ohsas

P.O.BOX 1278, AL KHUWAIR, P.C.133, SULTANATE OF OMAN

Tel: +968 24590103, Fax: +968 24590163

OCCUPATIONAL HEALTH & SAFETY

MANAGEMENT SYSTEM

MANUAL

OHSAS 18001:2007

Doc No. : IDTEC-OH&SMM-Rev.0

0 20.11.09 First issue addressing OHASA

18001 : 2007

Rev. Date of

Revision

Prepared

By

QAQC

Reviewed

By

MRQ

Approved

By

GM

Amendment details

Occupational Health & Safety Management System Manual

Controlled copy of Doc No: IDTEC-OH&SMM-Rev.0 of 21

Sr

No

Document No DESCRIPTION No

of

Page

s

Rev

No

Sheet

No

Rev

Date

1 IDTEC/OH&S

M/1-A

Table of Content 01 0 OK

2 OH&SM-B Amendment List 01 0 OK

3 OH&SM-C List of copy holders & instructions 01 0 OK

4 OH&SM-D Abbreviations 01 0 OK

5 OH&SM-E Definitions 04 0 OK

6 OH&SM-1 Introduction to CO 01 0 OK

7 OH&SM-2 Scope of OH&S 01 0 OK

8 OH&SM-3 Organisation structure 01 0 OK

9 OH&SM-4.1 General Requirements 04 0 OK

10 OH&SM-4.2 OH&S Policy 03 0 OK

11 OH&SM-4.3.1 Hazard identification, risk assessment

& determining controls

01 0 OK

12 OH&SM-4.3.2 Legal and other requirements 01 0 OK

13 OH&SM-4.3.3 Objectives and programme (s) 01 0 OK

14 OH&SM-4.4.1 Resources, roles, responsibility,

accountability and authority

01 0 OK

15 OH&SM-4.4.2 Competence, training and awareness 09 0 OK

16 OH&SM-4.4.3 Communication, Participation and

consultation

01 0 OK

17 OH&SM-4.4.4 Documentation 01 0 OK

18 OH&SM-4.4.5 Control of Documents 01 0 OK

19 OH&SM-4.4.6 Operational Control 01 0 OK

20 OH&SM-4.4.7 Emergency Preparedness and response 01 0 OK

21 OH&SM-4.5.1 Performance measurement and

monitoring

03 0 OK

22 OH&SM-4.5.2 Evaluation of compliance 02 0

23 OH&SM-4.5.3 Incident investigation, nonconformity,

corrective action and preventive action

01 0 OK

24 OH&SM-4.5.4 Control of records 02 0

25 OH&SM-4.5.5 Internal Audit 02 0 OK

26 OH&SM-4.6 Management review 01 0


INTERNATIONAL DRILLING TECHNOLOGY

OMAN OH & SAFETY MANAGEMENT SYSTEM MANUAL

1.0 LIST OF CONTROLLED COPY HOLDERS

Sr. No. Name / Designation of Copy Holder Copy No.

1 General Manager 01

2 MRQ 02

3 Certification Body 03

4 Electronically Copy with all department Heads

Read only soft copy of this document shall be made accessible to all Discipline heads and other

employee. The content of controlled hard copies listed above shall be treated final.

2.0 INSTRUCTION TO COPY HOLDERS

2.1 The controlled copy of the OH&S Manual of IDTEC bearing Copy No -- has been

issued to --- on ____

2.2 The holder is responsible for maintaining this manual in good condition and in current

status by inserting the latest revision of the sections.

2.3 The holder is also responsible for removing obsolete versions from this manual and

inserting original / revised documents sent by the issuing authority.

2.4 For details of revisions issued, please refer to document OH&SM-B “Amendment

List” which forms part of this manual.

2.5 All the pages of this manual carry a stamp reading “Controlled Copy" in red ink.

2.6 Copy Holders shall not copy this manual without approval of issuing authority. Such

copies shall be treated as “UNCONTROLLED DOCUMENTS” and shall not be

used as support for -------- OH&S Management System.

2.7 Copy Holder shall refrain from making any changes in the contents by means of any

deletions / additions / notations or marking on any of the pages of this document.

2.8 This Manual is the property of ‘IDTEC’ and shall be returned to the issuing authority

when the Controlled Copy Holder ceases to be an authorized recipient of this Manual.

Issuing authority may declare any copy “UNCONTROLLED” when required.




OH&S Manual Document No: OH&SM-D

Abbreviations

OHSAS Occupational Health and Safety Assessment Series

OH&S Occupational Health and Safety

OH&SM Occupational Health and Safety Manual

HSE Health Safety and Environment

CO COMPANY NAME

MRQ Management Representative Quality

GM General Manager




Definitions:

Reference: the Numbers shown in bracket are the Clause Nos of OHSAS

18001:2007 & other Standard

Acceptable risk:

Risk that has been reduced to a level that can be tolerated by the organization having

regard to its legal obligations and its own OH&S policy

Audit:

Systematic, independent and documented process for obtaining "audit evidence" and

evaluating it objectively to determine the extent to which "audit criteria" are fulfilled

[ISO9000:2005, 3.9.1]

NOTE 1.Independent does not necessarily mean external to the organization. In many

cases, particularly in smaller organizations, independence can be demonstrated by the

freedom from responsibility for the activity being audited.

NOTE 2. for further guidance on "audit evidence" and "audit criteria" see ISO 19011.

Continual improvement:

Recurring process of enhancing the OH&S management system (3.13) in order to

achieve improvements in overall OH&S performance (3.15) consistent with the

organization's (3.17) OH&S policy (3.16)

NOTE 1.The process need not take place in all areas of activity simultaneously.

NOTE 2. Adapted from ISO 14001:2004, 3.2.

Corrective action:

Action to eliminate the cause of a detected nonconformity (3.11) or other undesirable

situation

NOTE 1 .There can be more than one cause for nonconformity.

NOTE 2 .Corrective action is taken to prevent recurrence whereas preventive action

(3.19) is taken to prevent occurrence.

[ISO 9000:2005, 3.6.5]




Document:

Information and its supporting medium

NOTE the medium can be paper, magnetic, electronic or optical computer disc,

photograph or master sample, or a combination thereof. [ISO 14001:2004, 3.4]

Hazard:

Source, situation, or act with a potential for harm in terms of human injury or ill health

(3.8), or a combination of these

Hazard identification:

Process of recognizing that a hazard (3.6) exists and defining its characteristics

Ill health:

Identifiable, adverse physical or mental condition arising from and /or made worse by a

work activity and/or work-related situation.

Nonconformity:

Non-fulfilment of a requirement

[ISO 9000:2005, 3.6.2; ISO 14001, 3.15]

NOTE 1. A nonconformity may be any deviation from:

- Relevant work standards, practices, procedures, legal requirements, etc.

- OH&S management system (3.13) requirements

Occupational health and safety (OH&S):

Conditions and factors that affect, or could affect the health and safety of employees,

temporary workers, contractor personnel, visitors and any other person in the workplace

(3.18)

NOTE 1 Organizations may have a legal requirement for the health and safety of

persons beyond the immediate workplace, or who are exposed to the workplace

activities

OH&S management system:

Part of an organization's (3.17) management system used to develop and implement its OH&S

policy (3.16) and manage its OH&S risks (3.22)




NOTE 1 A management system is a set of interrelated elements used to establish policy and

objectives and to achieve those objectives.

NOTE 2 A management system includes organizational structure, planning activities (including

for example, risk assessment and the setting of objectives), responsibilities, practices, procedures

(3.20), processes and resources.

NOTE 2 Adapted from ISO 14001:2004, 3.8

OH&S objective:

OH&S goal, in terms of OH&S performance (3.15), that an organization (3.17) sets itself

to achieve

NOTE 1 Objectives should be quantified wherever practicable.

NOTE 2 Clause 4.3.3 requires that OH&S objectives are consistent with the OH&S

policy

OH&S Performance:

Measurable results of an organization's (3.17) management of its OH&S risks (3.22)

NOTE 1 OH&S performance measurement includes measuring the effectiveness of the

Organization’s controls

NOTE 2 in the context of OH&S management systems (3.13), results can also be

measured against the organization's (3.17) OH&S policy (3.16), OH&S objectives

(3.14), and other OH&S performance requirements.

OH&S Policy:

Overall intentions and direction of an organization (3.17) related to its OH&S

performance (3.15) as formally expressed by top management

NOTE 1 The OH&S policy provides a framework for action and for the setting of OH&S

objectives (3.14)

NOTE 2 Adapted from ISO 14001:2004, 3.11.

Organization:

Company, corporation, firm, enterprise, authority or institution, or part or combination

thereof, whether incorporated or not, public or private, that has its own functions and

administration

NOTE For organizations with more than one operating Project, a single operating

Project may be defined as an organization.

[ISO 14001:2004, 3.16]




Workplace:

Any physical location in which work related activities are performed under the control of the organization

NOTE When giving consideration to what constitutes a workplace, the organization

(3.17) should take into account the OH&S effects on personnel who are, for example,

travelling or in transit (e.g. driving, flying, on boats or trains), working at the premises of

a client or customer, or working at home

Preventive action:

Action to eliminate the cause of a potential nonconformity (3.11) or other undesirable

potential situation

NOTE 1 there can be more than one cause for a potential nonconformity.

NOTE 2 Preventive action is taken to prevent occurrence whereas corrective action

(3.4) is taken to prevent recurrence.

[ISO 9000:2005, 3.6.4]

Procedure:

Specified way to carry out an activity or a process

NOTE 1 Procedures can be documented or not.

[ISO 9000:2005, 3.4.5]

Record:

Document (3.5) stating results achieved or providing evidence of activities performed

[ISO 14001:2004, 3.20]

Risk:

Combination of the likelihood of an occurrence of a hazardous event or exposure(s)

and the severity of injury or ill health (3.8) that may be caused by the event or

exposure(s).

Risk assessment:

Process of evaluating the risk(s) (3.22) arising from a hazard(s), taking into account the

adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable




General

Information of the company

In August 2005 IDTEC International Drilling Technologies was founded as an affiliate of Bentec

GmbH specialized in Manufacture, repair, Refurbishment, of on/off shore Oil Drilling Rigs and

its components. The IDTEC Oman based company has a roofed workshop comprising of 1500 m2

and 7,500 m2 of lay down facility.

IDTEC activities comply with ISO 9001:2000 and API Q1. IDTEC is an API Monogram Licensee

for API 4F-0176, 7K-0177 and 8C-0118, 6A-1024 and certified for ISO 9001:2000 by BVQI

certificate # 205149.

IDTEC has a dedicated and qualified crew of QA/QC Inspectors, welders, pipe fitters, rotary

mechanics; procurement staff that can attend to all repair requirements the drilling contractor may

need and have successfully accomplished these activities to the clients’ time frames and

requirements.

Complete Rig’s and its components are delivered, dismantled, inspected (3rd

party) and

manufactured, repaired and refurbished in the time frames and to relevant work instructions that

IDTEC has in place delivering to the client the desired work scope of there item with satisfactory

results

Due to the fact however not all components of the Rig can be produced / procured here

in Muscat (Oman) close relations with our sister company Bentec GmbH in Germany

will attend to all the requirements needed to ensure the work is done right the first time.

1.0 SCOPE

1.1 This OH&S Manual defines the procedure for Occupational Health & Safety

Management system within International Drilling Technology LLC in Muscat and in its

project work including site work through Interior sites.

1.2 The OH&S management guidelines for IDTEC operations are issued in line with the

OHSAS 18001:2007. These guidelines are applicable to IDTEC & its contractors on

Occupational Health and Safety.

2.0 REFERENCES

OHSAS 18002 Guidelines for the implementation of OHSAS 18001

ISO 9000:2005

ISO 14001:2004

3.0 PROCEDURE




3.1 General

3.1.1 Occupational Health and Safety Manual will be available to all staff in the Muscat Office

in hard copy & electronic copy in network for ready reference. This document is approved

for use for all staff in the Company & available with MRQ & process owners.

3.1.2 Contract specific HSE Plan will be utilized to monitor and control the HSE requirements

in Projects as per OH&S requirements.

3.1.3 General workplace safety and health practices are defined in Safe Operation Procedure

include:

1. Implementation and maintenance of the OH&S program.

2. Emergency action and fire prevention plan.

3. Provisions for medical services and first aid including emergency procedures.

4. Prevention of musculoskeletal disorders, including proper lifting techniques.

5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and orderly,

and promptly cleaning up spills.

6. Prohibiting horseplay, scuffling, or other acts that tend to adversely influence safety.

7. Proper storage to prevent stacking goods in an unstable manner and storing goods against

doors, exits, fire extinguishing equipment and electrical panels.

8. Proper reporting of hazards and accidents to supervisors.

9. Hazard communication, including worker awareness of potential chemical hazards, and proper

labelling of containers.

Proper storage and handling of toxic and hazardous substances including prohibiting eating or

storing food and beverages in areas where they can become contaminated.

4.1 General Requirements

IDTEC have identified the processes needed for Occupational Health & Safety Management

System and their application throughout the organization.

Processes needed for OH&S are defined to implement, maintain, prevention of injury and ill

health and continual improvement in OH&S management and OH&S performance as per

the requirements of OHSAS 18001:2007.

Details of these processes are given in different sections of this manual and other reference

documents. The details include:

(i) Criteria and methods to ensure that both the implementation and control of these processes

are effective.

(ii) Resources and information necessary to support the operation and monitoring of these

processes.

(iii) Methods adopted to monitor measure and analyze these processes.

Actions necessary to achieve planned targets and continual improvements of the above

processes are also mentioned.




Occupational Health and Safety Policy Statement

Quality is the key to success. Therefore the IDTEC Quality Management System (QMS), certified

according to ISO 9001: 2000, guarantees a continuous improvement of all processes and products.

Due to this ambition we are able to meet highest demands and to create products that are state of

the art. The IDTEC QMS makes sure that we analyse your requirements exactly and comply with

your desires and have the flexibility to react on the varying needs of our customers.

Due to the fact that the health of the people, the safety of our products and the protection of the

environment are main goals of our corporate policy. All operations are continuously reviewed.

We cooperate with classification societies and are familiar with all established national and

international standards.

(We are one of the world’s largest multidisciplinary engineering consultancies specialising in

energy, power, communication, transportation, water, building and infrastructure. The Group has

an impressive record of major engineering assignments worldwide and can provide a complete

range of technical expertise and services.)

1. Commitment

It is the intention of the Co.LLC, that its activities will, as a minimum,

Comply With all relevant statutory and legal provisions, and all reasonably practicable

measures will be taken to minimize risk to its employees or others who may be affected

by its operations. In every case, a high practicable standard of Occupational health and

safety will be pursued. The Co.LLC is committed to the integration of

safety into all areas of corporate activity and to implement a process of continual

improvement in this regard.

2. Responsibility

General Manager is responsible for the occupational health and safety policy and for the effective

implementation, maintenance and review of the Occupational health and safety Management

system.QA & HSE Manager is appointed by the GM and will be responsible for the effective and

economic application, operation and development of the system on day to day basis.

Management and supervisory staff have the responsibility for implementing this policy throughout

the organization, so that OH&S considerations are always given priority in the planning and

execution of all work.

All employees and contractors are expected to co-operate with organization in carrying out this

policy, so that their own work, as far as is reasonably practicable, is carried out with the minimum

risk to themselves or others.

3. Approach

Safety advisors within the QA & HSE Department are available to assist with implementation of




this policy, and provide information, advice and support to employees on OH&S matters.

Adequate financial and technical resources will be made available to allow this policy to be

carried out. Information and training on health and safety will be provided to all staff as necessary

for them to carry out their work safely and without risk to health.

This OH&S Policy statement will be displayed prominently in appropriate locations through out

the organization. The organization safety documentation will be drawn to the attention of all

employees and will be readily available for reference.

4.3 Planning

4.3.1 Hazard Identification, risk assessment and determining controls

The Hazard identification, risk assessment and determining controls for various

activities are defined in the Procedure DOC No. OH&SP/4.3.1/01

Reference: Doc.No.OH&SP/4.3.1/01

4.3.2 Legal and other requirements

The Administration Manager will be the focal point for interaction with concerned

Ministries for procurement of Occupational health and safety and Environmental related

Royal Decrees (RD) and Ministerial Decisions (MD) including any updates issued time to

time. He will check with the concerned Ministries, at least once in 6 months, regarding

revisions and amendments. The applicable RDs and MDs will be made available in the

Technical Library for ready reference to Staff and will be controlled as per the procedure.

The Client specifications related to Occupational health safety and Environmental

Management (like PDO specifications including Shell DEPs) will be controlled along

with other specifications as per the procedure for control of library materials in electronic

form described in procedure.

4.3.3 Objectives and Programs

CO have identified the processes Objectives needed for Occupational Health &

Safety Management System and their application throughout the organization.

OH&S Objectives are : implement, maintain, prevention of injury and ill health and

continual improvement in OH&S management and OH&S performance as per the

requirements of OHSAS 18001:2007.

Provide adequate Training for the employees.

Criteria and methods to ensure that both the implementation and control of these processes

are effective.

Resources and information necessary to support the operation and monitoring of these

processes.




Methods adopted to monitor measure and analyze these processes.

Actions necessary to achieve planned targets and continual improvements of the above

processes are also mentioned.

4.4.1 Recourses, roles, responsibility, accountability and authority

Introduction

This document describes the approach to the management of occupational Health and Safety

(OH&S) issues within CO,LLC.

It is the intention of CO that all activities will, as a minimum, comply with all relevant statutory

provisions and all reasonably practicable measures will be taken to minimize risk to its employees

or others who may be affected by its operations. In every case, a high practicable standard of

health and safety will be pursued.

� Responsibility and Compliance

Responsibility: Managers and supervisors are responsible for implementing OHSAS policy and

Safety systems in their work areas and for answering worker questions about the OH&S policy

and Safety system. A copy of this OH&S policy is available with each manager and supervisor

and are accessible on the CO Intranet.

Compliance: All employees, including managers and supervisors, are responsible for complying

with safe and healthful work practices. Our system of ensuring that all employees comply with

these practices includes:

� Informing employees of the provisions of OH&S program.

� Providing training to employees.

� Disciplining employees for failure to comply with safe and healthful work practices.

Not withstanding the above CO has set specific roles and responsibilities regarding the

implementation of the OH&S program as follows:

General Manager

Lead the development of an OH&S culture by fostering the implementation of the CO,s program

,OHSAS standards and the CO OH&S policy and Safety system into the business.

Be responsible for compliance with laws and standards.

Monitor business OH&S performance

Project Managers

• Introduce the CO OH&S program, OH&S standards, the CO OH&S policy and the

Safety system into the business.

• Maintain adherence to the CO policies, standards and systems at all times.




• Incorporate safety, health and environmental targets into business plans and

achievement appraisals of direct reports.

• With other managers undertake actions to address inter-divisional, health and

safety issues.

• Review the systems that are in place for the health and safety of employees and

visitors.

• Review all high potential incident investigations.

• Monitor OH&S performance for trends and learnings.

Divisional and Project Managers

• Promote a culture in which OH&S is the prime concern.

• Prepare project plans that comply with the CO OH&S program, CO OH&S policy

and the Safety management system.

• Provide resources to eliminate hazards and improve safety.

• Incorporate safety, health and environmental targets into business plans and

achievement appraisals of direct reports.

• Define and document safe systems of work with appropriate hazard analysis and

risk control measures.

• Support the effective functioning of any OH&S committee established.

• Arrange investigation of all incidents in accordance with OHSAS 18001:2007and

the appropriate state and federal regulations.

• Manage the safety of CO visitors on sites and in CO offices.

• Assist with safety audits and facilitate safety meetings.

• Promote the involvement of all employees in improving safety.

• Focus on the elimination of unsafe acts, and rectify unsafe conditions quickly.

Employee

• Comply with the CO OH&S program, CO OH&S policy and Safety system.

• Follow safe work instructions.

• Identify and report hazards and unsafe conditions.

• Look for hazards in the workplace and act responsibly around them.




• Be responsible for the OH&S of self and others.

• Participate in and support safety, health and improvement activities.

• Wear personal protective equipment.

• Ensure tools and materials are in a safe condition before use.

• Report all injuries, incidents and near misses.

Company QA & HSE Manager

• Responsible for the Health and Safety activities of the CO reporting through to the General

Manager

• Assisting the Project Managers in production of the annual business plan identifying

activities to promote the improvement of standards of health and safety throughout the CO

• Initiating the activities detailed in the business plan and other activities that may become

necessary in response to specific health and safety requirements of the CO, and

developments in health and safety legislation and practice.

• Managing the activities of QES's safety advisors

• Leading the establishment and maintenance of a safety management system, including the

production and maintenance of the Occupational Health and Safety Documentation.

• Annually review the Occupational Health and Safety Policy of the CO.

• Liaison with the Project Managers to ensure that health and safety training needs are

addressed and monitor the technical content of any health and safety training given to CO

employees.

• Provide reliable and up-to-date health and safety information and competent advice to

anyone within the CO and that suitable arrangements exist to disseminate this information

effectively.

• Attending regular health and safety meetings with the CO General Manager and Project

Managers and the Safety Advisors.

• Monitoring the health and safety performance of the CO by inspecting and auditing

individual locations and by compiling annual incident statistics.

• So far as is practicable without detriment to his/her other duties contribute to the health

and safety element of projects when requested.

• Keeping abreast of developments in health and safety legislation and practice and acting

upon any changes accordingly.




• Maintaining a good level of professional competence in the fields of health and safety.

• Liaison with the enforcement authorities and other bodies as necessary.

Safety Advisors

• Assist the Hatch Company Group Safety Manager

• The provision of health and safety advice to managers and employees along with the

promotion of health and safety information throughout the Group.

• The maintenance, updating and ongoing enhancement of the safety management system.

• Undertaking safety training when required.

• Office and site safety auditing and inspection.

• Involvement in safety related project work.

• Health and Safety administration including keeping up to date with any developments in

Health and Safety legislation and practice.

• Incident investigation duties and compiling annual incident statistics.

• The active promotion of a sound safety culture within the Group

4.4.2 Training and Instruction

All employees, including managers and supervisors, shall have training and instruction on

general and job-specific safety and health practices. Training and instruction is provided as

follows:

1. When the OH&S program is first established;

2. To new employees;

3. To employees given new job assignments for which training has not previously been

provided;

4. Whenever new substances, processes, procedures or equipment are introduced to the

workplace and represent a new hazard;

5. Whenever the employer is made aware of a new or previously unrecognized hazard;

6. To supervisors to familiarize them with the safety and health hazards to which

employees under their immediate direction and control may be exposed; and

7. To employees with respect to hazards specific to each employee's job assignment.

4.4.3 General workplace safety and health practices include:

1. Implementation and maintenance of the OH&S program.

2. Emergency action and fire prevention plan.




3. Provisions for medical services and first aid including emergency procedures.

4. Prevention of musculoskeletal disorders, including proper lifting techniques.

5. Proper housekeeping, such as keeping stairways and aisles clear, work areas neat and

orderly, and promptly cleaning up spills.

6. Prohibiting horseplay, scuffling, or other acts that tend to adversely influence safety.

7. Proper storage to prevent stacking goods in an unstable manner and storing goods

against doors, exits, fire extinguishing equipment and electrical panels.

8. Proper reporting of hazards and accidents to supervisors.

9. Hazard communication, including worker awareness of potential chemical hazards, and

proper labelling of containers.

Proper storage and handling of toxic and hazardous substances including prohibiting eating or

storing food and beverages in areas where they can become contaminated.

4.4.3 Communication, Participation and Consultation

Managers and supervisors are responsible for communicating and participating with employees,

for whom they are responsible, about occupational safety and health in a form readily

understandable by employees. Our communication system encourages all employees to inform

their managers and supervisors about workplace hazards without fear of reprisal.

4.4.3.1 Communication

Our communication system includes the following items:

� New worker, contractors and visitors orientation including a discussion of safety and health

policies and procedures.

� Communicate the outcome of Safety system reviews.

� Training programs.

� Schedule safety meetings.

� Inclusion of OH&S as an agenda item for management meetings.

� Posted or distributed safety information.

� Encouragement of employees to inform management about workplace hazards.

� QA & HSE Manager/Project Manger or HSE Advisor receive the safety instructions or client

safety requirements and document, record & communicate.




4.4.3.2 Participation and Consultation

The CO has established a safety committee consisting QA & HSE Manger, Project Manager, HSE

advisor and employee’s representative.

The safety committee will conduct the risk assessment, determination of controls, development

and review of policies and objectives, Conduct incident investigation and consultation where there

are any changes that affect OH&S, representing in OH&S matters.

Consult the contractor, client and other interested parties regarding the changes that affect the

OH&S.

4.4.4 Documentation

As a part of OH&SM, Four level of documentation structure has been adopted. Each level of documents

for Occupational Health and safety Management System are as under

1. OH&S Manual

2. OH&S System Procedures / Common Operational Procedures

3. Sectional Operational Procedures

4. Formats and Records

(A) OH&S Manual

The OH&S Manual describes the core elements of Occupational Health and safety

Management System including OH&S Policy & OH&S Objectives as per the

requirement of OHSAS18001:2007.




(B) System & common Operational Procedures

The following Common System and Operational Procedures are implemented and maintained by QA &

HSE Manager

Sr. No Clause

No

Description Status

01 4.3.1 Hazard Identification, risk assessment &

determining controls

OH&SP/4.3.1/01

02 4.4.2 Competence, training and awareness OH&SP/4.4.2/01

03 4.4.3 Communication, Participation and consultation

04 4.4.5 Control of documents OH&SP/4.4.5/01

05 4.4.7 Emergency Preparedness and response OH&SP/4.4.7/01

06 4.5.1 Performance measurement and monitoring OH&SP/4.5.1/01

07 4.5.2 Evaluation of compliance

08 4.5.3 Incident investigation, nonconformity, corrective

action and preventive action

OH&SP/4.5.3/01

09 4.5.4 Control of records

10 4.5.5 Internal Audit OH&SP/4.5.5/01

(C) Records

The fourth level of documents are formats and once filled become part of system records. Records

required to demonstrate the compliance of OH&S requirements are referenced in the Common

Procedures and Sectional operational Procedures.

4.4.5 Control of Documents

All documents included in the OH&SM are controlled through a documented procedure OH&S

No. : OH&SP/4.4.5/01 to ensure the following:

(a) Adequacy of documents before approval & issue.

(b) Periodic review and updating.

(c) Identification of current revision status of document and their availability at the point of

use.

(d) Documents are legible, readily identifiable & easily retrievable.

(e) Prevention of use of obsolete documents.

(f) Controlled distribution of documents of external original.

Responsibilities and authority for the above are defined in the common procedure manual

OH&S No. : OH&SP/4.4.5/01




4.4.6 Operational Control

The operations which are carried out in the organization will be controlled through operational

control procedure.

The following are the procedures defined to control operation.

(D) Sectional operational Procedure

Following Sectional OH&S Procedures are been documented for operation.

Hazardous Operations & Equipment

OH&SSOP/IDTEC/04.Rev.0 ABRASIVE BLASTING

OH&SSOP/IDTEC/05.Rev.0 Hot Environment

OH&SSOP/IDTEC/06.Rev.0 CRANE-SUSPENDED PERSONNEL

PLATFORM

OH&SSOP/IDTEC/08.Rev.0 FALL PROTECTION

OH&SSOP/IDTEC/09.Rev.0 HOUSEKEEPING PRACTICES

OH&SSOP/IDTEC/10.Rev.0 PORTABLE ELECTRICAL EQUIPMENT

OH&SSOP/IDTEC/12.Rev.0 WELDING, CUTTING, AND HOT WORK

OH&SSOP/IDTEC/15.Rev.0 FIRE PROTECTION/PREVENTION

OH&SSOP/IDTEC/16.Rev.0 DRILL RIG SAFETY

OH&SSOP/IDTEC/24.Rev.0 Flammable & Combustible Liquids

OH&SSOP/IDTEC/25.Rev.0 PPE (Personal Protective Equipment)

4.4.7 Emergency preparedness and response

CO established a procedure for minimum requirements to develop emergency

preparedness/response/contingency plans. The procedure Document No.OH&SP-4.4.7.1

This procedure applies in its entirety to all CO hazardous waste operations unless a variance from

its requirements is granted by the QA & HSE Manager.

4.5 Checking

4.5.1 Performance measurement and monitoring

CO established a procedure for minimum requirements to develop Performance measurement and

monitoring. The procedure Document No.OH&SP-4.5.1.1

This procedure applies in its entirety to all CO Performance measurement and

monitoring operations unless a variance from its requirements is granted by the QA &

HSE Manager.

4.5.2 Evaluation of Compliance

This is performed as per QMS Manual/Procedure document ref:




4.5.3 Incident investigation, nonconformity, corrective action and preventive action

CO established a procedure for minimum requirements to develop Incident investigation,

nonconformity, corrective action and preventive action. The procedure Document No.OH&SP-

4.5.3.1 Incident investigation

This procedure applies in its entirety to all CO Incident investigation, nonconformity,

corrective action and preventive action operations unless a variance from its

requirements is granted by the QA & HSE Manager.

4.5.3.2 Nonconformity, corrective action and preventive action


4.5.4 Control of records


4.5.5 Internal Audit

CO established a procedure for minimum requirements to develop Internal Audit operation. The

procedure Document No.OH&SP-4.5.5.1

This procedure applies in its entirety to all CO Internal Audit operations unless a

variance from its requirements is granted by the QA & HSE Manager.

4.5.6 Management Review


ohsas

Documents

ohsmd abbreviations

ohsme definitions

soft copy

document ohsmb amendment

manual of idtec

management review

control of documents

issuing authority