online help new college application

Help Manual for AICTE website

Table of Contents1. Minimum System Requirements..........................................................................3

1.1. System Requirements.......................................................................................3

1.2. Software Requirements.....................................................................................3

2. Requesting for a New login ID..............................................................................4

2.1. Open AICTE website in Internet Explorer..........................................................4

2.2. Register for New Login......................................................................................4

3. Creating New College Application........................................................................6

3.1. Preparatory steps..............................................................................................6

3.2. Log into the AICTE Website (www.aicte-india.org)............................................8

3.3. Open New College Application Part A (Application Stage).................................9

3.4. Create New Application.....................................................................................9

3.5. Provide Part A details......................................................................................11

3.5.1. Proposed Institute details:...........................................................................12

3.5.2. Land Details:................................................................................................13

3.5.3. Institute Building:.........................................................................................14

3.5.4. Fund Positions (Rs in Crores):......................................................................14

3.5.5. Provide the Contact Person details..............................................................15

3.5.6. Requested Programs....................................................................................15

3.6. Provide Part B details......................................................................................17

3.6.1. Head of Institute..........................................................................................17

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3.6.2. Requested Courses......................................................................................18

3.6.3. Faculty.........................................................................................................19

3.6.4. Staff.............................................................................................................19

3.6.5. Instruction Area...........................................................................................20

3.6.6. Laboratory...................................................................................................20

3.6.7. Computational Facilities...............................................................................21

3.6.8. Library Facilities...........................................................................................21

3.6.9. Library Books...............................................................................................22

3.6.10. Payments..................................................................................................22

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1. Minimum System Requirements

1.1. System RequirementsEnsure that your system complies with the following Desktop / Platform requirements -

Desktop minimum requirement - Pentium IV /512 MB RAM /160 GB HDD/ Monitor ( min 1024 X768 resolution), Standard Keyboard, Mouse, Multimedia etc

1.2. Software Requirements Microsoft Windows XP Professional SP2 or above with Internet Explorer

6.0 or above.

Cumulative Security Update for Internet Explorer 6 Service Pack 2 (KB867801) or above is a prerequisite

OR

Microsoft Vista with SP1 or above4 with Internet Explorer 7.0 and above

Sun Java Runtime Environment (JRE) 1.5.0 or above is a prerequisite

Java Script needs to be enabled

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2. Requesting for a New login ID

2.1. Open AICTE website in Internet ExplorerOpen the AICTE website. http:// www.aicte-india.org

2.2. Register for New Login

Click on

Enter the details on the User ID Request Form. Note that the fields marked with

* are mandatory. After entering the correct information, click on on

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the bottom of the page. Your Username and Password will be generated by the system and send to you on the email ID provided on this form.

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3. Creating New College Application

3.1. Preparatory stepsThe following documents must also be attached with the Part A submission. As a preparatory step, please create a folder in your system named “Application Part A Attachments” and place the below listed documents in this folder.

1. DPR attached as a pdf file.2. Registration document of the Trust/section 25 company/Society

indicating members of Society/Trust/section 25 company and its objectives and Memorandum of Associations, duly attested / certified by the concerned Authority.

3. Land document (s) showing ownership in the name of Trust/section 25 company/Society in the form of Registered Sale Deed/Irrevocable Gift Deed (Registered)/Irrevocable Government Lease (for a minimum period of 30 years) by the concerned authority of Government Or any other documents issued by the concerned competent authority establishing the ownership and possession of the land in the name of the applicant Society/Trust/section 25 company. In case, the land documents are in vernacular language, Notarized English translation of the documents shall be produced.

4. Land Use Certificate permitting the land to be used for educational purpose to establish a college, from the Competent Authority along with Topo-sketch/Village Map indicating land Survey No.s and a copy of road map showing location of the proposed site of the Institution.

5. Land Conversion Certificate permitting the land to be used for educational purpose to establish a college, from the Competent Authority along with Topo-sketch/Village Map indicating land Survey No.s and a copy of road map showing location of the proposed site of the Institution.

6. Khasra plan (master plan) to show that the land is contiguous.7. Site Plan, Building Plan of proposed Institution prepared by a an

Architect registered with Council for Architecture (COA)and duly approved by the Competent Plan Sanctioning Authority of the concerned State/UT administration.

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8. Proof of working capital (funds) as stated in point 6 of 1.2, in the form of either Fixed Deposits in the bank of latest Bank Statement of Accounts maintained by the Society/Trust/section 25 company applicant in a Nationalised Bank or Scheduled Commercial Bank recognised by Reserve Bank of India, along with a certificate issued by the Branch Manager of the Bank.

9. Resolution of the Society/Trust/section 25 company, pertaining allocation of land/ building/ funds etc. to proposed Institution in the format1 prescribed on the web-portal.

10.Details of built up structure available exclusively for the proposed Institution at the permanent site. Safety and hygiene precautions ensured during partial occupation, if any, certified by the Architect registered with the Council of Architecture, New Delhi.

11.Floor Plans, Sections and Elevations of all existing Academic building including Area details certified by Architect registered with the Council of Architecture, New Delhi.

12.Phase-wise Plan of construction certified by Architect registered with the Council of Architecture, New Delhi.

13.Audited statement of accounts of the Society/Trust/section 25 company for last three years, if applicable.

14.Syllabus copy, certified by Registrar of affiliating University related to the courses applied for.

Before providing the Part B form details, keep the following documents ready in a folder named “Application Part B Attachments” and upload these attachments when you proceed with Part B submission.

1. Appointment letter, joining report and complete resume with photograph of Principal/Director

2. Proof of verification of completed building construction with respect to approved building plan, clearly stating readiness of Instructional, Administrative, Amenities and circulation area with respect to AICTE norms and safety & hygiene precautions ensured during partial occupation, if any, in a format3 as prescribed on the web-portal, duly endorsed by an Architect registered with Council of Architecture, New Delhi.

3. Stock Register of Equipment4. Stock Register of Computers

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5. Stock Register of System Software6. Stock Register of Application Software7. Stock Register of Printers8. Proof of provision of Internet bandwidth in Mbps and contention

ratio.9. Accession Register for Library Books (Last 3 Pages)10.Copy of Invoice/Cash Memo for equipments and Library Books11.Details of International Journals subscribed12.Details of National Journals subscribed13.Details of E-Journals subscribed14.Information regarding availability of potable water supply15.Sanction of electrical load by electric supply provider company16.Details of provision of backup power supply 17.Details of sewage disposal system18.Details of telephone connections available at the proposed Institute19.Details about boys & Girls hostel facility, if any.20.Details of medical facility and counseling arrangements21.Details of reprographic facility available for students22.Details of transport facility available for students and staff23.Details about Barrier free environment and toilets created for

physically challenged

3.2. Log into the AICTE Website (www.aicte-india.org)Log into the AICTE website and login using the username and password in the

respective places and click on

Note: If you have not received your Username and Password then please contact the Helpline.

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3.3. Open New College Application Part A (Application Stage)

After you have logged in, click on the tab on the top left hand corner.

3.4. Create New ApplicationClick on the button on the top left hand corner. The following page will be

displayed on clicking the button.

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For a fresh application, the Current Status will be “New”. It will change to “Submitted to RO” when the new application is submitted.

Application Number: This is an auto-generated number to identify your unique New College Application.

Institute Type: Select whether the type of institute is Technical Institute or Integrated Campus

Application Submission Date will be defaulted to the date on which the Application is submitted for RO approval. This is a system generated field.

Scroll down on the page and enter Applicant Organization details. Please enter the details of the Organization to which the applicant belongs.

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3.5. Provide Part A detailsAfter completing the Applicant Organization details, please scroll down on the page to provide the Application Form Part A-1. The following details should be entered as a part of Part A of the form.

Application Form Contact Person Requested Programs

Provide the details in the proposed college Application form Part A -1. These are the primary details that are necessary for a new college application. The different sub-sections in this form are explained below.

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3.5.1. Proposed Institute details:Provide the Institute Name along with the address details. The State has to be mandatorily selected for the proposed institute.

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Identify the Type of the proposed institute from the following values:

Owned by Govt Govt Aided Unaided-Private

Select the Status of Application Submitted to Affiliating University from the following values:

Application submitted Application to be submitted Affiliation granted Affiliation declined

Select the Status of Application Submitted to State Govt/UT from the following values:

Application submitted Application to be submitted Affiliation granted Affiliation declined

3.5.2. Land Details:Provide the details of the land for the proposed College.

Select the appropriate Location for the land from the following values:

Mega City Metro City Rural Area

Select the Type of land from the following values:

Govt Lease Non Govt Lease Owned Land Gift Deed Other

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Enter the Total Area of the land in Acres. If the area is insufficient, based on the location selected above, the system will post an error message in the box marked Area Error Msg at the top.

3.5.3. Institute Building:Provide the details for the Institute building for the proposed college.

Select the Institute Building status from the following values:

Available Under Construction Proposed

Provide the other details such as Total Carpet Area, Total Plinth Area, Number of floors.

3.5.4. Fund Positions (Rs in Crores):Provide the fund position details for the proposed college. The Funds Allocated should be in accordance with the Location selected above. If the Funds are insufficient with respect to the type of location (Mega City, Metro City, Rural) then the system will log an error message in the box marked Fund Error Msg at the top.

Minimum Funds (Rupees in Lakhs) required for establishment of new technical Institution,

Category of new Institution

Building Construction, Furniture, Equipment &

Library and other facilities

Fixed Deposi

t

Total

Engineering & Technology

100 35 135

Pharmacy 50 15 65

Hotel Management & 50 15 65

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Catering Technology

Architecture 50 15 65

Applied Arts & Crafts 50 15 65

MCA 50 15 65

PGDM / MBA 50 15 65

3.5.5. Provide the Contact Person details

Click on tab to open the page for providing contact details.

Click on to add the contact details for the proposed institute.

The fields marked with * are mandatory and should be entered by the user. To

add on more than one contact details, click on button.

Click on to delete a contact and click on to save the changes.

3.5.6. Requested Programs After completing the Contact Person Details, proceed to providing Requested

Programs details. Click on

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If the Institute Type for the college is “Technical Institution” then only one Program can be selected. If the Institute Type is “Integrated Campus” then you can request for multiple program.

Click on to add a “Requested Program”.

Select from the following values for Requested programs

Engineering and Technology Management Pharmacy Applied Arts & Crafts Architecture & Town Planning Hotel Management & Catering MCA

For the selected program, provide the Course Duration in Days. Course duration can be entered as a number or can be calculated with the help of the

online calculator by clicking on .

Select the Level for the course from the following values:

Graduate Post Graduate

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Enter Intake per Division and select the Number of Divisions for the program. The Total Intake is a system generated number, which will be the product of the Intake per Division and Number of Divisions.

After all the Part A forms are duly filled, please click on the Submit button on the top of the page to submit the online college application to RO. Once submitted, the status of the application will change to “Submitted to RO” and the online application will be available for RO’s review.

Please note that this is the procedure for completing the online application for New College. Additional steps need to be followed, such as physical submission of the form to RO to complete the procedure of new college application.

3.6. Provide Part B detailsAfter you have submitted the application for a new college, the application will be reviewed by RO. The RO will scrutinize the application and upon confirmation of receipt of payment the status will be changed to “Recommended for Part B. When your application status is updated to “Recommended for Part B” you can proceed with providing the following Part B form details

Head Of Institute Requested Courses Faculty Staff Technical Staff Instruction Area Laboratory Computational Facilities Library Facilities Library Books Carpet Area Administrative Area Amenities Area

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Circulation Area Other Facilities Hostel Facilities

In order to select your Application, please do the following: Log into the AICTE website using your username and password

Click on

Click on on the top of the page Enter your New College Application number in the Application Number

field and click on Proceed with the below mentioned steps for providing data in respective

fields.

3.6.1. Head of Institute

Click on to open the form for the Head of Institute for the new college. This information is mandatory for application of “New Integrated Campus”.

Click on to provide the details of the head of the institute. The fields marked with * are mandatory and should not be left blank.

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3.6.2. Requested Courses

Click on to enter the requested course details for the programs that have been set for your college in Part A.

Click on to enter the course details.

Select the Program by clicking on the lookup symbol next to the program field. This will pop up a new window with the list of all the programs that have been set for this new college. Double click on the program for which the course details have to be entered. Select the other course details for the selected program and continue the process for all the programs that have been identified for the college.

3.6.3. Faculty

Click on to provide the Faculty details for the new college.

Click on to enter the details of the Faculty.

Click on FY/Common Sub Teacher if the faculty will have a common subject in FY. If this is selected then select a subject in the FY Common Subject drop down box. The options for FY common Subject are

Physics Computer Science Electrical

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Electronics Mathematics

Enter the other details for the faculty such as Course details, name of faculty, qualification details etc. Please note that the Surname and Given Name/First Name are required fields and cannot be left blank.

3.6.4. Staff

Click on to provide the Staff Details for the new college. Enter the non-teaching staff details on this form, such as Clerk, Accountant, etc.

Click on to enter the details of staff of the new college.

Please note that the Surname and Given Name/First Name are required fields and cannot be left blank.

3.6.5. Instruction Area

Click on to provide the details for instruction area for the new college.

Click on to enter the new Instruction Area details.

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Select the course for which the instruction area needs to be provided. The list of courses saved for the new college application will be available for selection. Click on the lookup button in the Course field to get the list of valid courses.

Select the Area Type for the new course facility. Based on the Area Type, provide the Room Number and Carpet Area for the instruction area. If the area is insufficient then the system will log an error message stating that “Instruction Area Deficiency”.

3.6.6. Laboratory

Click on to provide the details for Laboratory for the new college if applicable.

Click on to provide details of the Laboratory of the new college.

Select the course for which the laboratory detail needs to be provided. The list of courses saved for the new college application will be available for selection. Click on the lookup button in the Course field to get the list of valid courses.

Please note that the Laboratory Name is a required field and cannot be left blank for any row entered on this form.

3.6.7. Computational Facilities

Click on to provide the details of the computational facilities for the new college.

Click on to provide details of the computational facilities of the new college.

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Select the course for which the computational facility details need to be provided. The list of courses saved for the new college application will be available for selection. Click on the lookup button in the Course field to get the list of valid courses.

If the number given for the Facility Type is not sufficient then the system will log an error message.

3.6.8. Library Facilities

Click on to provide the details of the Library Facilities for the new college.

Click on to provide details of the Library facilities of the new college.

Note that the Total Library Area in Sq M is a required field and cannot be left blank.

3.6.9. Library Books

Click on to provide details of Library books and journals.

Click on to provide details of the Library books and journals of the new college.

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Select the course for which the Library books details need to be provided. The list of courses saved for the new college application will be available for selection. Click on the lookup button in the Course field to get the list of valid courses.

Note that Subject is a required field and cannot be left blank.

3.6.10. Carpet AreaClick on to provide the carpet area details of the new college.

Click on to add a new Area Type. The following values can be selected from the Area Type drop down box.

Administrative Area Instruction Area Amenities Area Circulation Area

Provide the Area Type details for each of the Area Types selected. For each of the Area Types, provide the additional details in respective tabs by clicking on the Area Type.

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3.6.11. Other FacilitiesIn order to provide details for other facilities, click on .

Click on to enable the Other Facilities tab and select the check boxes for the facilities that will be made available in the new college. Note that Portable Water Supply and Electric Supply are required fields and the new college must provide these facilities.

3.6.12. Payments

Click on to provide the payment details for the New College application fees.

Payments can be made using the online ePayment gateway or through Pay Order.

Select the appropriate mode of payment by clicking on the button.

Select the Mode of Payment from the dropdown box and select from the following values:

Pay Order ePayment

If you select Pay Order then provide the details of the pay order in the box marked Payments.

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If you select ePayments then the fields in Payment group box will be grayed out.

Read the Terms & Conditions and click on the acceptance check box.

Click on the link to open the payment gateway.

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online help new college application

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