OITOITOffice of Information Technology

Lands Related Information Systems

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Intro Facts ...The Government of Manitoba:

has been involved in lands related computing initiatives for decades (bringing technological advances in GIS, Distributed Databases and Internet)

has a responsibility to meet the public's increasing demand for information

has a responsibility to continuously review our progress and direction in this area

is a center of provincial lands related Information

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GIS - an area with great potential for service improvement

OIT has undertaken a preliminary review of our current situation

Departments have provided information on existing or planned land management computing systems

This review will be a base for setting future strategic directions of lands related systems

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Little interdepartmental consultation and co-ordination

Most systems have been developed in isolation of other departments needs

Multiple systems within individual departments

extremely diverse GIS environment

Findings….

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Numbers ... 30 land related systems Departments:

Agriculture (including MB Crop Insurance Corporation) Consumer and Corporate Affairs (Land Titles Office) Energy and Mines Environment Highways and Transportation Government Services (Land Management Services) Natural Resources Northern Affairs Rural Development

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Findings…

Diversity of how land info is used and interpreted throughout the government

Similarity in many of the systems - some could accommodate several other outdated systems

Standards: not established, but: 80% - the same tools (ESRI, Oracle, NT)

20% - miscellaneous tools, databases, and hardware

20 FTEs (excluding LMS and LTO) working on land management applications

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Findings ... Duplication of collected, stored and managed land

related data: Basic components for integrated land repository of data are

non-existent (Metadata definition, Land Information Data Dictionary, Base Mapping Standards, Information Access Guidelines and Policies)

Many systems process similar data sets

There is no unique standard base map various “base maps” with different scales and contents, but: all departments are interested in having a unique corporate

base map

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Need to ... Provide direction and co-ordination to departments

to ensure they are partnering on similar projects

Recognize departments’ unique needs

Ensure sharing ideas with other jurisdictions and agencies (municipal, federal, Crown corporations, and SOAs)

Establish a relationship between the business owners (clients) and the facilitators (IT)

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Other experiences Government of British Columbia has developed a government

wide framework for the management of land information

In Ontario, departments formed the Land Cluster to share common standards, systems and data. Their "Land Information Ontario” - integrated GIS system allows users to search for and access a broad range of data about land and property in the province

In Nunavut, there is an "one-window" project registration system - NPC Planner. It links project proponents, government agencies, landowners, non-governmental organizations and the general public. It handles land use related applications and provides information about the land use planning process

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Benefits of integrated approach...

Raising the profile of land systems in government Timely and accurate decision making Access to land data from all government departments, agencies, by the general

public All new land data becomes a part of database as it is entered Electronic transactions Service delivery is onsite / remote The benefits for smaller departments Greater career opportunities for IT professionals Better possibility for back-up of peers

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Savings ...

Greater utilization of hardware Elimination of duplicate software licenses Greater price/performance ratios on larger machines Better utilization of personnel

Public money spent more wisely (more value for it)

Better use of our economic resources A competitive advantage to industry

an ultimate result

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Proposal … to develop

A government-wide framework for lands related systems to include: a detailed inventory of lands related systems clear understanding of governmental needs and goals and private sector

interests development of core lands information standards a clear direction to departments in their development of lands related

systems identification of the most critical areas examination of the cost-sharing possibility a plan for new lands system initiatives achievable timelines/milestones for future activities.

#1:

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Proposal … to develop

A method to achieve the co-ordination between affected departments

It must be detailed and enabled so all departments are willing to accept it and abide by it

There must be a firm directive for provision of initial data and ongoing updates

Control of transactions after implementation would require firm and fixed guidelines from or enforced by a central authority

#2:

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The next step ... Decide who should be the lead department, to

co-ordinate the development of a government-wide lands management framework

Explore possibilities for creating sub-groups with similar business requirements

Set preliminary milestones for this development

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Finally...

It is necessary to recognize, properly address and eliminate existing barriers to allow for true collaboration

The framework must be developed in co-ordination with all concerned departments

The time is right to create a corporate, lands related information environment