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Oil & Gas Admins International Conference and Vendor Exhibition
The 2nd Annual Oil & Gas Admins International Conference and Vendor Exhibition will be
held Thursday, June 18, 2015 at The Woodlands Waterway Marriott Hotel and Convention
Center in The Woodlands, TX. Building upon the theme of the 1st annual conference, the
2015 conference theme is “Success – the Blueprint!”
Registration is now OPEN!
We are so very happy you are planning to attend the 2015 2nd Annual Oil & Gas Admins
International Conference and Vendor Exhibition. The conference will be held at The
Woodlands Waterway Marriott Hotel and Convention Center in The Woodlands, TX. The
Woodlands is a beautiful area complete with a waterway, shopping, dining and
entertainment all within walking distance of the hotel.
This year’s theme is “Success – the Blueprint”. We want to give attendees the tools to
plan and execute the necessary steps toward successful career and personal
endeavors.
Our 2015 conference will offer both career and personal development tracks as well as
power networking and a fantastic vendor exhibition. REGISTER HERE
EXHIBIT | PARTNER | JUSTIFY YOUR ATTENDANCE
Call for Abstracts We are seeking knowledgeable presenters to submit abstracts for an opportunity to
speak at the conference in both our career and personal development tracks. This is a
perfect opportunity for seasoned oil and energy technical professionals, administrative
professionals, managers, as well as career coaches, motivational speakers, etc. to share
your wealth of knowledge with the O&GA attendees.
The conference is accepting abstracts from presenters that would like to speak on the
following topics. Potential presenters for the career development track MUST have oil
and energy experience.
CAREER DEVELOPMENT
UPSTREAM, MID-STREAM, DOWNSTREAM – AN OVERVIEW
THE OIL & GAS LIFE CYCLE
CULTURE AND DIVERSITY IN THE GLOBAL OIL & ENERGY INDUSTRY
THE NEXT RUNG ON THE LADDER – NEXT STEP CAREERS FOR OIL & ENERGY ADMIN
PROFESSIONALS
HOW TO SHOW YOUR VALUE IN “REAL” DOLLARS
LEADERSHIP
COMMUNICATION
TIPS AND TRICKS FOR OIL & ENERGY CAREER SUCCESS
CAREER PLANNING FOR EARLY CAREER PROFESSIONALS
PERSONAL DEVELOPMENT
ATTITUDE
POTENTIAL LIMITERS
MOTIVATION / PURPOSE
GOAL SETTING
HEALTH, WELLNESS AND BALANCE
ORGANIZATION / EFFICIENCY
BUILDING RELATIONSHIPS
Who Are Our Visitors?
Administrative and support professionals in the oil & energy industry
Administrative Team Leaders
Administrative and support professionals seeking to work in the oil & energy Industry
Vendors, Suppliers, Employers
Anyone looking for information and inspiration
Vendor Exhibition
Attendees will have the chance to view, sample and learn about products and services
from a wide variety of vendors that service the needs of the oil and energy
administrative professional, and/or the oil and energy industry. To exhibit at the
conference, click the link below.
Registration Information Connect with oil and energy industry professionals and build your strong professional
network. Create the blueprint to your career and personal success.
O&GA International Conference and Vendor Exhibition Registration includes:
Career and personal development tracks
Dynamic speakers
Power networking
Vendor exhibition and contact list
Fantastic giveaways
FEES:
Early Registration: On or before April 17, 2015 – $300.00
Regular Registration: April 18 – May 29, 2015 – $350.00
Late Registration: After May 29, 2015 – $400.00
PAYMENT OPTIONS:
CREDIT CARD PAYMENTS (preferred method)
Registrants may pay securely via PayPal or may pay securely by credit card by selecting the
“Pay with Credit or Debit Card” option on the PayPal page. You will not need to set up a PayPal
account. PCard users select “Pay with Credit or Debit Card”.
CHECK PAYMENTS
Oil & Gas Admins International is a division of Energy Industry Support, LLC. Make checks
payable to Energy Industry Support, LLC. Mail to: 1200 Smith Street, Suite 1600, Houston, TX 77002,
attention: Energy Industry Support, LLC.
BANK TRANSFER PAYMENTS
To pay via bank transfer, please contact O&GA International.
CANCELLATION POLICY
Cancellations received on or before April 27, 2015 will receive 50% refund. Cancellations after
April 27, 2015 will not be refunded.
Abstracts and Session Information 2015 O&GA International Conference and Vendor Exhibition Sessions will be built around presentations selected from abstracts submitted by industry
professionals to fill both the career and personal development tracks.
ABSTRACT SUBMISSION DEADLINE IS FRIDAY, JANUARY 16, 2015.
Click the links below for more information.
Session Tracks
The CAREER DEVELOPMENT track will include presentations that are more technical and
oil and energy industry-related to increase the administrative professional’s knowledge of
the industry and to help her/him become more successful in the industry. Individuals that
wish to submit an abstract in this category MUST have previous oil and energy
experience.
The PERSONAL DEVELOPMENT track will include presentations to enhance the
administrative professional’s life skills that will also translate into helping him/her become
a better a more valuable asset to the oil and energy industry.
ALL abstracts should be submitted with focus and direction toward the oil and energy
administrative professional. We encourage you to keep your abstract “industry” related
and not specific to your particular company or organization.
Track Categories
The conference is accepting ABSTRACT SUBMISSIONS for the following categories. You
may submit as many abstracts as you like for as many categories in either or both tracks.
If would like to submit an abstract for a category that is not listed below, you may
suggest the category on the abstract submission form.
Please note – to submit an abstract for the Career Development track, you MUST have
current or prior oil and energy experience.
CAREER DEVELOPMENT - prior O&E experience required.
UPSTREAM, MID-STREAM, DOWNSTREAM – AN OVERVIEW
THE OIL & GAS LIFE CYCLE
CULTURE AND DIVERSITY IN THE GLOBAL OIL & ENERGY INDUSTRY
THE NEXT RUNG ON THE LADDER – NEXT STEP CAREERS FOR OIL & ENERGY ADMIN
PROFESSIONALS
HOW TO SHOW YOUR VALUE IN “REAL” DOLLARS
LEADERSHIP
COMMUNICATION
TIPS AND TRICKS FOR OIL & ENERGY CAREER SUCCESS
CAREER PLANNING FOR EARLY CAREER PROFESSIONALS
PERSONAL DEVELOPMENT
ATTITUDE
POTENTIAL LIMITERS
MOTIVATION / PURPOSE
GOAL SETTING
HEALTH, WELLNESS AND BALANCE
ORGANIZATION / EFFICIENCY
BUILDING RELATIONSHIPS
Abstract Selection Process
All abstracts will be reviewed by a committee of oil and energy industry professionals.
Selections will be based on:
Relevance to the audience
Relevance to the topic
Abstract construction (how well the abstract is written)
Who Should Submit an Abstract?
Abstracts should be submitted by all oil and energy industry professionals in technical
careers, current oil and energy administrative professionals, managers, HR professionals,
as well as motivational speakers, coaches, etc.
You DO NOT have to be a professional speaker or have prior speaking experience to
submit an abstract for the conference.
Tentative Conference Agenda Thursday, June 18, 2015
7:00 – 8:30 AM Conference Registration / Continental Breakfast
7:45 – 8:00 AM Welcome / Hotel Safety Moment
8:00 – 8:45 AM Keynote Address
8:45 – 9:30 AM Keynote Address
9:30 – 11:30 AM MORNING GENERAL SESSION
11:30 AM – 1:30 PM LUNCH AND VENDOR EXHIBITION
1:30 – 5:00 PM CAREER DEVELOPMENT TRACK
1:30 – 5:00 PM PERSONAL DEVELOPMENT TRACK
5:00 – 5:15 PM Closing Remarks / Recognition / Giveaways
Thank You Partner! Thank you for supporting your oil and energy administrative professionals by becoming a
partner with the O&GA International Conference and Vendor Exhibition. Oil and energy
administrative professionals work hard to keep balance in a very hectic and demanding
industry. Please see the partnership opportunities below and complete the application
form.
All partner applications and conference program ads are due by May 29, 2015.
Don’t miss the chance to be a part of this exciting event!
CORPORATE PARTNERS
Employers – show your support of the oil and energy administrative professionals by
becoming a corporate partner.
Corporate Partner Level I – $15,000 10 Conference Participant Registrations
1 Full Page 8 ½” x 11″ Ad in Conference Program
Elite Signage and Listing in Conference Materials
Logo and Website Link on Conference Home Page
Corporate Partner Level II – $10,000 6 Conference Participant Registrations
Listing in Conference Materials
½ Page Ad 7½” x 4 7/8″ in Conference Program
Corporate Partner Level III – $5,000 2 Conference Participant Registrations
Listing in Conference Materials
¼ Page Ad 4 7/8” x 3 ½” in Conference Program
EVENT PARTNERS
Take advantage of the opportunity to showcase your business to the gatekeepers and
supplier decision makers of the oil and energy industry by becoming an event partner.
Vendor Exhibit Luncheon Partner – $15,000 10X10 Exhibit Booth in Premium Location
1 Full Page Ad in Conference Program
Elite Signage and Listing in Conference Materials
Logo and Website Link on Conference Home Page
Advertising Partner Full Page – 8 ½” x 11″ – $750
Half Page, Horizontal – 7½” x 4 7/8″ – $400
Quarter Page, Vertical – 4 7/8” x 3 ½” – $250
PAYMENT OPTIONS CREDIT CARD PAYMENTS (preferred method) Exhibitors may pay securely via PayPal or may pay
securely by credit card by selecting the “Pay with Credit or Debit Card” option on the PayPal
page. You will not need to set up a PayPal account.
Your statement will show Energy Industry Support. Oil & Gas Admins International is an
organization founded and managed financially by Energy Industry Support, LLC.
CHECK PAYMENTS Oil & Gas Admins International is a division of Energy Industry Support, LLC.
Make checks payable to Energy Industry Support, LLC. Mail to: 1200 Smith Street, Suite 1600,
Houston, TX 77002, attention: Energy Industry Support, LLC.
BANK TRANSFER PAYMENTS To pay via bank transfer, please contact O&GA International at
[email protected] or 1-877-820-6514.
CANCELLATION POLICY
Cancellations 30 days after payment will not be refunded.
Exhibitors Exhibitors at the conference will offer a range of products and services meaningful to oil
and energy administrative and support professionals. Exhibitors will have the opportunity
to make profitable new business contacts, and to put their products and services in front
of the decision makers – the gatekeepers of the oil and energy industry.
Don’t miss a chance to be a part of this exciting event!
ALL EXHIBITOR REGISTRATIONS MUST BE RECEIVED BY JUNE 12, 2015 or until the exhibitor
booths are filled (which ever date comes first). There are a limited number of exhibitor
booths, and space is not guaranteed. All exhibitors will be notified of final application
acceptance. Event organizers will determine exhibitor booth locations.
EXHIBITOR BOOTH PACKAGE INCLUDES:
Access to the oil and energy industry decision makers for promotional items, hotels
and venues, gifts, catering, transportation, travel, etc.
Exhibit space defined by an 8X8 space
Complimentary booth identification sign
6′ skirted table with two chairs
Listing on the conference website and conference program
Two exhibit passes for booth staff only
EXHIBITOR BOOTH SET UP TIMES will be communicated once exhibitors are finalized and
notified. All events will begin promptly at their scheduled times.
SUGGESTIONS TO HELP MAKE THE EVENT AND YOUR BOOTH SUCCESSFUL:
Have at least 300 business cards on hand
Provide free product samples or coupons (participants will be given a bag upon
arrival)
Provide product and/or service brochures or flyers
Be prepared to talk about your business
Pre-assemble as many items as possible before your arrival and give yourself enough
time to setup
EXHIBITOR FEES
Received by April 1st – $550.00
Received April 2nd – May 1st – $600.00
Received May 2nd – June 12th – $650.00
**Full payment is due at the time of application**
CANCELLATION POLICY
Cancellations received on or before April 27, 2015 will receive 50% refund. Cancellations
after April 27, 2015 will not be refunded.
Exhibitors will have a chance to elect to fill the Goody Bag on the exhibitor application.
Put your company logo in front of each and every attendee. Add your promotional
products to the conference bag.
Examples of promotional products include:
Pocket hand sanitizer
Bag clips
Hats
Tee Shirts
Cups/Mugs
Pads
Pens
Markers / Highlighters
Bath and Body
Gift Certificates
Etc. The more unique the products, the better!
Products must be received by June 16, 2015. Select “Providing Promotional Products” on
the Exhibitor Application.
Important Dates
August 28 Conference Registration Opens
August 28 Call for Abstracts
January 16 Deadline to Submit an Abstract
February 6 Selected Conference Presenters Notified
April 1 Deadline to Receive Early Bird Exhibitor rate of $550.00
April 3 Deadline to Upload Conference Presentations
April 17 Deadline to Receive Early Bird Registration Rate of $300.00
April 27
Deadline to Cancel Conference Registration for 50%
Reimbursement
April 27 Deadline to Cancel Exhibitor Application for 50% Reimbursement
May 1 Deadline to Receive Exhibitor Rate of $550.00
May 29 Deadline to Receive Regular Registration Rate of $350.00
June 12 Deadline to Receive Exhibitor Late Rate of $650.00
June 12 Deadline for Keynote and Guest Presenters to Upload Presentations
June 12 Deadline for Partners and Exhibitors to Upload Conference Ads
June 16 Deadline for Exhibitors to Arrange for Delivery of Goody Bag Items
June 18 Conference Late Registration Deadline – $400
June 18 Conference
Hotel and Travel Information
Hotel
The 2nd Annual Oil & Gas Admins International Conference and Vendor Exhibition will be
held at The Woodlands Waterway Marriott Hotel and Convention Center. A room rate of
$239.00 per night has been established for this one day event.
The Woodlands Waterway Marriott Hotel and Convention Center
1601 Lake Robbins Drive, The Woodlands, TX 77380 United States
Phone: 1-281-367-9797
Toll-Free Reservations Worldwide
Get Directions >>
Transportation
GEORGE BUSH INTERCONTINENTAL AIRPORT – IAH
Visit IAH airport website
Airport Phone: 1 281 230 3100
Hotel direction: 22 miles N
Driving directions
This hotel does not provide shuttle service. Alternate transportation: SuperShuttle – 713-523-8888; fee: 30 USD (one way) ;reservation required
Estimated taxi fare: 70 USD (one way)
WILLIAM P HOBBY AIRPORT – HOU
Visit HOU airport website
Airport Phone: 1 713 640 3000
Hotel direction: 40.4 miles N
Driving directions
This hotel does not provide shuttle service. Alternate transportation: AFC Transportation; fee: 90 USD (one way) ;reservation required
Estimated taxi fare: 100 USD (one way)
Parking
The Woodlands Waterway Marriott Hotel and Convention Center offers on-site valet and
self-parking options. Self parking is available in an attached covered parking structure.
See parking rates below.
Free unsecured parking is available at the Cynthia Woods Mitchell Pavilion
parking garage near the hotel attached by a skywalk.
On-site parking, fee: 6 USD hourly, 15 USD daily
Valet parking, fee: 19 USD daily
Complimentary off-site parking
International Travelers For many international attendees, letters of invitation help smooth the visa process. We
wish to support your efforts to secure the needed travel documentation. To receive a
letter of invitation, the conference organizers must have some assurance that you intend
to attend the conference if your travel request is granted. Letters will be issued to those
meeting any ONE of the following criteria:
You are scheduled to present at the conference
You have completed and paid for your conference registration fees
If you require a letter of invitation to attend the conference, please email (indicate
“invitation letter” in subject line) the following information to
An indication of which of the criteria above you meet
The full address that should appear on the letter
The name and title of the person to whom the letter should be addressed
Whether you prefer that the letter be mailed or faxed (and provide a fax number if
the latter is preferred);
Any other information you believe is needed in order to process your request for a
letter or to develop the letter of invitation.
Letters of invitation will be faxed or mailed via the United States Postal Service using
standard international delivery. Due to the costs involved, Oil & Gas Admins International
Conference and Vendor Exhibition coordinators cannot send letters of invitation via
express mail services. We strongly encourage you to make your request at the earliest
date possible. Letters of invitation are sent within five working days of receipt of all
requested information.
If you have questions about obtaining a letter of invitation, please direct them to
Contact
For information or questions regarding the Oil & Gas Admins International Conference
and Vendor Exhibition, please e-mail [email protected].