OHM-ADVISORS.COM

SAW Grants Effective Approaches for

Stormwater AMPs and SMPs

Gregory Kacvinsky, P.E.

MWEA Annual Conference

June 22, 2015

ARCHITECTS. ENGINEERS. PLANNERS.

SAW: Ready, Set, GO!

First round of grant recipients have

gone more than a full year (less than

2 years left!)

A lot of data collection required –

how can we get it all done in time?

Still Waiting?

Only two rounds in so far

Stormwater AMPs: $116 million

Stormwater Mgt. Plans: $26 million

Vast majority of SAW work has yet

to be awarded or contracted

This is NOT a Master Plan

Conventional Master Plan

Identify major problems

Develop CIP

Represents one point in time

Static document: sits on shelf

Updated every 20 or so years

Asset Management Plan (SAW)

Identifies condition of all assets

Develop Cost Structure

Continuous process

Integrated with GIS and CCMMS

Continuously updated

Ultimate Goal

Key Components

Smart, targeted physical evaluation

of assets

Modeling (optional)

Marrying the hard assets (pipes and

manholes) with the soft assets

(ponds, channels, BMPs)

Compelling case for local funding

Sewer Televising Strategy

Good cross section of sewer

ages and sizes

County drains (enclosed

systems)

Adequate sampling of system

TELEVISE FIRST strategy

Televise to Clean

• Conventional practice is

“Cleaning to Televise”

• Most sewers are self cleaning

and do not need to be cleaned

in order to be televised

• Televise as much sewer as

possible

• Flag the segments that were

unable to be assessed

Multi-Sensor Inspection (MSI)

• “Combines conventional qualitative CCTV with synchronized

laser and sonar dimension information”

• Provides a “unique full 360° quantitative view of the pipeline”

• Uses 3D LIDAR and SONAR data to generate a 3D model of

the pipe and associated engineering reports

Source: RedZone Robotics -> http://www.redzone.com/redzone-products/

MSI Output

Source: RedZone Robotics -> http://www.redzone.com/redzone-products/

Manhole Inspections

Manhole Inspections

Manhole Inspections

Plan for about 20-25 MH/day

Cold weather ok, but generally

not below 25-30 degrees (F)

MACP compliant coding

Field Equipment

Old Data Collection and

Assessment Methods

• Digital Camera

• Only used for special circumstances

• Required confined space entry

GPS Unit

Pen and Paper

Tedious Data Transfer Step

Old Inspection Forms

New technology improves the process

Samsung Galaxy Tab S

Garmin GLO Verizon MiFi Jetpack

Apple iPad

Data Collection Options

• Uses a mobile app to

collect data from any smart

device

• ESRI cloud based

application

• Cost per license: Varies

based on credits.

• Uses a mobile app to

collect data from any

smart device

• Trimble cloud based

application

• Cost per license:

$250/user per year

Terraflex Applications

• Data Inventory

• Streambank Assessment

• MACP Compliant Manhole Assessments

• Retention/Detention Pond Inventories

• Culvert Inspections

• Dam Assessment

• Bridge Inventory/Inspections

QuickView vs. GoPro

Envirosight QuickView

Camera GoPro HERO3+ Silver Edition Camera

Sample Quickview Video

Sample GoPro Video

Other Types of Data Collected

Other Types of Data Collected

Streambank Assessments

Future Funding for Stormwater

• Reviewing local storm water

budgets:

• Most programs are covered by

injections from the General Fund

• Budgets often cover only major

repair projects (i.e. County Drain

projects)

• Little to no funding for

preventative maintenance

• Over-reliance on grants

Stormwater Budget: Pre-SAW

Stormwater Expense 2015

Salaries & Wages $59,079

Fringe Benefits $27,437

Supplies $1,500

Debt Service $148,504

Other Expenses $11,160

Total $247,680

Stormwater Budget: Post-SAW

Stormwater Expense 2015

PW Admin & Salaries $100,000

Information Services/GIS $20,000

Storm System Capital Improvements $125,000

Roadway Sweeping $65,000

Stormwater Component of Road Projects $200,000

Collection System Maintenance $180,000

Road Bridge Projects $35,000

Other Projects & Programs $25,000

Debt Service $150,000

Total $900,000

Current Stormwater Budget: $248,000

“REAL” Stormwater Costs: $900,000

Difference ~$650,000 (3.6X existing budget)

Future Funding for Stormwater

• Impervious area

measurement

• Identify key potential

ratepayers

• Establish Equivalent

Residential Unit (ERU)

Future Funding for Stormwater

0

1000

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0 100 200 300 400 500

Imp

erv

iou

s A

rea

(s

q. ft

.)

590 of 15,159 Parcels Sampled

ZONING DISTRICTS R-2,3,4 – Impervious Area

Parcel Impervious Area

Average Impervious

Average Impervious Area: 4,024 sq. ft.

Confidence: ± 98 sq. ft.

Future Funding for Stormwater Equivalent Residential Unit (ERU) Calculations

Top 15 Rate Payers Impervious Area (sq. ft.) No. of ERU's Percent of Total ERU's School District 7,452,670 1,852 2.5%

City-Owned Property 4,851,234 1,206 1.6%

Local University 3,819,398 949 1.3%

ABC Associates 3,016,747 750 1.0%

New Plan Hampton Village LLC 2,650,849 659 0.9%

Mrg Avon LLC & Crest Avon LLC 2,289,592 569 0.8%

Good Will Co Inc 1,632,491 406 0.6%

Associate Estates Realty Cor 1,261,485 313 0.4%

Singh Cider Mill Village LLC 1,226,880 305 0.4%

First Industrial Realty Trust Inc 1,184,219 294 0.4%

Ramco-Gershenson Properties LP 1,181,347 294 0.4%

1185 River Oaks North LLC 1,158,683 288 0.4%

Laura K Bradshaw Tucker 1,124,855 280 0.4%

Wal Mart 1,041,621 259 0.4%

Meijer, Inc. 1,025,816 255 0.3%

No. of Lots No. of ERU's Percent of Total ERU's

Single Family Residential (R1) 3,810 4,806 6.6%

Single Family Residential (R2,R3,R4) 15,159 15,159 20.7%

Single Family Residential (RE) 275 520 0.7%

Impervious Area (sq. ft.) No. of ERU's Percent of Total ERU's

Other Non-Residential 173,597,786 43,141 59.0%

Other Non-Single/Multi Family Residential 15,812,884 3,930 5.4%

ERU Rate 4,024 sq. ft./ERU Total ERU's 73,173

Future Funding for Stormwater

• Like wastewater, stormwater needs a long term view of

the impact of O&M

• Without an increase in funding, systems WILL fail

• Asset Management Plan will visualize this

Future Funding for Stormwater

Future Funding for Stormwater

Source: 2014 Stormwater Utility Survey – Western Kentucky University

Stormwater SAW Recap

Critical to embrace new methods to

collect data in field (tablet-to-GIS)

Televise first (CCTV strategy)

Develop a case for dedicated

funding, and leverage the Asset

Management Plan to make it

compelling

QUESTIONS?

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