olympic area agency on aging - o3a council of … · 2020. 2. 27. · motion: the olympic area...

O3A COUNCIL OF GOVERNMENTS AGENDA Meeting Date: Thursday, March 5, 2020 Location/Time: Via conference call = 10:00 a.m. – 10:45 a.m. Call Information: (360) 301-8304, Enter Pin number when prompted: 1234

Wes Cormier, ● Call to OrderGrays Harbor ● Approval of Agenda Motion to Approve

● Public comment for agenda items(Please limit comments to 5 minutes) Public Comment

● Election of 2020-2021 Officers Nominations / Election

● Consent Agenda Items: Motion to Approve February 6, 2020 Minutes Enclosure 1 Pages 1-3 December 2019 Disbursements Enclosure 2 Page 4

Roy Walker, ● Executive Director’s Report Enclosure 3 Page 5 Executive Director ● Legislative Update

Motion to Approve ● Update on Administrative office move Enclosure 4 Page 6 ● Update on Executive Director recruitment Enclosure 5 Pages 7-8

Corena Stern, ● Revenue & Expenditure Report Enclosure 6 Page 9-33 CFO

Jody Moss, ● 2019 4th Quarter Service Summary Enclosure 7 Pages 34-36

Director, Contracts Mgt. & Planning

Joanne Levine, ● Advisory Council (AC) Activity Report Enclosure 8 Pages 37-38 Vice-Chair January 21, 2020 meeting minutes

Wes Cormier, ● COG Member Announcements Announcements Grays Harbor ● Public Comment Public Comment

(Please limit comments to 5 minutes)● Adjourn meeting Adjourn

NEXT MEETING REMINDER: The next O3A Council of Governments meeting is Thursday, April 2, 2020 at the Shelton Civic Center and via conference call at 10:00 a.m.

All matters listed within the consent Agenda have been distributed to members of the Council of Governments (COG) for review and are considered routine. Consent Agenda items will be approved by one motion of the COG with no separate discussion. If separate discussion is desired on any item, that item may be removed from the Consent Agenda at the request of a COG member for action later in the agenda.

Advocates for Independence, Individual Choice and Quality Community Services Serving Older Adults and Persons with Disabilities

11700 Rhody Drive Port Hadlock, WA 98339

www.o3a.org Phone: 360-379-5064 or 1-866-720-4863 Fax: 360-379-5074

Olympic Area Agency on Aging

Olympic Area Agency on Aging COUNCIL OF GOVERNMENTS (COG)

February 6, 2020 / 10:00 a.m. – 10:45 a.m. Via Conference Call

COMMISSIONERS ATTENDING: Wes Cormier, Chair (Grays Harbor); Randy Johnson, Vice-Chair (Clallam); and David Sullivan (Jefferson).

O3A STAFF ATTENDING: Roy Walker, Executive Director; Corena Stern, Chief Financial Officer; and Carol Ann Laase, Administrative Systems Manager.

ADVISORY COUNCIL MEMBER: Joanne Levine, Vice-Chair, Regional Disabilities Representative.

GUESTS/PUBLIC: None. CALL TO ORDER: 10:01 a.m. by Wes Cormier, Chair.

AGENDA APPROVAL: A motion to pass the meeting agenda as revised was made by David Sullivan with a 2nd by Randy Johnson. Motion Passed. PUBLIC COMMENT: None.

ESTABLISH NOMINATING COMMITTEE: After a brief discussion, the following motion was made: Motion: As three members are required at minimum for the committee, the three members present will form the nominating committee for 2020-2021 officers, and will meet at the end of the meeting agenda. Motion by David Sullivan, 2nd by Randy Johnson. Motion Passed.

APPROVAL OF CONSENT AGENDA ITEMS: Motion to approve the Consent Agenda items as presented was made by Randy Johnson with a 2nd by David Sullivan. Motion Passed.

EXECUTIVE DIRECTOR’S REPORT & MOTION ITEMS: Roy Walker • Roy talked about the January 30th legislative advocacy event sponsored by W4A. He reminded

members that the main focus for AAA advocacy this year is the request for an increase for CaseManagement funding which will help reduce caseload sizes. This is important currently in particular dueto the increasing number of clients on case management caseloads who have serious mental illnessand require more attention from the case manager in order to keep a stable care plan in place. Henoted that Advisory Council members will be attending Senior Lobby Day in Olympia on February 20th.

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Olympic Area Agency on Aging COG Minutes continued February 6, 2020 Page 2 of 3

• At the Federal level, Roy reported that it looks like the Older Americans Act (OAA) will be re-authorizedwith some additional funding. Roy reminded members that OAA funding is one of the agency’s primarycontracts funding direct community services such as senior nutrition and information referral services.

• Roy reported that the agency is developing and will implement a Paid Family & Medical Leave policyfor this new state-funded benefit.

• Roy reported that recruitment for his replacement as Executive Director will begin this week. Hereviewed an updated recruitment plan with the members. After a brief discussion, it was decided toextend scoring by COG members through Monday, March 23rd.

• Roy reported that work is proceeding on the new administrative office, and he has signed a time andmaterials contract with the contractor. He noted that is appears the funding initially included in theagency’s 2020 Operating Budget for this office move will be exceeded. As project estimates are stillbeing collected, more information will be provided at the March meeting with a request for approval ofincreasing the approved spending for this project.

• Roy reported that he executed Amendment No. 5 to the 2018 Older Americans Act (OAA) contract. Hereminded members that the Aging & Long Term Support Administration (ALTSA) no longer allows“carryover” from one year to the next of OAA funds, instead using an extended spending period.Amendment No. 5 extends the spending period for 2018 OAA funds through September 30, 2020,without altering funding. This will allow O3A to use a small amount of funding left on that contract.

• Roy reviewed Amendment No. 1 to the 2019-2020 State/Federal contract presented for approval,noting that this contract provides case management funding, and Senior Citizen Services Act fundingused by O3A to support programs such as Information & Assistance and Senior Emergency Fund.Amendment No. 1 provides $92,602 in additional funding for a new contract maximum of $5,034,816.$85,556 of this funding is to be used to support our local home care agencies plan for an implementnew electronic visit verification requirements for their home care agency workers. The amendmentalso provides small funding increases for the Family Caregiver and Kinship Caregiver programs.Motion: The Olympic Area Agency on Aging Council of Governments approves DSHS Contract#1969-53071, Amendment No. 1 to the State/Federal contract, with a performance period of July 1,2019 to June 30 2020. Roy Walker is authorized to execute the contract amendment on behalf of theagency. Motion by Randy Johnson, with a 2nd by David Sullivan. Motion Passed.

FISCAL REPORT: Corena Stern, CFO Corena reviewed the Revenue & Expenditure Report for September and October, 2019, noting that the agency ended October with a year to date gain of $70,460, exclusive of restricted MAC-TSOA program revenues. She explained briefly the restricted and unrestricted funds reporting, noting that the agency is in a solid financial position at present with an unrestricted reserve of $1,876,222 which is sufficient for roughly 2.68 months of the agency’s average expenditures of $700,000 or so. This reserve is within recommended levels for a fiscal safety net for a public entity. In addition, the agency has a state-funded DSHS Advance fund of $1,062,048 which is provided to AAAs to help with the 2-3 month processing time between the agency providing services and actually being reimbursed based on billings.

Corena and Roy then briefly reviewed the status of moving the administrative office into Port Townsend from Port Hadlock. Roy noted that the scope of work the agency is managing has increased as planning for renovations has advanced. Corena noted that the agency has reached out to the State Auditor’s Office as it looks like the agency will be paying for more than 50% of the costs and prevailing wage requirements will be required. They also noted it has been difficult getting contractors to bid on such a small project. The move is still planned for mid-April.

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Olympic Area Agency on Aging COG Minutes continued February 6, 2020 Page 3 of 3

ADVISORY COUNCIL (AC) REPORT: Joanne Levine, Vice-Chair Joanne reported that Ingrid Henden, one of O3A’s Program Managers, provided the AC with a very informative review of the Trauma Informed Care training plan. Joanne noted that the AC members were pleased the O3A is making this training available to its staff. Joanne also noted that the AC reviewed the basic advocacy priorities for this year’s Senior Lobby Day in Olympia on February 20th. Janis Housden, an O3A Program Manager, provided a review of the public procurement process for the Evidence Based programs funded by the agency. There is less money available this year, due to the agency spending out in 2019 funds that carried over from prior years. AC members are also looking forward to assisting with the Executive Director interviews in April. COG MEMBER ANNOUNCEMENTS: None. NOMINATING COMMITTEE DISCUSSION: The members of the nominating committee reviewed options. After a brief discussion, a motion was made to accept a nominating slate for 2020-2021 officers as follows at the March meeting for elections: Lisa Olsen for Chair, and Randy Johnson for Vice-Chair. Motion by David Sullivan, 2nd by Wes Cormier. Motion Passed. PUBLIC COMMENT: None. MOTION TO ADJOURN: The meeting was adjourned by consensus at 10:46 a.m.

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Advocates for Independence, Individual Choice and Quality Community Services

Serving Older Adults and Persons with Disabilities

11700 Rhody Drive Port Hadlock, WA 98339

www.o3a.org Phone: 360-379-5064 or 1-866-720-4863 Fax: 360-379-5074

Olympic Area Agency on Aging

DATE: February 25, 2020 TO: O3A Council of Governments FROM: Corena Stern, CFO SUBJECT: O3A November 2019 Operating Results

Following this memo is O3A’s Revenue and Expense Summary for November 2019. For non-restricted fund sources, the Agency had a gain of $23,843 for November, and a gain YTD of $86,960.

November YTD

Core Svs Contract Mgmt (CSCM) 2,430 74,007 Core Case Management (CM) 26,469 276,794 Other Admin (0) (9,580)Fund Use (mostly I&A/ Ombudsman) (44,428) (97,257)Home Care Referral Registry (HCRR) 563 (95,871)Health Homes CCO 26,184 (6,449)Health Homes Lead 12,625 (54,684)

Total 23,843 86,960

The above results exclude results from the MTD MAC/TSOA program, because those funds are restricted for use in the MTD MAC/TSOA program. For November the program has a loss of $(36,150) YTD MAC/TSOA has a loss of $(12,758). Quarterly milestone billing for about 90k happened back in September and will happen again in December putting the program back into the black for the year.

The November and YTD results for MTD MAC TSOA are outlined as follows:

November YTD

MTD MacTsoa (36,150) (12,758)

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At the end of November, the Agency’s fund balance was $3,112,298 comprised as follows:

Surplus (Deficit) in $s CSCM & CM

Title XIX MTD

MacTsoa Local

Funds/Other DSHS

Advance TotalFund Balance 12/31/18 1,805,761 147,721 22,566 1,062,048 3,038,096 Surplus (Deficit) through Nov 2019 350,801 (12,758) - - 338,044 Used for underfunded programs (263,842) - - - (263,842)

Fund Balance 11/30/2019 1,892,721 134,963 22,566 1,062,048 3,112,298

Overall fund balances decreased in November by $19,642 when both restricted (MTD MAC/TSOA) and unrestricted funds are accounted for.

With the restricted funds and the DSHS advance set aside, usable fund balance totals $1,892,771.

The major contributors to the usage of fund reserve for the year has been the Home Health Referral Registry (HCRR) program with a YTD loss of $(95,871) and the Health Home program with a YTD loss of $(61,133). YTD Information & Assistance, Ombudsman and Admin costs have also used fund balance this year.

The losses were mostly offset by YTD gains in Core Case Management and Contract Mgmnt of $350,801.

A financial review by department includes the following items:

• Admin – YTD Payroll and benefits is over budget due to terminal payouts. Professional Services is under budget by 40k, mostly due to SAO audit fees being lower than anticipated. Travel and Repairs and Maintenance are also under budget. Overall, the department is under budget 57k YTD

• IT – YTD Professional Services are over budget due to website work billed in August. Payroll, technology equipment and rentals are under budget. Overall, the department is under budget 11k YTD.

• Planning and Contracts Management- YTD Expenses are mostly on target or under in operations, with the exception of Admin charges, which are 15k under budget YTD. Travel and advertising are slightly over budget. Subcontractor expenses are over budget in Nutrition and Disease prevention.

• Core Case Management & Nursing is on track to exceed the year-end target of a $280,543 surplus. At

the end of November YTD surplus was $276,794. Admin allocation expense is under budget 20k.

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• I&A – Expenses are slightly under budget in Payroll and Benefits, as well as Communications and Admin.As funding is being spent out at a rapid rate, 80k of fund balance has been used YTD to help pay for theprogram. The budget calls for additional fund reserves to be used throughout the rest of the year.December’s funding shortfall will be in the 40k range.

• Family and Kinship Caregiver Support – Payroll Expenses and Admin allocation are under budget 53kYTD including November. Revenues are mirroring the reduction.

• Home Care Referral Registry’s (HCRR’s) – The new state contract went into effect July 1st, so theprogram is no longer using agency reserves. Losses are on target with budgeted losses at 96k YTD. ByMarch of 2020, the program will again be using agency reserves until the end of the State/Federal contract on June 30, 2020.

• Ombudsman – Travel decreased. Training, Admin and Rentals are over budget YTD. YTD losses total10k, which is the budgeted amount.

• Health Homes (HH) – While the expenditures for Health Homes Lead and CCO are accurate with regardsto operations, there continues to be a cloud over the revenue situation in terms of overpayments andunreconciled take backs. Originally the problem seemed to relegate itself to the tribal contract with Makah. Now (Feb 2020) the payments are not matching the bills for the Kitsap and O3A CCO. Consequently, subcontract payments are in question, as well. Since the sub-contract with Makah began in July there has been errors in the client billing information submitted. There were client service coding and rate errors and major payment differences by the payor, Provider One, when compared to the billings submitted to Finance. It appears that Provider One did not have the correct information to pay or that the Agency did not have the correct information to bill. The Program Lead is working to correct these errors by meeting with the Healthcare Authority and the Makah tribe.

• MTD/MAC/TSOA – Expenses and Revenue are on target. No Quarterly milestone billings were completed,bringing the net program loss to 13k for the fiscal year. YTD budgeted profit is 10k. Looking towardsDecember, the agency will see about 90k additional revenue for quarterly milestone billings.

Other items of note –

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Health Reimbursement Account analysis – The first year of utilizing the model of a high-deductible medical plan coupled with a Health Reimbursement Account for employees yielded a hard dollar year over year savings of $43,879 for the agency. If the projected 2019 premium increase of around 8% for the old medical plans were included in the analysis, the savings difference would have been $101,343 First year costs associated with the high deductible plan and usage of HRA: Medical insurance premiums paid 2019: $ 525,242 HRA costs incurred 2019: $ 149,180 2019 Annual Cost $ 674,422 Medical insurance premiums paid 2018: $ 718,301 Savings year over year: $ 43,879 Unemployment Compensation Fund analysis – The self-funded unemployment reserve fund was established in 2004 per resolution 04-01 with a maximum funding amount of $75,000. Usage over the last ten years has averaged $8,302 a year, with the highest year being $28,512 (2010) and the lowest being $24.33 (2013). The current balance in the Unemployment Reserve Fund is $50,367.62, a reserve of over 6 years worth of “average” claims. Based on the ten-year history available, the Reserve Fund seems reasonably funded at the current dollar amount. Finance software upgrade- Initial planned implementation is August 2020. Currently gathering data from current vendor regarding system requirements. Port Hadlock Office Move- Multiple bids for subcontracted electrical/IT work has yielded a more reasonable price from a responsible contractor for that portion of the work. Overall costs including IT, office build-out, moving and some new furniture is looking to be around 35k. Budget estimates originally were in the 15k range, but the need to have contracts at prevailing wage has bumped the early rough estimates. Still on schedule for Admin office move in mid-April

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Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Consolidated

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Description Nov - Actual

Nov - Budget

Nov - Variance Explanations

YTD Actual

YTD Approved

Budget Variance

Expla

Approved 2019

Budget Update

Remaining Budget

FUNDING Older Americans Act 113,046 130,649 (17,603) 1,552,269 1,599,353 (47,084) 1,719,002 119,649 State/Federal 366,010 426,885 (60,875) 4,362,421 3,610,950 751,471 4,865,080 1,254,130 MTD Mac/Tsoa 8,810 11,000 (2,190) 385,312 385,763 (451) 500,089 114,326 Other ALTSA 8,810 52,956 (44,147) 79,512 184,856 (105,344) 237,813 52,956 HCRR 23,015 19,925 3,090 167,162 167,181 (19) 187,880 20,699 Multi Service Center 11,448 13,987 (2,539) 59,133 108,690 (49,556) 110,675 1,985 Health Homes 88,219 65,344 22,874 493,691 442,485 51,206 529,036 86,551 Other (SHIBA, SFM, CGT, Sr Emerg, M 31,677 42,795 (11,118) 412,741 406,747 5,994 547,660 140,913

Total Funding 651,035 763,542 (112,507) 7,512,242 6,906,024 606,217 8,697,235 1,791,210

OPERATING EXPENDITURES Salaries & Wages 315,576 337,735 22,159 3,447,780 3,510,991 63,211 3,871,892 360,902 Benefits 121,051 133,880 12,829 1,309,998 1,349,966 39,968 1,488,252 138,286 Training 435 200 (235) 8,009 4,531 (3,478) 4,721 190 Office & Program Supplies 6,799 8,119 1,320 82,942 98,449 15,507 106,766 8,317 Technology Equip & Supplies 4,586 1,766 (2,820) 83,075 77,379 (5,697) 80,000 2,621

Admin Allocation 54,800 58,978 4,177 721,652 765,570 43,918 844,200 78,630 IT Allocation 29,781 27,811 (1,970) 348,341 358,903 10,562 387,079 28,176 Professional Services 2,512 3,651 1,140 82,081 128,011 45,930 132,463 4,451 Communications-Phone & Postage 5,613 10,049 4,437 85,465 100,763 15,298 110,981 10,218 Travel 31,751 22,651 (9,100) 228,181 239,070 10,889 262,471 23,401 Advertising 1,731 2,386 655 24,551 27,196 2,645 28,576 1,380 Rentals 17,486 18,441 955 205,727 206,211 484 225,024 18,813 Insurance 3,543 6,250 2,707 31,475 38,917 7,443 45,237 6,319 Utilities 1,400 1,863 463 15,190 18,811 3,621 20,703 1,892 Maintenance & Repair 1,251 1,635 385 28,656 30,084 1,428 31,755 1,671 Miscellaneous 1,525 20 (30,972) 2,009 555 (1,454) 575 20

Total Operating Expenditures 599,839 635,436 6,130 6,705,133 6,955,407 250,274 0 7,640,695 685,288

SUBCONTRACTOR EXPENDITURESLegal Assistance 6,618 7,036 418 51,526 64,606 13,081 71,642 7,036 Transportation 8,221 4,842 (3,379) 74,669 69,158 (5,511) 74,000 4,842 Congregate Meals (C1) 24,450 24,986 536 297,701 280,014 (17,687) 305,000 24,986 Nutrition Education 0 0 0 1,000 1,000 0 1,000 - Home Delivered Meals (C2) 26,412 22,785 (3,627) 341,671 292,215 (49,456) 315,000 22,785 Home Delivered Meals (State Expansion) 7,072 0 (7,072) 62,921 62,926 5 62,926 - Senior Farmer's Market 0 0 0 30,213 30,296 84 30,296 - Professional Consulting Services 5,625 4,188 (1,438) 55,185 39,368 (15,817) 43,556 4,188 Home Repair & Sr. Emergency Fund 593 2,900 2,307 19,970 31,904 11,934 34,800 2,896 Senior Drug Education 622 2,000 1,378 4,322 13,330 9,008 15,330 2,000 Kinship Care Service Delivery 133 119 (14) 8,752 4,058 (4,694) 4,177 119 Kinship Good & Services 0 4,944 4,944 25,927 36,577 10,650 41,521 4,944 Respite Services 34,374 32,500 (1,874) 354,282 359,720 5,438 392,220 32,500 Supplemental Services 1,123 2,516 1,394 16,372 22,521 6,148 25,037 2,516 Services to Grandparents 399 5,440 5,041 46,582 50,075 3,493 55,515 5,440 Other Payments 32,128 115,897 83,768 HH pmts to Kitsap, CGT & AWHI Non-Core 416,926 559,027 142,102 727,442 168,414

Total Subcontractor Expenditures 147,771 230,152 82,381 1,808,018 1,916,796 108,778 2,199,462 282,666

ADMIN & IT ALLOCATION ADD BACK (84,268) (86,789) (2,521) (1,069,993) (1,068,952) 1,041 (1,231,279) (162,327)

Total Expenditures 663,342 778,800 85,990 7,443,158 7,803,251 360,093 8,608,878 805,627

GENERAL FUND SURPLUS (DEFICIT) (12,307) (15,258) (26,517) 69,084 (897,226) 966,310 88,356 985,583 13 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis CoreCMNS Surplus(Deficit) Trend

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 TotalOperating Budget*

Remaining Budget **

REVENUE 253,653 254,067 255,960 263,311 259,057 255,725 263,100 263,361 264,741 268,454 264,596 2,866,025 3,171,310 305,285 COSTSCase Mgmt/ Nursing Svs 188,445 189,812 237,757 216,779 214,268 211,608 218,130 214,477 208,848 205,610 217,639 2,323,373 2,728,857 405,484

% of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 87.14% 90.30% 90.72% 91.40% 89.73% 94.40% 134.47%Admin Costs 17,488 18,985 24,333 27,713 28,193 21,184 32,349 31,662 22,436 21,029 20,487 265,858 161,910 (103,948)

% of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 12.86% 9.70% 9.28% 8.60% 10.27% 5.60% -34.47%TOTAL COSTS 205,934 208,797 262,090 244,491 242,461 232,792 250,480 246,138 231,284 226,638 238,127 2,589,231 2,890,767 301,536

Fund Surplus (Deficit) 47,719 45,270 (6,130) 18,819 16,596 22,933 12,620 17,223 33,457 41,816 26,469 276,794 280,543 3,749

* Operating Budget is the 2019 approved update** Months remaining in calendar year 1

Note: March includes a correction for Jan & Feb 2019 salary and benefit error.

Description

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Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis PCM Surplus (Deficit)Trend

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 TotalOperating Budget*

Remaining Budget **

REVENUE 28,199 28,197 28,266 28,970 28,482 28,287 28,173 28,563 28,630 28,900 28,604 313,270 343,465 30,195 COSTS

CSCM Costs 18,834 18,895 24,738 20,219 23,395 23,102 13,823 17,199 18,287 12,610 18,809 209,910 226,040 16,130 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 87.14% 90.30% 90.72% 91.40% 89.83% 84.58% 48.02%

Admin Costs 1,748 1,890 2,532 2,585 3,078 2,313 2,050 2,539 1,964 1,290 1,771 23,759 41,216 17,457 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 12.86% 9.70% 9.28% 8.60% 10.17% 15.42% 51.98%

TOTAL COSTS 20,581 20,785 27,269 22,803 26,474 25,415 15,873 19,737 20,251 13,899 20,580 0 233,669 267,256 33,587

Fund Surplus (Deficit) 7,618 7,412 996 6,167 2,008 2,873 12,299 8,826 8,379 15,000 8,024 0 79,601 76,209 (3,392)

Notes: Annual Home Care Agency monitoring began in March. This increases staff and travel related expenditures.


Description

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Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis MacTsoa Profit Trend

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 TotalOperating Budget*

Remaining Budget **

REVENUE 0 41,495 96,831 6,250 7,535 98,851 8,180 8,180 99,506 9,675 8,810 385,312 500,089 114,777 COSTS

Mac Tsoa Costs 23,351 21,252 24,892 29,679 30,817 35,209 38,459 38,243 37,514 36,383 41,092 356,891 439,394 82,503 % of Total Costs 91.52% 90.91% 90.72% 88.67% 88.37% 90.90% 87.09% 87.14% 90.30% 90.72% 91.40% 89.66% 90.79% 96.02%

Admin Costs 2,164 2,126 2,547 3,794 4,055 3,525 5,704 5,646 4,030 3,721 3,868 41,179 44,598 3,419 % of Total Costs 8.48% 9.09% 9.28% 11.33% 11.63% 9.10% 12.91% 12.86% 9.70% 9.28% 8.60% 10.34% 9.21% 3.98%

TOTAL COSTS 25,515 23,377 27,439 33,473 34,872 38,733 44,162 43,889 41,544 40,104 44,960 0 398,070 483,992 85,922

Fund Surplus (Deficit) (25,515) 18,118 69,392 (27,223) (27,337) 60,117 (35,982) (35,709) 57,962 (30,429) (36,150) 0 (12,758) 16,097 28,855


Description

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Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis HH Trend CCO

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 TOTALSOperating Budget*

Remaining Budget **

REVENUE 26,741 22,566 25,197 25,016 24,358 23,480 24,146 27,937 32,274 27,508 58,609 317,833$ 295,765 (22,068) COSTS

Health Home CCO Costs 27,217 26,171 25,140 24,480 24,602 27,783 24,564 28,888 28,456 24,248 29,636 291,184$ 411,369 120,185 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.08% 87.14% 90.30% 90.72% 91.40% 89.79% 90.84% 93.50%

Admin Costs 2,526 2,618 2,573 3,130 3,237 2,781 3,643 4,265 3,057 2,480 2,790 33,098$ 41,458 8,360 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.92% 12.86% 9.70% 9.28% 8.60% 10.21% 9.16% 6.50%

TOTAL COSTS 29,743 28,788 27,713 27,610 27,839 30,565 28,207 33,152 31,513 26,728 32,425 - 324,282 452,827 128,545

Proj. Income or (Loss) (3,002) (6,222) (2,516) (2,594) (3,481) (7,084) (4,061) (5,215) 761 781 26,184 0 (6,449) (157,062) (150,613)


Description

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Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis HH Trend Leads

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Monthly

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 TOTALSOperating Budget*

Remaining Budget **

REVENUE 0 6,122 7,464 9,177 9,553 10,474 18,143 24,307 23,683 37,326 29,610 175,859$ 233,272 57,413 COSTS

Health Home Lead Costs 19,255 24,488 14,400 16,074 16,403 17,470 16,589 24,703 17,197 24,813 15,523 206,915$ 362,448 155,533 % of Total Costs 91.51% 90.91% 90.72% 88.67% 88.37% 90.90% 87.08% 87.13% 90.30% 90.72% 91.40% 89.75% 91.13% 93.04%

Admin Costs 1,787 2,449 1,474 2,055 2,158 1,749 2,460 3,648 1,848 2,538 1,461 23,627$ 35,263 11,636 % of Total Costs 8.49% 9.09% 9.28% 11.33% 11.63% 9.10% 12.92% 12.87% 9.70% 9.28% 8.60% 10.25% 8.87% 6.96%

TOTAL COSTS 21,042 26,937 15,874 18,129 18,561 19,218 19,050 28,351 19,044 27,351 16,984 - 230,542 397,711 167,168

Proj. Income or (Loss) (21,042) (20,815) (8,410) (8,952) (9,008) (8,745) (907) (4,044) 4,639 9,974 12,625 0 (54,684) (164,439) (109,755)

February 2019 is the first month operating as a Health Home lead.


Description

18 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Core Authorizations

7 of 23


Year MonthNo Paid

Caregiver# of In-Home

AuthorizationsTotal

Authorizations

Increase or Decrease from

Preceding Month

Cumulative Increase or Decrease

Staff/Client Ratio Max

1:84.1*

2017 January 1614 -1 38 81.12February 1634 20 58 80.19March 1649 15 73 81.66April 1650 1 74 82.02May 1639 -11 63 82.32June 1623 -16 47 81.52July 1619 -4 43 81.03

August 1646 27 70 76.88September 1632 -14 56 81.27

October 1655 23 79 82.42November 1664 9 88 82.87December 1666 2 90 73.42

2018 January 1672 6 96 82.52February 1684 12 108 83.14

March 1703 19 127 76.23April 1702 -1 126 81.75May 1694 -8 118 79.94June 1704 10 128 80.94July 35 1672 1707 3 131 Not

August 33 1686 1719 12 143 Calculated**September 30 1687 1717 -2 141

October 29 1700 1729 12 153November 32 1697 1729 0 153December 28 1687 1715 -14 139

2019 January 31 1685 1716 1 140 76.27February 42 1680 1722 6 146 82.42

March 30 1710 1740 18 164 83.15April 40 1700 1740 0 164 83.58May 31 1701 1732 -8 156 83.48June 25 1699 1724 -8 148 80.59July 34 1703 1737 13 161 80.59

August 34 1711 1745 8 169 80.64September 34 1725 1759 14 183 80.64

October 23 1730 1753 -6 177 80.75November 33 1725 1758 5 182 80.75December 29 1734 1763 5 187 80.75

*Clinical Staff to Client Ratio effective 7/1/19. 1/84.1 O3A and 1:85.40 Statewide.**Caseload estimates only during this time period. Ratio not calculated.

Description

19 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Mac Tsoa Authorizations

8 of 23


Year Month

MAC/TSOA

DyadTSOA

IndividualTotal

Authorizations

Increase or Decrease from

Preceding Month

Cumulative Increase or Decrease

2019 January 25 70 95 0 0February 27 73 100 5 5

March 23 75 98 -2 3April 20 91 111 13 16May 31 98 129 18 34June 35 95 130 1 35July 38 99 137 7 42

August 38 101 139 2 44September 42 106 148 9 53

October 41 112 153 5 58November 37 109 146 -7 51December 35 114 149 3 54

Description

20 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Health Home CCO Clients

9 of 23


Description

Month

Community Health Plan

of WA (CHPW)

United Healthcare

(United)In House (HH Lead) SWAAD Molina Optum

Total Active Clients

Increase or Decrease

from Preceding

Month

2017 January 3 11 5 93 112 (3) February - 13 4 91 108 (4) March 1 12 4 98 115 7 April 1 14 1 110 126 11 May 1 17 - 120 138 12 June 1 17 - 130 148 10 July 1 18 - 129 148 - August - 18 - 132 150 2 September - 17 - - 85 102 (48) October - 18 - - 140 158 56 November - 15 - - 140 155 (3) December - 14 - - 133 147 (8)

2018 January - 14 - - 139 153 6 February - 12 - - 133 145 (8) March - 12 - - 138 150 5 April - 13 - - 138 151 1 May - 12 - - 140 152 1 June - 10 - - 138 148 (4) July - 11 - - 138 149 1 August - 11 - - 132 143 (6) September - 10 - - 133 143 - October - 11 - - 142 153 10 November - 10 - - 143 153 - December - 9 139 - - 148 (5)

2019 January - 9 139 - - 148 - February - 9 128 - - - 137 (11) March - 9 131 - - - 140 3 April - 9 129 - - - 138 (2) May - 9 123 - - - 132 (6) June - 9 119 - - - 128 (4) July 12 128 - - - 140 12 August 9 126 - - - 135 (5) September - 12 137 149 14

21 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Admin

10 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING

Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0 0

Total Funding 0 0 0 0 0 0 0

OPERATING EXPENDITURES Salaries & Wages 35,278 36,909 1,631 447,890 439,876 (8,014) 491,750

Benefits 11,390 12,112 722 132,253 130,800 (1,453) 144,079Training 0 0 0 375 0 (375) 0Office & Program Supplies 315 1,000 685 7,894 13,747 5,853 14,747Technology Equip & Supplies 0 0 0 0 0 0Admin Allocation 0 0 0 0 0 0IT Allocation 2,290 2,161 (129) 26,868 27,712 845 29,875Professional Services 0 2,000 2,000 62,464 105,000 42,536 107,000Communications-Phone & Postage 363 607 244 5,682 7,300 1,618 8,000Travel 1,530 1,583 53 9,844 13,416 3,572 15,000Advertising 0 0 0 11,581 9,000 (2,581) 9,000Rentals 1,643 1,742 100 18,071 19,268 1,197 21,311Insurance 283 463 179 2,337 2,866 528 3,329Utilities 113 200 87 1,440 1,969 530 2,169Maintenance & Repair 184 200 16 2,895 5,675 2,780 5,875Miscellaneous 1,411 0 (1,411) 1,639 188 (1,452) 1880

Total Operating Expenditures 54,800 58,978 4,177 731,232 776,818 45,585 852,322

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 Transportation 0 0 0 Congregate Meals (C1) 0 0 0 Nutrition Education 0 0 0 Home Delivered Meals (C2) 0 0 0 Home Delivered Meals (State Expansion) 0 0 0 Senior Farmer's Market 0 0 0 Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 0 0 0 Senior Drug Education 0 0 0 Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0 Respite Services 0 0 0 Supplemental Services 0 0 0 Services to Grandparents 0 0 0 Other Payments 0 0 0

Total Subcontractor Expenditures 0 0 0 0 0 0 0

ADMIN ALLOCATION ADD BACK (54,800) (58,978) (4,177) (721,652) (709,718) 11,934 (844,200)

Total Expenditures 0 0 (0) 9,580 67,100 57,520 8,123

Revenues Over (Under) Expended (0) 0 0 (9,580) (67,100) (57,520) (8,123)22 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis IT

11 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 State/Federal 0 0 0 MTD Mac/Tsoa 0 0 0 Other ALTSA 0 0 0 HCRR 0 0 0 Multi Service Center 0 0 0 Health Homes 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0

Total Funding 0 0 0 0 0 0 0

OPERATING EXPENDITURES Salaries & Wages 14,738 15,543 805 181,348 187,502 6,153 203,045 Benefits 5,862 6,398 536 68,699 69,783 1,084 76,180 Training 129 0 (129) 129 500 371 500 Office & Program Supplies 587 400 (187) 7,106 4,600 (2,506) 5,000 Technology Equip & Supplies 4,586 1,700 (2,886) 50,364 53,272 2,907 55,000 Admin Allocation 0 0 0 0 0 0 0 IT Allocation 0 0 (313) 0 0 0 0 Professional Services 0 667 (1,129) August Expense website 8,789 7,303 (1,486) 7,969 Communications-Phone & Postage 313 500 500 3,886 4,515 628 5,015 Travel 1,796 1,000 (230) 14,319 15,841 1,523 16,841 Advertising 0 0 (180) 151 1,000 849 1,000 Rentals 1,230 1,230 1,200 11,792 12,627 835 13,857 Insurance 180 293 275 1,452 1,786 334 2,079 Utilities 30 30 30 116 148 32 178 Maintenance & Repair 18 50 50 190 359 169 415 Miscellaneous 0 0 (29,467) 0 0 0 0

0 0 0 Total Operating Expenditures 29,467 27,811 (31,124) 348,341 359,234 10,894 387,079

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 Transportation 0 0 0 Congregate Meals (C1) 0 0 0 Nutrition Education 0 0 0 Home Delivered Meals (C2) 0 0 0 Home Delivered Meals (State Expansion) 0 0 0 Senior Farmer's Market 0 0 0 Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 0 0 0 Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0 Respite Services 0 0 0 Supplemental Services 0 0 0 Services to Grandparents 0 0 0 Other Payments 0 0 0


IT ALLOCATION ADD BACK (29,468) (27,811) 1,657 (348,341) (359,234) (10,894) (387,079)

Total Expenditures (0) 0 (29,467) 0 0 0 0

Revenues Over/(Under) Expend. 0 0 29,467 0 0 0 023 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis PCM

12 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 84,251 97,682 (13,431) 1,020,328 1,041,852 (21,524) 1,139,534 State/Federal 33,796 36,790 (2,994) 378,365 378,724 (359) 415,514 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 7,694 52,000 (44,306) 150k Citchen Coastal 67,237 173,538 (106,301) 225,538 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other - Farmers Market 0 0 0 34,446 50,820 (16,374) 70,540

Total Funding 125,740 186,472 (60,732) 1,500,376 1,644,933 (144,557) 1,851,126

OPERATING EXPENDITURES Salaries & Wages 19,779 20,775 996 203,427 208,823 5,396 229,598 Benefits 7,559 7,747 189 75,952 79,936 3,984 87,683 Training 161 150 (11) 2,736 1,050 (1,686) 1,200 Office & Program Supplies 395 500 105 4,739 5,502 763 6,000 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 9,650 12,449 2,799 125,786 141,001 15,215 156,857 IT Allocation 1,603 1,514 (89) 19,148 19,750 602 21,266 Professional Services (152) 140 292 (152) 838 990 978 Communications-Phone & Postage 327 443 116 4,272 4,869 597 5,311 Travel 3,231 3,250 19 37,939 35,750 (2,190) 39,000 Advertising 266 0 (266) 4,736 3,227 (1,509) 3,227 Rentals 1,095 996 (100) 12,047 11,450 (597) 12,445 Insurance 75 324 249 960 1,877 917 2,201 Utilities 199 140 (59) 1,663 1,508 (155) 1,648 Maintenance & Repair 103 130 27 1,595 1,496 (98) 1,626 Miscellaneous 0 0 0 0 0 0 0

0 0 Total Operating Expenditures 44,291 48,558 4,267 494,848 517,076 22,227 569,040

SUBCONTRACTOR EXPENDITURESLegal Assistance 6,618 7,036 418 51,526 64,606 13,081 71,642 Transportation 8,221 4,842 (3,379) 74,669 69,158 (5,511) 74,000 Congregate Meals (C1) 24,450 24,986 536 297,701 280,014 (17,687) 305,000 Nutrition Education 0 0 0 1,000 1,000 0 1,000 Home Delivered Meals (C2) 26,412 22,785 (3,627) 341,671 292,215 (49,456) 315,000 Home Delivered Meals (State Expansion) 7,072 0 (7,072) 62,921 62,926 5 62,926 Senior Farmer's Market 0 0 0 30,213 30,296 84 30,296 Prof Consulting Services (Disease Prev) 5,625 4,188 (1,438) 55,185 39,368 (15,817) 43,556 Home Repair & Sr. Emergency Fund 0 0 0 0 0 0 0 Senior Drug Education 622 2,000 1,378 4,322 13,330 9,008 15,330

Kinship Care Service Delivery 0 0 0 0 0 Kinship Good & Services 0 0 0 0 0 Respite Services 0 0 0 0 0 Supplemental Services 0 0 0 0 0 Services to Grandparents 0 0 0 0 0

T3B Admin Special Proj 2018 Prof Exps 0 50,000 50,000 17,432 116,630 99,198 166,630

Total Subcontractor Expenditures 79,020 115,836 36,816 936,639 969,543 32,905 1,085,379

IT ALLOCATION ADD BACK

Total Expenditures 123,311 164,394 41,083 1,431,487 1,486,619 55,132 1,654,419

Revenues Over/(Under) Expend. 2,430 22,078 (19,649) 68,889 158,314 (89,425) 196,70624 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Case Mgmt & Nursing

13 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 0 State/Federal 264,596 272,194 (7,598) 2,866,025 2,088,554 777,471 3,171,310 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (CGT - Caregiver Training) 21,261 26,133 (4,872) 275,649 208,469 67,180 313,000

Total Funding 285,856 298,327 (12,471) 3,141,674 2,297,023 844,650 3,484,310

OPERATING EXPENDITURES Salaries & Wages 130,810 134,391 3,580 1,402,628 1,406,900 4,272 1,541,557 Benefits 50,556 54,555 3,999 545,351 555,468 10,117 610,078 Training 145 0 (145) 1,314 1,351 37 1,351 Office & Program Supplies 2,057 2,750 693 29,254 33,998 4,745 36,748 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 20,487 20,323 (164) 265,858 285,433 19,576 311,105 IT Allocation 12,276 11,587 (689) 145,764 150,309 4,545 161,910 Professional Services 586 0 (586) 3,133 4,625 1,492 4,625 Communications-Phone & Postage 2,490 3,500 1,010 35,446 38,725 3,279 42,225 Travel 9,779 5,250 (4,529) 55,316 57,750 2,434 63,000 Advertising 478 150 (328) 4,043 5,350 1,308 5,500 Rentals 6,153 6,152 (0) 72,919 71,141 (1,778) 77,293 Insurance 1,520 2,482 961 13,115 15,838 2,723 18,320 Utilities 413 592 179 5,011 6,532 1,521 7,124 Maintenance & Repair 376 500 124 10,080 9,430 (650) 9,930 Miscellaneous 0 0 0 0 0 0 0 0

Total Operating Expenditures 238,127 242,233 4,106 2,589,231 2,642,851 53,620 2,890,767

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Caregiver Training 21,261 26,133 4,872 275,649 260,735 (14,914) 313,000

Total Subcontractor Expenditures 21,261 26,133 4,872 275,649 260,735 (14,914) 313,000

IT ALLOCATION ADD BACK 0

Total Expenditures 259,387 268,365 8,978 2,864,880 2,903,585 38,706 3,203,767

Revenues Over/(Under) Expend. 26,469 29,962 (3,492) 276,794 (606,562) 883,356 280,54325 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis I&A

14 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 3,853 13,465 (9,612) 319,431 320,025 (595) 333,490 State/Federal 29,542 56,482 (26,940) 460,523 470,691 (10,168) 529,652 MTD Mac/Tsoa 0 0 0 0 0 0 Other ALTSA 1,116 956 159 12,275 11,319 957 12,275 HCRR 0 0 0 0 Multi Service Center 0 0 0 0

Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, M 5,287 10,910 (5,622) 53,949 93,210 (39,262) 104,120

Total Funding 39,798 81,813 (42,015) 846,177 895,245 (49,068) 979,537

OPERATING EXPENDITURES Salaries & Wages 42,740 46,049 3,308 436,768 458,637 21,870 507,395 Benefits 17,170 18,526 1,356 180,313 186,369 6,057 206,294 Training 0 0 0 399 0 (399) 0 Office & Program Supplies 1,586 1,652 66 14,257 15,826 1,569 17,478 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 8,208 6,874 (1,334) 114,316 101,201 (13,114) 110,262 IT Allocation 4,759 4,492 (267) 62,872 64,638 1,766 69,136 Professional Services 23 23 0 738 738 760 Communications-Phone & Postage 1,017 2,909 1,892 16,228 23,923 7,695 26,832 Travel 3,031 1,708 (1,323) 19,512 18,792 (720) 20,500 Advertising 20 0 (20) 1,347 3,407 2,059 3,407 Rentals 3,876 3,876 0 43,263 43,327 64 47,203 Insurance 590 962 373 5,371 6,467 1,096 7,429 Utilities 379 450 71 3,814 4,358 544 4,808 Maintenance & Repair 292 350 58 7,630 6,822 (808) 7,172 Miscellaneous 0 0 0 0 0 0 0

Total Operating Expenditures 83,668 87,871 4,203 906,089 934,505 28,416 1,028,675

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0 Home Repair & Sr. Emergency Fund 593 2,900 2,307 19,970 31,904 11,934 34,800 Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0 Kinship Good & Services 0 0 0Respite Services 0 0 0Supplemental Services 0 0 0Services to Grandparents 0 0 0Other Payments 0 0 0

Total Subcontractor Expenditures 593 2,900 2,307 19,970 31,904 11,934 34,800


Total Expenditures 84,262 90,771 6,509 926,059 966,409 40,350 1,063,475

Revenues Over/(Under) Expend. (44,464) (8,958) (35,506) (79,882) (71,164) (8,718) (83,938) 26 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis MTD-MacTsoa

15 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 11,000 (11,000) 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 8,810 11,000 (2,190) 385,312 385,763 (451) 500,089 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 0 11,000 (11,000) 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) 0 0 0 0

Total Funding 8,810 11,000 (2,190) 385,312 407,763 (22,451) 500,089

OPERATING EXPENDITURES Salaries & Wages 23,899 22,596 (1,304) 213,679 208,199 (5,481) 230,797 Benefits 9,238 9,420 182 82,018 82,426 408 91,846 Training 0 0 0 0 0 0 0 Office & Program Supplies 544 300 (244) 6,618 6,126 (492) 6,426 Technology Equip & Supplies 0 0 0 0 0 0 0 Admin Allocation 3,868 3,237 (631) 41,179 40,822 (356) 44,598 IT Allocation 1,644 1,550 (94) 13,699 14,297 598 15,850 Professional Services 0 0 0 0 278 278 278 Communications-Phone & Postage 431 300 (131) 3,846 3,070 (777) 3,370 Travel 3,812 2,700 (1,112) 24,405 26,042 1,637 28,742 Advertising 0 1,006 1,006 994 2,000 1,006 2,000 Rentals 1,155 1,155 0 8,607 10,505 1,897 11,660 Insurance 203 332 129 1,270 1,649 379 1,981 Utilities 66 50 (16) 553 622 70 672 Maintenance & Repair 100 75 (25) 1,117 884 (233) 959 Outreach 0 20 20 84 194 110 214

0 0 Total Operating Expenditures 44,960 42,741 (2,220) 398,070 397,115 (954) 439,394

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0Home Repair & Sr. Emergency Fund 0 0 0Senior Drug Education 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0Respite Services 0 0 0Supplemental Services 0 0 0Services to Grandparents 0 0 0Other Payments 0 0 0


IT ALLOCATION ADD BACK 0 0

Total Expenditures 44,960 42,741 (2,220) 398,070 397,115 (954) 439,394

Revenues Over/(Under) Expend. (36,150) (31,741) (4,410) (12,758) 10,647 (23,405) 60,694 27 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis FCSP and KCSP

16 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 24,942 19,502 5,440 176,510 190,475 (13,966) 209,977 State/Federal 38,077 61,419 (23,342) New contract funding 606,080 668,802 (62,722) 731,971 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 0 0 0 0 0 Multi Service Center 0 0 0 0 0 Health Homes 0 0 0 0 0 Other (AWHI & CGT Non-Core) 5,130 5,753 (623) 48,697 54,247 (5,550) 60,000

Total Funding 68,149 86,674 (18,525) 831,286 913,524 (82,238) 1,001,948

OPERATING EXPENDITURES Salaries & Wages 11,694 16,616 4,922 146,366 169,864 23,499 186,494 Benefits 4,298 6,252 1,954 54,799 63,740 8,941 69,995 Training 0 50 50 434 630 196 670 Office & Program Supplies 467 500 33 4,893 5,360 467 5,860 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 5,419 6,564 1,145 76,560 91,370 14,809 99,675 IT Allocation 1,538 1,451 (88) 20,069 20,629 561 22,082 Professional Services 0 23 23 0 274 274 297 Communications-Phone & Postage 374 622 248 6,092 6,760 668 7,381 Travel 1,287 1,000 (287) 7,797 9,552 1,756 10,552 Advertising 79 230 151 531 1,772 1,241 2,002 Rentals 1,359 1,359 (1) 14,675 14,918 243 16,277 Insurance 190 311 120 1,716 2,070 354 2,381 Utilities 112 200 88 1,511 2,118 607 2,318 Maintenance & Repair 123 226 103 1,993 2,480 488 2,706 Miscellaneous 14 0 (14) 152 0 (152) 0 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0 0Transportation 0 0 0 0 0Congregate Meals (C1) 0 0 0 0 0Nutrition Education 0 0 0 0 0Home Delivered Meals (C2) 0 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0 0Senior Farmer's Market 0 0 0 0 0Professional Consulting Services 0 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0 0Senior Drug Education 0 0 0Kinship Care Service Delivery 133 119 (14) 8,752 4,058 (4,694) 4,177Kinship Good & Services 0 4,944 4,944 25,927 36,577 10,650 41,521Respite Services 34,374 32,500 (1,874) 354,282 359,720 5,438 392,220Supplemental Services 1,123 2,516 1,394 16,372 22,521 6,148 25,037Services to Grandparents 399 5,440 5,041 46,582 50,075 3,493 55,515AWHI & CGT Non-Core 5,130 5,753 623 48,697 54,247 5,550 60,000

Total Subcontractor Expenditures 41,159 51,272 10,113 500,613 527,198 26,585 578,470


Total Expenditures 68,113 86,674 18,561 838,200 918,736 80,536 1,007,161

Revenues Over/(Under) Expend. 36 0 36 (6,914) (5,212) (1,701) (5,212)28 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Olympic HCRR

17 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 0 State/Federal 0 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 0 HCRR 12,577 12,192 385 96,608 97,829 (1,221) 110,611 Multi Service Center 0 0 0 0 0 Health Homes 0 0 0 0 0

Other (SHIBA, SFM, CGT, Sr Emerg, Misc) - 0 0 0 0 Total Funding 12,577 12,192 385 96,608 97,829 (1,221) 110,611

OPERATING EXPENDITURES Salaries & Wages 6,486 6,486 0 70,576 70,555 (21) 77,041Benefits 2,843 2,984 141 31,347 31,599 252 34,583Training 0 - 0 0 0 0 0Office & Program Supplies 288 108 (180) 2,249 2,207 (42) 2,315Technology Equip & Supplies 0 - 0 0 0 0 0Admin Allocation 1,060 923 (137) 13,559 14,481 922 15,991IT Allocation 775 731 (44) 8,616 8,898 282 9,629Professional Services - 0 0 278 278 278Communications-Phone & Postage 39 150 111 1,994 1,702 (292) 1,852Travel 206 100 (106) 940 1,022 83 1,122Advertising 0 - 0 0 0 0 0Rentals 434 434 0 5,284 5,176 (108) 5,610Insurance 96 157 61 755 935 179 1,091Utilities 60 78 18 610 825 215 905Maintenance & Repair 36 41 5 1,990 1,925 (65) 1,966Miscellaneous - 0 0 0 0 00

Total Operating Expenditures 12,323 12,192 (131) 137,920 139,602 1,683 152,384

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0

Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0Home Repair & Sr. Emergency Fund 0 0 0Senior Drug Education 0 0 0


Total Subcontractor Expenditures 0 0 0 0 0 0


Total Expenditures 12,323 12,192 (131) 137,920 139,602 1,683 152,384

Revenues Over/(Under) Expend. 254 0 254 (41,311) (41,773) 462 (41,773) 29 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Pacific HCRR

18 of 23



Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 HCRR 10,439 7,733 2,706 70,554 69,352 1,202 77,270 Multi Service Center 0 0 0 0 Health Homes 0 0 0 0 Other (SHIBA, SFM, CGT, Sr Emerg, Misc) - 0 0 0 0

Total Funding 10,439 7,733 2,706 70,554 69,352 1,202 77,270

OPERATING EXPENDITURES Salaries & Wages 5,317 3,793 (1,524) 65,413 63,202 (2,210) 67,010Benefits 2,397 1,513 (884) 30,257 27,409 (2,847) 28,922Training 0 - 0 0 0 0 0Office & Program Supplies 117 216 99 1,271 2,898 1,627 3,113Technology Equip & Supplies 0 - 0 0 0 0 0Admin Allocation 871 586 (286) 12,353 13,069 716 13,824IT Allocation 849 802 (47) 9,387 9,708 321 10,511Professional Services 0 - 0 0 1,000 1,000 1,000Communications-Phone & Postage 51 200 149 957 1,793 836 1,993Travel 0 30 30 0 183 183 213Advertising 0 - 0 0 0 0 0Rentals 421 421 0 4,634 4,635 1 5,057Insurance 105 172 66 826 1,021 196 1,193Utilities 0 - 0 0 0 0 0Maintenance & Repair 0 - 0 16 16 0 16Miscellaneous - 0 0 0 0 00

Total Operating Expenditures 10,129 7,733 (2,396) 125,114 124,935 (178) 132,853

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0Congregate Meals (C1) 0 0 0Nutrition Education 0 0 0Home Delivered Meals (C2) 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0Professional Consulting Services 0 0 0Home Repair & Sr. Emergency Fund 0 0 0Senior Drug Education 0 0 0


Total Subcontractor Expenditures 0 - 0 0 0 0 0


Total Expenditures 10,129 7,733 (2,396) 125,114 124,935 (178) 132,853

Revenues Over/(Under) Expend. 310 - 310 (54,560) (55,583) 1,024 (55,583)30 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Ombudsman

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Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 - 0 36,001 36,001 0 36,001 State/Federal 0 - 0 51,429 4,179 47,250 16,633 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 - 0 0 0 0 0 HCRR 0 - 0 0 0 0 0 Multi Service Center 11,448 13,987 (2,539) LTCOP contract 74k 59,133 108,690 (49,556) 110,675 Health Homes - 0 0 0 0 0Other (SHIBA, SFM, CGT, Sr Emerg, M 0 - 0 0 0 0

Total Funding 11,448 13,987 (2,539) 146,563 148,869 (2,306) 163,308

OPERATING EXPENDITURES Salaries & Wages 4,826 6,048 1,223 65,894 68,556 2,663 74,605 Benefits 1,729 2,280 551 23,142 24,176 1,034 26,456 Training 0 - 0 2,622 1,000 (1,622) 1,000 Office & Program Supplies 16 118 101 426 882 456 1,000 Technology Equip & Supplies - 0 0 0 0 0 Admin Allocation 985 1,059 74 15,316 13,657 (1,659) 15,167 IT Allocation 799 753 (46) 11,292 11,580 288 12,334 Professional Services - 0 0 0 0 0 Communications-Phone & Postage 110 161 51 1,823 1,839 16 2,000 Travel 2,133 3,000 867 27,953 30,269 2,316 33,269 Advertising 0 - 0 0 0 0 0 Rentals 652 407 (245) 7,467 5,786 (1,681) 6,193 Insurance 99 161 62 954 1,138 184 1,299 Utilities - 0 0 0 0 0 Maintenance & Repair - 0 0 0 0 0 Miscellaneous (rounding included) 100 - (100) 135 174 39 174 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Other Payments 0 0 0 0



Total Expenditures 11,448 13,987 2,539 157,024 159,058 2,034 173,497

Revenues Over/(Under) Expend. 0 0 0 (10,461) (10,189) (272) (10,189)31 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Health Homes CCO

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Nov - Budget


YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 State/Federal 0 0 0 MTD Mac/Tsoa 0 0 Other ALTSA 0 0 0 HCRR 0 0 0 Multi Service Center 0 0 0 Health Homes 58,609 25,070 33,538 317,833 270,427 47,405 295,764 Other - 0 0 0 0 0

Total Funding 58,609 25,070 33,538 317,833 270,427 47,405 295,764

OPERATING EXPENDITURES Salaries & Wages 14,487 22,902 8,415 154,228 172,963 18,735 195,865 Benefits 6,241 10,165 3,924 66,781 80,005 13,224 90,170 Training 0 0 0 0 0 0 Office & Program Supplies 408 375 (33) 3,314 5,469 2,154 5,844 Technology Equip & Supplies 0 0 0 0 0 0 Admin Allocation 2,790 3,278 488 33,098 36,928 3,830 41,458 IT Allocation 2,590 2,446 (144) 28,486 29,452 966 31,901 Professional Services 0 0 0 278 278 278 Communications-Phone & Postage 329 583 255 4,537 5,743 1,206 6,326 Travel 4,567 2,279 (2,288) 22,499 23,721 1,222 26,000 Advertising 0 0 0 460 440 (20) 440 Rentals 597 597 (0) 6,750 7,160 410 7,757 Insurance 321 524 203 2,505 3,103 598 3,626 Utilities 60 98 38 473 656 183 756 Maintenance & Repair 36 33 (3) 1,151 906 (245) 940 Miscellaneous 0 0 0 0 0 0


SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Other Payments 0 0 0 0




Revenues Over/(Under) Expend. 26,184 (18,209) 44,393 (6,449) (96,395) 89,945 (115,595)32 of 38

Olympic Area Agency on Aging Nov19_Rev_Exp_Sum_Analysis Health Homes Lead

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Description

Oct-

Nov - Actual

Nov - Budget

Nov - Variance

Dec - Explanations

YTD Actual

YTD Approved

Budget Variance

Approved 2019

Budget Update

FUNDING Older Americans Act 0 0 0 0 State/Federal 0 0 0 0 MTD Mac/Tsoa 0 0 0 0 Other ALTSA 0 0 0 0 HCRR 0 0 0 0 Multi Service Center 0 0 0 0 Health Homes 29,610 40,274 (10,664) 175,859 161,058 14,801 233,272 Other (SHIBA,SFM,CGT,Sr Emerg,Misc) 0 0 0 0

Total Funding 29,610 40,274 (10,664) 175,859 161,058 14,801 233,272

OPERATING EXPENDITURES Salaries & Wages 5,522 5,627 105 59,564 55,912 (3,652) 66,736 Benefits 1,768 1,928 160 19,085 18,255 (830) 21,965 Training 0 0 0 0 0 0 0 Office & Program Supplies 20 200 180 922 1,834 912 2,234 Technology Equip & Supplies 0 66 66 32,711 24,107 (8,604) 25,000 Admin Allocation 1,461 3,685 2,224 23,627 27,607 3,980 35,263 IT Allocation 345 324 (20) 2,141 1,929 (212) 2,585 Professional Services 281 800 519 7,848 7,400 (448) 9,000 Communications-Phone & Postage 82 75 (7) 703 525 (178) 675 Travel 945 750 (195) 7,657 6,733 (925) 8,233 Advertising 707 1,000 293 707 1,000 293 2,000 Rentals 72 72 0 216 217 1 362 Insurance 43 69 27 213 167 (46) 306 Utilities 0 25 25 0 75 75 125 Maintenance & Repair 0 30 30 0 90 90 150 Miscellaneous 0 0 0 0 0 0

Total Operating Expenditures 11,246 14,653 3,407 155,395 145,851 (9,543) 174,633

SUBCONTRACTOR EXPENDITURESLegal Assistance 0 0 0Transportation 0 0 0 0Congregate Meals (C1) 0 0 0 0Nutrition Education 0 0 0 0Home Delivered Meals (C2) 0 0 0 0Home Delivered Meals (State Expansion) 0 0 0 0Senior Farmer's Market 0 0 0 0Professional Consulting Services 0 0 0 0Home Repair & Sr. Emergency Fund 0 0 0 0Senior Drug Education 0 0 0 0

Kinship Care Service Delivery 0 0 0 0Kinship Good & Services 0 0 0 0Respite Services 0 0 0 0Supplemental Services 0 0 0 0Services to Grandparents 0 0 0 0Payments to CCO Health Homes 5,738 34,011 28,273 75,148 127,416 52,268 187,812

Total Subcontractor Expenditures 5,738 34,011 28,273 75,148 127,416 52,268 187,812



Revenues Over/(Under) Expend. 12,625 (8,390) 21,015 (54,684) (112,209) 57,526 (129,174)33 of 38

Services (2019 cal. year)

Contract Units

(12 mon)

Actual Units (YTD)

Undup. Clients (by

Quarter End) YTD % of

2019 GoalCongregate (1) 52,098 50,430 1,109 97%Home Delivered (1) 63,715 69,200 600 109%Legal (2) 846 809 480 96%Transportation (3) 5,170 6,103 400 118%Case Mgmt/Nursing Serv (4) 20,968 22,492 N/A 107%I&A (5) 2,294,900 1,434,307 N/A 62%LTCOmbudsman (7) 4,800 6,851 N/A 143%Home Repair & Sr. Emergency (8) 153 112 101 73%Respite (9) 14,648 17,324 115 118%KCSP/FCSP (10) 586 930 N/A 159%

Key Codes(1) meals served(2) hours service(3) one-way trips(4) authorized cases(5) direct public contacts(7) consultations(8) assists(9) hours in-home care(10) assists & assessments

97% 96%

62%

73%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2019 Summary of Tracked Services for the Calendar Year

Q1 Q2 Q3 Q4 YTD % of 2019 Goal

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Services (2019 cal. year)

Contract Units

(12 mon)

Actual Units (YTD)

YTD % of 2019 Goal

I&A Direct Contact 18,000 17,380 97%I&A Public Information 2,229,000 1,351,805 61%Public Info - Web Site 43,000 60,369 140%SHIBA 4,900 4,753 97%

97%

61%

97%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2019 Summary of Information & Assistance for the Calendar Year

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Note: Other services (Repite, Information & Assistance, Case Management/Nursing Services, etc.) do not have goals by county and are not included in this summary.

90%

56%

86%92%

100%

62%

54%

66%

55%

99%

87%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

CLA GH JEFF PAC CLA GH JEFF PAC CLA GH PAC CLA GH JEFF PAC CLA GH JEFF PAC

Cong. Meals HD Meals Legal ‐ NW Justice Legal ‐ SLAC Transportation

2019 Summary of Tracked Services by County Third Quarter End

Q1 Q2 Q3 Q4 % 2019 Goal so far

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1 of 2

The Advisory Council of the

Olympic Area Agency on Aging Meeting Minutes for January 21, 2020

Location: Shelton Civic Center MEMBERS PRESENT: Elizabeth Pratt, Chair; Joanne Levine, Vice-Chair; Becca Knievel; Carolyn Lindley; Charla Wright; Denny Evans; Eldred Gilpin; Ginny Adams; Jane Lauzon; Kris Kiesel; Pam Tuttle; Patricia Smith; Tobi Buckman; Vicki Schmidt MEMBERS ABSENT: Joe Sharkey; Darlene Smith; Dale Jacobson O3A STAFF PRESENT: Roy Walker, Executive Director; Jody Moss, Director, Contracts Management & Planning; Ingrid Henden, Program Manager; GUESTS: No guests present. CALL TO ORDER: 10:07 a.m. by Elizabeth Pratt, Chair. NEW BUSINESS/CHANGES to AGENDA: No changes. PUBLIC COMMENT: No comments. SELECT COG MEETING REPRESENTATIVE: Joanne volunteered to attend the February 6 COG meeting, which will be held over a conference call. MEMBERSHIP REVIEW/APPROVAL: A motion to recommend the reappointment of Denny Evans to the council was made by Tobi, with a 2nd by Joanne. Motion Passed. REVIEW/APPROVE MEETING MINUTES: A motion to approve the minutes for the November 15, 2019 meeting with requested attendance corrections was made by Joanne, with a 2nd by Becca. Motion Passed. EXECUTIVE DIRECTOR’S REPORT: Roy Walker Roy reviewed the W4A information sheet on the case management funding request that he and Jody will provide to legislators at the W4A Advocacy Day on January 30. This is a separate advocacy day from the Senior Lobby Advocacy Day, which is scheduled for February 20. This will be a short session, and only a supplemental budget so we are focusing on the need for adequate, sustainable, ongoing funding for case management; continue Dementia Action Collaborative (DAC) funding and progress; and a budget proviso for the Palliative Care Collaborative to develop a road map similar to the Dementia Road Map. The DAC funding and progress includes the ECHO pilot at the University of Washington – which is a telehealth module that happens weekly for primary care doctors around dementia. The pilot needs doctors in Grays Harbor, Jefferson, and Pacific counties. We are also asking for funding to add a Dementia Specialist to staff for AAAs. Roy also reviewed the timeline for the Executive Director recruitment; interviews will be held on April 2 at the Shelton Civic Center. The AC Chair and Vice Chair will join management team staff for the morning panel and COG members will be on the afternoon panel. We expect contract negotiations to be completed in May, and for the new Executive Director to start in early June. PRESENTATION: Ingrid Henden presented a brief introduction to Trauma Informed Care and an overview of the training that is being provided to staff. AC members are welcome to attend trainings in their area; contact Ingrid if you are interested.

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2019 Title 3-D Evidence Based Programs Summary: Janis Housden Janis was unable to attend the meeting so Jody Moss presented in her stead. Jody reviewed the 2019 Title 3-D contract list included in the AC packet. The funding for 2020 is only $28,000, so we will not be able to fund as many programs. The first quarter Request for Proposals has been published; we expect to receive more applications than funding. Once the applications have been received by the deadline, we will convene the Allocations Committee to determine which applications will receive funding.

Tobi noticed that Clallam County had many programs, while there was only one in Grays Harbor, and asked what is happening in Grays Harbor? Jody answered that they have many of the same programs, but they are not funded by O3A. Ginny suggested we look at programs with matching funds; Jody agreed and said many have volunteers. Joanne suggested a broad survey to find out what is already happening in communities to identify gaps that need funds. Roy answered that there are many successful programs in communities, like Silver Sneakers; O3A’s goal isn’t to fund an already successful program, but to seed and start services in communities that can then continue on their own.

LOCAL MEMBER REPORTING: Council members provided the following reports on their communities: • Pam and Vicki said that the Grays Harbor/Ocean Shores Homeless Connect program is getting the

community together. The goal is to get a Point-In-Time count of homeless persons, while also providing them with resources, services, and a hot meal. The Ocean Sunset pharmacy is now housing Coastal Primary Care. This is the ARNP that started out one day a week at the North Beach Senior Resource Center; now she has an office and an exam room! Pam and Vicki are both volunteering at reception; appointments are available Tuesday – Friday in the morning; those afternoons are for walk-ins, with home visits on Mondays. They are still offering Soup and Sandwich meals on the last Friday of the month for anyone who wants to join.

• Tobi provided a guide from the American Red Cross on Disaster Relief for Seniors, that was developed by seniors.

• Denny reported that the Pacific County suicide rate is high; there is a group that started to address this issue, Denny has asked for more information.

• Eldred said that Ocean Beach has more opportunities than are shown on the O3A list; he knows of three classes at the hospital in Astoria. Roy commented that the O3A list in not inclusive of all programs in a community, just those funded by O3A Title 3-D dollars.

• Jane said that Summit Pacific also offers many activities. On January 10 there was a legislative sendoff for the 19th and 24th legislators, with a packed house.

• Joanne asked about the vacant regional council positions – Minority Representative and Tribal Representative. Roy and Jody mentioned that O3A will be attending meetings with several tribes the next week and will bring it up with them then. Joanne also mentioned that her brother-in-law and sister-in-law recently moved to Sequim and needed to find a doctor; the only provider taking new patients was the Jamestown Health Clinic.

STATE COUNCIL ON AGING (SCOA) REPORT: Joe Sharkey No report. SCOA minutes will be circulated to members separately as received. PUBLIC COMMENT: None. MEETING ADJOURNED: The meeting was adjourned by consensus at 12:35 p.m.

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olympic area agency on aging - o3a council of … · 2020. 2. 27. · motion: the olympic area...

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