onroad paperless eng
DESCRIPTION
.onRoad Paperless is the solution for computerized management of fiscal sales allowing immediate document digitalization, including the addressee’s signature and its sending in a secure way to the Company’s document management system to file the documentTRANSCRIPT
![Page 1: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/1.jpg)
Innovative Solutions
![Page 2: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/2.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Aton Paperless is the set of solutions designed to eliminate
or reduce the use of paper in mobile processes
![Page 3: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/3.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
A Use Case
![Page 4: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/4.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Use Case
Route Accounting Sales
![Page 5: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/5.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Use Case
In a typical Route Accounting process the salesman• delivers goods to Customers• records delivered goods via his mobile device • prints a document (e.g. delivery note), usually
in 3 copies, asks Customer to sign them and then gives him a copy
![Page 6: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/6.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Use Case
At the end of the day the salesman:• goes back to HQ’s to reload his vehicle• hands in copies of released documents for
storage in HQ’s• These copies signed by who receives goods
might be useful, for example, in case of future complaints
![Page 7: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/7.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
What does this approach mean?
![Page 8: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/8.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
Accumulation of thousands of paper documents
![Page 9: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/9.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
Employment of dedicated personnel to manage these documents
![Page 10: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/10.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
Slow document search
![Page 11: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/11.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
Slow Document Search
• In case of Customers’ claims on delivered goods, many Companies prefer to pay the customer the product cost rather than waste resources looking for a document hard-copy signed by the addressee and confirming delivery of goods
![Page 12: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/12.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Without Aton Paperless
Costs of document conservation (spaces, cupboards, air conditioning) and security (access control, etc)
![Page 13: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/13.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Aton Paperless
![Page 14: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/14.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus
At which points of the process described can Aton Paperless Solution be inserted?
• Towards the Customer, precisely when a document is produced to certify delivery
• When managing document copies in use by Head Office
![Page 15: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/15.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Before printing delivery note (if necessary), Customers sign directly on device screen
Aton Paperless - Focus
![Page 16: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/16.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Just one hard-copy is printed for each document, if requested* by the Customer
Customer’s copy Salesman’s copy Head Office’s copy
*Whenever the customer adheres to electronic document notification (web, email…), the system can become 100% paperless
Aton Paperless - Focus
![Page 17: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/17.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus
Electronic document dispatching to Aton Paperless document filing system
through secure channels
DOCUMENT FILINGDOCUMENT DISPATCHING
IN COMPLIANCE WITH DOCUMENT FILING STANDARDS*
*powered by:
![Page 18: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/18.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus
Immediate access to electronicdocument by authorized users
![Page 19: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/19.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Advantages of Aton Paperless
Advantages of Aton Paperless:• Less time spent in document production
before the Customer (various printouts and signatures become unnecessary)
• Document scanning is no longer needed: the signed document is digitally produced to be later sent to document filing system
![Page 20: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/20.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Advantages of Aton Paperless
Advantages of Aton Paperless• Practically nonexistent document search times, not
random ones as in the case of hard-copies• Possibility of sharing documents with all authorized
users, anywhere• Saving on space that should otherwise be used to file
bundle binders• Long document lifetime: the document does not fade
and is always ready for consultation throughout time• Security: it is not necessary to control files and
cupboards to prevent unauthorized access
![Page 21: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/21.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
ROI Immediate Return on Investment
Advantages of Aton Paperless
![Page 22: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/22.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Environmentally FriendlyMore trees and less energy used up to heat environments full of paper…
![Page 23: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/23.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Technical View
![Page 24: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/24.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Tech View
Solution Components• Mobile Application enabled for “Aton
Paperless” function (e.g. .onRoad) • Aton Paperless Web Service: web service
receiving documents and metadata from the mobile application, integrated with the document system
• Document Management Systems and possible substitutive filing*
*see Appendix
![Page 25: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/25.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless Solution’s Architecture & Flows
DOCUMENT FILING
ERP
PAPERLESS WEB SERVICEHTTPS SAFE
CONNECTIONHTTPS SAFE CONNECTION
Users access digital documents by means of the Document
Management System chosen
100001001
DOCUMENT+ SEARCH METADATA
ONROAD DATA
SIGNED DOC DATA
Aton Paperless - Tech View
Mobile application data flows (e.g. .onRoad) are independent from Paperless Document Management
![Page 26: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/26.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless Webservice• can either be provided “as a web service” or installed at the Customer’s
• This application manages documents from all Paperless PDA’s and sends them to the Document Management System
PAPERLESS WEB SERVICE
Aton Paperless - Tech View
![Page 27: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/27.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Possible options for Document Management System:
• Arket (installed at the Customer’s)*• E-Masterit (Software As A Service)*• Other systems**
DOCUMENT FILING
* in-roadmap integration already contemplated**planned integration project with Document Management System chosen
![Page 28: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/28.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless
Beyond .onRoad:PAPERLESS MOBILE MODULE
![Page 29: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/29.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless Mobile Module
What is the Paperless Mobile Module? • It is an independent software component
which can be used in combination with other applications (Aton or Third Parties’) in order to enable them to access Aton Paperless functionality
![Page 30: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/30.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Paperless Mobile Module
• is independent from .onRoad
• can be recalled* from Aton or Third Parties’ applications
• sends data to Aton’s Paperless server
PAPERLESS MODULE
Paperless Mobile Module
* The application will have to be modified in order to send the necessary parameters to the Module
NOTE: Paperless Mobile Module will soon be available
![Page 31: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/31.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus on Regulations
Appendix(Substitutive Conservation)
![Page 32: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/32.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus on Regulations
Both European Union & Italian Laws nowadays allow to certificate part of their archives (invoices, VAT Records, General Journal…) in “Substitutive Conservation”, confering them total validity in terms of fiscal purposes and before the State:• costs are lower than paper’s (management & fiscal stamps)• no need to keep original documents• original documents may not have ever existed on paper
![Page 33: onRoad Paperless Eng](https://reader035.vdocument.in/reader035/viewer/2022062702/554a5dd3b4c905522f8b51d0/html5/thumbnails/33.jpg)
Copyright © 2010 Aton S.p.A. All Rights Reserved
Aton Paperless - Focus on Regulations
• Substitutive Conservation is a process applicable to a part of the electronic files
• It consolidates a set of documents introduced in a container locked by a Cryptographic Key, a Temporary Mark and a Qualified Electronic Signature from the Company’s Conservation Manager