oklahoma cooperative extension service career ladder training february 2015 joyce martin sherrer jan...
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OKLAHOMA COOPERATIVE EXTENSION SERVICE
CAREER LADDER TRAININGFEBRUARY 2015
Joyce Martin Sherrer Jan Maples
Cindy ConnerMax Gallaway
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Career Ladder
Reward educators who demonstrate sustained professional growth and significant programmatic accomplishments
Level I Level II Level III
Significant career milestones
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Hiring Assignment Procedure
All new hires enter at Level I
Assignment of rank upon re-hire- Return to Career Ladder at the same level when separated
- Cannot apply until in new position at least three years
- May apply for level II or III, based on qualifications
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Portfolio Narrative and Documentation
All standards must be addressed in the narrative
3 categories, 9 sub-categories 12 standards for Level II 13 standards for Level III
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Minimum Requirements forCurrent Educators
Level I Bachelor’s degree required
Level II Bachelor’s (or higher degree) in an appropriate field Minimum of 5 years of OCES experience Last 3 annual performance reviews – no
unsatisfactory or needs improvement ratings
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Requirements forCurrent Educators
Level III Master’s degree in an appropriate field Minimum of five continuous years at Level II Last 3 performance reviews – no unsatisfactory or
needs improvement ratings
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Requirements for EducatorsSeparated prior to 1-1-2006, then rehired
Educators may apply for Levels II and III under the following requirements
Applicants must be employed at least 3 years before applying
Level II Bachelors (or higher degree) in an appropriate field Minimum of 5 total years of OCES Service – does not need to
be continuous and does not require 5 years services at Level I Last 3 annual performance reviews - no unsatisfactory or need improvement ratings
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Minimum Requirements for EducatorsSeparated prior to 1-1-2006, then rehired
Level III Master’s Degree (or higher degree) in
appropriate field Minimum of 10 total years of OCES experience
(does not need to be continuous and does not require 5 years of service at Level II)
Last 3 annual performance reviews - no unsatisfactory or needs improvement
ratings
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Financial Rewards for Advancement $$$$
2014 Advancement from Level I to Level II
$2,500
Advancement from Level II to Level III $3,000
Budget permitting, the dollar amount will be adjusted as the general salary level rises
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Application Process Submit intent to apply by February 17,
2015 Submit hard copy of portfolio and
electronic copy (CD or flash drive) by April 9, 2015 no later than by 4:00 p.m.
Documentation must be on one PDF file. Hard copy and electronic copy must be identical
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Standards of Achievement
All categories must be discussed Professionalism
Programming
Professional Development
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Professionalism Teamwork/Cooperation
Level II Demonstrated ability to cooperate effectively
as a team with OCES co-workers within the assigned county/area
ExampleParticipate in office conferences, joint
programming, and shared responsibilities. Describe efforts and provide appropriate documentation.
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Professionalism Teamwork/Cooperation (Cont)
Level III Demonstrated ability to cooperate effectively
as a team with OCES co-workers on a county, multi-county, district and state level
ExampleCooperate with other county staff, area staff, or
state specialists to conduct programs that impact diverse clientele. List programs conducted beyond subject matter area and/or regular audiences.
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Professionalism Networking
Level II Established and maintained relationships
with non-OCES professionals, individuals and groups
ExampleCooperate with agencies, businesses, chamber of
commerce, consumer groups and/or commodity groups to conduct programs. Describe and provide documentation of agendas, brochures, PowerPoints, hand-outs, etc.
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Professionalism
Networking (Cont) Level III
Expanded and sustained relationships with non-OCES professionals, individuals and groups (discuss your role)
ExampleDemonstrated involvement with elected officials,
coalitions, networking groups, commodity groups, chambers, and/or other agencies or organizations.
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Professionalism
Mentoring Level II
Sought and utilized the assistance of informal and/or formal mentors
Example
Asked other educators to answer questions and share resources.
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Professionalism
Mentoring (Cont) Level III
Provided informal and/or formal mentoring to fellow educators and/or peers
Example
Advised other educators through mentoring, County Extension Director experiences, new educator visits, or other experiences.
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Programming Program Development and Impact Assessment
Level II Developed a needs assessment for planning and
implementing programsExampleDescribe use of Program Advisory Committee advisory groups and
other resources in development of programming needs.
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Programming
Adapted and effectively used appropriate educational programs, including a variety of educational teaching methods and techniques (describe your role)
ExampleList and/or describe educational methods/techniques used and
document with examples.
Show Cause/Effect –Cause = PAC input; Effect = educational program to address expressed needs
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Programming
Level II (Cont) Utilized appropriate marketing techniques and provided
visibility to OCES programming
Example
List and explain marketing tools used. Provide examples of documentation such as newsletters, news releases, email lists, etc.
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Programming
Consistently evaluated the effectiveness of programming and reported documented outcomes and impact on selected programs
Example
Describe impact and outcomes obtained by evaluation
and discuss how results were reported.
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Programming Program Development and Impact Assessment
Level III Expanded the needs assessment used for
planning and implementing programs
Example
List committees, individuals, communication groups, agencies and others utilized in determining program areas and identify how efforts contributed to programming.
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Programming
Level III (Cont) Aided in development of a variety of
instructional materials and consistently taught educational programs that addressed expressed needs (describe your role)
Example
Discuss your role in the development of materials and programs taught. Document with PowerPoints, handouts, educational materials and programs you developed. Tie to “expressed needs.”
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Programming
Level III (Cont) Expanded appropriate marketing techniques and
provided visibility to OCES programming
Example
List and explain how you expanded the use of marketing tools. Provide examples of regular newspaper columns, weekly radio or TV spots/shows, and/or internet, etc.
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Programming
Demonstrated ability to acquire funding and resources to enhance programming
Example
List grants, donations and other dollars acquired and how they were used in programming.
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Programming Level III (Cont)
Consistently evaluated the long-term effectiveness of programming through a variety of evaluation techniques used to show impact on clientele; reported impact to decision makers and others
Example
Describe long term impact and methods of reports.
What did you report and to who?
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Programming Partnerships
Level II Developed partnerships with clientele, sponsors,
donors, commodity groups, and other agencies to complement programming
Example
List and describe specific partnerships formed and submit documentation to support such as program brochures, agendas, grants written, etc.
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Programming Partnerships (Cont)
Level III Expanded and sustained effective working
partnerships with clientele, sponsors, donors, commodity groups, and other agencies to enhance programming
Example
Identify long term efforts of partnerships formed. List by year and/or contribution. Tell how partnerships strengthened programs.
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Programming Volunteers
Level II Recruited, trained and recognized volunteers to enhance
educational outreachExampleList and describe efforts to reach volunteers. Provide
documentation of training sessions, news articles, pictures, volunteers lists, etc.
.
Level III Effectively integrated volunteers into an active role within
OCES programmingExampleList the roles and responsibilities of volunteers in OCES
programming.
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Professional Development Professional Organizations
Level II Participated in appropriate professional associations
ExampleList memberships and participation in professional associations
such as educator professional societies, technical specialty scientific societies, etc.
Level III Contributed to the strengthening of appropriate
professional associations through leadership and/or active service
ExampleList and describe leadership roles on committees, offices held,
national meetings attended, etc.
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Professional Development Professional Skill and Subject Matter
Development Level II
Developed competency and knowledge in areas of program responsibility and process skills
Example
Describe efforts to improve competencies through education, in-service training, workshops offered through OCES and other avenues. Describe how information was utilized.
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Professional Development Professional Skill and Subject Matter
Development (Cont) Level III
Updated and applied expertise in areas of program responsibility and process skills
ExampleList opportunities to facilitate, speak or provide
leadership in a professional training opportunity at district, state or national level. Describe efforts to update skills and the application of information gained from professional development training.
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Professional Development Recognition/Awards
Level II Earned recognition at county level by clientele, peers and
others for expertise in program areaExampleList awards and recognition earned at specific levels. Document
with letters, certificates, etc. to demonstrate recognition. Level III
Earned recognition at district, state, or national level by clientele, peers and others for expertise in program area
ExampleList awards and recognition earned at specific levels. Document
with letters, certificates, etc. to demonstrate recognition.
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Portfolio Developmentand Review Process
District DirectorDetermines
EligibilityBy March 2
Educator Files Intent to Apply
Form By February 17
EducatorDevelopsPortfolio
Due April 9 at 4 p.m.
Apply NextYear ?
Assoc. Director Announces
Review ProcessSchedule
Yes
No
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Portfolio Guidelines Narrative Format
A brief biographical paragraph All standards of achievement in each category and
sub-category are to be addressed for all program areas and appropriately identified in order listed
20 page maximum (front of page only) Georgia, font size 12 minimum 1 ½ line spacing 1 inch margins Pages must be numbered Graphs, tables and charts are acceptable to
supplement written narrative39
Documentation Items 12 standards for level II = 12
documentation items 13 standards for level III = 13
documentation items
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Portfolio Guidelines Documentation labeled & tabbed to identify standards
Maximum of one page/sheet of documentation per standard (can be front and back)
Must be neat, organized, clean, and concise Provide electronic copy of narrative to immediate supervisor Submit one hard copy and a CD or flash drive containing
one PDF file of all information in the portfolio to: Joyce Martin Sherrer
139 Ag Hall (mail) Stillwater, OK 74078
or hand deliver to 255 Ag Hall
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Portfolio Guidelines Submit in three-ring notebook and electronic
copy on CD/ Flash drive Title Page (Appendix V)
Must be placed on outside of notebook and as first page of portfolio (be sure to include in electronic copy)
Table of Contents Resume´ (2-page maximum) Include brief biographical paragraph
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Tips for Writing an Effective Portfolio
Avoid acronyms and abbreviations Use first person Keep sentences and paragraphs short Proof-read Have it reviewed informally Follow directions Include information about all program areas that
you have responsibility (split appointments)
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Tips for Writing an Effective Portfolio
Help the reviewers understand the challenges you face, work completed, and impacts made
Don’t use plastic sleeves on narrative pages Sleeves may be used on documentation pages Narrative can not exceed 20 pages
(front page only) Documentation must be in written format only
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Peer Review Committee
One committee to review both Level II and III District Directors nominate two Level III
educators for the committee 7 members on committee At least one representative from each district Will have county, district, and/or area
representation At least two committee members will have
program responsibilities in Ag, FCS and 4-H
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Appeals Procedure
You have the right to present grievances concerning progression through the professional career ladder
Questions about the appeals procedure should be referred to: Joyce Martin Sherrer, Director of Staff and Program Development, 405-744-7969
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Portfolio Developmentand Review Process
Peer ReviewApril 27 -May 15
Educator’s Portfolio DueApril 9 at 4 p.m.
District DirectorValidation
April 27 – May 15
Associate Director Review
May 18 - June 12
Vice President Review
June 15 - June 29
EducatorInformed
of Decision
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2015 Timeline and Due Dates
January 12 The Vice President, Dean, and Director and Associate Director, through the District Ext. Directors, will initiate the promotion process through distribution of promotion information
February 3 Career Ladder Training via Adobe Connect February 17 “Intent to Apply for Promotion” form submitted by Extension
Educators to District Ext. Directors March 2 Due date for return of “Intent to Apply for Promotion” from the District
Extension Director April 9 Extension educators will submit a completed portfolio (one hard copy
at 4 p.m. and an electronic copy) to the Staff & Program Dev. Office. Submit an electronic copy to the immediate supervisor
April 27-May 15 The Peer Review Committee will review all portfolios of candidates for advancement, identify strengths, weaknesses, and then record their vote and justification
April 27 -May 15 District Extension Directors will validate the portfolios May 18-June 12 The Associate Director will review portfolios and make
recommendations on promotion June 15-29 The Vice President, Dean, and Director will make decision
regarding promotion of educators and will send notifications of status
July 1 Promotion decisions are effective July 1
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Notification
Notification of promotion will follow completion of all reviews
Raises will be effective July 1
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Points to Remember
Promotions must be earned All educators may not receive their
desired application level Reward educators who demonstrate
sustained professional growth and significant programmatic accomplishment
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