olena koval, nip/ukraine, 13 may 2010 the national information centre for ukraine-eu s&t...

Olena Koval, NIP/Ukraine, Olena Koval, NIP/Ukraine, 13 May 2010 13 May 2010

The National The National Information Centre for Information Centre for

Ukraine-EU S&T Ukraine-EU S&T CooperationCooperation

NIP UkraineNIP Ukraine

to analyse, to analyse, to to inform, inform,

to to develop, develop, to to supportsupport,,

to to facilitatefacilitate


From Idea to ProjectFrom Idea to Project

HOW TO PARTICIPATE IN FP7HOW TO PARTICIPATE IN FP7

First stepsFirst steps


Selecting the relevant strategy for Selecting the relevant strategy for FP7FP7

Who are your key partners in EU?

Who are your key partners in EU?


1 - Call

3 - Evaluation4 - Negotiation

5 - Implementation 2 - Proposal

6 - Exploitation /Dissemination

The Project Life The Project Life CycleCycle

0 – From Ideato Project


Hierarchy of Legal Documents Hierarchy of Legal Documents Establishing a FPEstablishing a FP

Hierarchy of Legal Documents Hierarchy of Legal Documents Establishing a FPEstablishing a FP

Specific Programmes

Work-programmes

Rules for participation

Grant Agreement

Consortium AgreementCalls

Framework Programme


0 - From idea to project

PROJECTPROJECT

IDEAIDEASS

Pre-proposal or outline Pre-proposal or outline proposalproposal

Many ideas, problems, research

questions, opportunities,

Relevant, valuable, calculated risks,

milestones, deliverables,

Filter

Filter


EvolutionEvolution

Your initial idea The Final Project

1 - In your initial idea taking the largest part (blue) was not reasonable, and you have decided to concentrate on a smaller part of the project (red)

2 - Finally, the project is different and your contribution has changed



An original/new idea is essential for successful participation in FP7.

CORDIS services and databases can help you to:

• find an idea• join a project• verify the novelty of your idea, avoiding

duplication • get specific solutions or expertise

Identify a new project idea



Partner SearchPartner Search

Via current project partnersVia current project partners Via CORDIS partner searchVia CORDIS partner search Via NCPs’ network Via NCPs’ network Via Commission events in your areaVia Commission events in your area Via current project data bases as CORDIS ProjectsVia current project data bases as CORDIS Projects Via brokerage eventsVia brokerage events Via ETPs data basesVia ETPs data bases



CORDISCORDISPartner SearchPartner Search

http://cordis.europa.eu/http://cordis.europa.eu/partners-service/home_partners-service/home_

en.htmlen.html



Promote your research activityPromote your research activity


CORDIS WIRE gives you access to information sent to us by European innovation and research stakeholders. http://cordis.europa.eu/wire/index.cfm

Olena Koval, NIP/Ukraine, Olena Koval, NIP/Ukraine, 13 May 2010 13 May 2010From Martin PENNY - DG Research - 8 February

2007

Announced in the Official Journal of the EUAnnounced in the Official Journal of the EU Call ‘fiches’ published on CORDISCall ‘fiches’ published on CORDIS Set out details of:Set out details of:

Call budget, opening and closing datesCall budget, opening and closing dates Topics and funding schemesTopics and funding schemes Eligibility and evaluation criteria (and any deviation Eligibility and evaluation criteria (and any deviation

from the norms)from the norms) Indicative evaluation and contractual timetableIndicative evaluation and contractual timetable

NB: All call fiches for that year are included in the work NB: All call fiches for that year are included in the work programmeprogramme

1 – Calls for proposals


The information package - Key documentsThe information package - Key documents

For each call, a set of documents is available:For each call, a set of documents is available:

Text of the call (published in Official Journal of the EU)

Call fiche (part of the 2007 Work Programme)

Work programme (including General introduction & General annexes)

Guide for applicants: one per call and funding scheme

Rules for submission of proposals, and the related evaluation, selection and award procedures

Read carefully all the documents

1 – Calls for proposals


The key reference documentThe key reference document

Annual overview of the all activities relating to that Annual overview of the all activities relating to that part of the Framework Programmepart of the Framework Programme

Contains details of the implementation of the calls for Contains details of the implementation of the calls for proposalsproposals

Contains the ‘call fiche’ – details of all calls for Contains the ‘call fiche’ – details of all calls for proposals to be published in the calendar yearproposals to be published in the calendar year

FP7 Work ProgrammesFP7 Work Programmes (1)(1)

1 – Call for proposals


Annual documentAnnual document

One single timetable for publication of all annual One single timetable for publication of all annual work programme textswork programme texts

Structure:Structure: General IntroductionGeneral Introduction

Chapters – for Themes/PartsChapters – for Themes/Parts

Annexes – ICPC, Evaluation Criteria, Forms of the Annexes – ICPC, Evaluation Criteria, Forms of the Grant/Reimbursement RatesGrant/Reimbursement Rates

Cooperation WP – Annex on General Activities (CORDIS, Cooperation WP – Annex on General Activities (CORDIS, ERA-NET, Eureka, RSFF)ERA-NET, Eureka, RSFF)




Provides further details of the topicsProvides further details of the topics

Expected impact statements at the level of the topic Expected impact statements at the level of the topic or research areaor research area

Details of funding scheme(s) to be usedDetails of funding scheme(s) to be used

Call ‘fiche’ – the official announcement of the callCall ‘fiche’ – the official announcement of the call

Any specific eligibility or evaluation criteriaAny specific eligibility or evaluation criteria

Grants to named recipients, calls for tenderGrants to named recipients, calls for tender

Information on future topics – as basis for future Information on future topics – as basis for future consultationsconsultations




Guide for applicantsGuide for applicants

2007

First section completely genericFirst section completely generic General principles, basic rules, how to applyGeneral principles, basic rules, how to apply

Written with newcomers in mindWritten with newcomers in mind Includes a glossaryIncludes a glossary

All call-specific information is found together in annexAll call-specific information is found together in annex No need to hunt around for important detailsNo need to hunt around for important details

Includes the evaluation criteria and procedureIncludes the evaluation criteria and procedure Formerly ‘guidance notes for evaluators’Formerly ‘guidance notes for evaluators’



Structure of a proposal (1)Structure of a proposal (1)

Part A: In part A you will be asked for certain administrative details that will be used in the evaluation and further processing of your proposal. Part A forms an integral part of your proposal. Section A1 gives a snapshot of your proposal, section A2 concerns you and your organisation, while section A3 deals with money matters :

• Section A1: Summary• Section A2: Participants (a form per participant)• Section A3: Budget

Part B: Scientifc work and project management

• Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call• Section 2: Implementation• Section 3: Impact• Section 4: Ethical Issues

2 – Proposal


Part A: Please note:

• The coordinator fills in the section A1 and section A3.• The participants (including the coordinator) each fill in section A2.• Subcontractors are not required to fill in section A2 and should not be listed separately in section A3.

When you complete part A, please make sure that:

• Numbers are always rounded to the nearest whole number• All costs are given in € (not thousands € ), and must exclude VAT (value added tax).

Structure of a proposalStructure of a proposal (2)(2)

2 – Proposal


Structure of a proposal Structure of a proposal (3)(3)

Part B:

Section 1: Scientific and/or technical quality, relevant to the topics addressed by the call

1.1 Concept and objectives1.2 Progress beyond the state of the art1.3 S/T methodology and associated work plan

2 – Proposal


Part B:

Section 2: Implementation

2.1 Management structure and procedures2.2 Individual participants2.3 Consortium as a whole:

i) Subcontracting:ii) Other countries: If a one or more of the participants requesting EU funding is based

2.4 Resources to be committed


2 – Proposal



Part B:

Section 3: Impact

3.1 Expected impacts listed in the work programme3.2 Dissemination and/or exploitation of project results, and management of intellectual property

Section 4: Ethical Issues (including research Integrity)

2 – Proposal


REMEMBER …REMEMBER …

Your main objective is to prepare and to write a proposal to get it through the

evaluation process successfully

Work step by step to a winning proposal through collaboration and teamwork

2 – Proposal


Eligibility checksEligibility checks

Date and time of receipt of proposal on or before Date and time of receipt of proposal on or before

deadline for receiptdeadline for receipt • Firm deadlinesFirm deadlines

Minimum number of eligible, independent partnersMinimum number of eligible, independent partners• As set out in work programme and the callAs set out in work programme and the call

Completeness of proposalCompleteness of proposal ““Others (Others (e.g.e.g. budget limits) budget limits) New for FP7

3 – Evaluation

Funding decisions are based on Funding decisions are based on peer reviewpeer review of research of research proposalsproposals


Evaluation criteria Evaluation criteria Criteria adapted to each funding schemeCriteria adapted to each funding scheme

specified in the work programmespecified in the work programme

Divided into three main criteria:Divided into three main criteria: S&T QualityS&T Quality (relevant to the topic of the call)(relevant to the topic of the call)

• Concept, objective, work-planConcept, objective, work-plan ImplementationImplementation

• Individual participants and consortium as a wholeIndividual participants and consortium as a whole• Allocation of resourcesAllocation of resources

ImpactImpact• Contribution to expected impacts listed in work Contribution to expected impacts listed in work

programmeprogramme• Plans for dissemination/exploitationPlans for dissemination/exploitation

New for FP7

3 – Evaluation


Registration of Experts for Research ActivitiesRegistration of Experts for Research Activitieshttps://cordis.europa.eu/emmfp7/index.cfmhttps://cordis.europa.eu/emmfp7/index.cfm


State your (research) objective(s)State your (research) objective(s)

clearly in your proposalclearly in your proposal

proposalproposal

Strategic objectives

Overall and specific objectives

Achievements

European policies

Framework programme

Call & work programme

Proposal itself

What will be achieved …

The research objective(s) of this proposal is (are) ….

Back to your Back to your proposalproposal


More common reasons for failure of More common reasons for failure of proposalsproposals

Missed deadline, Incomplete proposal (parts are missing), Does not fit objectives in call & work programme (relevance), Scientific content is not convincing: research is not innovative, not up-to-date with developments (scientific excellence),Too ambitious, problem more complex than proposers appear to realise, Proposal hastily put together and lacking coherence (project management), Likelihood of achieving success and value for money are not convincing.



Proposal templateProposal template given in Guide for applicants given in Guide for applicants Closely aligned to the evaluation criteriaClosely aligned to the evaluation criteria Page limits setPage limits set

Must be through Must be through EPSSEPSS, the , the EElectronic lectronic PProposal roposal SSubmission ubmission SSystemystem

Proposals are normally submitted and evaluated Proposals are normally submitted and evaluated in a single stagein a single stage

Deadlines are strictly enforcedDeadlines are strictly enforced

SubmissionSubmission

New for FP7

From A. Cross – DG Research



SubmissionSubmission

Two-stage submissionTwo-stage submission May be used for large, ‘bottom up’ callsMay be used for large, ‘bottom up’ calls First stageFirst stage: : short proposal (short proposal (about 10-20 pages), dealing about 10-20 pages), dealing

with main scientific concepts and ideaswith main scientific concepts and ideas use of limited set of criteriause of limited set of criteria successful proposers invited to submit complete successful proposers invited to submit complete

proposalsproposals

From A. Cross – DG Research



An easy way to work with one’s partners and to

submit proposals directly to the Commission

EPSS: Prepare and submit your proposal on-line

EPSS: Prepare and submit your proposal on-line



Conclusions (1)

It is not easy to write a good proposal:

it takes time and efforts; it can take several months …

Keep in mind what evaluators are looking for in proposals:

relevance scientific and technical excellence quality of project management technical credibility of the proposal added value of carrying out the research at a European level strategy for exploitation and dissemination of results costs and budget breakdown competence and effectiveness of the consortium


EU research:EU research:http://ec.europa.eu/research/http://ec.europa.eu/research/

Seventh Framework Programme:Seventh Framework Programme:http://cordis.europa.eu/fp7/home_en.htmlhttp://cordis.europa.eu/fp7/home_en.html

Information on research programmes, projects:Information on research programmes, projects:http://http://cordis.europa.eucordis.europa.eu//

RTD info magazine: now research*euRTD info magazine: now research*euhttp://ec.europa.eu/research/rtdinfo/http://ec.europa.eu/research/rtdinfo/

Information requests:Information requests:[email protected]@ec.europa.eu

National Contact Points: National Contact Points: http://cordis.europa.eu/fp7/get-support_en.htmlhttp://cordis.europa.eu/fp7/get-support_en.htmlUkraine:Ukraine: http://www.fp7-ncp.kiev.uahttp://www.fp7-ncp.kiev.ua

InformationInformation


THANK YOU FOR YOUR THANK YOU FOR YOUR ATTENTION!ATTENTION!

Elena KovalElena KovalRoom# 801, 180, Gorkiy Street, Room# 801, 180, Gorkiy Street, Kyiv, 03680, UkraineKyiv, 03680, UkraineTel/fax:Tel/fax: +380 +380 4444 529 529 0332 0332E-mail: [email protected]: [email protected]: Web: http://www.fp7-ncp.kiev.ua

olena koval, nip/ukraine, 13 may 2010 the national information centre for ukraine-eu s&t...

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