Ole Miss Today

An integrated, campus-wide announcement system

What do you need to say?Get your tickets for the next show.Class is cancelled for today.Your grades are ready for viewing.The system will be down for

maintenance.Training opportunities are coming

up.My advisees need to meet with me.Come to the volleyball game tonight.Staff Council wants your input.Streets are closed due to

construction.

Ole Miss Today frameworkMessage formattingTemporary Web page built easilyAttachments (pdf, ics)Scheduled deliveryAdjustable message lifetimeAnnouncements delivered in one

messageMessages are available outside the

InboxMessage acknowledgment, if

necessary

The big picture

Ole Miss Today- one e-mail per day with summaries of your specific announcements

OMT: Express- immediate e-mail announcements (limited use)

myOleMiss- view your announcements upon login

Bulletin Board - announcements can be recommended to appear on UM homepage

Text messages - pilot program with only instructors at first

Authorizations

General OMT announcements and attachmentsadministrators, deans, chairs, and appointees (the usual suspects)

OMT Express announcementslimited use for immediate messages

HTML uploadtraining required – not particularly easy even for experienced webmasters

Acknowledgment requests IT testing, then case-by-case basis (useful for RSVPs?)

Text messagesvery restricted – piloting with instructors

Note: If you are not authorized to use a function, you will not see it on your screen.

Message Types

10/19/10

Targetable groups

Gender, zip code, campus Student classification, program of study Department affiliation EEO categories, employed students, etc.

Roles in myOleMiss Your students, your advisees Your department's students Employee/instructor now or future Building mayors Recursive department/organization selection

Instructions

Log into myOleMiss and locate the application:

Employee or Faculty or Administrator>> Tools & Resources

>> Ole Miss Today Administration

Note: If you plan on being a frequent user, consider adding it to your Portal Favorites.

Instructions

Decide the type of group to address, then…

1. Select format2. Enter message or upload file3. Choose recipients4. Set options5. Review message6. Submit message

Starting page

Step 1 – Select format

Step 2 – Enter message

Step 3 – Choose recipients

Step 4 – Set options

Depending on your authorizations and earlier selections, you may see different options available.

Validity dates define the lifespan of the message.

Is it Bulletin Board-worthy?

Confidential messages only send an alert via e-mail, while the full message is given in myOleMiss.

•Message priority helps determine how high within the message type area it will appear.

Step 5 – Review message

Full details or attachments not yet in final location, so review of those isn't possible.

Use the “Preview Recipient List” link to determine if you've targeted the correct people.

Step 6 – Submit message

Once you've submitted the message, you can check it immediately in the myOleMiss version of OMT.

If you see a problem, you can delete it and try again.

Helpful Hints

Understand how the parts fit together.

Helpful Hints

Subject and Summary are the two most important details since they are all that appear in the OMT announcement list.

Subject should be the 'title' of the announcement. Try avoid dates and times in the subject.

Summary should contain dates and times as well as a brief overview of the announcement.

Helpful Hints

Don't refer to the “Full details” link in the summary since that link doesn't appear everywhere the summary is.

Helpful Hints

Because of other listings, you can't predict the order of announcements, even if you set the priority to “high.”

Avoid referencing one announcement from another. It gets confusing, even if you are trying to correct earlier information.

Proofread your message, especially if you want it to appear on the Bulletin Board.

But wait! There's more...

View, delete, and update messages in your accounts.

Monitor others who also use your accounts.

Submit 'Featured Photo' for daily OMT e-mail.

Ole Miss Today

… tomorrow, the world!

For an overview and a copy of this presentation, go towww.olemiss.edu/today

For assistance or authorization, contact the IT Helpdesk at 915-5222 or helpdesk@olemiss.edu.

Send suggestions for improvement to it@olemiss.edu.