Open MeetingMarch 22nd, 2004

Introductions:Rainbow StaffRainbow Board of Directors

Staff Director: Victoria Brawley

Director of Sunbow Sevens: Antony Ellis

Director of Chapel Hill United: Dave Gunnels – Directors of Coaching: Mike Strand, Bill Cederberg

Director of Sunset: Juan Sarabia

Bookkeeper: Alice Craft

Field Representatives: Sarah Ivey, Aaron Mintes, Vicky Brawley, Alan Grier

Webmaster: Alan Grier

Rainbow Board of Directors

Director: Vicky Brawley Members: Gary Bird, Brad Hemminger,

Pam Hemminger, Jorge Izquierdo, Bob Jenkins, Mike Strand.

Agenda

Goals History Recent Changes Operations Finances Vision for the Future Fundraising Open Discussion, Q&A time

Goals

Provide a quality soccer environment supporting both recreational and competitive soccer for youth and adults.

Develop sportsmanship and community spirit.

Welcome players of all skill levels.

Organizational History

1972 –1990: Kip Ward (Director) and Vicky Brawley Ward ran Rainbow, without a Board of Directors.

1990: Vicky Brawley became Rainbow Director and added a Board of Directors to help oversee the organization.

1990s: Rainbow added Sunbow Sevens, and then Challenge (competitive division).

Growth in Rainbow Participation

Participation doubled since 1990

19721990

19952000

200460

200

900

1400

1800P

arti

cipa

n ts

1981-90~800 players 40-50 teams

1981

2004~1800 players 135 teams

1995~1485 players 78 teams

*

History of Rainbow: Fields Rainbow Soccer was formed in 1972, and began

playing on what are called the Rainbow Soccer fields in 1973. Rainbow does not own the “Rainbow fields” land.

The Rainbow fields were originally lent to Rainbow in a gentleman’s agreement with William Muirhead, the original owner and developer of the Glen Lennox apartments.

They were acquired by the Kenan Hamner Investment Group who agreed to continue the gentleman’s agreement letting Rainbow use the fields.

History: Fields Cont’d

The Investment Group considered development, but this was not possible as the fields (except for the grassy knoll) are in a Resource Conservation District floodplain.

For a tax deductible donation, the land was then gifted to UNC in the early 1980s. Since then Rainbow has leased the fields from UNC on a yearly basis.

Rainbow in Transition: Recent Changes

Small sided (7v7) games Better fields Operational Improvements Fiscal Accountability New Board members Bylaw Revision

Small Sided Games Beginning this Spring Season, recreational

divisions within Rainbow changed to a 7v7 format.  We have had a very positive experience with this format in Sunbow Sevens.  The change is strongly recommended by all youth soccer organizations (references, US Youth Soccer guidelines).

Smaller sided games offer more action for players, more touches on the ball, more scoring, and in general enhance the “soccer” experience. 

Better Fields

Renovations to YF3-6 (funding from Rainbow field savings, grants for field improvements, player field fees, and fund-raising).– Proper drainage– Better turf– Sloped, crowned– Improved parking and access

More fields available Increased use of “neighborhood” fields for

practices to minimize travel.

Field Renovations and ImprovementsBefore…

Field Renovations and Improvements…After

...there is a nature trail around the pond

And for those seeking other diversions…

Then there is the ‘Ultimate’ field design:

….guaranteed to keep the fields well drained!

Staffed fields currently utilized Rainbow Smith Homestead Scroggs Cedar Falls Orange United Methodist Southern Village Bible Church Coming (Meadowmont, Southern Community Park,

Twin Lakes, Durham Elementary School, Orange County Soccer Park).

Network of Field Locations in Chapel Hill and Carrboro

PAST

Active Soccer Fields

Network of Field Locations in Chapel Hill and Carrboro

PRESENT

Active Soccer Fields

Active Soccer Fields

Future Soccer Fields

Network of Field Locations in Chapel Hill and Carrboro

FUTURE

Fields: Future Direction

Providing access to additional fields: We actively cooperate with Chapel Hill and Carrboro Parks and Rec. and the school systems, to provide access to quality fields.

Proactively work with planning groups to spearhead bringing additional fields online.

Operational Improvements Online Registration

– Fall 2003 was the first time it was utilized. – Initial season had difficulties; most issues have

been fixed, – Online registration should provide a significant

convenience to the participant, and help streamline office duties.

Improved Office Coverage Personnel adjustments

Operational Improvements: Transparency and Communication As much as feasible we are attempting to

provide ready access by participants to Rainbow operational and organizational information:– Web Access: Organizational information on

the Web including league and registration information, game schedules, FAQs, operational budgets, coaching help, etc.

– Phone Access: Multi-line weather hotlines for up-to-date operational information for all fields

Fiscal Accountability

Proper accounting practices adopted, which allow the tracking of all expenses and revenues, and per division fiscal accountability.

We now require each division to be solvent. Initiated annual budgets. After each season we will post an accounting

summary(spring 2003, fall2003).

Accounting: Fall 2003 Rainbow Wisely Sunbow CH United Sunset

# of players 745 248 311 468 179

Payroll Expenses 38,239.25$ 13,215.80$ 13,977.40$ 22,016.90$ 6,580.65$ Field Maintenance 4,365.00$ 1,045.08$ 1,487.02$ 870.90$ Insurance 1,522.00$ 538.60$ 338.60$ $338.60 186.20$ Office & Telephone 8,758.50$ 3,450.45$ 2,824.38$ $4,564.20 488.55$ Equipment & Paint 3,346.50$ 799.30$ 1,158.60$ 938.60$ Shirts/Uniforms 4,400.00$ 1,240.00$ 6,301.00$ 36,108.00$ Improve Fee 3,725.00$ 1,240.00$ 1,555.00$ 2,340.00$ 895.00$ Field Rental 6,800.00$ 1,722.00$ Coaching Costs 30,635.00$ Ref & Assignor Fees 5,492.00$ 9,956.00$ NCYSA Fees 8,560.00$ 3,580.00$ Tournament Fees 6,085.00$ Total Expenses 64,356.25$ 21,529.23$ $27,642.00 124,749.20$ 23,408.40$

Expenses Per Player 86.38$ 86.81$ $88.88 266.56$ 130.77$

Where do my Rainbow $$ go?

Rainbow Player Expenses ($86)

$51.33

$5.86

$2.04

$11.76

$4.49

$5.91

$5.00

Payroll Expenses

Field Maintenance

Insurance

Office & Telephone

Equipment & Paint

Shirts/Uniforms

Improve Fee

Where do my Rainbow $$ go?

Wisely Player Expenses ($86)

$53.29

$4.21

$2.17

$13.91

$3.22

$5.00

$5.00

Payroll Expenses

Field Maintenance

Insurance

Office & Telephone

Equipment & Paint

Shirts/Uniforms

Improve Fee

Where do my Rainbow $$ go?

Sunset Player Expenses ($130)

$36.76

$1.04

$2.73

$5.00

$9.62

$55.62

$20.00 Payroll Expenses

Insurance

Office & Telephone

Improve Fee

Field Rental

Ref & Assignor Fees

NCYSA Fees

Where do my Rainbow $$ go?CH United ($266)

$47.04

$1.86

$0.72

$9.75

$2.01

$77.15

$5.00

$14.53

$65.46

$11.74

$18.29

$13.00

Payroll Expenses

Field Maintenance

Insurance

Office & Telephone

Equipment & Paint

Shirts/Uniforms

Improve Fee

Field Rental

Coaching Costs

Ref & Assignor Fees

NCYSA Fees

Tournament Fees

Price Comparison:

Rainbow

YMCATASL

CASL

Fees: $65 $85 $68-$75 $78-$97 (25 players) (U-5/6 $65)

Practices/week: 2 0-1 none 0-1

Games/week: 1 1 1 1

Total weeks: 10 9 10 7-11

Shirts provided: Yes ? ? No

# Participants: 1800 ? ? 10,000

Note: P&R Basketball cost is $86, fee is $35, town subsidizes the rest (12 Weeks, 1 practice one game).

Fiscal Accountability: Per Division

To make each division solvent we are making the following changes: – More efficient use of Staff (and/or staff

reductions).– Take advantage of sales tax

reimbursement for non-profits after bylaws are updated to a proper form.

– Reappraise registration fees.– Increase fund raising.

An effective organization is one where the Rainbow Director and Board of Directors communicate and work well together.

Selection of new members by the Director with approval by the Board facilitates this, and has served Rainbow well in the recent years.

Bylaws and Board of Directors

However, our practice does not match the original bylaws. These called for voting by members, a mechanism that was never used since the inception of the organization.

The new bylaws correct this, bringing organizational structure and operation into accordance with actual practice.

Bylaws and Board of Directors

Bylaw Revision

Our bylaws are being updated to:– define a “standard” appointed board with

mechanisms for appointment and removal in accordance with NC non-profits statutes.

– Allow us to gain full financial benefits of being a non-profit organization.

New Bylaws

Board member positions will become available on a regular basis.

We want to ensure more representation of the Rainbow divisions on the Board.

We want and need people with good skills to serve on the Board.

If interested, please contact Vicky Brawley, Rainbow Director.

.

Bylaws: Board of Directors, Nominations

Vision for the Future:

Offer more and improved soccer opportunities.

Continue to provide access to additional quality fields. Complete field renovations on gated side (YF1-2) when sufficient funds are available.

Maintain a balanced budget and accountability.

Our Goal is to Enhance the Rainbow Experience

YF1-2

YF3-4

Communicate information to participants as conveniently as possible.

Maintain open channels for feedback from the Rainbow community.

Vision for the Future:

Our Goal is to Enhance the Rainbow Community Involvement

Volunteers: coaches, referees, board members, committee members.

We need people with vision to serve on the Board

…………….and………..

How can the Rainbow Community get Involved:

Fundraising!!!

How can the Rainbow Community get Involved:

Question and Answer Time!