ohlone community college district...• bkf submitted fire protection and fire alarm drawings and...

Ohlone Community College District Bond Measure G Fremont & Newark, CA

Monthly Report December 2013

Prepared by:

Ohlone Community College District Fremont & Newark, CA

Monthly Report December 2013 Page 1

Contents

Section 1 Executive Summary Section 2 Project Summary Design Progress Construction Progress Quick Fix Projects Section 3 Schedule Summary Section 4 Project Budgets



Executive Summary

Financial Snapshot of the Measure G Bond

On December 2, the current status of the Academic Core Building was presented by the architect, Cannon Design, to the College Council as part of the continuing shared governance process. It was presented again on December 11, to the Board of Trustees. The Board was generally favorable to the direction the design is taking. A consultant was selected by a committee of end users to develop standards for college furniture, fixtures, and equipment (FF&E). The consultant will work with the college to inventory existing FF&E, determine suitability for re-use, and facilitate selection of FF&E vendors. Landscape Standards and Feasibility Studies for future renovations of Buildings 5, 9, and 12, and a North Parking Structure continued through the month of December.

ContractsAmendmentsTransactionsContract Balance

$40,955,187

$74,105,713

$4,670,103

$37,820,629



Project Design Summary Project 6101 Athletic Fields

• Ohlone’s Executive Team approved the consolidation of existing project scope and budgets to enhance the lower campus surrounding the field areas. There will be a bond list revision in February 2014 to document this consolidation.

• Verde submitted the 100% Design Development (DD) documents for the consolidated scope in November, and a 100% Design Development review meeting took place on December 10, 2013. Verde to provide field house layout options for the District’s approval prior to the District signing off on the 100% DD set of document.

Project 6104 Site Utility Infrastructure Improvements

• BKF submitted fire protection and fire alarm drawings and specifications to DSA on December 27, 2013.

• BKF anticipates submitting 50% construction documents to the District in early January, 2014.

• Finalizing the scope transfer from the site utility project to the South Parking Project continues.

Project 6105A Academic Core Buildings

• The 50% Design Development (DD) documents were submitted on December 9, 2013.

• The second round of user group meetings completed this month. • The Lease Lease-Back (LLB) developer, Sundt Construction, was selected and the contract

approved this month by the Board of Trustees. • Demolition of Buildings 1, 2 and 8, which allows for the start of new construction, is

anticipated to begin March 2015, with new building construction beginning August 2015. Project 6105B Swing Space Project

• Mobile Modular and DLR have provided the Phase I drawings submittal for both campuses to DSA for review and permit.

• Portables will be delivered to the Fremont and Newark campuses in two phases. Phase 1, which includes the open classrooms and rest room portables, will be fully installed ready for use starting in Fall Semester 2014. Phase 2, which includes the office portables and science/lab portables, will be fully installed for use starting in Spring Semester 2015.

• A contract with Redgwick Construction was approved by the Board of Trustees on December 11, 2013. The agreement is executed and work is scheduled to begin in Parking Lots B & C by February 24, 2014.



• The Computer Science & CNET program move from Hyman Hall to the Newark Campus was initiated this month.

• Coordination meetings with the architect, project users, facilities and purchasing are ongoing to ensure that information is being properly shared and project milestones are being met.

Project 6110 Parking Structures – South Parking Structure

• Overaa and its design consultants provided a Geotechnical Amendment letter to the California Geological Society (CGS) on December 31, 2013. Once CGS accepts the letter the project anticipates receiving the building permit (and in turn allow construction to begin) for Increment 1.

• Increment 2 drawings are with DSA waiting review and comments. • Recommendations for Testing and Inspection firms are scheduled for the upcoming January

board meeting.

Project 6142A Data Center Relocation

• 85% complete plans were submitted to the DSA on October 23, 2013.

• DSA has completed Accessibility, Fire and Life Safety and Structural review. EdesignC is meeting with the DSA on January 14, and has a back check meeting scheduled for January 24.

• Gilbane has made a thorough review of the submitted plans and specification and will forward comments and mark ups to EdesignC by January 8, 2014.

• Jim Worrall and Paul Lum (Gilbane) will meet in early January with Bruce Griffin to review critical equipment moves and walked through the space again.

Project 7105 Environmental Studies Lab – Newark

• The initial programming meeting with the user group was held December 10, 2103, at the Newark Campus.

• The user group was asked to submit their list for necessary accessories the week of January 14, 2014.

• Review of the schematic design is being scheduled for the week of January 27, 2014. Based upon comments received, the user group will meet one more time to finalize the schematic, and then development of construction documents will commence.

• The user group walked the proposed location for the green house during the initial programming meeting and have agreed that the location will be adjacent to the garden area at the Newark Campus.

Environmental Impact Report

• The Final EIR document will be presented to the board in January 2013.



Prop 39 Projects 2013/2014

• Proposition 39 Form B has been reviewed and submitted along with the PG&E application.

• A prototype fixture for the gymnasium has been received and a test fit is scheduled for the week of January 6 – 10, 2014.

• We have received email from AESC as a result of the Form B submittal with a series of questions we are answering, which is the beginning of the process.

• EdesignC is developing the plans and specification for the projects submitted for bidding purposes.



Project Construction Summary Project 6133 Bird (Swallow) Environmental Alternatives

• The final version of the informational brochure has been printed and is available at various locations on Campus. The brochure is also available on line and Patrice Birkedahl sent a global email with the link to the electronic version at http://www.ohlone.edu/org/construction/

• Wildlife Control Technology has completed a majority of the netting installation and should be complete Sunday, January 12, 2014.

• Once the netting is installed, Wildlife Control Technology will begin the Active Nest Prevention portion of the work and will inspect the netting and buildings 1,2 and 8 for any returning cliff swallows. If cliff swallows attempt to build nests in areas which were not netted, the nests will be knocked down.

• The return of the cliff swallows should begin around the middle of February depending on their migration pattern, food source enroute, and weather conditions.

Project 9101 Photovoltaic Energy Generating System - Newark

• The Contractor punchlist is complete. • DSA closeout is pending.

http://www.ohlone.edu/org/construction/



Project 6108 Infill Parking Lots G, H and K

• Tree removal and paving and stripping are complete. • Additional stripping is scheduled for the week of January 13 – 17, 2014.



Quick Fix Project Summary

Safety Rail Projects • Working on closeout documents & file to County Recorder’s Office.

Fire Alarm

• Building 6 Fire Alarm close out documents have been submitted to DSA. • Building 22 Fire Alarm went out to bid, but prices received were too high. The project is

being value engineered and is scheduled to be re-bid in March.

Site Signage

• Project Construction Signs for Pine Street will be installed in January for Parking Structure and February 2014 for Swing Space projects beginning in early 2014.

Roofing Safety Repairs

• Filed Notice of Completion has been filed with the County Recorder’s Office.

Mechanical Repairs

• Building 22 HVAC is complete. • Construction repair of Building 19 Sanitary Sewer line will start in Summer 2014.

Building 5 Renovation of Room 5101

• Construction will be started late January 2014.

Building 9 Concrete ADA Curb Cuts

• Construction will be started January 2014. Geo-coil Repairs (Newark)

• The five new exterior manifolds are complete and the larger valve boxes are scheduled to be installed Friday January 10.

• Once the valve boxes are set, the construction fencing can be removed and fine grading can be performed. Landscaping repairs will then begin.

• Additional filtration of the ground loop was approved and the filtration system has been running 24 hours a day. The interior loop was filtered first and the interior loop is running clean. The filtration system will be switched over to the exterior ground loop Thursday, January 9, 2014, which is two days ahead of schedule. This will allow for two additional days of filtration for the exterior loop.

• Interior work on the remaining heat pumps will be completed the week of January 13 – 17, 2014.



Project Schedule Summary

December 31, 2013 update

LEGEND

Design Procurement Construction



Project Budgets Currently Active Projects

Project Name Budget Total Contracts Transactions Unencumbered

Balance

Athletic Fields $8,234,035.00 $1,314,221.86 $400,535.95 $6,919,813.14

Site Utility Infrastructure $15,285,804.00 $1,383,884.77 $680,294.50 $13,901,919.23

Academic Core Buildings $133,978,079,00 $18,245,600.88 $4,539,267.88 $115,732,478.12

Parking, Road, & Site $3,784,893.00 $331,306.02 $226,147.02 $3,453,586.98

Plaza & Landscape $9,480,015.00 $1,014.42 $120.10 $9,479,000.58

Parking Structures $36,835,013.00 $22,942,702.99 $1,918,606.41 $13,892,310.01

Site Security Systems $1,445,600.00 $71,248.35 $70,857.71 $1,374,351.65

Hyman Hall Renovations 549,120.00 186,448.00 $51,475.00 $362,672.00

Newark Additional Parking $5,256,000.00 $117,400.00 $40,534.00 $5,215,466.00

Renewable Energy $1,031,739.00 $89,202.93 $40,700.70 $942,536.07

IT Infrastructure $31,330,689.00 $18,692,837.39 $18,140,038.68 $12,637,851.61

Instructional Technology $2,275,000.00 $2,249,536.36 $2,201,003.60 $25,463.64

QF: Imminent Failure $1,560,000.00 $1,454,103.86 $1,317,812.92 $105,896.14

QF: Safety & Accessibility $5,347,175.00 $4,642,397.85 $3,954,479.35 $704,777.15

QF: Way-finding/Landscape $2,224,313.00 $1,172,470.84 $1,070,139.50 $1,051,842.16

Energy Efficiency Projects $1,056,000.00 $71,890.43 $56,170.10 $984,109.57

Program Contingency $1,026,714.00 $66,776.25 $15,635.25 $959,937.75

Planning Assessments & Program Management

$10,900,844.00 $805,782.54 $805,782.54 $10,095,062.46

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