online tenure and promotion - ou faculty...
TRANSCRIPT
Robert Kelly Manager of Technology Services – Office of the Sr. VP and Provost
ONLINE TENURE AND PROMOTION
DOSSIER OUTLINE
Four Parts:
Ø Candidate Data
Ø External Evaluations
Ø Unit Recommendations
Ø Admin Recommendations
DOSSIER OUTLINE: ONLINE SYSTEM
Using a simple drag and drop interface.
ADDING FILES TO THE SYSTEM
BEHIND THE SCENES
Permissions Links Web views Correspondence Backups
Dozens of permissions are set for each candidate in the system to ensure that only those with a need to know are allowed to view candidate files.
TIMELINE
Robert Kelly sets
permissions
Chair/Staff add candidate data
and external evaluation
recommendations to Parts 1 & 2
Robert Kelly
designs web-based view then coordinates with
each department
Chair/Staff add unit
recommendations to Part 3
Staff add dean’s Recommendations
to Part 4
June Early October October Late October Dec/Jan
SAMPLE CANDIDATE: PATRICIA COOL
ou.edu/provost/pt An example of what a completed candidate looks like in the system.
ADMINISTRATIVE VIEW
This view offers administrators a directory listing of all candidates with all dossier materials available with a single click.
Robert - thanks for all your help and patience with me as I was learning the new system. I received They especially enjoyed the fact that they could look at (candidate’s name) dossier whenever they wanted without having to go through the whole hassle of having it only available during business hours, and then having to sign it out to take to their office or perusing while sitting in my office. I really enjoyed the fact that
SHELLEY KONIECZNY ADMINISTRATIVE ASSISTANT, PHILOSOPHY
very positive feedback from my faculty about the new system.
I didn’t have to make umpteen copies and then deliver them. This really cuts down the paper waste, expense (binders, copies), and the time I had to devote.
Robert –
I attribute most of this to our conversations that assured me of what you were doing and then the actual experience of using the system. Thanks!
LEX HOLMES ACADEMIC CHAIR, ECONOMICS
From a start position of skepticism concerning this new system particularly with respect to the security of the letters, I am now a big believer.
We are now looking at using a modified system for all our recruiting files.
Robert - Many thanks for your help earlier this afternoon. As I mentioned in our conversation, when the department faculty met to discuss (candidate’s name) dossier, we discussed the new online dossier procedure, and I think I speak for everyone when I say that this has been Each voting member of the faculty was able to review the dossier at her/his convenience, and there was I want to thank you for the time and expertise you invested in the system.
STEVEN LIVESEY, PRESIDENTIAL PROFESSOR AND CHAIR, HISTORY OF SCIENCE
a vast improvement over the paper dossier.
no confusion about checking dossiers out to faculty. I think everyone was grateful not to carry around this much paper, and saving resources is also important.
The on-line tenure and promotion system
in addition to saving paper. It was user-friendly; members could access the specific pages easily at any time without having to walk to the Faculty Senate Office, carry bulky dossiers and flip through pages.
RAMKUMAR N. PARTHASARATHY, PRESIDENTIAL PROFESSOR AND CHAIR, CAMPUS TENURE COMMITTEE
improved the efficiency of the Campus Tenure Committee,
The set-up of the online system facilitated easy transition even to new computer users.
Stakeholders actually like process changes if the end result is a reduced workload as the result of an improved process
TAKEAWAYS
Improved efficiency and consistency
Leveraged low-cost OUIT Portfolio service: portfolio.ou.edu
Green
Process review
