Old Town Library

Group MembersTatiana RuizJudith WebbPaul Salvo

System Request

• Project Sponsor : Ms. Tita Restrepo

• Head Librarian, Old Town Library

• Phone : 281-555-5550• Fax: 281-555-5555• Email :

trestrepo@oldtown.gov

Business Model & Background

• Originally a family owned library in 1988 it was opened to the public.

• By 1999 the library was very well known and was taken over by the city.

• The library has grown to over 50,000 books, each book has been categorized and labeled using the Dewey Decimal system.

• Even though owned by the city, all transactions are still recorded “Old Fashion Way”.

• The library was recently remodeled, after it grossed over $450,000 in memberships and donations.

Business Need

• New categorized system for the new generation.

• Develop an online inventory of e-books.

• Need all past data transferred to new recording system which is more efficient and trustworthy.

• Develop a network “card catalog” initially with 3 computers for public use to look up a book and find it easily in the library.

• Acquire a larger variety of books.

Business Requirements

• Search for books from the main computer by author, title, publisher, or key words.

• Access overdue lists and charges.• Access member information, name,

home address, home number or cell phone.

• Access members who have books that are overdue and those who’s due date is coming up.

• Access list of books that are damaged.

• Access most popular books by title, author, or key words.

Business Value(Tangible)

• Increase inventory by 35% from50,000 to 67,500.

• Reduce all overtime by instituting an online catalog.

• Increase in computer hardware due to electronic card catalog.

• Cut down on time spent on inventory by 60%

Business Value(Intangible)

• Increase in customer service by instituting quick electronic search.

• E-Books will allow customers to check out books online in the convenience of their home at all times of the day.

• While having the e-books up and running, there will still be classic books to be checked out at the library.

• Employees will have more knowledge at hand about the book location in the library.

• Tracking of all books will be made simple due to the automated system.

Special Interests & Constraints

• Training schedules will be needed so that all employees learn the new system and yet there is still someone in the customer service desk at all times to answer inquiries.

• Checking out books online MAY decrease the “at location” traffic by possibly 10%.

• One employee should be trained in the tech department in case of technical difficulties.

Questions Anyone?