open access, repositories and research assessment: enlighten-ing lessons
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Open Access, Repositories and Research Assessment: Enlighten-ing Lessons. William J Nixon, Service Development Manager (Enlighten) UKSG Breakout Sessions (Group A) April 2011. University of Glasgow [Screenshot]. University Statement – April 2006. - PowerPoint PPT PresentationTRANSCRIPT
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Open Access, Repositories and Research Assessment: Enlighten-ing Lessons
William J Nixon, Service Development Manager (Enlighten)
UKSG Breakout Sessions (Group A)
April 2011
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University of Glasgow [Screenshot]
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University Statement – April 2006
“Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.”
http://www.lib.gla.ac.uk/enlighten/statement.html
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University Publications Policy – June 2008
The objectives of this policy are: • To increase the visibility of research
publications produced by staff employed by or associated with the University of Glasgow
• To ensure that research outputs are prepared and curated in a way which helps maximise the value that they have for the university in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE
http://www.lib.gla.ac.uk/enlighten/publicationspolicy/
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University Library [Screenshot]
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The Library (in Figures) in 2010
• Visits to the library– 1.562 million
• Database searches completed– 2.554 million
• Full-text articles from our e-journals downloaded– 2.443 million
• Photocopied pages in the library– 914, 603 pages
• Physical items borrowed from the library– 850,528
• Sections or chapters from our e-books requested– 725,759
• Sheets printed from computers in the library– 3.608 million
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Enlighten Homepage
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EPrints Record with Funder [Screenshot]
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Enlighten Development [Screenshot]
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Evolution of Enlighten
Enlighten: Embedded Institutional Repository
- Mandatory Deposit
- Wide Range of Item Types
- Mostly Metadata
Enlighten: Institutional Repository
- Voluntary Deposit
- Limited Item Types
- Mostly Full Text
JUNE 2008 – Publications
Policy
2001- 2010- JISC Projects: DAEDALUS to Enrich and Enquire
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Enlighten Snapshot
• 15,000 User records• 39,099 Publication records to date• 3,600+ Full text papers• 530% increase in records
(Dec 2009 to Dec 2010)
• Data Matching exercise with Thomson Reuters (InCites)
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Google Analytics
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Silos are the past…
Photo by docsearls on Flickr - used under a Creative Commons licence
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LDAP
Embedded Repositories are the future
SwordAPP
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Embedding (and integrating) is about…
• Being stitched into the fabric of the institution– Culturally, Technically ,Holistically
• Adding Value [for the]– Researcher, Funder(s), Institution , UK Plc
• Re-use– REF, Research Profiles, Interoperability,
crosswalks and metadata schema
• Reducing Duplication– Ingest, workflows, reporting
• Exploiting new opportunities– Data mining, business intelligence, KPI’s,
Analytics, “stickiness”, visibility
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Embedding and Repository Questions
• How joined up/embedded is your [Research] repository?
• Who are your partners?• What are your barriers?• Do you have an “institutional repository” or a
repository at your institution?
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An Institutional Exemplar – 3 P’s
People PoliciesProcesses
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People: Partnerships
• Academic staff• Departmental administrators• University Library • IT Services• Corporate Communications• Research and Enterprise• Human Resources• Archives
“No Repository is an island.”
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Processes: Institutional System integration
• Increasing deposits with our institutional login with (GUID)
• Providing a new Glasgow Author browse view
• Surfacing Funder data (from our Research System)
• Identifying and implementing workflows with colleges and schools
• Collecting Output, Impact and Esteem data (REF Preparation)
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Browse by Glasgow Author [Screenshot]
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Staff A to Z with Publications [Screenshot]
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Linking Outputs to Awards [Screenshot]
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Browse by Research Funder Name [Screenshot]
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Mini-REF (Oct-Dec 2010)
• Internal REF exercise• Enlighten being used as the platform to carry
out this exercise• Using locally modified version of the RAE
add-on software developed by the University of Southampton for RAE 2008
• Has significantly increased staff engagement with Enlighten
• 200+ staff self-deposited records• 4000+ new records added
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MiniREF Selections [Screenshot]
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MiniREF Selection Details [Screenshot]
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Impact and Esteem [Screenshot]
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Impact and Esteem 2 [Screenshot]
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REF Reporting [Screenshot]
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MiniREF Lessons
• Your publications data can never be comprehensive enough in advance of an exercise like this
• Ensure you are ready to deal with the volume of queries, updates and additional publications which the exercise will elicit
• Administration features including the opportunity to "impersonate" users (to update records on their behalf) and to run various reports are absolutely vital for managing returns and gauging progress
• Learn lessons, take onboard feedback and be flexible/nimble enough to make changes to the system and workflows
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Using publications data for research management
• University now has comprehensive record of its publications
• Senior management interest in re-using and analysing this data
• Publication lists pulled from Enlighten to pre-populate Professorial Performance and Development Review forms
• Comparison of University’s publications with ERA (Excellence in Research for Australia) journal rankings list
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Find Out More
• [email protected]@williamjnixon
• Enlightenhttp://eprints.gla.ac.uk
• Web 2.0 Blog and Twitter http://enlightenrepository.wordpress.com
• http://researchoutcomes.wordpress.com http://twitter.com/enlightenpapers