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OIL INDIA LIMITED Calcutta Branch

ANNUAL REPORT 2009-2010 June 2010, Kolkata

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VISION OF TVISION OF TVISION OF TVISION OF TEAM KOLKATA EAM KOLKATA EAM KOLKATA EAM KOLKATA

• Team Kolkata delights customers by procuring right materials and services at the desired time, at right price, clearing imported goods without demurrage and maximizing ROI through investment management.

• Team Kolkata cares for its customers by providing best hospitality, logistical and liaisoning support, with quick response to requirements.

• Team Kolkata maintains congenial work environment with mutual trust, respect, cooperation, and is committed to work with sincerity, dedication and transparency.

• Team Kolkata as a learning team continually striving for excellence.

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CORE PURPOSECORE PURPOSECORE PURPOSECORE PURPOSE OF TEAM KOLKATAOF TEAM KOLKATAOF TEAM KOLKATAOF TEAM KOLKATA ‘Team Kolkata delights customers, cares for stakeholders and continually strives for excellence.’

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OIL INDIA LIMITED Calcutta Branch Office

ANNUAL REPORT FOR THE YEAR 2009-10

INTRODUCTION

Oil India has consistently contributed to the nation’s energy requirements and has succeeded in maintaining a high level of profitability. Calcutta (now Kolkata), the gateway to the North-East, and to our main areas of production in Upper Assam has always played a crucial role in the productivity and growth of the company. Calcutta, with its numerous small and medium industrial units in and around the city, provides a large part of the much needed crucial materials and equipment required to keep our installations in the field-areas running. Material that is not available locally is brought in from other parts of the country using the rail and road network. The airport and the sea-port provide gateways for bringing in materials from other parts of the world. Calcutta being a centre of trade and commerce also provide opportunities for investment of funds and other related activities of Oil India. The infrastructure available in the city helps to make it a centre for review meetings/conferences of Oil India. Team Kolkata consists of a core team of dedicated and experienced professionals with skills that include commercial, administrative, finance, and engineering, supported by a larger extended team of support staff. The team is led by the team leader who makes available the resources and guides the team. The members all come together, aligned as a cohesive unit, to support the larger team of Oil India. The ‘Core-Purpose Statement’ and the co-created vision of ‘Team Kolkata’ provide a sense of direction to the team.

We, at Oil India’s Calcutta Branch office, make all efforts to provide the maximum possible support from this part of the country to our brave oilmen and women working in the Field Areas. We want to become ‘the fastest growing energy company with the highest profitability’ and for this purpose Oil India is venturing across the globe looking for producing-properties, discover new areas to explore, and in the process boost our production along with our confidence in ourselves! Calcutta Office contributes in its own way to realize this ambitious dream. Sincere hard work, with feet firmly rooted in current reality, the ability to work together and a true desire to grow will help Oil India to produce results that are very different from what we are achieving now.

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SECTION-WISE INITIATIVES & ACHIEVEMENTS OF CALCUTTA BRANCH OFFICE: The achievements and the progress made by Calcutta Branch Office during the year 2009-10 has been due to the initiatives and activities of the different sections working in coordination with each other. We would like to briefly highlight the main activities of the different sections:

2.0 PURCHASE SECTION

During the year 2009-10, Purchase Section was engaged in procurement of both stock and direct-charge materials from the right source, at the right price, against indents received from Duliajan/Guwahati. The total value of orders placed in the year 2009-10 is the highest ever. Salient Features

• A total of 811 indents were received during the year, while there were 82 outstanding indents, making it a total of 893 indents. Out of these, 777 indents were processes into orders; this means that overall, 87% indents were covered by orders.

• The total order value during the year was Rs. 25.27 crores, which is the highest ever purchase value in the history of Calcutta Purchase Section.

• There has been an improvement in the lead time during the year to 128 days, from 133 days in the previous year, despite reduction in strength of executives. This has become possible only because of untiring dedicated efforts put on by the existing strength of executives. All efforts are still on to bring this further down.

• All efforts were made during the year to update / improve GI specifications of items by suggesting improvements and follow up with Planning Section of Materials Department at Duliajan. The descriptions of many items have been modified.

• Urgent requirements of Duliajan were given due priority for immediate procurement to avoid shut down of equipment and operations. As a result, urgent project jobs have not suffered.

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• There were practically no critical items during the year which was a result of vigorous order follow-up with suppliers and other departments.

• In order to ensure that transparency is maintained in the tender opening system, staff members opening the tenders were rotated from time to time. All offers were opened in presence of the bidders’ representative for greater transparency.

• Tenders having value of greater than Rs. 5.0 Lakhs were published in OIL’s website as per statutory requirements.

• All possible help was extended to Head-Materials, on liason with M/s MSTC for disposal of scrap at Duliajan

Major highlights vis-à-vis previous years are enclosed vide Purchase Annexure I, II, III and IV.

Comparison of some major parameters during the last 3 years:

Year 2007- 08 2008-09 2009-10

Opening Indents 306 225 82

Indents Recd. 747 567 811

Total 1053 792 893

Covered by Order 828 710 777

Closing Indents 225 82 116

Enquiry Issued 773 748 891

Orders Placed 828 710 777

LSS raised 926 903 828

Lead Time 110 133 128

Order Value (Crores) 23.22 22.5 25.27

O/S Orders 119 275 315

Performance figures over the last 10 years and graphical representation of the performance parameters are shown in Purchase Annexure.

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3.0 SHIPPING SECTION In order to ensure smooth operations in the Field areas, OIL requires a regular supply of equipment, spares, chemicals, tubulars and consumables that have to be procured and brought in over long distances from within the country and abroad. The Shipping Section of Calcutta Branch Office plays a crucial role here and is responsible for clearing of consignments that arrive by air or sea from other countries, transportation of goods from Kolkata to Fields/other spheres and payment to foreign suppliers through L/C for any items procured/imported for use by OIL.

3.1 MAJOR HIGHLIGHTS OF SHIPPING SECTION DURING 2008-09

1.0 Remarkable achievement was made in clearance & dispatch of different tubulars, chemicals and spares after de-stuffing a record high of 234 (two hundred & thirty four) nos of Full Container load (FCL) cargos (highest since 1991) in spite of many hurdles like delay in receipt of Essentiality Certificates, abnormally high port congestion due to trade imbalance, reduction of rent free period and sometimes deplorable road conditions (between West Bengal & other states) etc. 2.0 Due to the extreme urgency of the requirement against P.O.No:7201352/SDG/P1, measures had to be taken on a war footing for clearance & dispatch 5.1/2” casings (25.38 KM) after a very tedious process of de-stuffing from 31(thirty one) nos of Full Container load (FCL) cargos within a record minimum time of only 3 (three) days from Kolkata Port Trust (KoPT) without paying any rent in spite of lot of hurdles like delay in receipt of Essentiality Certificates, Port congestion, Reduction of rent free period etc. It is worthwhile to mention that de-stuffing & clearance of FCL cargos are much more tedious & time consuming compared to break-bulk cargos for the protracted customs & port formalities. 3.0 Out of 9 (Nine) Break Bulk cargos, the most challenging one was to take ‘hook point’ delivery of around 25 KM of 2.7/8” tubing pipes (out of a total of 130 KM against Order numbers: 7201351/SDG & 7201438/SDG) from the vessel to meet a critical requirement at Duliajan within a very short notice of only 2 (two) days. It is worthwhile to mention that for ‘hook point’ delivery,

customs & port authorities should be well informed with a minimum lead time of 7(seven) days. However, for this particular case, a special permission was taken within a day from customs and port authorities as a one time measure for OIL INDIA LTD. 4.0 In case of air cargo clearance & dispatch the cases that should be highlighted are: (A) First time air cargo clearance & dispatch of explosives from Mumbai & Delhi Airports to Duliajan due to the withdrawal of cargo hold carrier by Lufthansa Airlines touching NSCB Airport, Kolkata.

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Explosives against P.O.Nos:7201036, 7201368 & 7600316 : Cleared and dispatched from Mumbai Airport. Since Shipper being the same for these 3 orders, cargo consolidations had to be made to avoid repeated clearances and cost saving of freight charges. Explosives against P.O.Nos:7201066: Cleared and dispatched from Delhi Airport. In both the cases, due to high security reasons (of explosive transportation) and optimization of transportation costs, shipments & transportations were made at the same time after coordinating the same with shipper and freight forwarder. (B) Due to urgency of requirement, a bulky air cargo (weighing 5000 KG) containing refurbished turbine parts were air freighted from the overseas shipper which was cleared and dispatched within the rent free period. It

may be highlighted that clearance of such unusual very bulky cargo was carried out for the first time since 1991.

3.2 PORT RENT ANALYSIS DURING 2009-10

Due to the several major constraints (given as under), it was presumed that the port rent for the period 2009-10 would increase to at least 3 (three) times compared to the period 2008-09. However, with all possible pro-active & planned logistical approach, the port rent during the period could be maintained in the range of 2.42 times compared to 2008-09.

a) Inordinate delay in receipt of Essentiality Certificates (EC) due to the protracted formalities in the operational headquarters in Duliajan as well as the newly implemented on – line application of EC and also thereafter the requirement of supporting relevant documents (from Materials Dept., Duliajan) by DGH. It is worthwhile to mention here that out of total port rent of Rs. 4.91 Lakhs, port rent incurred due to late receipt of EC was Rs. 2.91 Lakhs (which is beyond the control of Shipping Department).

b) Implementation of new “SCALE OF RATES” by Kolkata Port Trust

(KoPT) from March, 2007 which has drastically brought down the span of Rent-Free Period i.e. “0” days from the date of de-stuffing for LCL cargo, 3 days for FCL cargo and 6 days for Break Bulk Cargo (for sea consignments) & 3 days (for air consignments) from October, 2007 by IAAI.

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c) Due to heavy traffic congestion (arising out of trade imbalance), the clearance of goods from KoPT has been affected severely almost through out the year.

d) Due to abnormal high volume of import during the year, Kolkata Port

Trust could not withstand the load and they had to divert number of LCL as well as FCL cargos to CWC and Balmer Lawrie CFS yard. As a result, there was delay in clearance resulting unavoidable payment of consequential charges.

Shown below are the major performance parameters of Shipping Section during the year 2009-10

PARTICULARS

2009-10

1. CIF VALUE IN Rs 145.68 Crores

2. TOTAL CUSTOMS DUTY IN Rs. 5.98 Crores

3. TOTAL VALUE OF IMPORTED ITEMS CLEARED IN Rs. 151.66 Crores

4. CONSIGNMENT CLEARED BY SEA 259 Nos

5. CONSIGNMENT CLEARED BY AIR 215 Nos

6. TOTAL CONSIGNMENT CLEARED 474 Nos

7. CARGO CLEARED IN MT – SEA 9214.06 MT

8. CARGO CELARED IN MT – AIR 30.476 MT

9. TOTAL CARGO CLEARED 9244.536 MT

10. TOTAL PORT RENT IN Rs. (SEA) 3.54 Lakhs

11. TOTAL PORT RENT IN Rs. (AIR) 1.37 Lakhs

12. TOTAL PORT RENT PAID IN Rs. 4.91 Lakhs

13. TOTAL PORT RENT ON ACCOUNT OF ECs Rs. 2.91 Lakhs

14. PORT RENT (IDEAL) INCURRED Rs.2.00 Lakhs

15. PORT RENT (SEA)/SHIPMENT Rs.0.013 Lakhs

16. PORT RENT (AIR)/SHIPMENT Rs.0.006 Lakhs

17. PORT RENT PER MT Rs. 53.11

18. PORT RENT PER SHIPMENT Rs.0.01 Lakhs

19. TOTAL No. OF S/D PAYMENT 334

20. TOTAL No. OF L/C PAYMENT 148

Comparative Performance figures of the previous years and graphical representation of the different parameters are shown in Shipping Annexure.

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4.0 ACCOUNTS SECTION During the year Accounts Department made sincere efforts to keep the level of performance high in respect of all their activities.

HIGHLIGHTS OF SALIENT ACTIVITIES:

A. INVOICE & BILLS :

i) Purchase Bill Received : 926 Nos ii) Medical Bill Received : 3727 Nos iii) Miscellaneous Bill received : 3140 Nos iv) IAC Bill Received : 107 Nos v) Purchase Proposal Received : 647 Nos

STATUS : No. of Bills Outstanding as on 01.04.2009 (All total – excluding P/P) : 150 Nos No. of Bills Received during the year (All total) : 7900 Nos No. of Bills Processed during the year (All total) : 7866 Nos No. of Bills Outstanding as on 31.03.2010 : 184 Nos B. PURCHASE PROPOSAL : i) No. of Purchase Proposal outstanding as on 01.04.2009 : 16 Nos ii) No. of Purchase Proposal received during the year : 647 Nos iii) No. of Purchase Proposal processed during the year : 642 Nos iv) No. of Purchase Proposal outstanding as on 30.03.2010 : 21 Nos C. LETTER OF CREDIT (L/C) & BILL PAYMENT TO FOREIGN VENDORS

No. of bills Processed & Cleared :

i) Payment thru Collection & Sight Bill : 362 Nos ii) Payment thru Letter of Credit/Amendment of L/C : 162 Nos

Total 524 Nos

D. CASH & TREASURY 1. a. No. of Cash Voucher cleared during the year : 3,900 Nos b. No. of Bank Payment Vouchers (In-country) cleared : 9,777 Nos c. No. of Bank Payment vouchers (Foreign) cleared : 1,786 Nos

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2. We have received Fund of Rs. 8731.00 crores during in the year under review in our Cash Credit Account with SBI, CAG Branch and the same has been disbursed to various locations as and when required.

E. CLAIMS WITH CUSTOMS AUTHORITY & INSURANCE COMPANY : 1. No. of Claim outstanding as on 01.04.2009 with Calcutta Customs

: 17 Nos for Rs. 9.92 Lakhs 2. No. of Claim outstanding with NICL : NIL 3. No. of Claim lodged during the year : NIL 4. No. of Claim settled during the year : 1 no for Rs. 4.63 Lakhs 5. No. of Claim rejected by the Collector of Customs Appeal (Lufthansa Air) and same is being referred to Shipping Department for further follow up and recovery from the supplier : Rs. 1.58 Lakhs 6. Balance yet to be settled : 15 Nos for Rs. 3.71 Lakhs

Note: The remaining outstanding claims are very old. The records with Customs Authority are found to be untraceable. In the meantime we have relinquished the services of Shri G.C. Laha as Consultant for pursuing the claims. The matter has been clarified to PWC, the Internal Audit to their satisfaction. Hence the issues of outstanding customs claims stand closed. F. During the year, the Investment Cell of Accounts Department invested about Rs. 712.38 crores in various Oil India Superannuation Trust

Funds as under : i) OIEPF : Rs. 149.85 Crores ii) OIGF : Rs. 159.71 Crores iii) OILEPF : Rs. 257.78 Crores iv) OILSPF : Rs. 98.73 Crores v) OIPF : Rs. 46.31 Crores Total : Rs. 712.38 Crores

G. Rationalisation of Rate & System in Credit facility to Hospitals : As a result of extra initiative taken by F & A Section in rationalizing the System and Rate under Credit Facility to the Nursing Homes/Hospitals, the net payment outgo from the Company was reduced by Rs. 14.82 lakhs during 2009-2010.

Following additional points may be highlighted:

a) CAG Audit has once again given “NIL Remarks” in the Accounts for

the FY 2008-2009 due to the sincere effort put up by the F & A Section and providing necessary logistic supports and replies in time.

b) This year too, F&A section worked in harmony with Shipping &

Purchase sections and helped to improve their performance, in a spirit of service and cooperation.

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c) All data and support related to finalization of Accounts for the year

2009-2010 had been provided in time.

5.0 INSPECTION SECTION The Inspection Cell of Calcutta Branch Office is responsible for pre-despatch technical inspection of mostly stock items and some direct-charge items at the suppliers’ works or godowns. Thus, Inspection Cell helped to reduce rejections at the user end, thereby ensuring lower equipment down-time and smoother operations in the Fields to achieve organizational targets. This section also carries out technical scrutiny of offers received against enquiries for various stock items to ascertain technical suitability of the offers. During the year 168 inspection calls were received, as compared to 184 received the previous year. Seven calls were pending at the end of the period April’09 - March ’10. The table below indicates the number of inspection calls received and attended to during the year. Limitations in GI descriptions were studied and modified, wherever required, by working closely with Purchase Section and Planning Section of Materials Department of Duliajan. Better specifications of the materials / consumables, led to improvement in inspection of materials. No major discrepancy was reported against inspected items, by the user departments. 5.1 PERFORMANCE FIGURES AT A GLANCE:

Number of inspection calls pending from previous year

Number of calls received during the year

Total number of inspection calls attended during the year

Balance

Nil

168 161 07

6.0 IT SECTION After implementation of SAP (ERP), Calcutta Office is functioning as client to SAP server at H.O., Duliajan. Investment package is also installed on Local Server for optimum utilization of Investment module. Both Main & Shipping offices are connected through 2 Mbps MPLS line to SAP servers at Duliajan. BSNL Internet service is provided to selective nodes on access control basis.

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The Servers (3 nos.) and network uptime is more than 95 %. Maintenance and configuration of Servers, Nodes, Routers, Modems, Switches and other equipments are done efficiently with almost no downtime. Localized software is developed depending on user’s requirement. Planning of IT requirements and budgeting are done in time. IT infrastructure is revamped currently with replacement of all P-III PCs with P-IV PCs. Additional PCs and printers have also been installed in different sections to carry out office jobs more efficiently. Besides the above,

i) All scheduled activities of Calcutta office are performed through SAP

ii) All Accounts closing jobs – quarterly, half yearly & Annual and all MIS information as and when required

iii) Assistance to all Official meetings held at Calcutta.

7.0 SECTION OF RAJBHASHA (HINDI) IMPLEMENTATION In keeping with the guidelines issued by the Government of India to encourage the use of Hindi in day to day work of PSUs and also to build awareness among executives and work-persons, the department of Hindi Implementation took up a number of activities. 7.1 HIGHLIGHTS: 1. Implemented the Official Language Act, Rules & Policy of Govt. of India. 2. All items under Section 3/3 of Official Language Act. 1963 were issued bilingually. 3. Meetings of Official Language Implementation Committee were held

periodically. 4. Hindi Workshops were conducted time to time to popularize Hindi

amongst employees. 5. Employees were encouraged to attend Hindi Classes and Hindi

Computer Typing Training Programme. 6. Implemented the Annual Programme (which was issued by Department

of Official Language, Ministry of Home Affairs, Govt. of India) of Rajbhasha Hindi.

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7. Prepared the various types of reports and returns of Official Language

Hindi. 8. Hindi Fortnight celebration was observed in a befitting manner from 1st

to 14th September, 2009 at Kolkata. During the period, different type of literary competition i.e. Hindi Essay writing, Hindi Noting & Drafting, Hindi letter writing competition, Hindi Dictation competition and Hindi Computer typing competition were held.

9. Arranged and co-ordinate the visit of First Committee of the Sub-

Committee of Parliament on Official Language on 27th March, 2010 at Calcutta. The visit proved to be a fruitful one.

10. Calcutta Office has been awarded the 2nd Rajbhasha Shield by Oil

Fields Head Quarter, Duliajan for better implementation of Official Language for the year 2008 – 09.

8.0 ADMINISTRATION SECTION

Administration Department of Calcutta Branch is one of the core departments of Calcutta Branch and is uniquely multidisciplinary in nature. It deals in employees’ matters ranging from activities such as compensation, medical benefit, loans, and welfare to handling matters like passage movement, infrastructure development, coordinating with various Administrative bodies/ other organizations to ensure that the Calcutta Branch office functions smoothly. Illustrated below are performance highlights in respect to Administration Department of Kolkata Office for the year 2009 – 2010. 8.1 PERFORMANCE HIGHLIGHTS

a) Guest House occupancy rate at both Diroi Guest House (3181

room days) and Lee Road Guest House (286 room days) were maintained to almost full occupancy throughout the year.

b) As far as Travel Management in concerned, about 259 Nos. of

Domestic, 43 Nos. of International Air Tickets and 65 Railway Tickets were booked by Kolkata Office at the combined cost of Rs. 48,74,850.00 (Rupees forty eight lakhs seventy four thousand eight hundred fifty only).

c) An amount of approximately Rs. 74,65,390.00 was spent for

extending medical and related facilities to our employees and dependents during the financial year.

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d) Medical Expenditure incurred for extending medical benefits to our retired employees and their spouses was in the tune of Rs.1,42,10,958.00 .

e) Relations with the Union had been cordial and no major

strike/agitation took place during the financial year. All Industrial Relation matters were sorted out amicably. One MOU was signed between OICEU and Oil Management regarding carrying out of Manpower assessment at Calcutta Branch to ascertain Manpower requirement.

f) Various prestigious events such as Executive Council Meeting,

Trustee Meetings, Technical Conferences, Pre-Bid Conferences FOL follow up sessions for Employees’, Vigilance Awareness Programme, and Audit Committee meetings were successfully organized at Kolkata.

8.2 MANPOWER

As on As on 01.04.2009 31.03.2010 Executives ... 16 16 Executives on deputation ... 01 01 SR Executives ... 02 02 OSD – Sportspersons ... 03 03 Work-persons Regular ... 107 107 Temporary (Player) ... 01 01 8.3 SEPERATIONS ON RETIREMENT

The following member of Team Kolkata retired after many years of exemplary service to the company on superannuation: Name & PF Number Designation/ Grade Date of retirement

1. Shri P. K. Das Gr.IX, (SR) Sup.Asstt. 31.01.2010 PF no. 70666

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8.4 TRANSFER OF EXECUTIVES FROM CALCUTTA OFFICE

Sl. No.

Name of Executive

Designation

Date of transfer

Transferred to

01.

Shri Utpal N. Das

Head – Calcutta Branch

27 November, 2009

OIL’s KGB Project at Kakinada, Andhra Pradesh

8.5 JOINING OF EXECUTIVES AT CALCUTTA OFFICE

Sl. No.

Name of Executive

Designation

Date of transfer

01.

Shri Arun Kalita

Sr. Manager (Finance & Accounts)

18 May, 2009

8.6 EXECUTIVE’S EXTENSION OF DEPUTATION TERM

Sl. No.

Name of Executive

Designation

Date of Extension of Deputation Term

01.

Shri Shyamal Hudati

Vigilance Officer

22.02.2010 [Pay & Allowances as per parent- organization (HFCL)]

8.7 TRAININGS: Calcutta Office aims to continuously develop the skills and capabilities of the people and to expose them to different ways of thinking and behaving, keeping the overall requirements of the organization in mind. Therefore, both work-persons and officers were sent for different training and development programmes throughout the year, as mentioned below:

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8.7.1 IN-COUNTRY TRAINING ATTENDED BY S.R. EXECUTIVES &

WORKPERSONS With a view to continuously upgrade & update employees skills for performance improvement and effectiveness in job, efforts were made to impart formal training. This year following SR executives and employees underwent In-country training:

Sl. No

Participant Course/ Progamme Venue Period

1. Shri U.K. Mazumdar, P.F. No.70658

Laws of Discipline & Role of Vigilance

Ooty 22nd Jan. to 25th January, 2010

2. Shri J.K. Rai , P.F. No.70721

--do-- --do-- --do--

3. Shri A. Dutta, P. F. No. 70710.

--do-- --do-- --do--

4. Shri W.J. Andrews P. F. No. 70706

--do-- --do-- --do--

5. Shri R.K. Singh, P. F. No. 80105

Aligning Self and Organization Excellence

Bardez, Goa 16th Feb to 20th Feb,2010

6. Shri T.K. Phani P. F. No. 70692

--do-- --do-- --do--

7. Shri Sudip Bose, P. F. No. 70684

--do-- --do-- --do--

8. Shri A. K. Banerjee P.F. No. 70736

--do-- --do-- --do--

9. Shri G. C. Chatterjee P.F. No. 70667

Industrial Relations and Trade Unionism

Noida 8th March to 11th March, 2010

10. Shri S. Mondal P.F. No. 70678

--do-- --do-- --do--

11. Shri Indrajit Singh P.F. No. 70681

--do-- --do-- --do—

12. Shri A. K. Chatterjee P.F. No. 70685

Challenges to achieve Organizational Excellence

Bardez, Goa 18th March 21st March, 2010

13. Shri A.D. Bhowmick P.F. No. 70707

--do-- --do-- --do--

14. Shri M. Choudhury P.F. No. 70720

--do-- --do-- --do--

15. Shri B.D. Modak P.F. No. 70659

--do-- --do-- --do--

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8.7.2 IN-HOUSE TRAININGS ATTENDED BY WORK PERSONS In addition to trainings conducted by external agencies, in-house trainings are also conducted as a part of employees development programme. This year the record of such training is as under: NO. OF WORK –PERSONS WHO PARTICIPATED

COURSE

PERIOD

71 Work persons Worksite Fitness Programme 24TH April, 2009

18 Work persons FOL Training 13TH to 15TH July, 09

16 Work persons

Retrospection on FOL 16TH July 2009

8.7.3 IN-COUNTRY TRAINING ATTENDED BY EXECUTIVES:

Sl. No.

Name & Designation

Programme Venue Period

01.

Sri Abhijit Dam, Dy. Chief Engineer (Inspection)

Global Emotional Intelligence & Learning

Tata Institute of Social Science, Deonar, Mumbai

02 – 03 May, 2009

02.

Sri Kishalay Bhattachrjee Sr. Manager Materials (Shipping)

Finance for Decision Making for Non-Finance Managers

Organised by IIMB at Bangalore

05 – 09 Oct., 2009

03. 04. 05.

Smt. Anita Dam, Sr.Manager Materials (Purchase) Smt Ranu Phukan, Sr. Suptdg. Secretarial Officer Shri Balen Bharali, Purchase Officer

Stress & Time Management Stress & Time Management Lean Supply Chain

Organised by National Productivity Council at GOA. Organised by N.P.C. at GOA. Organised by NITIE, Mumbai

07 – 11 Dec., 2009 07 – 11 Dec., 2009 01 – 05 Feb., 2010

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8.7.4 IN-HOUSE TRAINING ATTENDED BY EXECUTIVES:

Sl. No.

Name & Designation Programme Venue Period

01.

Shri Kishalay Bhattacharjee Sr. Manager Materials (Shipping)

12th Leadership Programme (LSDP)

Conducted by BP Team of OIL at Guwahati

21 – 27

June, 2009

02.

Shri PK Das, , SMM (Shipping)

Emotional Intelligence Workshop No. 8

Conducted by BP Team of OIL at Duliajan

28 – 30

July, 2009

03. 04. 05. 06. 07. 08. 09. 10. 11. 12. 13.

Shri Ranajit Nath, CMM(P) Shri Amlan Paul, CMM(S) Shri K Bhattacharjee, SMM(S) Shri Abhijit Dam, Dy.CE(I) Shri SP Sahu, Sr.M(Sys) Shri PK Das, Sr. MM (S) Shri Arun Kalita, SMFA Smt. Anita Dam, SMM(P) Smt. Ranu Phukan, Sr.SSO Shri RP Sharma, M(A) Dr. Raman Ji Jha, M(H)

Awareness Programme on Introduction of Recognition & Reward Scheme

Conducted by GM(HR) & Team Leader of OIL at Kolkata

22 July, 2009

14.

Shri PK Das, SMM (Shipping)

Retrospection Session on 8th Emotional Intelligence Workshop.

Conducted by BP Team of OIL at Duliajan

28 August,

2009

15. 16. 17. 18. 19.

Shri Amlan Paul, CMM(S) Shri Abhijit Dam, Dy.CE(I) Shri PK Das, SMM(S) Shri Arun Kalita, SMFA Shri RP Sharma, M(A)

Workshop on Online Performance Management System

Conducted by M/s. Ernest & Young Pvt. Ltd., at OIL, Duliajan

8th March,

2010

8.7.5 OVERSEAS TRAINING ATTENDED BY EXECUTIVES:

Sl. No.

Name & Designation

Programme Venue period

01.

Sri Abhijit Dam, Dy. Chief Engineer (Inspection)

Emotional Intelligence Assessment Workshop

Organised by M/s. Six Seconds, Middle East at Dubai

28 -31 March, 2010

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8.8 PROMOTION OF WORKPERSONS Employees are motivated whenever their efforts one recognized by the Company. As per GOP (Growth oriented Promotion) scheme of the Company, the following Employees have been promoted to next higher grade of scale on successful completion of span period in previous grade: Sl.No. P.F. No. Name Grade/Designation Dt. Of

Promotion

1. 70648 Sri G.P. Pal Eg3, Sup.Assistant 15.06.2009

2. 70752 Sri A. Mondal IV, Attendent IV 01.08.2008

3. 70731 Sri P. Dasgupta IX(SR),Sr.Asstt. II 01.09.2009

4. 70659 Sri B.D. Modak VI,Jr.Asstt. II 01.09.2009

5. 70722 Sri S. Bose EG-II,Sup.Asstt. 01.09.2009

6. 70723 Sri L. Kabiraj EG-II, Sup.Asstt. 01.09.2009

7. 70687 Sri T.K. Ganguly VIII,Sr.Asstt.II 15.09.2009

8. 70694 Smt. G. Ghosh IX, Sup. Assistant 01.05.2009

9. 70660 Sri R.M. Kishore IX, Sup. Assistant 01.05.2009

10. 70756 Ms. S.Bhattacherjee VII, Sr.Assistant I 01.01.2010

11. 70743 Sri J. Nageswar VII, Sr.Assistant I 01.01.2010

12. 70758 Sri J. Bahadur IV, Attendant III 01.12.2009

13. 70712 Sri N. Kar V, Jr .Assistant I 04.01.2010

14. 70713 Sri G. Pal IX(SR),Sr.Asstt.II 01.08.2010

15. 70719 Sri A. Bhattacharjee IX(SR),Sr.Asstt.II 01.03.2010

16. 70725 Sri P.K. Ghosh IX(SR),Sr.Asstt.II 01.03.2010

17. 70665 Sri A.K. Mazumdar EG-II,Sup.Assistant 01.03.2010

18. 70673 Sri P.K. Mukherjee EG-II,Sup.Assistant 01.03.2010

19. 70632 Sri P.K. Choudhury IV, Attendant 01.03.2010

20. 70655 Sri D. S. Kahar IV, Attendant 01.03.2010

21. 70686 Sri B. K. Chettri IV, Attendant 01.03.2010

22. 70688 Sri R. K. Prasad IV, Security Guard 01.03.2010

23. 70700 Sri Sambhu Das IV, Security Guard 01.03.2010

24. 70702 Sri G. Bahadur IV, Security Guard 01.03.2010

25. 70705 Md.Atique Khan IV, Security Guard 01.03.2010

26. 70716 Sri Subal Das IV, Attendant 01.03.2010

27. 70730 Md. M. Hussain IV, Security Guard 01.03.2010

28. 70733 Sri O.P. Gupta IV, Security Guard 01.03.2010

29. 70735 Sri P.K. Ghosh IV, Security Guard 01.03.2010

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8.9 PROMOTION OF EXECUTIVES Sl. No.

Name of Executives

Promoted to

With Effect From

01.

Shri Amlan Paul

Chief Manager Materials (Shipping) Gr.F

01.01.2009

02.

Shri Jayanta Das

Sr. Manager (Finance & Accounts) Gr.E

01.01.2010

03.

Shri Rituparna Sharma

Manager (Administration), Gr. D

01.01.2010

04.

Dr. Raman Ji Jha

Manager (Hindi), Gr. D

01.01.2010

8.10 SPORTS HIGHLIGHTS Sportspersons of OIL’s Calcutta Office have done us proud by winning laurels at national and international events:

i) Abhijit Banerjee – Cricket Player and an employee on contractual appointment at OIL’s Kolkata Office, participated in the Mini PSPB Cricket Tournament event held at Dehradun from 15th February, 2009 to 20th February, 2009 and PSPB Inter-Unit Super League Cricket Tournament held at Delhi from 25th March, 2009 to 1st April, 2009 .

ii) Miss Nisha Mohota - Chess Player and now a confirmed work-

person w.e.f. 28th November, 2009 of OIL Kolkata office, participated in the following Tournaments :

a. Represented in Austria and Paris chess tournaments during April,

2009 & July 2009 held at Canberra and Sydney (Australia) and in International Paris championship chess tournament from 4th to 12th July, 2009 at France.

b. Represented in Asian Women Chess championship held at Philippines from 12th to 24th May, 2009.

c. Participated in 17th Open International d’e chess held at France from 18th July to 25th July, 2009.

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d. Participated in 14th International open OREON held at France from

27th July to 2nd August, 2009 (won the best lady prize and gaining 7 rating points).

e. Participated in Asian Zonal Chess championship held at Delhi from 9th to 15th August, 2009.

f. Participated in 4th Kolkata open Grandmaster Chess Tournament

held at Kolkata from 1st September to 10th September, 2009.

g. Participated in Asian Indoor Games held at Vietnam from 31st October, 2009 to 8th November, 2009.

h. Participated in Premier National Women Chess Championship held

at Chennai from 2nd December to 12th December, 2009.

i. Participated in Delhi International open Grandmaster’s Chess Tournament for 13th January, 2010 to 22nd January, 2010.

j. Participated in Chennai International open Chess Tournament from

25th January to 3rd February, 2010.

k. Participated in St.Joseph’s 36th National Women Premier Chess Championship held at Chennai from 2nd December, 2009 to 12th December, 2009.

l. Participated in Subhrendu Bhattacharjee Memorial Weekend Rapid

Chess Tournament held at Ashok Nagar, West Bengal on 13th February and 14th February, 2010.

iii) Miss Mouma Das - Table Tennis Player and an Executive of OIL’s Kolkata Office, participated in the following Tournaments :

a) Represented World Table Tennis Championship held at Yokahama,

(Japan) from 28th April to 5th May, 2009.

b) Represented in Commonwealth Table Tennis championship held at Glasgow (Scotland) 19th May to 25th May, 2009 (Won Bronze Medal in Women single).

c) Participated in International Coaching Camp for Table Tennis held at

China from 1st April to 26th April, 2009.

d) Participatede in Inter Institutional Table Tennis championship held at Gangtok (Sikkim) from 25th August to 29th , 2009.

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e) Represented in China open Table Tennis championship held at China

from 12th August to 16th August, 2009.

f) Participated in All India Public Sector Table Tennis championship held at Coimbatore from 28th September to 1st October, 2009 (Women team won the Gold Medal and also won Gold Medal in Women’s single).

g) Participated in central Zone championship held at Gandhidham from 1st

October to 5th October, 2009.

h) Participated in the English open Table Tennis championship held at Shefield (UK) from 28th October to 1st November, 2009.

i) Participated in International Table Tennis championship East Zone held

at Siliguri from 7th November to 11th November, 2009.

j) Participated in Senior Asian Table Tennis championship held at Lucknow from 16th November to 22nd November, 2009.

k) Participated in West Zone Table Tennis championship held at Thane

from 13th December to 17th December, 2009.

l) Represented in North Zone Table Tennis championship held at Jodhpur from 7th January, 2010 to 11th January, 2010.

m) Represented Inter Oil Table Tennis championship held at Ajmer from

17th January to 21st January, 2010.

n) Participated in the 71 Senior National Table Tennis championship held at Guwahati from 10th February to 16th February, 2010.

o) Represented in Qatar open Table Tennis championship held at Qatar

from 17th February, 2010 to 21st February, 2010 and also in Kuwait open Table Tennis championship held at Kuwait from 23rd February, 2010 to 27th February, 2010.

p) Represented in the German open Table Tennis championship held at

Berlin (German) from 18th March, 2010 to 21st March, 2010.

iv) Ms Nandita Saha - Table Tennis Player and an Employee of OIL’s Kolkata Office, participated in the following Tournaments :

a. Participated in the 39th All India Inter Institution Table Tennis Championship at held at Gangtok from 25th August, 2009 to 29th August, 2009 (Women’s single runner up, won silver medal).

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b. Represented Public Sector and All India National Ranking held at Gandhidham from from 1st October to 5th October, 2009 (Women’s team – Gold).

c. Participated in All India Public Sector Championship held at

Coimbatore on 28th September to 1st October, 2009 (Women’s single – Gold).

d. Participated in the National Ranking Tournament (East zone) held

at Siliguri from 7th November to 11th November, 2009.

e. Participated in North Bengal State Championship held at Siliguri from 1st December, 2009 to 4th December, 2009.

f. Participated in the All India National Ranking tournament the held

at Thane from 13th December, 2009 to 17th December, 2009.

g. Represented the P.S.P.B. team for the National Championship held at Guwahati from 10th February, 2010 to 16th February, 2010. (Team-Gold, Mixed doubles Gold)

h. Participated the National Ranking Table Tennis Tournament

(North Zone) held at Jodhpur (Rajasthan) from 7th January, 2010 to 11th January, 2010.

i. Represented World Table Tennis Championship held at

Yokohama (Japan) from 28th April to 5th May, 2009 (Mixed doubles – Gold).

j. Represented Indian Table Tennis Team in Test Matches with

England from 8th May, 2009 to 17th May, 2009 in London and Commonwealth Championship in Glasgow, Scotland from 19th to 25th May, 2009.

k. Participated in the All India Public Sector Table Tennis

Tournament held at Coimbator from 28th September, 2009 to 1st October, 2009.

l. Participated in the North Zone Table Tennis Championship held at

Jodhpur from 7th January, 2010 to 11th January, 2010. m. Represented in the country for the Quatar open Table Tennis

Championship held at Doha from 18th February, 2010 to 21st February, 2010.

v) Subhajit Saha - Table Tennis Player and an Executive of OIL’s Kolkata Office, participated in the following Tournaments : a) Represented in World Table Tennis championship held at Yokohama

(Japan) from 28th April, 2009 to 5th May, 2009.

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b) Participated in National Table Tennis coaching camp held at Pune from 12th June, 2009 to 11th July, 2009.

c) Participated in Commonwealth Table Tennis championship held at

Glasgow from 19th May to 25th May, 2009 ( won Men’s singles : Bronze, Men’s doubles : Gold, Men’s team : Silver)

d) Participated in the Inter Institution Table Tennis championship held at

Gangtok (Sikkim) from 25th August to 29th August, 2009.

e) Participated in the National Table Tennis championship held at Pune from 3rd September to 28th September, 2009.

f) Participated in East Zone Table Tennis championship held at Siliguri

from 7th November to 11th November, 2009.

g) Participated in North Zone National Ranking Tournament held at Jodhpur from 7th January, 2010 to 11th January, 2010.

h) Participated in German Open Table Tennis championship held at Berlin

from 18th March, 2010 to 21st March, 2010.

i) Participated in Qatar Open Table Tennis championship held at Doha from 17th February, 2010 to 21st February, 2010 and also in Kuwait Open Table Tennis championship held at Kuwait from 23rd February, 2010 to 27th February, 2010.

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8. 11 CHRONOLOGY OF IMPORTANT EVENTS ORGANIZED BY CALCUTTA OFFICE DURING THE PERIOD 2009-2010: DATE BRIEF DESCRIPTION OF EVENTS (CORPORATE LEVEL)

06.05.2009 BOARD OF TRUSTEES MEETING CMD, other members of Board of Trustees including representatives from Executives & Union officials attended the meeting.

22.06.2009 DONATION FROM OIL TO CHIEF MINISTER’S RELIEF FUND OF WEST BENGAL Mr. NM Borah, CMD of Oil India Ltd. handed over a cheque of Rs. 5.00 Lakhs for Chief Minister’s Relief Fund of WB to provide relief and rehabilitation of people affected by cyclone ‘AILA’ to Honourable Chief Minister of West Bengal Shri Budhadeb Bhattacharjee at Writers’ Building, Kolkata.

04.08.2009

& 05.08.2009

PRE-BID CONFERENCES AT KOLKATA: For Charter Hire of 2 Nos. Workover Rigs of 500 HP (MIN) – 750 HP (MAX) capacity for a period of 2 years against Tender No.OIL/CCO/DRLG/GLOBAL/242/2009.

11.08.2009 &

12.08.2009

Pre-Tender discussion on ‘Establishment of a Small Scale LNG Plant’ in Oil India Ltd.

02.09.2009

OIL’s IPO ROAD SHOW OIL, Calcutta office organized OIL’S IPO Press Conference/ Road Show at Kolkata.

09.10.2009

& 10.10.2009

PRE-BID CONFERENCE On Global Expression of Interest (EOI) for hiring of services for acquisition and processing of 600 Sq.Km. of 3D Seismic Data from the Hilly/Thrust belt/logistically difficult area of NELP-VI block MZ:ONN-2004/1 in Mizoram.

16.02.2010 On Global Expression of Interest (EOI) No. OIL/NEF/ EOI/02/ 2009 for hiring of Drilling Rig and associated services for drilling and testing of Exploratory Wells in NELP-VI block MZ-ONN-2004/1 in Mizoram.

05.03.2010

For hiring of Consultancy Service for alleviating Annulus Pressure Build up in OIL’s oilfield in Assam against Tender No. OIL/CCO/PDNO/GLOBAL/258/10.

26.03.2010

to 28.03.2010

PARLIAMENTARY COMMITTEE’s MEETING OIL, Calcutta Office organized the Meeting of the First Sub-Committee of the Committee of the Parliament on Official Language at Kolkata. Mr. BN Talukdar, Director (E&D) and other senior officials of OIL attended the meeting.

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DATE BRIEF DESCRIPTION OF EVENTS (CALCUTTA OFFICE ACTIVITIES)

22.06.2009

FOUNDATION OF LEARNING (FOL) PROGRAMME OIL, Calcutta office organized Foundation of Learning (FOL) Programme for the 4th Batch of employees of Calcutta Office. The FOL Programme and the Retrospection Session were conducted by Mr. Prakash Deka, Mr. Utpal Nath, BP Coaches from Duliajan and Mr. Abhijit Dam, BP Coach from Calcutta.

26.06.2009

MEETING WITH CCRU OIL, Calcutta office organized the 4th Negotiation Meeting on Fringe Benefits between Co-ordination Committee of the Recognised Union and the OIL Management.

22.07.2009

AWARENESS PROGRAMME ON INTRODUCTION OF RECOGNITION AND REWARD SCHEME OIL, Calcutta Office organized Awareness Programme on Introduction of Recognition and Reward Schme for Executives of Calcutta Office. The programme was facilitated by members of Recognition and Reward Scheme Team lead by Shri Anjan Hazarika, GM (HR) and Team Leader.

01.09.2009 To

14.09.2009

HINDI FORTNIGHT OIL, Calcutta Office celebrated ‘Hindi Fortnight’ for all Executives & Employees of Calcutta Office. On this occasion various hindi competitions like essay writing, poetry recitation, noting/drafting, quiz etc. were held.

22.10. 2009 Farewell function for Mr. A.N. Saikia, GGM (NEF)

03.11.2009 to

07.11.2009

SEMINAR ON ‘VIGILANCE AWARENESS WEEK’ Calcutta office organized a Seminar on Vigilance Awareness Week on 05.11.2009 for all Executives and Employees of Calcutta. The programme was attended by Guest Speakers Mr. SR Mazumdar, SP, CBI, ACB, Kolkata and Mr. S Vijay Kumar, SP, CBI, BSFC, Kolkata.

05.03.2010

19.03.2010

GET-TOGETHER FUNCTIONS WITH OFFICIALS FROM CUSTOMS /PORT TRUST/SALES TAX/SBI : In order to have smooth functioning of Air-Section of Shipping Department, Calcutta Office organized a get-together with Officials of Airport Customs Authorities and Airport Authorities. For smooth functioning of Sea-Section of Shipping Department, Calcutta Office organized a get-together with Customs Officials, Port Trust Authorities, Sales Tax & Central Excise.

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ACKNOWLEDGEMENT Oil India has completed 51 years, meeting the energy requirements of the nation. The Calcutta Branch Office has played a crucial supportive role, during all these years, helping the organization to realize its objectives. The achievements of Team Kolkata are due to the dedication of every member of the team, consisting of our officers and staff members. The harmonious and amicable relationship among the members has led to improvement of productivity and improved work environment. I take this opportunity to offer my sincere thanks and appreciation to all the employees of Calcutta office for their dedication and hard work throughout the year. I am also deeply indebted to the Management of OIL INDIA LIMITED, senior officials of the company, and other departments and sections for extending their valuable support and guidance from time to time. I believe that, with everyone’s support, we will continue to improve our performance and play a meaningful role in the growth of OIL INDIA.

(Ranajit Nath) Dated: 28.06.2010 HEAD - CALCUTTA BRANCH (I/C)