1. 1. INFORMATION MANAGEMENT SYSTEM ONSITEIMS
2. 2. The OnSiteIMS Construction Management Solution OnSiteIMS marks a turning point in the construction industry by enhancing standard building practices and current Contract and Project Management methods. Through integrated online, desktop and handheld applications, reinforced with the required hardware, technical support, ongoing training and daily hands-on administration, OCS guarantees successful project team collaboration across all management levels including Principal Contractor and subcontractor management levels. The OnSiteIMS System digitises, distributes and tracks all building contract information, providing a site based, mobile and online collaboration platform replacing standard hard-copy and e-mail communication routes between all members and across all channels. OnSite Control Systems is the first Information Management Consultant for the South African Construction Industry. Through an extensive joint venture with UK software Architects and Developers, the OCS development team has produced a unique industry specific collaboration solution founded on the OnSiteIMS System. Enhancements include cost control, query management, Consultant action control, drawing management, build quality control, time management, contractual completion control and Contractor action /resource management. While improving information flow, record, receipt accuracy and transfer rates; enforcing action of work in hand and increasing awareness of requirements accross the team, the OnSiteIMS System provides the necessary tools and support to improve overall build speed and accuracy. Platform supported by:
3. 3. System Infrastructure The Construction Industry demands a mobile workforce and requires a collaboration solution that provides multiple interface options into one centralized database, regardless of location. For this reason the OnSiteIMS System makes use of the following collaboration options: OnSiteIMS TabletTM The system provides integration with any tablet device (iOS, BB, Android) for portable use on the contact while walking the job. This allows for quick issuing of Contract Instructions, actions and inspection lists with the ability to call-up, review, amend and sign-off any issued inspection lists while walking the contract. Photo and hand-sketch attachment ability brings added functionality. OnSiteIMS MobileTM The downloadable OnSiteIMS Mobile App allows any smartphone anywhere (iOS, BB, OS or Android OS) to seemlessly integrate with OnSiteIMS Online. Allowing the issuing of general instructions, Site Instruction, RFIs, inspection requests, project or site actions and any Inspection list or quality log. The built in camera on the device allows for the instant capture of photo or video for attaching to instructions, inspection items or queries issued via the device. OnSiteIMS OnlineTM Providing online access from any workstation or laptop to Developers, Consultants, Architects, Project Managers, Principal Quantity Surveyors, Main Contractor, Subcontractor upper management. Providing online access to information on the contract relevant to them. Visibility and access is strictly controlled through the systems permission matrix over the currently available 22 modules, each handling a specific information type.
4. 4. OnSiteIMS ConnectTM The OnSiteIMS Online Master Server automatically notifies users of information available online or awaiting action through various e-mail notifications: Daily DDC attendance mail Daily recent activity mail Daily urgent activity mail Weekly action summary mail Weekly Performance report mail Notification event trigger mails OnSiteIMS DDCTM Replacing the traditional site based pigeon holes with a more reliable site information distribution interface, the OnSiteIMS DDC provides a touch inter-face platform to channel information through OnSiteIMS Online, Mobile and Tablet platforms to site based users. Site based subcontractor and maincontractor Agents visit the DDC as they would the standard pigeon holes to retrieve the latest documentation and action lists. The DDC tracks information issue and receipt to all site personnel. OnSiteIMS DesktopTM As a standalone application the OnSiteIMS Web Portal downloads and installs onto the users desktop and functions as a quick access portal into the online application. This portal acts to replace email as the currently preferred mode of distribution and allows interaction from the users desktop or laptop without the need for a persistant internet connection. System Infrastructure
5. 5. Implementation Options The Construction Industry demands a flexible solution dependant on the scale and complexity of the Build. For this reason the OnSiteIMS System makes use of the following flexible system infrastructure combinations: OnSiteIMS ProjectProTM CONSTRUCTION PHASE Combines OnSiteIMS Online (Full 22 modules), OnSiteIMS Connect, OnSiteIMS Desktop (when available). Hardware optional extra. OnSiteIMS ProjectPrelimTM PRELIMINARY PHASE - PREBUILD Combines OnSiteIMS Online (8 modules), OnSiteIMS Connect and OnSiteIMS Desktop (when available). Hardware optional extra. 8|22 OnSiteIMS Online modules utilised: Personal & Mngmt Dashboard My Account Global search Contract Documents Working Documents Correspondence Project Actions Drawing Register 22|22 OnSiteIMS Online modules utilised: Personal & Mngmt Dashboard My Account Global search Contract Documents Working Documents Correspondence General, Site and Contract Instructions Project and Site Actions Request for Information Drawing Register Inspection / Approvals Requests Quality Logs and Inspection Lists Pre-Practical, BO, Practical, Works, Final and Latent Defects Lists Inspection Lists Pre-Practical Lists Practical Completion Lists Works Completion Lists Final Completion Lists Latent Defects Lists OnSiteIMS InspectProTM QUALITY & COMPLETION MANAGEMENT ONLY Combines OnSIteIMS Online (List mngmnt modules only), OnsiteIMS Connect and OnSiteIMS Desktop (when available). Hardware optional and recommended. 11|22 OnSiteIMS Online modules utilised: Personal & Mngmt Dashboard My Account, Global search Inspection / Approvals Requests Quality Logs
6. 6. Implementation Options The Construction Industry demands a flexible solution dependant on the scale and complexity of the Build. For this reason the OnSiteIMS System makes use of the following flexible system infrastructure combinations: OnSiteIMS ProjectPremiumTM CONSTRUCTION PHASE Combines OnSiteIMS Online (Full 22 modules), OnSiteIMS Connect, OnSiteIMS Desktop (when available) with any combination of hardware offered. 22|22 OnSiteIMS Online modules utilised: Personal & Mngmt Dashboard My Account Global search Contract Documents Working Documents Correspondence General, Site and Contract Instructions Project and Site Actions Request for Information Drawing Register Inspection / Approvals Requests Quality Logs and Inspection Lists Pre-Practical, BO, Practical Lists Works, Final and Latent Defects Lists With supporting hardware Flexible hardware and software combinations available
7. 7. Key Functionality Replaces notepads and handwritten lists - daily progress and quality instructions via onlineand mobile interfaces with photo and video attach functionality. Replaces the SI/CI Books - Digital issuing of Site and Contract Instructions via online, mobile or tablet, including authorisation, tracking & completion control. Digital issuing, distributing and recording of all general and email correspondence between Consultant, Main Contractor and Subcontract members. Global contract document issue register for issuing, distributing and recording all formal documentation during the build and for convenient, always available access to Client and Development Team. Subcontractor efficiency / non-performance monitoring with early warning notification. Online working document collaboration platform - Provides online server functiona lity for the sharing of working documents in an online server environment. Provides a per discipline online drawing register for the Project - realtime digital drawing management for collaboration on drawings issued for design, information or construction including printing and delivery tracking. Realtime control and overview of quality logs and inspection lists including commenting ability, action & completion tracking & automated re-inspection notifi- cation processes toward efficient Contract QA Control. Realtime control and overview of Contractual Completion Lists (Pre-Practical, BO, Practical, Works, Final and Latent Defects Lists) including action & comple- tion tracking & automated re-inspection notification processes toward efficient con- tractual completion. Provides an online and mobile formal Inspection Request platform for issuing, response tracking & signoff control with photo / video attach functionality. Replaces the manual RFI register - Online and mobile RFI and site query issuing, re sponse tracking & documentation control with photo / video attach functionality. Provides a Professional Team and Site team action management platform for recording of information & procurement deadlines and actions from minutes of meetings. Multiple interface platforms including mobile device (iOS, BB & Android tablets/ smartphones, DDC, Tablet PC and Desktop Web Portal.
8. 8. Tackling Industry Challenges Information Control Resolves the inability to effectively channel, distribute, record and track con tract documentation, correspondence and e-mails between team members leading to design, coordination or construction errors. Resolves current inefficiencies in Main Contractor on and off-site information distribution methods. Cost Control Resolves current inability in authorisation and control of cost items. Resolves inability to remotely track the status of work in hand for costing purposes. Resolves the current lack of tools for the efficient capture of cost items. Contract Quality Control Resolves challenges evident in managing and tracking ongoing contract quality and inspection requirements. Query Management Resolves difficulty in efficiently managing RFI (Request for Information) resolution and turnaround times. Resolves the General lack of tools in Main Contractor to Subcontractor query management. Drawing Management Resolves inefficiencies in drawing issue control with standard methods. Resolves current difficulty in ensuring the latest revisions, for design or construction, are readily available. Consultant Team Control Overcomes challenges evident in managing the ongoing Consultant action, information requests and tender process requirements across the Consultant group. Contractual Completion Management Overcomes challenges in the daily management of the volumes of contractual completion lists. Resolves inability to manage a contracts completion status with a global perspective. Main Contractor Management Overcomes challenges in daily progress and quality action management for Main Contractor and Subcontractors. Provides tools in subcontractor resource allocation management. Provides the tools to sufficiently manage Main Contractor and Subcontractor performance control. Time Management Resolves the General lack of tools to improve time management and performance evident in standard paper based Contracts Management and Project Management methods. Through the application of the OnSiteIMS Construction Management Solution, OCS rectifies industry management issues including:
9. 9. Key Benefits Unique Approach The system is not simply an online data sharing platform for the issuing and record ing of information. It includes the Document Distribution Centre (DDC) on the site, which manages information flow to Subcontract teams; the mobile device inter face for any user; the mobile Tablet interface for Consultant or Main Contractor users while on site, and a hands-on approach given by OCS trainers and technical support. Mobile & Tablet PC interfacing With the same functionality as the online interface, all mobile handset users can receive, create, distribute and track information from their owned handsets. The Tablet interface allows consultants to issue Contract Instructions while on site and to carry out re-inspection on issued inspection /quality/completion lists in real-time while walking the contract. Allows photo and hand-sketch attachment. Manage Documentation Distributes, records and tracks all types of contract documentation, correspondence and e-mails between team members throughout the build, and distributes to predefined users including filing for record purposes. Replaces standard email communication routes via the OnSiteIMS Desktop Web Portal. All recent information is always available to the relevant users, eliminating possible design, coordination or construction oversight and errors. Rectifies inefficiencies in standard on and off site information distribution methodolo gies by replacing uncontrolled email accounts and inefficient pigeon hole distribution methods. Ensure Information Flow Tracks all information and ensures receipt through the email, online and desktop interfaces. Site based Main Contractor and Subcontract users without email or internet access receive their relevant information and action lists through the optional DDC interface situated in the site office. Personalised and Specific The various System interfaces are personalised and user specific, easily highlighting new items specific to each user. All information is meta-tagged specific to user, building zone, company and role, to ensure each user only receives information permissible and relevant to him or her.
10. 10. Enhance Build Methodology Empowers the Contracts Managers, Site Agents and Site Engineers with the tools to proactively manage their in-house and Subcontractor teams. Giving them the tools to create and manage ongoing progress and quality action lists, which until now have been managed inefficiently, on white boards, notepads and in memory, by individuals in the field. All Instructions are created digitally without the need for a Site Instruction Book and cannot be overlooked or forgotten and are always tracked to completion. This eliminates the possibility that items remain incomplete at the end of the contract preventing penalization or costly rework. Ensures that all relevant information is on hand for Main Contractor and Subcontractor members during the build. Control & Authorise Costs Digital creation, authorisation, distribution and tracking of cost incurring Instructions from Consultant team to Main Contractor and from Main Contractor to Subcontractors, with an optional 3 tier cost authorisation protocols on cost items prior to becoming active. Providing a mobile platform to minimise cost item oversight or non-capture. Costly Contract and Site Instructions can be detected immediately on issue allowing the opportunity for proactive interaction by Main Contractor Quantity Surveyors and Principal Quantity Surveyor. Manage Drawing Collaboration Correctly maintaining and managing the contracts drawing issue register ensuring all team members have access to the latest revisions for design or construction purposes. Ensuring the receipt of digital drawings by the Main Contractor on site, including print off tracking to site based plotter or delivery management from a 3rd party printing company. Reduce Turnaround Time for Information Requests Normal RFI compiling, e-mailing, logging, follow-up and resolution take days, if not weeks, while the OnSiteIMS system reduces query resolution to hours. This is done through the use of issuing, response and photo/video-attach ability from handheld device to better clarify the issue in hand and allow for resolution without site visits. Master the Issues The Site Action Module allows for the effective management of off-site action between Main Contractor and Subcontractors with regard to manufacturing, shopdrawing submissions, approvals and other. Daily query issuing and tracking between Main Contractor and Subcontractor is available, allowing the contractual requesting and enforced follow through on site issues reducing potential delays. Commenting ability on any item of information on the system by any users allows conversation threads and response request flagging around any item with the benefit of enhanced communication and faster issue resolution.
11. 11. Control Consultant Team Action Allows the easy maintenance/management of a project action schedule with regard to Consultant action on a daily basis. Management Non-performance The Global Review Module continually tracks Main Contractor / Subcontractor action and task turnover rates allowing early warnings to management with regard to non- performance. Control Contract Quality The List Modules give management the ability to easily review the status of completion of all quality and inspection lists issued. The System manages the signoff of these lists and displays the real-time statistics of list sign off at all times. This tool also enables Main Contactor management to efficiently create and manage ongoing sectional action or inspection lists prior to calling for inspection by the relevant Consultants, assisting in handing over the contract on time and to a higher quality than previously achievable. Manage Contractual Completion Provides for effective management of all Contractual Completion Lists, allowing management to review the current status of list signoff in real time remotely. Replaces the QA officer often employed fulltime at the end of the contract to collect, combine, manage and file the signoff of the multitude of Inspection, Quality, Pre-Practical, Practical and Works Completion Lists toward Contract Completion OnSiteIMS manages these lists with more accuracy and speed then any human counterpart. Improve Time Management Alleviates time management and performance issues evident in standard paper based Contracts Management and Project Management methods by digitizing 80-90% of hardcopy information. This allows for the quick processing and distribution of information from mobile or laptop directly, cutting hours off tedious manual processes ie: e-mailing, faxing, delivering and pigeon hole distribution. Saves time and cuts down on paperwork in the issuing, updating, reissuing and control of all Quality, Inspection, Beneficial Occupation, Practical and Works Completion Lists by tracking, filing, filtering and managing all lists automatically throughout completion and sign off. The system displays cost relevant information at the click of a button from any location and allows Quantity Surveyors to focus their time on more important matters.
12. 12. Support and Services OCS Approach OCS maintains daily hands-on administration and overview of information flows through the system. The Systems user contact register are maintained by OCS in ensuring the smooth running of the contract and to ensure amendments to the register, as subcontract companies are appointed, is correctly maintained and up to date. Guaranteed Information Receipt OCS help desk and email services guarantees information receipt with user follow-up on information issued. Training & Documentation OCS provides both on-site and off-site personal and group training to all users including subcontractor members as and when they are appointed. OCS provides pocket booklet user manual for handheld device users. Online PDF user guides are available for download by Project Team members. Call-out Support Site call-outs by OCS technicians every 2 weeks are ongoing to ensure correct site based hardware and software operation. Technical Support OCS provides DDC server remote assistance for site based DDC users through the OCS help desk. OCS provides 6 days a week telephonic support through to our technical help lines.
13. 13. Projects Hilltop Virgin Active Location: Kleine Kuppe, Windhoek, Namibia Client: Demushuwa Property Developers Value: N$ 43 Million Size: 5 338m development Description: Virgin Active, Hilltop Estate is a 5338m development for Virgin Active Gym. Principal Consultants: Howard & Chamberlain Architects, SPM Architects, Impact Project Managers (Namibia) Main Contractor: Murray & Roberts Construction, Namibia Kumasi City Mall Location: Kumasi, Ghana Client: Delico Kumasi Limited Value: US$ 110 million Size: West Africas largest Mall at 27 500m with a mix of local and international retailers. Principal Consultants: Atterbury Property Developers, Delico Properties, GHC Africa Project Managers, B+P Architects SA, Diagonal Projects. Main Contractor: WBHO Construction. Achimota Retail Centre Location: Accra, Ghana Client: Delico Achimoto Ghana Ltd Value: (USD) $93 million Description: Achimota Retail is a 14000m retail Center. A single level development with a variety of retail, fashion and a restaurant/ food court with a total site area of 3.59 Ha. Principal Consultants: Atterbury Properties, Delico Properties, GHC Africa Project Managers, Diagonal Projects Project Managers, B+P Architects. Main Contractor: WBHO Construction.
14. 14. Projects Hilltop MegaCentre Location: Windhoek, Namibia Client: Windhoek, Namibia Value: N$ 120 Million Size: 16000m Retail Centre Principal Consultants: Safland Property Developers, Howard & Chamberlain Architects as Principal Agent and Architect, and SPM Project Managers. Main Contractor: Stefanutti Stocks Construction, Namibia. The Grove - Mall of Namibia Location: Kleine Kuppe, Windhoek, Namibia Client: The Grove Mall of Namibia (Pty) Ltd) Value: R1.3 Billion Description: Namibias first regional mall with 34000m retail shopping Centre, 4 000m entertainment Centre, 100 bed 3 star hotel, events arena and 1000m penthouse offices Principal Consultants: Atterbury Properties, Safland Property Developers, GHC Africa Project Managers, Howard & Chamberlain Architects Namibia, B+P Architects SA, Diagonal Projects. Main Contractor: Murray & Roberts Namibia. West Hills Mall (Phase 1) Location: Accra, Ghana. Client: Delico Property Investments Ghana Ltd Value: US$ 93 Million Size: 6 500m of retail offering Description: West Hills Mall is the biggest single destination for retail shopping, business and quality recreation in West Africa. Principal Consultants: Atterbury Properties, Delico Properties, GHC Africa Project Managers, B+P Architects, ARC Architects, Mobus Architects. Main Contractor: WBHO Construction.
15. 15. Projects West Hills Mall (Phase 2) Location: Accra, Ghana Client: Delico Property Investments Ghana Ltd Value: US$ 36 Million Size: additional 12 154m Description: Phase 2 will add 27 shops, including one anchor tenant and 580 more car parking bays, to bring West Hills Malls total parking capacity to 1 725. Principal Consultants: Atterbury Properties, Delico Properties, GHC Africa Project Managers, B+P Architects. Main Contractor: The Main Contractor is not yet appointed. Ecobank Head Office Location: Accra, Ghana Client: EcoBank, Ghana Value: US$ 43 Million Size: TBA Description: A development in the fast growing city in Ghana and will be EcoBanks Head Office for all of Western Africa. Principal Consultants: GHC Africa Project Managers, Delico Property Developers, Diagonal Project Managers, Arc Architects, Mobius Architects. Main Contractor: EnergoProjekt Construction. Hilltop Lady Pohamba Private Hospital Location: Kleine Kuppe, Windhoek, Namibia Client: Lady Pohamba Private Hospital Property (PTY) LTD Value: N$ 120 Million Size: 120 Bed Hospital Description: Lady Pohamba Hospital is 120 bed hospital will be the first phase in the development of the medical precinct. Principal Consultants: Howard & Chamberlain Architects, SPM Architects, Impact Project Managers (Namibia) Main Contractor: Stefanutti Stocks Construction, Namibia.
16. 16. Onsite Control Systems (OCS) Head office (SA) Office: +27 11 234 7056 Fax: (SA) +27 86 655 8924 Email: ocs@onsitecontrol.co.za Postal address PO Box 69718 Bryanston 2021 Head office (UK) Office: +44 1732 773 558 Email: ocs@onsitecontrol.co.uk OnSiteIMS helpdesk/Technical Support Helpdesk: (SA) +27 76 032 9552 Fax: (SA) +27 86 655 8924 Email: support@onsite-ims.com2007/214274/23