OKALOOSA COUNTY OKALOOSA COUNTY SCHOOL DISTRICTSCHOOL DISTRICT

OKALOOSA COUNTY OKALOOSA COUNTY SCHOOL DISTRICTSCHOOL DISTRICT

School Advisory Council School Advisory Council TrainingTraining

2013-20142013-2014

Your OCSD SAC Your OCSD SAC Contact:Contact:

Debbie DavisDebbie Davis

833-3386833-3386

davisdeb@mail.okaloosa.k12.fl.usdavisdeb@mail.okaloosa.k12.fl.us

Why We’re HereWhy We’re Here

To understand the roles and To understand the roles and responsibilities of School Advisory responsibilities of School Advisory Council membersCouncil members

To be able to actively participate in the To be able to actively participate in the School Improvement ProcessSchool Improvement Process

To understand Florida’s Accountability To understand Florida’s Accountability System including School GradesSystem including School Grades

To understand that SAC meetings are To understand that SAC meetings are subject to the Government in the subject to the Government in the Sunshine Law Sunshine Law

Today’s AgendaToday’s Agenda

Roles and Responsibilities of SAC Roles and Responsibilities of SAC MembersMembers

Government in the Sunshine LawGovernment in the Sunshine Law School Performance PlansSchool Performance Plans FL Accountability System, School FL Accountability System, School

Grades and A+ MoneyGrades and A+ Money

What is a SAC?What is a SAC?

School Advisory Councils were School Advisory Councils were established by the legislature to expand established by the legislature to expand the role that parents, students, the role that parents, students, community members and teachers have community members and teachers have in making decisions about their schools.in making decisions about their schools.

Councils are made up of parents, Councils are made up of parents, students, teachers, educational support students, teachers, educational support staff, the principal and community staff, the principal and community members.members.

The SAC must be representative of the The SAC must be representative of the ethnic, racial, and economic community ethnic, racial, and economic community served by the school.served by the school.

SAC ResponsibilitiesSAC Responsibilities

School Advisory CouncilsSchool Advisory Councils

SAC Duties and Responsibilities – SAC Duties and Responsibilities – defined through statutesdefined through statutes

AssistsAssists in the preparation and evaluation of the School in the preparation and evaluation of the School Performance Plan. (SPP)Performance Plan. (SPP)

Decides how school improvement funds are spentDecides how school improvement funds are spent

Decides jointly with school faculty how A+ recognition Decides jointly with school faculty how A+ recognition funds are spent – funds are spent – except after Feb. 1except after Feb. 1 (*funding (*funding determined by DOE and may fluctuate, depending on determined by DOE and may fluctuate, depending on financial status)financial status)

AssistsAssists the principal with the school budget the principal with the school budget

Performs functions as prescribed by regulations of the Performs functions as prescribed by regulations of the school boardschool board

Other Possible Duties of Other Possible Duties of SACSAC

Adoption of school calendarAdoption of school calendar Input into District’s Legislative ProgramInput into District’s Legislative Program Waivers for school improvement plansWaivers for school improvement plans Monitoring school safetyMonitoring school safety Assist in school climate surveyAssist in school climate survey Liaison to the communityLiaison to the community Involvement in special committees and Involvement in special committees and

School improvement Teams – “SIT”School improvement Teams – “SIT”

School Improvement School Improvement Funds…Funds… May be expended only on programs and May be expended only on programs and

projects selected by SACprojects selected by SAC Are not subject to override by principal Are not subject to override by principal

or district staffor district staff May not be used for capital May not be used for capital

improvements or projects lasting more improvements or projects lasting more than one year (However, SAC may than one year (However, SAC may approve again in subsequent year)approve again in subsequent year)

Up to $5 per un-weighted FTE student *Up to $5 per un-weighted FTE student *

School Recognition School Recognition FundsFunds Expenditures are jointly decided by Expenditures are jointly decided by

faculty and SACfaculty and SAC Can be used for bonuses, materials, Can be used for bonuses, materials,

equipment, temporary personnel, or equipment, temporary personnel, or any combinationany combination

Decision must be made by Feb. 1 or Decision must be made by Feb. 1 or funds are dispersed as bonuses to only funds are dispersed as bonuses to only classroom teachers currently employedclassroom teachers currently employed

$100 per FTE- provided for 2011-12 $100 per FTE- provided for 2011-12 performanceperformance

SAC BylawsSAC Bylaws

School Advisory Councils

SAC Meetings…SAC Meetings…

Florida Statues (ss. 1001.452) require each SAC shall adopt Florida Statues (ss. 1001.452) require each SAC shall adopt bylawsbylaws establishing procedures for: establishing procedures for:

At least 3-days’ advance notice in writing to all SAC members of At least 3-days’ advance notice in writing to all SAC members of any matter that is scheduled be voted onany matter that is scheduled be voted on

Requiring a quorum of at least 51% to be present before a vote Requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory councilmay be taken by the school advisory council

Scheduling meetings when parents, students, teachers, business Scheduling meetings when parents, students, teachers, business persons, and members of the community can attend.persons, and members of the community can attend.

Replacing any member who has two unexcused consecutive Replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws.absences from a SAC meeting that is noticed as per bylaws.

Recording minutes of meetings.Recording minutes of meetings.

SAC Bylaws SAC Bylaws (required by law)(required by law)

Name of CouncilName of Council Purposes, Basic Policies, GovernancePurposes, Basic Policies, Governance Duties & Obligations Duties & Obligations – address:– address:

– School Improvement FundsSchool Improvement Funds– A+ FundsA+ Funds– SPPSPP– School annual budget: procedure for “assisting” School annual budget: procedure for “assisting”

Member CompositionMember Composition– Positions, duties, procedures for elections and term of Positions, duties, procedures for elections and term of

officeoffice– Procedures for appointing members, removing members, Procedures for appointing members, removing members,

replacing membersreplacing members– Nomination Committee (optional)Nomination Committee (optional)– Duties, Meetings & Quorum of Executive BoardDuties, Meetings & Quorum of Executive Board– Emergency decision proceduresEmergency decision procedures

SAC Bylaws, SAC Bylaws, continuedcontinued

Decisions/MeetingsDecisions/Meetings– Advance Notice of Vote/MeetingsAdvance Notice of Vote/Meetings– Sunshine LawsSunshine Laws– Special or AD hoc CommitteesSpecial or AD hoc Committees– Quorum > 50%Quorum > 50%

Amendments or Revisions of BylawsAmendments or Revisions of Bylaws

Fiscal Year, Parliamentary AuthorityFiscal Year, Parliamentary Authority

Florida Sunshine LawFlorida Sunshine Law

School Advisory Councils must abide by the Government in the

Sunshine Law

Sunshine Law Sunshine Law Requires…Requires…

SAC meetings are public meetings SAC meetings are public meetings and subject to the Sunshine Law and subject to the Sunshine Law ss.286.011(1)ss.286.011(1)– Reasonable Notice Reasonable Notice – Open to publicOpen to public– Held in public locationsHeld in public locations– Minutes recorded and open for public Minutes recorded and open for public

inspectioninspection– Open voting---no secret ballotsOpen voting---no secret ballots

SAC MembershipSAC Membership

School Advisory Councils

SAC Members(Voting)SAC Members(Voting)

SAC members are SAC members are electedelected from their peer groups; from their peer groups;- - teachers elect teachers, staff elects staff, parents elect parents and teachers elect teachers, staff elects staff, parents elect parents and

students elect students.students elect students.

SACs must consist of the SACs must consist of the principalprincipal and an and an appropriately appropriately balanced balanced number of teachers, staff, parents, community number of teachers, staff, parents, community members & students. “Technical center & high school members & students. “Technical center & high school advisory councils advisory councils shallshall include students and middle & include students and middle & junior high school advisory councils junior high school advisory councils may may include students.”include students.”

SACs must represent the ethnic, racial and economic SACs must represent the ethnic, racial and economic makeup of the community served by the school. To makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411)achieve this, members may be appointed. (MIS Form 1411)

In addition, the majority of SAC members (over 51%) must In addition, the majority of SAC members (over 51%) must not be employed by the school not be employed by the school districtdistrict. (Senate Bill 1908). (Senate Bill 1908)

SAC Membership FAQSAC Membership FAQ

Is the principal a voting member? Is the principal a voting member? YESYES

Can the assistant principal be a member?Can the assistant principal be a member?An assistant principal can and probably An assistant principal can and probably should attend meetings and give input, but should attend meetings and give input, but may not be a voting member of SACmay not be a voting member of SAC

What is the allowable % difference between What is the allowable % difference between student composition and SAC composition?student composition and SAC composition?– DOE recommends a maximum of 10%. DOE recommends a maximum of 10%. – In case of an audit, documentation will be In case of an audit, documentation will be

required showing every effort was made to required showing every effort was made to achieve compliance. achieve compliance.

A SAC Member’s RoleA SAC Member’s Role

Attends meetings & trainingAttends meetings & training Uses state & district goals as guiding principlesUses state & district goals as guiding principles Assesses school data, surveysAssesses school data, surveys Assists in the preparation & evaluation of the SPPAssists in the preparation & evaluation of the SPP Determine & prioritize the needs of the schoolDetermine & prioritize the needs of the school Develop strategies for improvementDevelop strategies for improvement Decides how to measure results of the SPPDecides how to measure results of the SPP Assists in development and implementation of SPPAssists in development and implementation of SPP Assist in preparing the school’s annual budgetAssist in preparing the school’s annual budget

The SAC Chair/Co-The SAC Chair/Co-chairschairs Knowledgeable about SAC duties & Knowledgeable about SAC duties &

responsibilities.responsibilities. Establishes an agendaEstablishes an agenda Prepares for meeting; notifies members of Prepares for meeting; notifies members of

meeting & meeting & training opportunitiestraining opportunities Facilitates the meetings (co-chair or vice chair Facilitates the meetings (co-chair or vice chair

fills absence)fills absence)Keep to task, maintains order, involves Keep to task, maintains order, involves membersmembers Repeat all motions before voteRepeat all motions before vote Involves members & establishes subcommitteesInvolves members & establishes subcommittees

Signs School Performance PlanSigns School Performance Plan

The PrincipalThe Principal

Responsible for school administrationResponsible for school administration Assesses school data, surveysAssesses school data, surveys Facilitates SAC recommendations in development & Facilitates SAC recommendations in development &

implementation of SPPimplementation of SPP• ““Shall provide leadership in the development or revision Shall provide leadership in the development or revision

and implementation of a school improvement plan” and implementation of a school improvement plan” ss.1001.42ss.1001.42

• Ensure that all school reports are accurate and timely, and Ensure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety student performance, teacher appraisal, and school safety and discipline dataand discipline data

Ensures proper SAC elections & appointmentsEnsures proper SAC elections & appointments Keeps SAC informed of activities & policies of the schoolKeeps SAC informed of activities & policies of the school EncouragesEncourages participation & problem solving & teamwork participation & problem solving & teamwork Part of the SAC teamPart of the SAC team

The SAC SecretaryThe SAC Secretary

Determination of a quorum for Determination of a quorum for meetingsmeetings

Accurate recording of SAC businessAccurate recording of SAC business Maintains up-to-date records of minutesMaintains up-to-date records of minutes Keeps records of attendanceKeeps records of attendance Duties at the meeting:Duties at the meeting:

Reading or providing minutesReading or providing minutes Taking accurate minutesTaking accurate minutes

The SAC Secretary…The SAC Secretary…continuedcontinued

Tasks after the meeting:Tasks after the meeting: Writing the minutes promptlyWriting the minutes promptly Noting status of previous minutesNoting status of previous minutes Dispatching correspondenceDispatching correspondence Dispatching the minutes for agenda prepDispatching the minutes for agenda prep Notification of elections or appointmentsNotification of elections or appointments Sending copy of all minutes and agendas Sending copy of all minutes and agendas

to district contact to district contact

Other SAC Officers, Other SAC Officers, optionaloptional

SAC TreasurerSAC Treasurer Keeps track of School Improvement FundsKeeps track of School Improvement Funds

SAC Corresponding SecretarySAC Corresponding Secretary Letters and other correspondenceLetters and other correspondence

ParliamentarianParliamentarian Time-keeper, Robert’s Rules of OrderTime-keeper, Robert’s Rules of Order

...determined by your SAC’s needs...determined by your SAC’s needs

SAC MinutesSAC Minutes

Required by FL Sunshine Law + Required by FL Sunshine Law + StatutesStatutes

Should be brief yet accurateShould be brief yet accurate Public record Public record

SAC Minutes Include:SAC Minutes Include:

Kind of meeting, name of council, date, time, and Kind of meeting, name of council, date, time, and placeplace

Attendance, determination of quorum and any Attendance, determination of quorum and any member replacementmember replacement

Call to order, name of presiding officer and recorderCall to order, name of presiding officer and recorder Agenda and previous minutesAgenda and previous minutes Motions and votes (include election info)Motions and votes (include election info) Any correspondence (attach)Any correspondence (attach) Hour of adjournment and next meeting date, time, Hour of adjournment and next meeting date, time,

placeplace ““Submitted by,” sign and type name, position.Submitted by,” sign and type name, position.

SAC Documents of SAC Documents of RecordRecord List of meetings for the yearList of meetings for the year BylawsBylaws Membership RosterMembership Roster MIS 1411MIS 1411 AgendasAgendas MinutesMinutesCopies are kept on file at the school and at the District Office

Send… Send…

signed bylaws signed bylaws signed MIS 1411- signed MIS 1411-

due by due by Oct. 20Oct. 20

via courier to: via courier to:

Debbie Davis Debbie Davis

Central Central Administrative Administrative ComplexComplex

Membership Roster-Membership Roster-due by due by Oct. 20Oct. 20

List of meetingsList of meetings Dates/times/locationsDates/times/locations AgendasAgendas MinutesMinutes

via e-mail to: via e-mail to: Debbie DavisDebbie Davisdavisdeb@mail.okaloosa.k12.fl.us

Membership RosterMembership Roster

List as Parent, Community, Teacher, Staff, Student, or Principal AND IF APPLICABLE,indicate SAC office OR non-voting status.

Be sure to list School Name

MIS 1411MIS 1411

>50% Non School District EmployeesReport only your voting members here

Use the most recent demographic data and maintain a record of pull-date

Principal and SAC Chair must sign and date

Before submitting Before submitting documents …documents …

Include year and Include year and school nameschool name

Verify numbers of Verify numbers of peer group with peer group with membership rostermembership roster

Percents of each Percents of each ethnic category ethnic category must agree as must agree as closely as possible closely as possible to to school/community school/community percentages and percentages and each column should each column should total 100%total 100%

Sign and dateSign and date

Ethnicity of School and Community

Student Population Or

Community Populationhttp://factfinder2.census.gov/faces/nav/jsf/pages/index.xhtml###

School Advisory Council

District RequirementsEach School Advisory Council must

consist of:

At least 17 members

an odd number of members

Agendas and MinutesAgendas and Minutes

Please submit to the District in a Please submit to the District in a timely mannertimely manner

List school name in the headingList school name in the heading List school name in subject line List school name in subject line

on all e-mailson all e-mails

School Performance School Performance PlanPlan

School Performance School Performance Plan Plan AKA—School AKA—School Improvement PlanImprovement Plan

Made up of goals and objectives Made up of goals and objectives established for the school and established for the school and

determined by needs of the schooldetermined by needs of the school

PurposePurpose: : To increase student To increase student performanceperformance

IncludesIncludes: : strategies, safety, strategies, safety, discipline, health and fitness, discipline, health and fitness, resources (human and material), resources (human and material), and measured goalsand measured goals

Role of the SchoolRole of the School

Develop a School Performance Plan under the Develop a School Performance Plan under the principal’s principal’s

leadership with objectives in reading, leadership with objectives in reading, mathematics, mathematics, writing and science.writing and science.

Allocate school resources based on these Allocate school resources based on these objectives. objectives.

Closely monitor the effectiveness of the plan Closely monitor the effectiveness of the plan during the during the

year using internal assessments to determine year using internal assessments to determine student student

gains.gains.

Adjust strategies, if needed, in order to reach Adjust strategies, if needed, in order to reach objectives. objectives.

Role of the DistrictRole of the District

Provide Schools with a timeline and training on the Provide Schools with a timeline and training on the School Performance Plan process. School Performance Plan process.

The District will develop district-wide staffThe District will develop district-wide staffdevelopment and technology plans based on development and technology plans based on

common common themes that emerge from School themes that emerge from School Performance Plans. Performance Plans.

Directors of Curriculum and Instruction will work Directors of Curriculum and Instruction will work with with principals throughout the year to monitor the principals throughout the year to monitor the

effectiveness of school plans.effectiveness of school plans.

SPP ComponentsSPP Components School Vision and Mission StatementSchool Vision and Mission Statement School ProfileSchool Profile Supporting Data (including AMO Goal)Supporting Data (including AMO Goal) School Focus (math, reading, writing, School Focus (math, reading, writing,

science) and Objectivesscience) and Objectives Target GroupsTarget Groups StrategiesStrategies Professional DevelopmentProfessional Development Customer RelationsCustomer Relations BudgetBudget

School FocusSchool Focus

Each school must address reading, Each school must address reading, mathematics, writing, and science.mathematics, writing, and science.

The SPP allows for variance reflecting The SPP allows for variance reflecting each individual school’s areas of each individual school’s areas of strength and weakness.strength and weakness.

Schools should build upon strengths Schools should build upon strengths and put strategies in place that and put strategies in place that improve upon weaknessesimprove upon weaknesses

School ObjectivesSchool Objectives

SMARTSMARTSSpecificpecificMMeasurableeasurableAAttainablettainableRResearch-basedesearch-basedTTime-phasedime-phased

Example: _____ % of eligible students will achieve Example: _____ % of eligible students will achieve

adequate yearly progress in reading as measured byadequate yearly progress in reading as measured by

the Florida Comprehensive Assessment Test given in the Florida Comprehensive Assessment Test given in

April, 2012.April, 2012.

Target Group(s)Target Group(s)

Identify each group of students Identify each group of students that will be impacted by that will be impacted by strategies.strategies.

Example: Students performing at Level 1 in reading on the most recent Florida Comprehensive Assessment Test

Supporting DataSupporting Data

Provide a 3-year summary of data that Provide a 3-year summary of data that

supports the need to focus on a supports the need to focus on a particular particular

target group or data that indicates a target group or data that indicates a

school-wide area of weaknessschool-wide area of weakness

REMEMBER: Education programs areREMEMBER: Education programs are

based on student performance data.based on student performance data.

StrategiesStrategies

Prioritize StrategiesPrioritize Strategies Address best practicesAddress best practices Identify target group being Identify target group being

addressedaddressed Align to school focus and a Align to school focus and a

commitment to Common Corecommitment to Common Core

Professional Professional DevelopmentDevelopment PD activities should be defined by the PD activities should be defined by the Professional Development Site PlanProfessional Development Site Plan

PD focus should be identified by title PD focus should be identified by title

in each subject area in each subject area

Customer RelationsCustomer Relations

Identify actions being taken by the schoolIdentify actions being taken by the school

to educate parents and students within ato educate parents and students within a

target group of the objectives, strategies,target group of the objectives, strategies,

and anticipated outcomes for studentsand anticipated outcomes for students

within that group.within that group.

BudgetBudget

Provide the cost of implementing each Provide the cost of implementing each

strategy as well as the source of fundsstrategy as well as the source of funds

Identify the use of all S.A.I. and Title IIdentify the use of all S.A.I. and Title I

funds.funds.

The District SPP template reports compliance to SAC guidelines, designation of SAC funds, and SAC approval of the SPP.

SPP Template

School Performance School Performance Plan is…Plan is…

The guiding document for a school's The guiding document for a school's major initiatives for school performancemajor initiatives for school performance

Written by a committee of Written by a committee of parents, faculty members, parents, faculty members, administrators and community administrators and community membersmembers

Approved by the School Advisory Approved by the School Advisory Council (SAC).Council (SAC).

School Accountability School Accountability Reporting Reporting

Adequate Yearly Adequate Yearly ProgressProgress

Florida has been granted a flexibility waiver from the US DOE to eliminate the NCLB

requirements for School Accountability and will now move to a single accountability model:

A+State Accountability System

Measurement targets performance and participation of all students, with an emphasis on lowest performing 25%.

FCAT 2.0 and EOCsFCAT 2.0 and EOCs

Single statewide system of Single statewide system of accountability used to determine accountability used to determine Annual Measurable Objectives (AMOs)Annual Measurable Objectives (AMOs) TargetsTargets

The FCAT measures student progress in mastering The FCAT measures student progress in mastering grade level benchmarks which are aligned to the Next grade level benchmarks which are aligned to the Next Generation Sunshine State Standards in specific Generation Sunshine State Standards in specific subject areas.subject areas.

A major component in the school A major component in the school grade formulagrade formula

Annual Measurable Objectives (AMOs):

AMOs were established by the FLDOE to replace the AYP reporting component.

AMOs are determined separately for each school and subgroup (calculated individually), by subject area: Reading and Math.

AMOs show whether the school/subgroup is on track to reduce its percent of non-proficient students by half by 2016-17.

For each school and subgroup, a separate target is set for each school from 2011-12 through 2016-17.

http://schoolgrades.fldoe.org/

http://schoolgrades.fldoe.org/

Never doubt that a small group of thoughtful citizens can change the world. Indeed it is the only thing that ever has.

Margaret Mead

Resources…Resources…

Florida State Law (ss.Florida State Law (ss.286.011)) FL Dept of Education- FL Dept of Education- http://fldoe.org FL Dept of Education SAC webpage- FL Dept of Education SAC webpage-

http://flbsi.org/schoolimprove/schadvisorycouncils.htm

FL Assoc of SAC- FL Assoc of SAC- http://florida-family.net/SAC

http://www.fldoe.org/family/http://www.fldoe.org/family/fivestar.aspfivestar.asp

Questions???Questions???

Contact your District SAC Contact your District SAC Administrator:Administrator:

Debbie DavisDebbie Davis

833-3386833-3386

davisdeb@mail.okaloosa.k12.fl.usdavisdeb@mail.okaloosa.k12.fl.us