ontario agency for health protection and promotion update on agency implementation

Agency for Health Protection and Promotion

Presentation for:

ALPHA

June 10, 2008

Ontario Agency for Health Protection and Promotion

Update on Agency Implementation


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Creation of the Ontario Agency for Health Protection and Promotion

Numerous external reports recommended the creation of a public health agency for Ontario including:

– Naylor Report (Oct’03), Walker Interim Report (Dec ’03), Campbell Reports (Apr.’04, Dec ‘04), Walker SARS Expert Panel Report (Apr ’04), Haines Report (Jul ’04), Walker Legionnaire’s Report (Dec ’05), CMOH 2005 Annual Report.

• Common to all reports was the need to establish arm’s-length body with focus on provision of scientific and technical support to:

– Government;

– Public Health Units; and

– Front-line Care Workers.


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Agency Implementation Task ForceMANDATE

“To provide scientific and technical advice for those working to protect and promote the health of Ontarians”

VISION

“We will be an internationally recognized centre of expertise dedicated to protecting and promoting the health of all Ontarians through the application and advancement of science and knowledge”

MISSION

“We are accountable to support health care providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of all Ontarians, through the transparent and timely provision of credible scientific advice and practical tools.”


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Legislated Objects of the Agency

• To provide scientific and technical advice and support to the health care system and the Ontario Government.

• To develop, disseminate and advance public health knowledge, best practices and research.

• To inform and contribute to policy development.

• To develop, collect, use, analyse and disclose data.

• To undertake, promote and co-ordinate public health research.

• To provide education and professional development.

• To establish, operate and maintain laboratory centers.

• To serve as a model for bridging infection control and occupational health and safety.

• To undertake research related to evaluation modes of transmission of febrile respiratory illness and the risk to health workers.

• As directed by the CMOH, to provide advice and support in emergencies.


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AITF – Approach to Validation of Core Model

Commissioned Research

Roundtablesand targeted sessions

Approaches

Lessons learnedfrom other

jurisdictions

Enablers & Infrastructure

Governance

Legislation

Partnerships

Human Resources

Communications

IT

Role definition & MOUs

Validated Areas

Infectious Diseases

Health Promotion, Chronic Diseases & Injury Prevention

Environmental Health

Emergency Management Support

Validated FunctionsSurveillance and Epidemiology

Knowledge Exchange

Research

Specialized Laboratory Diagnostics

Professional Development

Communication

Multi stakeholderReference

Panel


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AR

EAS

OF

SPEC

IALI

SATI

ON CLIENTS

FUNCTIONS

Key Directions Public Health Units

Health Care Providers

Partner Ministries

Surveillance and epidemiology

Research

Knowledge exchange

Laboratory services

Professional development

Communication

Infectious disease and infection

prevention and control

Health promotion, chronic

disease and injury

prevention

Environmental health

Emergency and Exigent Circumstances

Support in

AGENCY


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Local, Provincial, National and GlobalPublic Health Agencies

Universities and

ResearchInstitutes

Health ServicesOrganizations and Providers

The Agency Nexus


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Board Update

Founding Board appointed in the summer of 2007:

– Dr. David Walker – Chair; • Dr. Terry Sullivan – Vice-chair;– Dr. Michael Christian; • Judith Tompkins;– Dr. Richard Massé, and; • Dr. Liana Nolan;

• The selection process for the remaining seats on the Board commenced in January 2008.

• Recommendations forwarded to the Minister in March 2008.

• The Board has been regularly since September 2007.

• The start-up phase is focused on governance (i.e. MOU, conflict of interest guidelines, first by-laws) and labs transfer.

• Board participated in its first strategic planning session in November 2007.

• A second strategic planning session focused on labs occurred in January 2008.

• A retreat to start development of the Agency’s first strategic plan is planned for later this month.


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Agency Strategic Plan Development

Agency Strategic Planning Committee - reviews input from Ministry Committees

- recommends Strategic Plan for Board Approval

Agency Board of Directors- approves Strategic Plan

Agency Strategic Plan Approved- provided to MOHLTC through an annual business plan

- implemented by Agency

Intra-Ministry Committee- identifies MOHLTC priorities for Agency consideration

Field Input through surveys, regular for a and needs analysis: - Public Health Units- Organisations - RICNs- Etc.

Inter-Ministry Committee- identifies Ministries priorities for Agency consideration

Task Force recommended approach for the Agency to develop their Strategic Plan


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Strategic Plan

• Will build on previous consultations

– Start with broad range of draft objectives

– Ensure opportunity for further input

• Realistic expectations

• Pace of activity to match resources

• Engagement with new CMOH

• Key issues to consider in the strategic plan

– Broader agency objectives vs laboratory

– Academic/research vs government/field

– Infectious disease vs chronic disease

– Balance between local and regional priorities and emerging provincial priorities


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Staffing• Vivek Goel announced as the Agency’s inaugural President and CEO on

March 4, 2008. Official start date is July 1, 2008. Working a few days a month on behalf of the Agency until July.

• Kathryn Bouey appointed as Transition Lead and Chief Negotiator representing Agency interests in the transfer of the Ontario Public Health Laboratories to the Agency.

• Transition Expertise has been retained for facilities, IT/KM, HR/ Change Management, Policies/MOU, and Legal.

• The Agency has retained Knightsbridge Executive Search as a partner in the recruitment of the Agency’s senior management team. The Agency is currently recruiting Senior Administrative Leaders:– Vice-President and Chief Administrative Officer and 3 direct reports

• Chief Financial Officer• Chief Human Resources Officer• Chief Information Officer

• First recruitment ad appeared in the Globe and Mail on April 25th

• Ad copy will also appear in the Longwoods e-Letter, CCHSE, and the Ontario Health Promotion E-Bulletin

• Careers tab on the Agency website: www.oahpp.ca


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Top Level Staffing Model

President and CEO

VP- Administration CAO

VP Strategy &External Relations

VP & Chief Scientific Officer

Director Office of the President

VP Knowledge Exchange & Communications

Director Emergency Management Support

Finance

Human Resources

Information Technology

Real Estate

Surveillance &Epidemiology

Infectious Disease &Infection Prevention and Control

ResearchHealth Promotion,

Chronic Disease & Injury Prevention

LaboratoriesEnvironmental

Health


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Transition and Start up Activities

• A Transition Team has been established to assist with implementation of several key initiatives, including the continued development of the Agency's governance, accountability and administrative structures and policies.

• Its current focus is working with the Ministry of Health and Long-Term Care on plans and agreements necessary for the proposed transfer of the Ontario Public Health Laboratories to the Agency later this year involving over 600 staff and 12 locations. (Fall 2008)

• It is also addressing longer-term initiatives such as lab reform, information management and technology, and facilities planning.

• Temporary project space at 415 Yonge Street, 16th floor• Moving to interim head office at 480 University Avenue in the Fall• Negotiations are proceeding between ORC and Alexandria Real Estate

Equities, Inc (the MaRS developer for Phase II) for a permanent home for the Agency and Central Public Health Laboratory


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Implementation – Key Milestones

Board and CEO in place

(focus on start-up operations)

Agency in operation in key areas – providing scientific and technical expertise in all areas of specialization

Year 1 (07/08)

Year 2 (08/09)Senior leadership in place and staff

recruitment underway; capacity for resources in infectious diseases and response in

emergency and exigent circumstances; OPHL transfer anticipated

Year 3 (09/10)


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ontario agency for health protection and promotion update on agency implementation

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