-large and Coordinator of Refugee Affairs(1989-93), Republican Party activities, and corporate boardmemberships.

In addition, financial documents illustrate the financialresources available to LaFontant-MANkarious during herformative years as well as the lifestyle she maintained. Afinding guide to the Jewel LaFontant-MANkarious Papers

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is available in the Archives or online via the CollegeArchives web site.

The Oberlin College Archives is located on the fourth floorof Mudd Center on the Oberlin College campus and is opento researchers Monday through Friday, 10 a.m.-12 noon and1:30-4:30 p.m.

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Ohio Historical SocietyThe most recent meeting of the Ohio Electronic RecordsCommittee (ERC) was held on June 12, 2001 at the OhioHistorical Center. At this meeting, Charlie Arp reported onthe Trustworthy Information Systems (TIS) Handbook andnoted that the working group was reviewing the existingdraft in preparation for submitting it to the Department ofAdministrative Services Office of Information SystemsPolicy and Planning and the Ohio Attorney's General Officefor comment. The ERC as a whole will vote on whether ornot to accept the Handbook in August. Judy Walkerreported on the work of the file management workinggroup. The ERC accepted a recommendation that this groupbe combined with the recently created RecordsManagement Application working group. Other reportsconcerned the Joint Electronic Records RepositoryInitiative (JERRI), the Electronic Publications Pilot Project(EP3), the Ohio Historical Society Local GovernmentRecords Program, and the Records Management andInformation System. These reports, along with the minutesof the meeting, are available at ERC's website:http://www.ohiojunction.net/erc.

Several Society staff members attended the spring meetingof the Society of Ohio Archivists. Rich Hite of the StateArchives staff served on the program committee for thismeeting and also gave a presentation on archival appraisal.

Charlie Arp and Judy Walker of the State Archives staffattended the Midwest Archives Conference in Chicago inMay. Walker was a member of the program committee forthis meeting. She also gave a presentation for a sessiontitled Electronic Records and Information Management:Developing Strategies for Managing E-mail.

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George Parkinson, division chief of the Archives/Library,and Charlie Arp and Rich Hite of the State Archives,attended the meeting of the National Association ofGovernment Archives and Records Administrators(NAGARA) in Portland, Oregon in July. Arp gave apresentation for a session titled Practical, AvailableApproaches for Long-Term Accessibility of ElectronicRecords. Hite agreed to serve on the program committee forthe 2002 meeting in Denver, Colorado.

Pari Swift, Local Government Records Archivist, and JudyWalker, Assistant Sate Archivist, will be conducting aseries of workshops on local government records this fall.Swift will conduct a workshop titled Just the Basics whichis an introduction to records management for publicofficials. Walker will be presenting a workshop onManaging Electronic Records. More information on theseworkshops is available at the Local Government Recordslink on the Ohio Historical Society's website:http://www.ohiohistory.org/lgr.

Tracey Bradshaw, administrative assistant in theArchives/Library, left the Society on July 27 for a positionin a corporate library in Cleveland. Lorrie McAllister,curator of audiovisuals in the Manuscripts/AudiovisualsDepartment, left the Society on August 10 to assume theposition of Visual Resources Curator for the KnowltonSchool of Architecture at the Ohio State University. LisaWood, who was already on the Archives/Library staff as anArchives/Library Museum Access Specialist, assumedMcAllister's responsibilities. Brandon Sutherland, archivalresearch assistant in State Archives, also left the Society onAugust 10 to enroll in law school at Capital University inColumbus.

Tammy Baker joined the staff of the Archives/Library inMarch as the Online Catalog Manager. Her duties includeadministering the Horizon online catalog system, ensuringsystem security and functionality, generating reports viaSQL (statistics, audits, and problem identification), makingcustomizations to the system, performing backups andupgrades, making recommendations on training and systemneeds, and serving as the Society's liaison to Epixtech andOCLC. Baker received her Master of Library Science fromNorth Carolina Central University in Durham, NorthCarolina. Prior to working at the Society, she was a systemslibrarian at Hollins University in Norfolk, Virginia.

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Another recent addition to the Archives/Library staff isTara Riese, archivist for the Siebert Digitization Project.Her responsibilities include processing the materialsdonated by Professor Wilbur Henry Siebert (1866-1961)and digitizing the portion of the collection that deals withthe Underground Railroad. Riese received her Master ofLibrary Science from the University of Maryland and priorto coming to the Society, she worked as the project archiviston several New York State Documentary Heritage Programgrant projects. She also worked as AssistantLibrarian/Archivist at the Albright-Knox Art Gallery.

Connie Connor, Manuscripts Cataloger in the LibraryServices Department, moved to the Manuscripts andAudiovisuals Department and assumed the position ofManuscripts Curator. Ben Helle, who was AcquisitionsArchivist in the Manuscripts and Audiovisuals Department,moved to the position of Government Records CollectionsSpecialist in the State Archives.

Recent accessions of the State Archives include licenses(1894-1982) from the Veterinary Medical Licensing Board,minutes (1942-1972) of the Commissioners of the SinkingFund, agricultural entries and awards presented at the OhioState Fair (1932-1984) from the Ohio ExpositionsCommission, administrative files (1990-2001) of theWomen's Policy and Research Commission (recently closedas part of the state's budget cutting efforts), and deeds(1803-2000) from the Auditor of State.

Recent accessions in Manuscripts and Audiovisual includethe Twentieth Century Literary Club, East Palentine, OhioRecords (1904-1996), Rick's Child Guidance CenterCollection including the records and photographs of thefirst African American day care center in Columbus, Ohio(1953-1992) and several business collections including theSalem China Company Records (1920-1980) and theMidland Life Insurance Company Records (1906-2000).

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Julie A. Peterson was promoted to Audiovisual Curator,Photo Archives, the Ohio State University Archiveseffective August 1, 2001. Since 1999, Julie had worked asGlenn Assistant Archivist in the John Glenn Archives at the


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Ohio State University. She can be contacted at614-292-1767 or [email protected].

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Preserving the Wright Brothers Legacy: Proceeedingsof the Symposium Held October 22, 1999, With a Guideto Wright Brothers Collections and ArchivesThe Dayton and Montgomery County Public Library ispublishing the proceedings from the "Preserving the WrightBrothers' Legacy" symposium including the major papersand research plus information to assist researchers infinding material related to aviation history. Included in thepublication will be historical information onkey events inaviation history with a chronology, the location of artifactsand archival collections, telephone numbers and addressesof responsible individuals at institutions with WrightBrothers holdings and web addresses for related Internetsites.

This publication will open the door to boundlessinformation for researchers interested in the WrightBrothers and aviation history. It will be available afterDecember 17, 2001 and may be ordered by sending a checkor money order to Proceedings, Dayton and MontgomeryCounty Public Library, 215 East Third Street, Dayton, OH45402. The price is $25 plus $2 for shipping and handling,per copy. If you have questions, please [email protected] or call (937) 227-9500.

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The 16th annual Western Reserve Studies Symposiumwill take place October 12-13, 2001 at the Allen MemorialMedical Library on the Case Western Reserve Universitycampus. The theme is "Building a Medical Community inthe Western Reserve," and the symposium, sponsored bythe University's College of Arts and Sciences, is directed byDr. Gladys Haddad, Professor of American Studies.

The Friday sessions include: "The Challenges of Changeand the Response of the University," presented by CharlesBolton, Chairman of the CWRU Board of Trustees; "The

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Development of American Medical Education from theTurn of the Century to the Era of Managed Care"; "Shapinga Future for Medicine and Health Care in Cleveland andBeyond"; and "The Art and Science of Medicine: AHumanities Approach."

Saturday sessions include "Women Health Care Providersand Practitioners" and "Medical Milestones in 20th CenturyCleveland," as well as two combination exhibit/talks("Walk and Talk"): one of postcards belonging to WalterLeedy, which he will speak about; and one on the murals inthe building which relate to the history of medicine, with atalk by Marianne Berger Woods on "Asklepios, Greek Godof Medicine: His Worship and Myths Relating to His Life."

Two of the Saturday afternoon events are related toarchives. A panel discussion entitled "If Archivists CouldTell..." will focus on various medically-related collections,what their holdings are, who uses them, and how theyinteract. The panel includes: James Edmonson of theMuseum of the History of Medicine at the Allen Library(chair); Dennis Harrison (CWRU); Fred Lautzenheiser(Cleveland Clinic); Michael McCormack (Western ReserveHistorical Society); Jenny Nieves (also from the medicalmuseum); and Dianne O'Malia (University Hospitals).

The second archivally-related event is the premiere showingof a film entitled "Healing Others, Healing Ourselves: TheHistory of the African-American Nurse," by James Banks,Director of the Crile Archives at Cuyahoga CommunityCollege West. The Crile Archives collection focuses on theCrile military hospital which was on the site of the presentCollege, and in the history of World War II in general.

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Wright State UniversityDawne Dewey is chairing a planning committee for aWright Brothers Symposium "Following the Footsteps ofthe Wright Brothers: Their Sties and Stories". This WrightState University sponsored event will be held September28, 2001.

A full-scale replica of the 1903 Wright Flyer will be hungfor permanent exhibition in Wright State Universities Paul

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Laurence Dunbar Library. The dedication of the plane washeld on September 6, 2001.

Wright State University Special Collections and Archivescontributed "The Wright Brothers in PhotographsCollection" to the History & Archival Collections databaseof the OhioLINK Digital Media Center (DMC). Thiscollection of digital images from Wright State UniversityLibraries' Wright Brothers Collection provides thoroughcoverage of the Wrights' early inventive perioddocumenting their experimental gliders and flight testing inboth North Carolina and Ohio.

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Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. Theeditors encourage the submission of articles relating to all aspects of the archivalprofession as well as information concerning archival activities in the state of Ohio.All materials should be directed to: Judy Walker, Editor, Ohio Archivist, The OhioHistorical Society, 1982 Velma Avenue, Columbus, OH 43211 ~ 614-297-2585 [email protected]


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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes

Nominations Soughtfor 2002 PublicHistory Award

Ohio ERC Update

OHRAB


Ohio Memory

President's Message


Nominations Sought for the 2002Public History Award from theOhio Academy of History


Nominations are sought for the Public History Award tobe presented at the annual meeting of the Ohio Academyof History 19-20 April 2002 at the Cincinnati MuseumCenter, Cincinnati, Ohio.

The deadline for submission of nominations is 14December 2001. Nominations must have a postmark notlater than that date.

To be nominated, a public history project, publication, orprogram must have been accomplished within Ohio in theprevious two years and completed by 14 December 2001.Nomination forms and general rules should be requestedfrom:

Dr. Stuart D. HobbsOhio Historical Society1982 Velma AveColumbus, OH 43211-2497Phone: (614) 297-2608e-mail: [email protected]

The awards program covers all public history fields,including exhibits, publications, audio-visualdocumentaries, oral history, public programs, symposia,archival projects, and historic preservation. Nominationsare encouraged which demonstrate meritoriousachievement beyond the routine functions of everydaywork. All historians, whether employed by an academic orpublic institution, are encouraged to apply.

Nominated projects, publications, or programs must:

· Include a completed nomination form and all support



.PDF files.

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History

Ohio Academy ofHistory Web Site

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material required by the rules

· Demonstrate original research which adds to a greaterunderstanding of the past

· Demonstrate creativity in the way the project, program,or publication is organized and presented

· Demonstrate originality or uniqueness in design andhistorical interpretation

· Educate or communicate with the intended audience

· Follow commonly accepted rules of evidence and logicin providing proof of statements, facts, and conclusions




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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes


Ohio ERC Update

OHRAB


Ohio Memory

President's Message


The Ohio Electronic RecordsCommittee UpdateCharles Arp, State Archivist, The Ohio Historical Society


The goal of the Ohio Electronic Records Committee(ERC) is to draft policy and guidelines for the creation,maintenance, long term preservation of, and access toelectronic records created by Ohio's state government.One of the primary concerns of the committee is to ensurethat its work result in a practical policy that can beimplemented by agencies with electronic records in Ohio.In order to expand the work of the Ohio ERC, most of theguidelines created by the Ohio ERC are adapted for useby local governments in Ohio.

Since my last report on the work of the ERC in the Fall2000 issue of the Ohio Archivist, the ERC has adoptedE-Mail Guidelines and Electronic Records ManagementGuidelines. Both sets of guidelines are available on theERC web site.

Membership in the ERC has become an interestingproblem, as there is an over abundance of people whowant to join the committee. (Currently we have 36members on the committee.) The ERC has created aMembership Sub-committee to address this issue. TheMembership Sub-committee includes Charlie Arp,Raimund Goerler, and David Larson. Currently to becomea new member of the ERC, one is required to benominated by an ERC member in good standing andcomplete a membership form listing one's qualificationsand professional interests in the committee. TheMembership Sub-committee then votes to accept or rejectthe nominee. The committee is considering limiting itsmembership based on areas of specialization in order tomaintain a balance between the archivists/recordsmanagers, attorneys and IT professionals that sit on the



.PDF files.

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Ohio ERC

Ohio ERC Website

Electronic RecordsPolicy

Guidelines Adaptedfor Local

Governments

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ERC.

The modification of the Minnesota TrustworthyInformation Systems Handbook (TIS) has beencompleted. The TIS is designed to help informationsystems developers, policy makers, and current and futureusers to be confident that the systems ensureaccountability by creating reliable, authentic, andaccessible information and records. At this point, both theDepartment of Administrative Services Office ofInformation Systems Policy and Planning and theAttorney General's Office are reviewing the Ohio versionof the TIS. You can view the Ohio TIS as a work inprogress on the ERC web site.

In the summer of 2001, the Ohio Attorney General'sOffice asked the ERC to convene a new sub-committee.The Databases as Public Records Sub-committee's chargeis:

As it is currently worded, Ohio's publicrecords laws may make it necessary for stateagencies to make copies of entire databasesin electronic form to respond to publicrecords requests. This sub-committee willmake recommendations regardingappropriate protocol in interpreting andresponding to such requests.

The Sub-committee meets once a month and does themajority of its work via e-mail list. If you have anyquestions, comments or ideas for the work of the ERCplease feel free to contact me at any time.

Charlie ArpOhio ERC, [email protected]




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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes


Ohio ERC Update

OHRAB


Ohio Memory

President's Message


The Ohio Historical RecordsAdvisory BoardCharlie Arp State Archivist, Ohio Historical Society


The Ohio Historical Records Advisory Board (OHRAB)acts as the central body for historical records planning inthe state. Board members are appointed by the governorand represent Ohio's public and private archives, recordsoffices, and research institutions. The board also acts asthe state-level review body for grant proposals submittedto the National Historical Publications and RecordsCommission (NHPRC). Administrative responsibility forthe board rests with the Ohio Historical Society'sArchives/Library Division.

Strategic Planning InitiativeThe OHRAB Strategic Planning Subcommittee, made upof Roland Bauman, Archivist, Oberlin College; BarbaraFloyd, University Archivist, University of Toledo; andRaimund Goerler, University Archivist, the Ohio StateUniverisity, is re-examining OHRAB's role, missionstatement, and strategic plan.

As part of this re-examining process, the Board held aretreat on the 14th and 15th of June at the new StateLibrary of Ohio facility located at 274 East First Avenue.In addition to the Board, Dick Cameron of NHPRC,Sandra Clark, Director of the Michigan Historical Center,and David Larson, State Records Administrator took partin the retreat. OHS staff members present includedCharlie Arp, Matt Benz, J.D. Britton, Laurie Gemmill,and Judy Walker. Mr. Cameron and Ms. Clark gavepresentations on the planning process in other states.They also acted as commentators on the progress of theretreat as did Ms. Gemmill and Ms. Walker. Arp andBenz acted as administrative support for the retreat.

At the request of the Board, Dr. Britton acted as retreat



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OHRAB

OHRAB Website

New MissionStatement

NHPRC

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facilitator. Board members identified the strengths,weaknesses, opportunities, and threats facing OHRAB.These attributes were then prioritized thus revealing thestrategic issues. The five strategic issues identified duringthe meeting (re-written as goals) are:

1) To have an effective organization toaccomplish the goals and objectives ofOHRAB

2) To encourage, assist, evaluate, award andmonitor grant proposals which advance thepriorities of NHPRC and OHRAB

3) To collaborate and cooperate withindividuals and organizations that share thegoals and objectives of OHRAB

4) To lead in advocating for historicalrecords issues in Ohio

5) To encourage the appreciation, collection,preservation, and use of Ohio's documentaryheritage

On July 27th the Strategic Planning Sub-committee(Baumann, Floyd, and Goerler) and Charlie Arp met inMansfield to further develop the objectives for thestrategic issues OHRAB identified at the June retreat.OHRAB's goals, objectives, and mission statement willbe open to public discussion and comment later this yearwhen the Board holds a public forum on its strategicplanning activities Notice of the OHRAB StrategicPlanning Forum will be posted on the SOA list onceplans for it have become finalized.


Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. Theeditors encourage the submission of articles relating to all aspects of the archivalprofession as well as information concerning archival activities in the state ofOhio. All materials should be directed to: Judy Walker, Editor, Ohio Archivist, TheOhio Historical Society, 1982 Velma Avenue, Columbus, OH 43211 ~614-297-2585 ~ [email protected]


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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes


Ohio ERC Update

OHRAB


Ohio Memory

President'sMessage


OHS Archives/Library ReceivesNational Award


The OHS Archives/Library was presented with the Societyof American Archivists 2001 Distinguished Service Awardon August 30 in Washington, D.C. The award was givenfor public service, particularly in the area of developing anoutstanding website and providing online accessibility toOhio's historical records. George Parkinson (DivisionChief) accepted the award on behalf of his division at theannual meeting of the SAA. Also present at the awardsceremony from the Archives/Library were Charles Arp,Laurie Gemmill and Cynthia Ghering. The number ofvisitor sessions on the OHS website is now more than twomillion per month. Many of these users areArchives/Library patrons, who may access more than200,000 documents on the site.

Presentation Remarks: Distinguished Service Award tothe Archives/Library Division of the Ohio HistoricalSociety. Hal Keiner, Chair, Distinguished Service AwardSub-Committee Society of American Archivists AnnualMeeting, Washington, DC, August 30, 2001

Thank you. It gives me great pleasure to make this award.As a former member of the Connecticut State HistoricalRecords Advisory Board and a current member of theNorth Carolina SHRAB, I have come to understand howimportant it is for a state's archives to provide leadership incollecting, preserving, and making historical recordsavailable to the public. With technology changing, costsrising, and state money often shrinking, it is a dauntingchallenge for all state archivists to find ways to meet theneeds of an ever-more insistent public for increased, if notinstantaneous access, to historical information.

The Archives/Library Division of the Ohio Historical



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SAA Fellows

Awards

DistinguishedService Awards

Society ofAmerican Archivists

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Society has risen to this challenge and provided more thanone model for the rest of us who are desperately trying todeal with the same issues. Through the clever and carefuluse of state money and grant funds, George Parkinson andhis staff have shown that it is possible not only to increaseaccess to historical records via the internet, but at the sametime, launch major initiatives to manage electronic recordsof historical value being created by a variety ofgovernment departments.

The results of their work for researchers may be seen onthe Ohio Historical Society's outstanding web site.Interested in the basic records defining governance? Then,click on the Ohio Fundamental Documents Database whereyou can find the text of the Ordinance of the NorthwestTerritory of 1787 as well as the state's constitutions.Interested in the state's African-American history? Then goto award-winning African-American Experience in Ohio,1850-1920, developed as a contribution to the Library ofCongress' American Memory project. Looking forgenealogical information? Then check out the searchableOhio Death Certificate Index, 1913-1937.

This web site also provides evidence of theArchives/Library Division's leadership role in developingmanagement strategies for state government's electronicrecords. The Division was the driving force behind theorganization of the Electronic Records Committee thatbrought together government supervisors from variousdepartments with an interest in managing the preservationof electronic records. The breadth and depth of thecommittee's work is reflected in the documents availableelectronically, for example: "Digital Document ImagingGuidelines," "Electronic Records ManagementGuidelines," and "Managing Electronic Mail."

Most of the nominators of the Archives/Library Divisionfor this award noted that one reason for the Division'srecent successes was their leaders' unshakeable belief incollaborating with other state institutions and governmentdepartments. This willingness to go out and find partners toaccomplish common goals should be an object lesson to allof us struggling in our states to organize similar projects.Another key to success mentioned by the nominators wasthe Division's use of one successful project to leverageanother. For example, the Division is currently working

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with the Ohio Bicentennial Committee to develop the OhioMemory Project. Building on their experience with theAfrican-American Experience in Ohio, this project will bea collaboration of the state's leading archives and librariesto create a digital collection reflecting the most importantevents in the state's long and rich history.

Therefore, for all these reasons, the Society of AmericanArchivists proudly announces that the Archives/LibraryDivision, Ohio Historical Society, and all its employees,are the winner of the Society's Distinguished ServiceAward for 2001.

Acceptance Remarks Made by George Parkinson at theSAA Awards Ceremony, 8/30/01, Washington, D.C.

Many thanks to you, members of the awards committee,and the other archivists who participated in the selectionprocess.

In 1995 Ohio's SHRAB anticipated the bicentennial ofOhio statehood in 2003 with the adoption of a plan forhistorical records, The Ohio 2003 Plan. It sets an ambitiousagenda for online accessibility to Ohio's historical records,which are noteworthy for their scope and depth. Theycover subject areas as many and as varied in nature as thehistory of the American people. This award indicates thatthe plan is working, and this is encouraging news. It isgood too that the award recognizes the record keepers, ahost of archivists, curators, librarians, historians,genealogists, students, and scholars and other fellowtravelers. Their efforts on behalf of online access allow usto celebrate moments like this one and anticipate a brightfuture.

There was a time when archivists counted visitors to ourreading rooms in the thousands. Now our digital readingrooms will accommodate millions of visitors. The bestinformation, once available to a select audience, is nowaccessible to the general public.

I would like to acknowledge colleagues who made thisaward possible.

Charles ArpJeff BartlettGreg ByerlyJanet Carleton


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Laurie GemmillCynthia GheringDavid LarsonAmos LovedayLaurie McAllisterElizabeth NelsonGary NessJudy WalkerMelissa WifordLisa Wood

PartnersOPLINState Library of OhioOHRABLibrary of Congress/American MemoryNHPRCState of Ohio

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In ThisIssue

AmericanOriginals

Book Review

Errata

Feature Article

News andNotes

NominationsSought for2002 PublicHistory Award

Ohio ERCUpdate

OHRAB


Ohio Memory

President'sMessage

UpcomingSOAWorkshops

Ohio Memory Project: Creating anOnline Scrapbook of Ohio HistoryLaurie Gemmill, Ohio Memory Project Manager


The Ohio Historical Society (OHS), OhioLINK, Ohio PublicLibrary Information Network (OPLIN), and Ohio LibraryCouncil (OLC) are working together to create the Ohio MemoryOnline Scrapbook. The scrapbook will

bring together historicalmaterials from archives,museums, libraries, andhistorical societies around thestate to create a large databaseof primary source material.Acting as a single point ofaccess to historical materialsof multiple types from avariety of institutions, the sitewill highlight connectionsbetween collections, providingmore

comprehensive coverage of the state's history than any singleinstitution could. The scrapbook will identify hidden treasuresthat are not widely available, raise awareness of state and localhistory, encourage teaching and study of Ohio history usingprimary sources, and promote academic scholarship andpublishing.

The project, launched in July 2000, has been highly successful inachieving its goals of encouraging participation by andcooperation among cultural heritage repositories of all types inall areas of the state. As of August 2001, archives, historicalsocieties, libraries, museums, and other historical organizationssubmitted more than 600 collections. Many of these institutionsworked actively with counterparts in their communities orregions to select complementary collections to submit for



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Project Website

How to Participate

DownloadableForms andHandouts

Ohio's Bicentennial

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inclusion and avoid duplication in submissions. The full list ofparticipating institutions is available athttp://www.ohiomemory.org/participants.html.

Another important goal of the project is to select historicallysignificant collections relating to a wide range of topics fromprehistory through Ohio's first century of statehood. Somematerials accepted include:

Ashland University· Documents and photographs relating to the founding of theinstitution.

Bowling Green StateUniversity, Center forArchival Collections· Several significantcollections documentingnorthwest Ohio· Photographs from theO.B. Workman Collectionrelating to the clearing ofthe Black Swamp inNorthwest Ohio· Civil War letters ofAndrew Altman, a privatein the 68th Ohio VolunteerInfantry

Case Western ReserveUniversity· Materials relating toCleveland's Charles F.Brush, inventor of the arclight

Andrew Altman, a private serving in Co. D of the68th Ohio Volunteer Infantry between 1861 and1865, wrote home to his father, John, and oftenadded notes to Andrew's younger brother, Isaac.Center for Archival Collections - BowlingGreen State University

Cincinnati Medical Heritage Center (University ofCincinnati)· Letters written by Benjamin Askue, a Civil War field nursefrom Ashtabula County who served under Rutherford B. HayesCincinnati Museum Center· Documents relating to the early settlement of Cincinnati,including a rare contemporary ground plan of Fort Washington

Flesh Public Library and Museum· Miami County Courthouse War Painting from 1884· Portions of the Piqua Female Bible Society Collection(1818-1893)

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Hiram College· Photographs and documentsof alumni President James A.Garfield and poet NicholasVachel Lindsay

Kent State University· Papers of suffragist BetseyMix Cowles· Notes, drawings, and journalsof Richard Howe, a canalengineer

Knox County HistoricalMuseum·Amelia Bloomer NewspaperThe Lily, published during theyear the womens' rightsadvocate spent in MountVernon

This 7" x 4" (18.8 x 10 cm) stereoscope cardwas produced around the time of the openingof the James A. Garfield Monument at LakeView Cemetery in Cleveland. This image wastaken in 1875 in front of the Rudolph home inHiram, Ohio. Hiram College

Massillon Public Library· Rotch-Wales Collection, an extensive collection of an earlyOhio settler, including materials on abolition, Quakers, NativeAmericans, wool industry, founding of Massillon and theCharity School at Kendall

Miami University· Alumnus Benjamin Harrison's two campaigns for thepresidency are documented with campaign memorabilia,including two silk handkerchiefs bearing portraits of Harrisonand his running mates

Montgomery County Historical Society· 1848 daguerreotype of the Montgomery County Courthouseunder construction, believed to be the earliest photographicimage of Dayton

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Jacob R. Shipherd participated in the rescue ofJohn Price, a fugitive slave in Oberlin, Ohio.Shipherd was the nephew of John Jay Shipherd,one of the founders of Oberlin College. Hegraduated from Oberlin and became aCongregational minister. He wrote this account ofthe Oberlin-Wellington Rescue and legalproceedings in 1859. Oberlin College Archives

Oberlin College Archives· Photographs of Oberlin,both the college and thetown, dating from 1833 to1903· Jacob R. Shipherd'sHistory of theOberlin-Wellington Rescue(1859)

Ohio State UniversityCartoon ResearchLibrary· Political cartoons drawnby Frederick Burr Opper ofMadison, Ohio, satirizingthe Republican PresidentialCampaign of 1900

Ohio University· 1855 Meigs Countyteaching certification inMeigs County examination· Other importantcollections related to theuniversity and surroundingcommunities

Richland County Historical Society· Collection relating to Oak Hill Cottage, the home of asuccessful businessman and his family from 1864 to 1965 thatwas featured in Louis Bromfield's first published novel, theGreen Bay Tree, in 1924

Rutherford B. Hayes Presidential Center· Civil War correspondence of Lucy Webb Hayes, whichdocuments Mrs. Hayes' support for the war, her concern for herhusband and his soldiers, and life on the home front· The Croghan Baseball Club Scorebook, Fremont, Ohio(1870-1872) and related photographs from the Rutherford B.Hayes Papers· Many other significant collections related to Sandusky andsurrounding counties

Sandusky Library/Follett House Museum· Cholera Collection, which reflects the devastation caused bycholera and other health epidemics in the mid-nineteenth century


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· Several other significant collections relating to Sandusky'shistory, including the Johnson's Island Collection

Tuscarawas CountyHistorical Society· Oldest original deed forTuscarawas County and anindenture, whichcomplement each other toprovide an example of thedivision of land in theNorthwest Territory andnew state of Ohio

Wright State University· Orville and Wilbur Wrightphotographs, report cards, adiary entry and newspapersdocument Dayton's mostfamous brothers and theirachievements

John T. Daniels, a member of the Kill Devil LifeSaving Station, snapped this photograph at 10:35A.M. on the morning of December 17, 1903. The5" x 7" (12.7 x 17.8 cm) glass plate negativerecords the first mechanically-powered flight inhistory. Wright State University's WrightBrothers Collection

Subjects not yet well represented in the scrapbook include:

· African Americans· Anti-Slavery movement· Canals· Communal societies· Immigration· Native Americans· Natural history -- fossils, significant plant and animalspecimens· Natural resources -- clay, oil, natural gas, coal, etc.· Settlement of Ohio· Shipping and shipbuilding on Lake Erie and the Ohio River· Steel, glass, clay, oil, rubber, and other industries

Materials relating to the above topics are particularlyencouraged. The remaining submission deadline of the project'sfirst phase is November 15, 2001.

In the first and current phase of the project, submissions mustdate from 1903 or earlier. The Ohio Historical Society is seekingfunding to expand the project so that the scrapbook will coverthe entire history of the state up to the recent past.

Long after the celebrations in 2003, the Ohio Memory OnlineScrapbook will remain as a lasting legacy of Ohio's bicentennial.

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This two-year project will culminate in a web site that celebratesOhio's history, raises awareness of Ohio's finest historicalcollections, and brings attention to Ohio's history in time tocelebrate the bicentennial in 2003.

For more information about the project, please visit the web sitehttp://www.ohiomemory.org, email us [email protected] or call (614) 297-2589.

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Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. The editorsencourage the submission of articles relating to all aspects of the archival profession aswell as information concerning archival activities in the state of Ohio. All materials should bedirected to: Judy Walker, Editor, Ohio Archivist, The Ohio Historical Society, 1982 VelmaAvenue, Columbus, OH 43211 ~ 614-297-2585 ~ [email protected]

Material may be copied from this issue for noncommercial use, providedthat proper credit is given.

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In This Issue

American Originals

Book Review

Errata

Feature Article

News and Notes

Nominations Soughtfor 2002 Public HistoryAward

Ohio ERC Update

OHRAB


Ohio Memory

President's Message


President's Message


Dawne Dewey is a hard act to follow! During her twoyears as our President, a budget process was initiated; acommittee handbook began to take shape; our archives atOSU have been organized and inventoried; we havecontinued our excellent conference programming; andhave continued to sponsor History Day, Archives Week,and continuing education for archivists. And those areonly a handful of the many activities Dawne presidedover, participated in, created or initiated. On behalf of allthe members of SOA, thanks, Dawne, for your time,your inspiration and your fine example of leadershipthrough service and hard work done with energy, grace,humility and generosity.

Now it's my turn! And like I said, it won't be easyfollowing Dawne; however, here we go . . . .

First, again on behalf of SOA's membership, I extend asincere thank you to Virginia Weygandt, Julie McMasterand Bari Oyler Stith who completed their terms of officethis past April. Their service to us was well done andgreatly appreciated. Second, I'd like to thank all of youfor giving me the opportunity to serve as your President.I only hope that I can work half as hard, do half as much,and be half as committed as those who have gone beforeme, not to mention those exceedingly energetic currentchairs and officers who unfailingly are willing to teachclasses, plan programs, design brochures, editnewsletters, attend meetings, write grants and generallyjust "pitch in" as needed. No President should be withoutthem! They all have my sincere thanks.

Here is just a sampling of their recent activities,accomplishments and progress - draft council minutesare now on our web page; an exciting Fall Program is inthe works; a new membership brochure is being drafted;the Ohio Archivist is online; the budget initiative and



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SOA

Becoming AMember

Council andCommittees

Archives Weekin Ohio

History Dayin Ohio

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http://www.ohiohistory.org/resource/edserv/ohd/index.html


committee handbook is proceeding; Archives Weekpromises to be a big success; a Bicentennial Committeehas been formed, members joining me on it are AngelaO'Neal, Anna Truman, Christine Crandall, and DaveRoepke; and there are several workshops scheduledthrough 2002. Members make it happen! Yes, it's hardwork and a large commitment of time, but it's also funand an opportunity to learn new things and meet newpeople. If you haven't yet found your place among theseenergetic folks, let us know when you're ready and we'llhelp you find it. We can always use another pair ofhands to help shape SOA's future. See you in October.

Maggie Yax President, SOA


Ohio Archivist is a semiannual publication of the Society of Ohio Archivists. Theeditors encourage the submission of articles relating to all aspects of the archivalprofession as well as information concerning archival activities in the state ofOhio. All materials should be directed to: Judy Walker, Editor, Ohio Archivist,The Ohio Historical Society, 1982 Velma Avenue, Columbus, OH 43211 ~614-297-2585 ~ [email protected]


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In This Issue

AmericanOriginals

Book Review

Errata

Feature Article

News and Notes


Ohio ERCUpdate

OHRAB


Ohio Memory

President'sMessage


Upcoming SOA Workshops


SOA is pleased to announce the following workshops areavailable this fall. Expand your knowledge, hone your skills,and make your archives a better place.

September 22, 2001 (9am-noon and 1pm-4pm)-Appraisal and Arrangement & Description -Wood County Historical Society

October 13, 2001 (9am-noon and 1-4pm) - RareBooks in the Archives and Security - The GreatLakes Historical Society, Vermillion, OH

October 16, 2001 - Preservation Basics - TheCastle, Marietta, OH

Oct 27, 2001 (10am-4pm) - Archives 101 -Toledo Museum of Art - please register throughJulie McMaster [email protected]

The cost is $15 for each half day session (September 22 andOctober 13) or $25 for both at the same location. The cost forthe Preservation workshop is $30.

Please make checks/money orders payable to:Society of Ohio Archivistsc/o Kevin GraceArchives & Rare Books DepartmentUniversity of CincinnatiP.O. Box 210113Cincinnati, OH 45221-0113



.PDF files.

LearnMore About...

SOA EducationInitiatives

SOA EducationWebsite


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ohio archivist, fall 2001

Documents

society of ohio archivists

profile of archivists

theelectronic records

ohio historical society

dependent electronic

electronic records creators

tools evaluation

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