open campus faculty orientation

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Welcome Open Campus Faculty Orientation Hosted by Open Campus

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Page 1: Open Campus Faculty Orientation

WelcomeOpen CampusFaculty Orientation

Hosted by Open Campus

Page 2: Open Campus Faculty Orientation

Purpose:The purpose of this orientation is introduce you to some of the most important standards, procedures, and best practices at Open Campus.

In the next hour, you will have the opportunity to learn more about us and - of course - to ask any questions you may have!

Page 3: Open Campus Faculty Orientation

SemesterChecklist

Page 4: Open Campus Faculty Orientation

Semester ChecklistFour weeks before class beginsPreparation Course shell Course outline Textbook Syllabus

Page 5: Open Campus Faculty Orientation

Semester ChecklistA week before class beginsPost in course shell Welcome announcement Syllabus Grading rubric Contact information Virtual office hours Bio introduction with your professional

photo and a commitment statement

Page 6: Open Campus Faculty Orientation

Semester ChecklistA day before class begins Make the course available Email students

Consider sending students an email to let them know the class has started. This is a great opportunity to welcome them, include basic instructions and answer preliminary questions.

How do I access the course?What is the required textbook?How do I purchase it?What are the course requirements?How can I contact you if I have questions?How will test be taken?

Page 7: Open Campus Faculty Orientation

Semester ChecklistThe first week of class Set the stage - Help students feel connected

Set expectations Answer intro posts Answer questions Address students by name

Non-attendance grading window (NA) Monitor activity/attendance during this time If a student is not active

Reach out - send them an email If no response, then drop them for NA

Page 8: Open Campus Faculty Orientation

Semester ChecklistEach week Be visibly present at least 3 times a week

Host virtual office hours Answer 5 discussion board question

Post a weekly announcement Wrap up of the previous week Introduction to the upcoming week Assignments due for the upcoming week

Grade assignments with in 7 days Provide helpful feedback Reference the grading rubric

Page 9: Open Campus Faculty Orientation

Semester ChecklistLast week of class Post a course wrap up Encourage students to complete course survey Prepare to post final grades

Grading window opens Post final grades Incomplete grades

Close of the semester Review student surveys Self reflection: What worked? What didn’t work? Provide campus feedback Remain in contact - incase students have questions.

Page 10: Open Campus Faculty Orientation

Top ThingsFacultyShould Know

Page 11: Open Campus Faculty Orientation

Course SyllabusSyllabus TemplateUse appropriate template as the basis:Sirius Course or Standard Course

Personalize• Professional photo• Contact information• Contact method for virtual office hours• Course information and Important dates• Assignment due dates• Assignment late policy• “I” Grade policy• Any additional items unique

to your course

Please ProofreadTo avoid student issues we ask that you double check to make sure all course information is correct. Common areas with errors course reference number, deadline dates and contact information.

Page 12: Open Campus Faculty Orientation

Course SyllabusCommunicate Important Dates• Class begins• 100% Refund deadline• Non-attendance drop• Withdrawal with “W” deadline• Course evaluation• Class ends

IT Maintenance Downtimes• Presidents’ Day (3-day weekend)• Spring Break• Second weekend in June• First weekend in August• Third weekend in October• Winter Break

Page 13: Open Campus Faculty Orientation

Course SyllabusState Course Outline• Course Title• Credit hours• Catalog course description• Course topics• Contact hours per topic• Learning outcomes• Methods of Assessments

Curriculum Services Course Outline Repositoryhttp://www1.fccj.org/curriculum/credit/index.html

Page 14: Open Campus Faculty Orientation

Course SyllabusSubmit Syllabi for Course Readiness CheckSubmit a copy of your course syllabi in the session drop-box located in the Faculty Resource Center. Then monitor your email for Campus confirmation or feedback.

Syllabus drop-boxes for each session are in the

Faculty Resource Center.

Page 15: Open Campus Faculty Orientation

Employee PortalHow to access the employee portal? 1. www.fscj.edu

2. Click on Employee Portal3. Enter USERID and Password

Page 16: Open Campus Faculty Orientation

Employee Portal

• E-mail• Profile• Access to Blackboard• Instructor schedule

• Class roster• Student evaluations• Grading dashboard• Faculty documents

What information is available on the employee portal?

Faculty documents available

• Drop for Non Attendance instruction

• Early Alert System• Registration dates• Incomplete grade form

• Final Grade instruction• Grade Change instructions• VA Student Attendance

instructions

Page 17: Open Campus Faculty Orientation

Locate Course RosterIn employee portal

Page 18: Open Campus Faculty Orientation

Presence in the Virtual ClassroomImportanceEspecially online, students are looking for a sense of connection and engagement; this, in turn, contributes to their persistence and success in the classroom. It is therefore, of the utmost importance, that we look for ways to connect synchronously to provide the personal attention that students crave.

Virtual Office Hour(s) Discussion Board Response Time

Page 19: Open Campus Faculty Orientation

Student FeedbackImportanceJust as we need feedback to grow and improve, online students rely on feedback to make progress over the course of the term. The more specific and personalized the feedback, the better!

Discussion board feedback Grading feedback Referencing a rubric

Page 20: Open Campus Faculty Orientation

Grading PolicyStandards of Academic ProgressThe purpose of the Standards of Academic Progress (SOAP) is to clearly communicate the College’s minimum expectations of academic progress.http://alturl.com/5goj2

A = Excellent B = Good C = Average D = Poor F = Failure FN = Failure for Non-Attendance* W = Withdrawal I = Incomplete X = Audit NR = Not Reported by Instructor

Page 21: Open Campus Faculty Orientation

Grade SubmissionFinal Grades: • Login to the Employee Portal• Click on the “Grade Input Instructions” link• Then the “Online Final Grade Instructions” link.• This document will guide you step by step

through reporting your final grades.

Grade Changes:“A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades• Upon recommendation of the professor and with approval

of the academic dean• If the faculty member is no longer with the College then the

Academic Dean will review and approve grade.

“I” Grades• The “I” grade may be changed by the professor to “A,” “B,”

“C,” “D,” “F” or “FN” within the time limits specified in the “I” grade agreement.

Page 22: Open Campus Faculty Orientation

Non-Attendance Policy Non-attendance drop• This is a mandatory process performed by all instructors to stop

unnecessary financial aid debt.• This window allows at the beginning of the semester allows faculty to

select online students who have not attended the first week of class.• The drop process refunds money to the payment source.

Failure due to Non-attendance Grade• The FN grade indicates that a student has failed a course due to non-

attendance.• It is calculated as an “F” in the student’s grade point average.• For students receiving financial aid, failure for non-attendance may

require the student to refund to the College all or part of his or her aid.• The FN grade will be assigned by the faculty member at anytime following

the final withdrawal date for the course.• Students who are in a failing status because of non-attendance but return

to the course prior to the withdrawal date may elect to withdraw from the course.

Page 23: Open Campus Faculty Orientation

Proctored Testing Handbook

For more helpful information download the Proctor Testing Handbook: http://alturl.com/8wef7

Proctored testing is required in many courses offered by Open Campus.

• Testing date windows• Communicate with Student

• Students can schedule their exams by visiting the Assessment website, select the course and your name, and select a time and location to test.

Page 24: Open Campus Faculty Orientation

Campus FeedbackRoutine Course Observations Staff will join your course Observe using the faculty expectations guidelines Send written observation

Adjunct Evaluation Two-way conversation with the Academic Dean

How is the semester going? Two-way feedback Ask questions

Faculty Surveys Course design Campus support and communication Measure faculty and student experience

Page 25: Open Campus Faculty Orientation

Campus EngagementE-mail Communication Faculty News Brief Open PageCommunity Faculty Resource Center (located in Bb Community)

Facebook TwitterVirtual Events Faculty Convocation Live Sessions – Faculty Development Workshops OC Awards

Page 26: Open Campus Faculty Orientation

Campus Guiding Documents Adjunct Faculty Handbook Faculty Expectation Guidelines College Administrative Procedure Manual (APM) State Course Outlines

Page 27: Open Campus Faculty Orientation

Faculty Support

Page 28: Open Campus Faculty Orientation

Orientation Part II:

How to access the asynchronous portion of the Orientation: http://youtu.be/_3Vdvc4gTO0

Accessing the asynchronous portion of the Orientation

Deadline to Complete: May 3