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OPEN MEETING
REGULAR MEETING OF THE THIRD LAGUNA HILLS MUTUAL MAINTENANCE AND CONSTRUCTION COMMITTEE
Monday, March 5, 2018 at 1:00 PM
Laguna Woods Village Community Center, Board Room 24351 El Toro Road
NOTICE AND AGENDA
This Meeting May be Recorded
1. Call to Order 2. Acknowledgement of Media 3. Approval of Agenda 4. Approval of Meeting Report for February 5, 2018 5. Chair’s Remarks 6. Member Comments – (Items Not on the Agenda) 7. Department Head Update Consent: All matters listed under the Consent Calendar are considered routine and will be enacted by the Committee by one motion. In the event that an item is removed from the Consent Calendar by members of the Committee, such item(s) shall be the subject of further discussion and action by the Committee. 8. Programs Report (Not Available) 9. Maintenance Expenditures and Variance Explanations (Not Available) 10. Project Log
Reports: 11. Red Curb Removal Appeal at B3304 – CDS 325 12. Electrical Use Reimbursement Policy Revision 13. Unbudgeted Expenditure for 2018 Fumigation Program Items for Future Agendas:
Non-Emergency Chargeable Services
Pilot Program for 3-story Building Address Signs
Alteration Flooring Replacement (due to moisture intrusion)
Coin Operated Commercial Dryer Replacement Project (September)
GV Inspection and Replacement of Receptacles in Garages
GV Garage Cabinet Costs per Building
Create Policy for 20-gallon WH Replacement in Free-standing Laundry Rooms
Bert Moldow, Chair Ernesto Munoz, Staff Officer
Telephone: 268-2281
Concluding Business:
Committee Member Comments
Date of Next Meeting – April 5, 2018
Adjournment
OPEN MEETING
REPORT OF REGULAR MEETING OF THE THIRD LAGUNA HILLS MUTUAL MAINTENANCE AND CONSTRUCTION COMMITTEE
Monday, February 5, 2018 – 1:00 PM
Laguna Woods Village Community Center Board Room
24351 El Toro Road MEMBERS PRESENT: John Frankel – Acting Chair, Rosemarie di Lorenzo,
Burt Baum, Susan Caine, Bunny Carpenter, James Tung, Jules Zalon, Steve Parsons, Roy Bruninghaus
Advisor(s): Steve Leonard, MEMBERS ABSENT: James Tung, Bert Moldow STAFF PRESENT: Ernesto Munoz – Staff Officer, David Collins, Laurie
Chavarria 1. Call to Order
Acting Chair Frankel called the meeting to order at 1:01 PM and stated that the meeting is being held pursuant to notice duly given and established that a quorum of the Committee was present.
2. Acknowledgement of Media No Media were present.
3. Approval of the Agenda The Project Log was moved to Items for Discussion. Director di Lorenzo added the December 2017 Expenditures Report to the agenda as item 8a. The agenda was approved as amended.
Agenda Item #4Page 1 of 6
Third Laguna Hills Mutual Maintenance & Construction Committee February 5, 2018 Page 2 of 6
4. Approval of Meeting Report for November 6, 2017 & January 8, 2018 The meeting reports from November 6, 2017 and January 8, 2018 were approved as written.
5. Chair's Remarks Acting Chair Frankel had no remarks.
6. Member Comments (Items Not on the Agenda)
Marty Lopata (2398-1B) – commented on several plumbing stoppages that occurred at his Manor in December.
Ed McGill (2390-2C) – commented on the elevator repair at his building in January.
Lynn Jarrett 4010-1B – commented that she was happy to see the project log on the website.
Ernesto Munoz and Director di Lorenzo briefly responded to the elevator and plumbing stoppage comments.
7. Department Head Update Ernesto Munoz provided an update on the dry rot consultant and the upcoming Shepherd’s Crook project and answered questions from the Committee. Consent: All matters listed under the Consent Calendar are considered routine and will be enacted by the Committee by one motion. In the event that an item is removed from the Consent Calendar by members of the Committee, such item(s) shall be the subject of further discussion and action by the Committee. The Project Log was pulled for discussion. Items for Discussion: 8. Project Log Item #5 Balcony/Breezeway Resurfacing: Director Baum asked how this program relates to the GV Breezeway Recessed Area project. Item #6 GV Lobby Renovations: Director Walsh asked about this programs start date.
Agenda Item #4Page 2 of 6
Third Laguna Hills Mutual Maintenance & Construction Committee February 5, 2018 Page 3 of 6
Item #8 GV Laundry Room Renovations: Director Walsh asked if there is an epoxy flooring program for stand-alone laundry rooms. Item #9 Pest Control for Termites: Directors Walsh and Baum commented on this program and asked if additional funding will be required. Item #10 Gutters: Director Walsh asked that staff update the project log to include the buildings scheduled for replacement in 2018. Item #11 Roofing Replacement Program: Directors Walsh and di Lorenzo asked about tile roofs and alert systems on carport roofs. Item #13 Asphalt Paving: Director Walsh asked if the El Toro Water District will repave the areas that are affected during their Water Reclamation project. Item #22 Elevator Replacement Program: Director Walsh asked for clarification regarding the maintenance and replacement components of this program. Item #23 Elevator Tile Floor Replacement: Director Walsh asked if the tile floor replacement at Building 2393 is complete. Item #25 Trash Chute Cleaning: Director Walsh asked about the cleaning schedule and upcoming repairs that are needed. Item #29 GV Breezeway Recessed Area: Directors Baum and Zalon commented on the pilot program and how the planters are drained. Item #30 Energy Projects: Director Walsh asked about the Request for Proposal. Ernesto Munoz briefly responded to all questions and comments. 8a. Maintenance Expenditures Report ending December 31, 2017
Director di Lorenzo asked about the overage for Gutter Replacements and requested a list of the costs associated with this job code. Director di Lorenzo commented on the scope of work and funding for the Copper Pipe Epoxy Program.
Ernesto Munoz briefly responded to all questions and comments. Reports: 9. Revised Red Curb Request Procedure
Agenda Item #4Page 3 of 6
Third Laguna Hills Mutual Maintenance & Construction Committee February 5, 2018 Page 4 of 6
Acting Chair Frankel summarized the report and recommended changes to the red curb request procedure & criteria. Discussion ensued regarding proposed criteria, size of vehicles, ability of residents to safely back up, distance needed to back up, parking needs and other curb color demarcations instead of red, to allow parking for certain types of vehicles/golf carts. A motion was made and unanimously approved to deny staff’s recommendation on revisions to the criteria for approval of red curb requests. By consensus, staff was directed to conduct a meeting with the Parking Taskforce to revise the proposed criteria for approval of red curb requests and bring a new recommendation to the next M&C Committee meeting. 10. Laundry Room Dryer Replacement with Card System Costs Ernesto Munoz and Mark Stal provided an update on commercial dryers with card payment systems and answered questions from the committee. Discussion ensued regarding card systems, coin collection costs, damage repair costs, free use of washers and dryers with increased assessments, laundry machine platforms, and venting to the outside to reduce moisture. A motion was made to follow staff’s recommendation for the future purchase of coin operated commercial dryers, instead of card payment systems. By a vote of 8/1/0 (Director Caine opposed), the motion carried. By consensus, staff was directed to bring back a recommendation for a contract award at the September M&C Committee meeting. The bid will include alternate cost options for laundry platforms and exterior venting for the dryers. 11. 3-story Building Address Signs & Locations for Pilot Program Advisor Leonard provided an update and discussed the estimates he provided for posts and reflective numbers. Discussion ensued regarding cost, type of posts, sign locations, and the difference in the signs needed for cul-de-sacs versus individual buildings. A motion was made and unanimously approved to create a pilot program using the posts and reflective numbers letters specified by Advisor Leonard. By consensus, staff was directed to order the sign posts and reflective numbers and install them at the specified locations for a pilot program.
Agenda Item #4Page 4 of 6
Third Laguna Hills Mutual Maintenance & Construction Committee February 5, 2018 Page 5 of 6
12. Cool Seal Product for GV Recessed Breezeways (oral discussion) Ernesto Munoz provided an update the Cool Seal product and answered questions from the committee. Kim Shirley (2395-1B) commented on using synthetic grass in place of concrete. Richard Moren (2395-1G) commented on the weather proofing needed before the recessed areas are filled with concrete. Discussion ensued regarding the Mutual’s intent to beautify the breezeway, the need for plants, and the breakdown of the project costs. By consensus, staff was directed to bill all costs associated with dry rot repairs for the Garden Villa Recessed Area project to the Building Structures Dry Rot Replacement Fund. 13. Trash Chute Repairs (oral discussion) Ernesto Munoz commented that now that the trash chute cleaning is complete, staff will be bringing a recommendation for a contract award on the trash chute repairs to the March M&C Committee Meeting. Items for Future Agendas:
Red Curb Removal Appeal at B3304 - CDS 325
Contract Award for Shepherd’s Crook (closed session)
Non-Emergency Chargeable Services
Non-wood Alternatives for Dry Rot Repair (Patrick)
Washing Machine Coin Box Change Out (Mark)
GV Inspection and Replacement of Receptacles in Garages (Mark)
GV Garage Cabinet Costs per Building
Create Policy for 20-gallon WH Replacement in Free-standing Laundry Rooms
Concluding Business:
Committee Member Comments
Directors di Lorenzo and Caine complemented Acting Chair Frankel on a good and productive meeting.
Director Carpenter commented on the amount of progress that has been made in the last 2 years since VMS took over the management of Laguna Woods Village.
Agenda Item #4Page 5 of 6
Th
ird
Mu
tua
l P
roje
ct L
og
(Fe
bru
ary
20
18
)
Pri
ori
ty
Ra
tin
g#
Ty
pe
Na
me
De
scri
pti
on
Sta
tus
Est
ima
ted
Co
mp
leti
on
/On
-
go
ing
Pro
gra
ms
Bu
dg
et
1
904 Maint Svc
20
18
Wa
ste
lin
e
Re
me
dia
tio
n
Th
e W
ast
e li
ne
s P
rog
ram
invo
lve
s th
e in
sta
llati
on
of
a s
ea
mle
ss li
ne
r w
ith
in t
he
exi
stin
g p
ipe
s to
mit
iga
te
futu
re r
oo
t in
tru
sio
n a
s w
ell
as
to r
eso
lve
an
d
pre
ven
t fu
ture
ba
ck u
p p
rob
lem
s re
late
d t
o
com
pro
mis
ed
pip
es.
If
th
ere
are
co
nsi
ste
nt
inte
rna
l
issu
es,
th
ese
are
als
o in
vest
iga
ted
an
d a
dd
ress
ed
du
rin
g t
he
wa
ste
lin
e p
rog
ram
. T
he
pro
gra
m
ad
dre
sse
s in
teri
or
as
we
ll a
s e
xte
rio
r w
ast
e li
ne
s.
Th
e p
rog
ram
co
mm
en
ced
in 2
01
1.
Th
e B
oa
rd a
wa
rde
d a
th
ree
-ye
ar
con
tra
ct t
o S
pe
cia
lize
d
Pip
e T
ech
no
log
ies
(SP
T),
to
pe
rfo
rm e
po
xy w
ast
e li
nin
g
serv
ice
s fo
r th
e M
utu
al.
Wo
rk f
or
the
20
18
pro
gra
m
will
re
sum
e F
eb
rua
ry 2
0th
in t
he
Ga
te 1
1 a
rea
. L
inin
g
will
be
gin
at
bu
ildin
gs
52
19
-52
23
an
d a
n e
xte
nd
ed
sch
ed
ule
is c
urr
en
tly
be
ing
pre
pa
red
by
sta
ff.
Bu
ildin
gs
curr
en
tly
sch
ed
ule
d f
or
ep
oxy
lin
ing
are
: 5
22
4,
52
25
, 5
22
6,
52
27
, 5
22
8,
52
29
, 5
23
0,
52
31
, 5
23
2,
52
76
,
52
95
, 5
29
6,
52
97
, 5
29
8,
52
99
, 5
30
0,
53
01
, 5
30
2,
53
03
& 5
30
4.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$7
50
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$7
50
,00
0
2
904 Maint Svc
20
18
Ele
ctri
cal
Sy
ste
ms
Th
is p
rog
ram
is d
ed
ica
ted
to
re
pa
irin
g o
r re
pla
cin
g
ele
ctri
cal e
qu
ipm
en
t a
s n
ee
de
d.
Fun
din
g is
pro
vid
ed
fo
r th
is p
rog
ram
as
a c
on
tin
ge
ncy
to a
dd
ress
ele
ctri
cal p
an
el f
ailu
res.
On
e r
ep
lace
me
nt
ha
s o
ccu
rre
d a
t b
uild
ing
33
66
-1F.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$5
0,0
00
Invo
ice
d:
$1
,95
0
Ba
lan
ce:
$4
8,0
50
3
910 Maint Opr
20
18
Pri
or
to
Pa
int
Pro
gra
m
(PT
P)
Th
e M
utu
al h
as
a 1
0 y
ea
r fu
ll cy
cle
ext
eri
or
pa
int
pro
gra
m.
Pri
or
to p
ain
t d
ry r
ot
an
d d
eck
ing
re
pa
irs
will
be
pe
rfo
rme
d e
very
10
ye
ars
to
pre
pa
re
bu
ildin
g s
urf
ace
s fo
r p
ain
tin
g.
Sta
ff is
cu
rre
ntl
y w
ork
ing
in C
DS
22
3.
All
bu
ildin
gs
wit
hin
th
e f
ollo
win
gs
cul-
de
-sa
cs h
ave
be
en
sch
ed
ule
d
for
com
ple
tio
n w
ith
th
e 2
01
8 P
TP
pro
gra
m a
s fo
llow
s:
21
4,
22
5,
22
3,
22
0,
21
8,
21
6,
22
4,
22
2,
an
d 2
21
. C
DS
21
4 a
nd
22
5 h
ave
be
en
co
mp
lete
d.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$8
57
,24
3
Invo
ice
d:
$0
Ba
lan
ce:
$8
57
,24
3
4
910 Maint Opr
20
18
Ex
teri
or
Pa
int
Pro
gra
m
Th
e M
utu
al h
as
a 1
0-y
ea
r fu
ll cy
cle
ext
eri
or
pa
int
pro
gra
m.
All
ext
eri
or
com
po
ne
nts
of
ea
ch b
uild
ing
are
to
be
pa
inte
d e
very
10
ye
ars
. T
he
pa
inte
d
com
po
ne
nts
incl
ud
e t
he
bo
dy
(stu
cco
/sid
ing
) a
s w
ell
as
the
fo
llow
ing
list
in r
eg
ard
to
th
e t
rim
: fa
scia
bo
ard
s; b
ea
ms;
ove
rha
ng
s; d
oo
rs;
clo
sed
so
ffit
s;
stru
ctu
ral a
nd
orn
am
en
tal m
eta
l su
rfa
ces.
De
cks
are
top
co
ate
d a
nd
da
ma
ge
d b
uild
ing
ad
dre
ss s
ign
s
rep
lace
d.
Lea
d a
ba
tem
en
t a
ctiv
itie
s a
re p
erf
orm
ed
in c
on
jun
ctio
n w
ith
th
e E
xte
rio
r P
ain
t P
rog
ram
.
Sta
ff is
cu
rre
ntl
y P
ain
tin
g in
CD
S 2
14
. A
ll b
uild
ing
s
wit
hin
th
e f
ollo
win
gs
cul-
de
-sa
cs h
ave
be
en
sch
ed
ule
d
for
com
ple
tio
n w
ith
th
e 2
01
8,
Pa
int
Pro
gra
m:
CD
S 2
14
,
22
5,
22
3 ,
22
0,
21
8,
21
6,
22
4,
22
2,
an
d 2
21
.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
,60
2,7
44
Invo
ice
d:
$0
Ba
lan
ce:
$1
,60
2,7
44
Agenda Item #10Page 1 of 7
5910 Maint Opr
20
18
Ba
lco
ny
/Bre
eze
wa
y R
esu
rfa
cin
g
Th
is p
rog
ram
pro
vid
es
for
the
wa
terp
roo
f to
pco
at
sea
ling
of
ba
lco
ny
an
d b
ree
zew
ay
de
ck s
urf
ace
s m
id-
wa
y b
etw
ee
n e
xte
rio
r p
ain
t cy
cle
s. T
his
wa
terp
roo
fin
g p
roce
ss p
rote
cts
the
de
ck
sub
stru
ctu
re a
ga
inst
fu
ture
dry
ro
t a
nd
imp
rove
s
the
ae
sth
eti
cs o
f th
e d
eck
su
rfa
ce.
Pri
or
to a
pp
lyin
g
top
coa
t, c
rew
s co
nd
uct
an
insp
ect
ion
of
the
de
ck
stru
ctu
re t
o lo
cate
an
y p
ote
nti
al s
afe
ty h
aza
rds
or
dry
ro
t p
rob
lem
s.
Th
is p
rog
ram
is s
che
du
led
to
sta
rt in
Ju
ne
. T
he
re a
re 5
6
bu
ildin
gs
on
th
e s
che
du
le f
or
this
ye
ar.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$4
11
,00
8
Invo
ice
d:
$0
Ba
lan
ce:
$4
11
,00
8
6
910 Maint Opr
20
18
Ga
rde
n
Vil
la (
GV
) Lo
bb
y
Re
no
va
tio
ns
Th
is p
rog
ram
ad
dre
sse
s th
e r
ep
lace
me
nt
of
the
exi
stin
g a
cou
stic
ce
ilin
g,
wa
llpa
pe
r a
nd
ca
rpe
t in
GV
lob
bie
s. A
ll w
alls
, ce
ilin
gs
an
d d
oo
rs a
re p
atc
he
d
an
d p
ain
ted
an
d c
arp
et
is r
ep
lace
d.
As
of
20
18
, th
is
pro
gra
m w
ill in
clu
de
10
GV
lob
bie
s to
be
re
no
vate
d
an
nu
ally
.
Te
n lo
bb
y re
no
vati
on
s a
re s
che
du
led
fo
r 2
01
8.
Th
e
lob
bie
s to
be
re
no
vate
d a
re a
s fo
llow
s: 2
37
0,
34
99
,
23
53
, 2
35
4,
23
93
, 5
51
7,
96
9,
24
00
, 3
24
1 a
nd
23
99
.
Sta
ff w
ill b
eg
an
wo
rk in
lob
by
23
70
in J
an
ua
ry,
an
d it
is
an
tici
pa
ted
all
lob
bie
s w
ill b
e c
om
ple
ted
in J
uly
20
18
.
Lob
bie
s C
om
ple
ted
: 2
37
0
July
20
18
An
nu
al
Bu
dg
et:
$1
14
,12
6
Invo
ice
d:
$0
Ba
lan
ce:
$1
14
,12
6
7
910 Maint Opr
20
18
Ga
rde
n
Vil
la (
GV
)
Ma
ilro
om
Re
no
va
tio
ns
Th
is p
rog
ram
is
fun
de
d t
o r
en
ova
te G
V m
ail
roo
ms.
Th
e s
cop
e o
f w
ork
incl
ud
es
rem
ovi
ng
exi
stin
g
pa
ne
ling
an
d a
dd
ing
dry
wa
ll, t
rim
, in
sta
llati
on
of
ne
w li
gh
t d
iffu
sers
, in
sta
llati
on
of
ne
w m
ailb
oxe
s;
an
d c
om
ple
te p
ain
tin
g o
f w
alls
, ce
ilin
gs
an
d d
oo
rs.
Sta
rtin
g w
ith
th
e 2
01
8 p
rog
ram
te
n G
V m
ailr
oo
m
lob
bie
s w
ill b
e r
en
ova
ted
an
nu
ally
.
A t
ota
l of
ten
ma
ilro
om
s w
ill b
e r
en
ova
ted
th
is y
ea
r.
Th
e m
ailr
oo
ms
to b
e r
en
ova
ted
are
as
follo
ws:
23
55
,
23
84
, 3
49
9,
54
99
,5
37
0,
32
42
, 2
39
8,
23
96
, 2
39
4 a
nd
23
97
. W
ork
will
be
gin
at
ma
ilro
om
23
55
in J
an
ua
ry a
nd
it is
an
tici
pa
ted
all
liste
d m
ailr
oo
ms
will
be
co
mp
lete
d in
Ma
y 2
01
8.
Ma
ilro
om
s co
mp
lete
d 2
35
5 &
23
84
Ma
y 2
01
8
An
nu
al
Bu
dg
et:
$2
3,4
69
Invo
ice
d:
$0
Ba
lan
ce:
$2
3,4
69
8
910 Maint Opr
20
18
Ga
rde
n
Vil
la L
au
nd
ry
Ro
om
Re
no
va
tio
ns
Th
is p
rog
ram
is f
un
de
d t
o r
ep
lace
th
e G
V a
nd
LH
-21
styl
e b
uild
ing
s la
un
dry
ro
om
flo
ors
wit
h e
po
xy
flo
ori
ng
wh
en
exi
stin
g v
inyl
flo
ori
ng
is d
am
ag
ed
. S
ix
bu
ildin
gs
are
sch
ed
ule
d t
o b
e c
om
ple
ted
in 2
01
8.
Th
e li
st o
f la
un
dry
flo
ors
th
at
will
be
re
no
vate
d t
his
ye
ar
are
as
follo
ws:
23
92
, 2
38
9,
32
43
, 4
00
1,
40
13
an
d 5
51
5.
Sta
ff w
ill s
tart
at
bu
ildin
g 2
39
2 in
Ma
rch
an
d a
nti
cip
ate
com
ple
tin
g a
ll la
un
dry
ro
om
s o
n t
he
list
in A
pri
l 20
18
.
Ap
ril 2
01
8
An
nu
al
Bu
dg
et:
$2
8,4
44
Invo
ice
d:
$0
Ba
lan
ce:
$2
8,4
44
9
910 Maint Opr
20
18
P
est
Co
ntr
ol
for
Te
rmit
es
Th
is p
rog
ram
is d
ed
ica
ted
to
era
dic
ati
ng
dry
wo
od
term
ite
s fr
om
ina
cce
ssib
le a
rea
s b
y te
nti
ng
bu
ildin
gs
for
fum
iga
tio
n.
Th
e b
ud
ge
t a
lso
incl
ud
es
fun
din
g f
or
loca
l te
rmit
e t
rea
tme
nts
on
an
as
ne
ed
ed
ba
sis
an
d h
ote
l acc
om
mo
da
tio
ns
du
rin
g
ten
tin
g.
45
bu
ildin
gs
are
cu
rre
ntl
y in
ne
ed
of
fum
iga
tio
n.
Sta
ff is
an
aly
zin
g t
he
ap
pro
ved
bu
dg
et
an
d w
ill p
oss
ibly
req
ue
st a
su
pp
lem
en
tal a
pp
rop
ria
tio
n t
o c
om
ple
te a
ll
bu
ildin
gs
in 2
01
8.
Th
e f
um
iga
tio
n p
rog
ram
sta
rts
in
Ma
y a
nd
is t
ypic
ally
co
mp
lete
d b
y N
ove
mb
er.
No
vem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$2
98
,96
8
Invo
ice
d:
$0
Ba
lan
ce:
$2
98
,96
8
Agenda Item #10Page 2 of 7
10
910 Maint Opr
20
18
Gu
tte
rs -
Re
pla
cem
en
t
an
d R
ep
air
Gu
tte
r re
pla
cem
en
t w
ill b
e p
erf
orm
ed
on
ori
gin
al
con
stru
ctio
n b
uild
ing
ra
in g
utt
ers
an
d d
ow
nsp
ou
t
syst
em
s th
at
are
exh
ibit
ing
de
teri
ora
tio
n.
Th
e B
oa
rd
au
tho
rize
d r
ep
lace
me
nt
usi
ng
a "
sea
mle
ss"
gu
tte
r
syst
em
in c
on
jun
ctio
n w
ith
th
e M
utu
al's
ext
eri
or
pa
inti
ng
of
the
bu
ildin
g.
Th
is p
rog
ram
als
o
ad
dre
sse
s g
utt
er
rep
air
s p
erf
orm
ed
by
VM
S st
aff
.
Co
mp
lete
gu
tte
r a
nd
do
wn
spo
ut
rep
lace
me
nt
will
ta
ke
pla
ce a
t B
uild
ing
s 2
36
9,
23
70
, 2
38
1,
24
00
, 2
40
2,
24
03
,
24
04
an
d 2
40
5 in
20
18
. S
taff
is a
sse
ssin
g t
he
bu
ild
ing
s
an
d w
ill c
rea
te a
sco
pe
of
wo
rk a
nd
a s
che
du
le f
or
the
ou
tsid
e v
en
do
r. F
un
ds
ha
ve a
lso
be
en
bu
dg
ete
d f
or
rep
air
s b
y in
-ho
use
sta
ff o
n a
n a
s n
ee
de
d b
asi
s
thro
ug
ho
ut
the
ye
ar.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
37
,11
8
Invo
ice
d:
$0
Ba
lan
ce:
$1
37
,11
8
11
920 Projects
20
18
Ro
ofi
ng
Re
pla
cem
en
t
Pro
gra
m
Th
is p
rog
ram
is d
ed
ica
ted
to
re
pla
cin
g a
nd
ma
inta
inin
g T
hir
d M
utu
al r
oo
fs.
Bu
ilt-u
p r
oo
fs a
re
insp
ect
ed
15
ye
ars
aft
er
inst
alla
tio
n.
Ro
ofs
de
term
ine
d t
o h
ave
re
ach
ed
th
e e
nd
of
the
ir
serv
ice
ab
le li
fe a
re s
che
du
led
to
be
re
pla
ced
wit
h a
ne
w P
VC
co
ol r
oo
f sy
ste
m.
Th
e r
e-r
oo
fin
g p
rog
ram
wo
rk is
sch
ed
ule
d t
o s
tart
in
Ma
rch
an
d r
oo
fin
g r
ep
air
s w
ill b
e o
ng
oin
g t
hro
ug
ho
ut
the
ye
ar.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
,39
2,9
54
Invo
ice
d:
$0
Ba
lan
ce:
$1
,39
2,9
54
12
920 Projects
20
18
Ro
ofi
ng
Ma
inte
na
nce
Pro
gra
m
Th
is p
rog
ram
is d
ed
ica
ted
to
pre
serv
ing
th
e
serv
ice
ab
le li
fe o
f th
e r
oo
fs t
hro
ug
h a
5 a
nd
10
-ye
ar
insp
ect
ion
cyc
le.
Ro
ofs
are
insp
ect
ed
an
d
ma
inta
ine
d a
cco
rdin
gly
.
Th
is p
rog
ram
wa
s st
art
ed
an
d c
om
ple
ted
du
rin
g t
he
mo
nth
of
Jan
ua
ry.
Th
e in
voic
ing
fo
r th
is w
ork
is
pe
nd
ing
.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$2
05
,10
0
Invo
ice
d:
$0
Ba
lan
ce:
$2
05
,10
0
13
920 Projects
20
18
Asp
ha
lt
Pa
vin
g P
rog
ram
Th
is p
rog
ram
is d
ed
ica
ted
to
pre
serv
ing
th
e in
teg
rity
of
Cu
l-d
e-s
ac
stre
et
pa
vin
g.
As
pa
rt o
f th
is p
rog
ram
asp
ha
lt p
avi
ng
is in
spe
cte
d a
nd
ra
ted
fo
r w
ea
r
an
nu
ally
. T
he
life
fo
r a
sph
alt
pa
vin
g is
est
ima
ted
at
20
ye
ars
. T
he
20
18
pro
gra
m w
ill c
on
sist
of
10
8,2
93
squ
are
fe
et
of
pa
vin
g r
ep
lace
me
nt.
Th
e A
sph
alt
Pa
vin
g w
ork
is s
che
du
led
to
be
gin
in M
ay
an
d c
om
ple
ted
in J
uly
. T
he
20
18
pro
gra
m w
ill c
on
sist
of
10
8,2
93
sq
ua
re f
ee
t o
f p
ave
me
nt
rep
lace
me
nt.
Th
e
sch
ed
ule
d c
ul-
de
-sa
cs in
clu
de
: 3
22
, 3
23
, 3
26
, a
nd
31
50
,
32
32
an
d 3
31
7.
Au
gu
st 2
01
8
An
nu
al
Bu
dg
et:
$3
75
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$3
75
,00
0
14
920 Projects
20
18
Pa
rkw
ay
Co
ncr
ete
Pro
gra
m
Th
is p
rog
ram
is f
un
de
d t
o r
ep
lace
an
d r
ep
air
da
ma
ge
d c
on
cre
te p
ark
wa
ys in
co
nju
nct
ion
wit
h t
he
asp
ha
lt p
avi
ng
pro
gra
m.
Pa
rkw
ays
are
insp
ect
ed
fo
r
da
ma
ge
an
d o
the
r d
efi
cie
nci
es
are
re
pa
ire
d o
r
rep
lace
d a
cco
rdin
gly
.
Th
e C
on
cre
te r
ep
lace
me
nt
is s
che
du
led
to
be
gin
in M
ay
an
d b
e c
om
ple
ted
in J
uly
co
ncu
rre
ntl
y w
ith
th
e A
sph
alt
Pa
vin
g P
rog
ram
.
July
20
18
An
nu
al
Bu
dg
et:
$1
50
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$1
50
,00
0
15
920 Projects
20
18
Se
al
Co
at
Pro
gra
m
Th
is p
rog
ram
is f
un
de
d t
o e
xte
nd
th
e li
fe o
f th
e
asp
ha
lt p
avi
ng
by
sea
ling
asp
ha
lt c
rack
s a
nd
ap
ply
ing
a b
itu
min
ou
s sl
urr
y se
al t
o t
he
asp
ha
lt
surf
ace
pre
ven
tin
g w
ate
r in
tru
sio
n a
nd
pro
tect
ing
the
asp
ha
lt f
rom
de
teri
ora
tio
n.
Th
e S
ea
l Co
at
pro
gra
m w
ork
is s
che
du
led
to
be
gin
in
Au
gu
st a
nd
be
co
mp
lete
d in
Se
pte
mb
er.
Sep
tem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$7
2,0
00
Invo
ice
d:
$0
Ba
lan
ce:
$7
2,0
00
Agenda Item #10Page 3 of 7
16
920 Projects
20
18
Gu
tte
r
Cle
an
ing
Pro
gra
m
Th
is p
rog
ram
is f
or
the
an
nu
al c
lea
nin
g o
f M
utu
al
Ow
ne
d a
nd
Alt
era
tio
n G
utt
ers
.
Th
e g
utt
er
cle
an
ing
pro
gra
m w
ill s
tart
in S
ep
tem
be
r a
nd
will
be
co
mp
lete
d in
De
cem
be
r.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
39
,36
4
Invo
ice
d:
$0
Ba
lan
ce:
$1
39
,36
4
17
920 Projects
20
18
Fo
un
da
tio
ns
Pro
gra
m
Th
is p
rog
ram
is f
un
de
d t
o r
ep
lace
fo
un
da
tio
ns
sho
win
g s
ign
s o
f d
istr
ess
or
imp
en
din
g f
ailu
re.
Th
ese
re
pa
irs
or
rep
lace
me
nts
are
pe
rfo
rme
d o
n a
n
as
ne
ed
ed
ba
sis.
As
req
ue
sts
for
fou
nd
ati
on
insp
ect
ion
s a
re r
ece
ive
d
sta
ff w
ill p
erf
orm
a f
ield
ob
serv
ati
on
, a
nd
if r
eq
uir
ed
,
sch
ed
ule
a s
tru
ctu
ral e
ng
ine
er
to in
spe
ct t
he
fou
nd
ati
on
an
d p
rovi
de
a r
eco
mm
en
da
tio
n.
Sta
ff w
ill
sch
ed
ule
a c
on
tra
cto
r fo
r a
ny
ne
cess
ary
re
pa
irs.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$2
07
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$2
07
,00
0
18
920 Projects
20
18
Pa
rap
et/
Stu
cco
Wa
ll R
ep
air
s
Seve
ral V
illa
Pa
rais
a a
nd
Ca
sa G
ran
de
sty
le h
om
es
in
the
Ga
te 1
1 a
rea
ha
ve h
ad
pa
rap
et
wa
ll le
aks
cau
sin
g w
oo
d r
ot
an
d w
all
da
ma
ge
. A
ph
ase
d
pro
gra
m t
o r
em
ove
th
ese
pa
rap
et
wa
lls w
as
ad
op
ted
by
the
Bo
ard
to
re
mo
ve f
ive
wa
lls p
er
yea
r.
Th
e b
uild
ing
s a
pp
rove
d in
20
17
fo
r p
ara
pe
t w
all
rem
ova
ls w
ill b
e c
om
ple
ted
in M
arc
h 2
01
8,
wh
ich
incl
ud
e:
52
12
, 5
19
3,
53
12
, 5
26
5 a
nd
52
19
. S
taff
is a
lso
pre
pa
rin
g t
o s
tart
th
e n
ext
fiv
e b
uild
ing
s sc
he
du
led
fo
r
20
18
, w
hic
h in
clu
de
: 5
02
8,
50
88
, 5
18
5,
52
05
an
d 5
30
2.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et
$2
30
,00
0
Invo
ice
d:
0
Ba
lan
ce:
$2
30
,00
0
19
920 Projects
20
18
Bu
ild
ing
Ad
dre
ss S
ign
s
Th
is p
rog
ram
wa
s fu
nd
ed
to
re
pla
ce b
uild
ing
ad
dre
ss s
ign
s o
n 1
,40
5 b
uild
ing
s o
ver
a t
en
ye
ar
pe
rio
d b
eg
inn
ing
in 2
01
6.
Ho
we
ver,
mo
re r
ece
ntl
y,
the
M&
C C
om
mit
tee
de
term
ine
d t
ha
t th
e 8
2 t
hre
e-
sto
ry b
uild
ing
s re
qu
ire
d a
mo
re v
isib
le s
ign
. S
taff
wa
s d
ire
cte
d t
o d
eve
lop
ne
w t
hre
e-s
tory
bu
ildin
g
sig
ns
tha
t a
re la
rge
r th
an
th
ose
cu
rre
ntl
y in
sta
lled
.
Sig
n p
lace
me
nt
wa
s to
be
de
term
ine
d b
y b
uild
ing
con
fig
ura
tio
n.
Th
e C
om
mit
tee
dir
ect
ed
sta
ff t
o p
lace
th
e in
sta
llati
on
of
larg
er
de
velo
pe
d s
ign
s to
re
pla
ce t
he
ori
gin
al s
ma
ller
sig
ns.
Th
is P
roje
ct r
em
ain
s o
n h
old
aw
ait
ing
dir
ect
ion
fro
m t
he
Bo
ard
. T
he
Co
mm
itte
e w
ill p
rovi
de
a s
ign
typ
e
an
d lo
cati
on
fo
r st
aff
to
pu
rch
ase
an
d in
sta
ll.
TB
D
Bu
dg
et:
$3
3,9
70
Invo
ice
d:
$0
Ba
lan
ce:
$3
3,9
70
20
920 Projects
20
18
Bu
ild
ing
Str
uct
ure
s
Th
is p
rog
ram
is d
ed
ica
ted
to
re
pla
cin
g a
nd
re
pa
irin
g
bu
ildin
g s
tru
ctu
ral c
om
po
ne
nts
th
at
are
no
t
pe
rfo
rmin
g a
s d
esi
gn
ed
.
Sta
ff w
ill b
e in
vest
iga
tin
g a
nd
de
velo
pin
g a
pri
ori
ty li
st
of
ne
ed
ed
bu
ildin
g s
tru
ctu
ral r
ep
air
s a
nd
will
pro
vid
e
en
gin
ee
r d
raw
ing
s to
se
cure
a p
erm
it f
rom
th
e c
ity.
Sta
ff w
ill s
olic
it c
on
tra
cto
r b
ids
for
the
wo
rk a
nd
bri
ng
a
con
tra
ct a
wa
rd r
eco
mm
en
da
tio
n t
o t
he
M&
C/B
oa
rd f
or
the
ir c
on
sid
era
tio
n.
On
ce a
pp
rove
d,
wo
rk is
an
tici
pa
ted
to b
eg
in a
s e
arl
y a
s Ju
ly.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$7
50
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$7
50
,00
0
Agenda Item #10Page 4 of 7
21
920 Projects
Dry
Ro
t P
rog
ram
Th
is p
rog
ram
is d
ed
ica
ted
to
de
velo
pin
g a
nd
imp
lem
en
tin
g a
sys
tem
ati
c a
pp
roa
ch t
o e
rad
ica
tin
g
wo
od
ro
t th
rou
gh
ou
t T
hir
d M
utu
al.
Th
e c
on
sult
an
t h
as
com
ple
ted
ap
pro
xim
ate
ly 5
0%
of
the
inve
stig
ati
on
s a
nd
pro
vid
ed
init
ial m
ap
s o
f d
am
ag
ed
bu
ildin
gs
to b
e r
evi
ew
ed
. T
he
pro
ject
is o
n t
rack
to
com
ple
te t
he
inve
stig
ati
on
s a
nd
re
po
rts
in M
arc
h 2
01
8.
On
ce r
ep
ort
s a
nd
so
luti
on
s a
re c
om
ple
ted
, st
aff
wil
l
de
velo
p S
cop
e o
f W
ork
to
cre
ate
th
e R
eq
ue
st f
or
Pro
po
sals
an
d r
eta
in a
co
ntr
act
or
for
the
re
pa
irs
of
the
firs
t b
atc
h o
f st
ud
y u
nit
s.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
,02
5,0
00
Invo
ice
d:
$0
Ba
lan
ce:
$1
,02
5,0
00
22
920 Projects
20
18
Ele
va
tor
Re
pla
cem
en
t
Pro
gra
m
Th
is p
rog
ram
is d
ed
ica
ted
to
ele
vato
r m
ain
ten
an
ce
an
d r
ep
lace
me
nt
of
wo
rn e
qu
ipm
en
t. I
n a
dd
itio
n
ten
ele
vato
r ca
rs a
re s
che
du
led
fo
r in
teri
or
ren
ova
tio
ns.
Th
e b
uild
ing
ele
vato
rs s
che
du
led
fo
r m
ain
ten
an
ce in
20
18
incl
ud
e:
23
81
, 2
35
5,
23
90
, 2
39
4,
23
97
, 2
40
2,
23
99
, 2
36
9,
40
01
an
d 4
00
5.
No
tifi
cati
on
s w
ill b
e m
aile
d
to t
he
re
sid
en
ts/o
wn
ers
in e
ach
bu
ildin
g.
Bu
ildin
g 2
38
1
is s
che
du
led
to
be
gin
co
nst
ruct
ion
Fe
bru
ary
19
, 2
01
8
an
d b
e c
om
ple
ted
by
Ma
rch
8,
20
18
.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$3
30
,18
9
Invo
ice
d:
$0
Ba
lan
ce:
$3
30
,18
9
23
920 Projects
20
18
Ele
va
tor
Til
e F
loo
r
Re
pla
cem
en
t
Th
is p
rog
ram
re
pla
ces
the
ele
vato
rs c
era
mic
tile
flo
ori
ng
wit
h a
hig
h g
rad
e v
inyl
tile
wh
en
th
e
exi
stin
g t
ile f
loo
rin
g is
re
po
rte
d a
s d
am
ag
ed
.
Sta
ff m
on
ito
rs a
nd
re
vie
ws
the
ele
vato
r ti
le r
ep
air
req
ue
sts
to d
ete
rmin
e c
an
did
ate
s fo
r th
e 2
01
8
pro
gra
m.
Th
e e
leva
tor
flo
ori
ng
at
Bu
ildin
g 2
39
3 w
ill b
e
sch
ed
ule
d f
or
flo
or
rep
lace
me
nt
in F
eb
rua
ry.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
7,0
83
Invo
ice
d:
$0
Ba
lan
ce:
$1
7,0
83
24
920 Projects
20
18
Wa
ter
Lin
es
- C
op
pe
r
Pip
e
Re
me
dia
tio
n
Th
is p
rog
ram
is in
ten
de
d t
o e
xte
nd
th
e li
fe o
f
cop
pe
r p
ipe
s in
all
bu
ildin
gs
wh
ich
exp
eri
en
ce a
hig
h
fre
qu
en
cy o
f co
pp
er
pip
e le
aks
.
Sta
ff is
re
vie
win
g t
he
cu
rre
nt
qu
art
erl
y le
ak
rate
re
po
rt
to d
ete
rmin
e w
ha
t m
an
ors
will
be
ca
nd
ida
tes
for
the
20
18
pro
gra
m.
De
cem
be
r 2
01
8
An
nu
al
Bu
dg
et:
$1
00
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$1
00
,00
0
25
920 Projects
Tra
sh C
hu
te
Cle
an
ing
fo
r
Th
ree
Sto
ry
Bu
ild
ing
s
Th
is p
roje
ct is
de
dic
ate
d t
o c
lea
nin
g t
he
tra
sh
chu
tes
in a
ll th
ree
sto
ry b
uild
ing
s.
Sta
ff h
as
sch
ed
ule
d a
ll b
uild
ing
s to
be
cle
an
ed
sta
rtin
g
in J
an
ua
ry a
nd
will
be
co
mp
lete
d in
Ma
rch
.
Ma
rch
20
18
20
17
Su
pp
lem
en
tal
Ap
pro
pri
ati
on
Bu
dg
et:
$2
3,9
75
Invo
ice
d:
$0
Ba
lan
ce:
$2
3,9
75
Agenda Item #10Page 5 of 7
26
920 ProjectsE
xte
rio
r Li
gh
tin
g
In 2
01
8 f
un
din
g f
or
this
pro
gra
m w
ill b
e a
lloca
ted
tow
ard
s th
e p
urc
ha
se o
f th
e S
ou
the
rn C
alif
orn
ia
Ed
iso
n (
SCE
) st
ree
t lig
ht
infr
ast
ruct
ure
. A
dd
itio
na
lly,
it w
ill o
ffse
t th
e c
ost
of
con
sult
ing
se
rvic
es
to a
ssis
t
wit
h t
he
acq
uis
itio
n a
nd
th
e u
pg
rad
e o
f o
the
r
ext
eri
or
ligh
tin
g.
In J
an
ua
ry 2
01
8 M
&C
re
com
me
nd
ed
ap
pro
val o
f a
con
tra
ct w
ith
Sie
me
ns
to a
ssis
t w
ith
th
e a
cqu
isit
ion
of
78
8 s
tre
et
ligh
t fi
xtu
res
fro
m S
CE
wh
ich
incl
ud
es:
retr
ofi
t th
e h
igh
-pre
ssu
re s
od
ium
(H
PS)
lig
hti
ng
fix
ture
s
to li
gh
t-e
mit
tin
g d
iod
es
(LE
D)
an
d t
o p
erf
orm
th
e
op
era
tio
ns
an
d m
ain
ten
an
ce o
f th
e 7
88
str
ee
t lig
hts
fo
r
thre
e y
ea
rs.
A r
eco
mm
en
da
tio
n t
o a
wa
rd a
co
ntr
act
to
Sie
me
ns
will
be
pre
sen
ted
to
th
e B
oa
rd o
n F
eb
rua
ry 2
0.
De
cem
be
r 2
01
8
Bu
dg
et:
$5
00
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$5
00
,00
0
27
920 Projects
20
18
Co
mm
on
Wa
ll
Re
pla
cem
en
t
Fun
din
g f
or
this
pro
gra
m is
allo
cate
d a
s a
con
tin
ge
ncy
to
re
pla
ce d
am
ag
ed
co
mm
on
wa
lls a
s
ne
ed
ed
. Fi
eld
sta
ff o
bse
rve
s th
e c
on
dit
ion
s o
f
req
ue
ste
d w
alls
an
d r
ep
air
s o
r re
pla
ces
the
wa
lls a
s
ne
ed
ed
.
No
re
qu
est
fo
r re
pa
irs
ha
ve b
ee
n r
ece
ive
d a
t th
is t
ime
.D
ece
mb
er
20
18
An
nu
al
Bu
dg
et:
$2
5,0
00
Invo
ice
d:
$0
Ba
lan
ce:
$2
5,0
00
28
920 Projects
20
18
Pe
rim
ete
r
Wa
lls
As
a p
art
of
the
Co
nd
itio
na
l Use
Pe
rmit
11
35
wit
h
the
Cit
y o
f La
gu
na
Wo
od
s, T
he
Mu
tua
l will
re
mo
ve
an
d r
ep
lace
ba
rbe
d w
ire
on
all
pe
rim
ete
r w
alls
wit
h
She
ph
erd
s C
roo
k o
n a
ph
ase
d a
pp
roa
ch.
Sta
ff h
as
com
ple
ted
a p
rese
nta
tio
n f
or
the
reco
mm
en
da
tio
n o
f a
co
ntr
act
aw
ard
an
d a
sup
ple
me
nta
l ap
pro
pri
ati
on
at
M&
C.
On
ce s
taff
's
reco
mm
en
da
tio
n is
ap
pro
ved
by
M&
C,
sta
ff w
ill t
he
n
sub
mit
a r
eso
luti
on
to
pro
cee
d w
ith
a c
on
tra
ct a
wa
rd.
De
cem
be
r 2
01
8
Bu
dg
et:
$5
0,0
00
Invo
ice
d:
$0
Ba
lan
ce:
$5
0,0
00
29
920 Projects
20
18
Ga
rde
n
Vil
la B
ree
zew
ay
Re
cess
ed
Are
as
Th
is p
ilot
pro
ject
will
fill
in t
he
Ga
rde
n V
illa
bre
eze
wa
y re
cess
ed
are
as
wit
h li
gh
t w
eig
ht
con
cre
te t
o m
atc
h t
he
exi
stin
g w
alk
wa
y su
rfa
ce.
Th
is w
ork
will
elim
ina
te e
xist
ing
un
eve
n s
urf
ace
s in
rece
sse
d a
rea
s to
elim
ina
te t
rip
pin
g h
aza
rds.
Th
e
wo
rk p
erf
orm
ed
will
re
du
ce m
ain
ten
an
ce c
ost
s,
incr
ea
se d
ry r
ot
rep
air
an
d p
reve
nti
on
of
mo
ld.
On
Se
pte
mb
er
19
, 2
01
7,
the
Bo
ard
aw
ard
ed
th
is
con
tra
ct t
o B
. Fo
ste
r C
on
stru
ctio
n w
ith
an
ap
pro
pri
ati
on
of
$1
50
,00
0 t
o c
om
ple
te b
uild
ing
s 2
38
4,
23
85
an
d 2
38
6.
Sta
ff d
raft
ed
a le
tte
r th
at
is in
re
vie
w
an
d o
nce
ap
pro
ved
will
be
ma
iled
in a
dva
nce
to
th
e
resi
de
nts
sta
tin
g c
on
stru
ctio
n d
ate
s.
De
cem
be
r 2
01
8
Bu
dg
et:
$1
50
,00
0
Invo
ice
d:
$0
Ba
lan
ce:
$1
50
,00
0
Agenda Item #10Page 6 of 7
30
920 Projects
En
erg
y
Co
nsu
lta
nt
Se
rvic
es
Fun
din
g w
as
allo
cate
d t
o a
dva
nce
en
erg
y in
itia
tive
s
to r
ed
uce
th
e M
utu
al's
en
erg
y fo
otp
rin
t. T
he
se
eff
ort
s w
ill in
clu
de
pa
rtn
eri
ng
wit
h a
ll B
oa
rds
to
pu
rsu
e a
n o
vera
ll e
ne
rgy
stra
teg
y fo
r th
e
com
mu
nit
y. T
he
fo
llow
ing
are
a f
ew
of
the
to
pic
s
Bo
ard
Me
mb
ers
ha
ve e
xpre
sse
d a
n in
tere
st in
inve
stig
ati
ng
an
d a
de
sire
to
ob
tain
pro
fess
ion
al
gu
ida
nce
on
: C
om
mu
nit
y C
ho
ice
Ag
gre
ga
tio
n (
CC
A);
en
erg
y g
en
era
tio
n d
uri
ng
po
we
r o
uta
ge
s; b
att
ery
sto
rag
e f
aci
litie
s to
he
lp r
eg
ula
te e
ne
rgy
flo
w;
Re
sid
en
tia
l Ap
plic
ati
on
of
Fue
l Ce
ll te
chn
olo
gy;
up
gra
de
of
the
Co
mm
un
ity’
s a
gin
g e
lect
ric
infr
ast
ruct
ure
; ti
me
of
use
str
ate
gie
s; P
erf
orm
an
ce
Ma
na
ge
me
nt
Serv
ice
s to
en
sure
acc
ura
te b
illin
g
rate
s fr
om
SC
E;
an
d in
fra
stru
ctu
re u
pg
rad
es
for
Ele
ctri
c V
eh
icle
Ch
arg
ing
Sta
tio
ns.
A c
on
sult
an
t w
ill b
e r
eta
ine
d o
n a
n o
n-c
all
ba
sis
for
a
no
t to
exc
ee
d c
on
tra
ct a
mo
un
t. T
he
co
sts
ass
oci
ate
d
wit
h a
ny
wo
rk p
erf
orm
ed
by
the
co
nsu
lta
nt
wo
uld
be
incl
ud
ed
wit
h e
ach
ind
ivid
ua
l pro
ject
co
st,
an
d w
ou
ld
no
t h
ave
an
imp
act
on
an
y e
xist
ing
bu
dg
ets
.
De
cem
be
r 2
01
8
Bu
dg
et:
$5
0,0
00
Invo
ice
d:
$0
Ba
lan
ce:
$5
0,0
00
Agenda Item #10Page 7 of 7
STAFF REPORT
DATE: March 5, 2018
FOR: Maintenance and Construction Committee
SUBJECT: Red Curb Reset Appeal at B3304 (CDS325)
RECOMMENDATION
That the red curb removed during the reset program at Building 3304 in cul-de-sac 325 remain unpainted.
BACKGROUND
As directed, staff met with the Parking Taskforce on February 16, 2018 to review and possibly revise the Red Curb Request Procedure and Criteria. The Taskforce reviewed the current criteria for approving red curb requests and found it to be sufficient with no changes required. The current procedure only allows for red curb to be painted for Legal requirements such as a fire lane, or for safety (Attachment 1). As a result of a parking survey approved by the Third Mutual Board and performed by Urban Crossroads, EZ Line Parking Solutions was contracted to remove red painted curbing to raise parking capacity throughout the community. Red painted curbs in cul-de-sac 325 were removed during the month of October (Attachment 2). Shortly after the removal work was completed the resident at 3304-O (Norma Fox) filed a complaint requesting the curb in front of Building 3304 be repainted red. The resident’s perception is that the red paint removal has allowed cars to park curbside making it difficult to maneuver vehicles in and out of the parking spaces from the adjacent carport (Attachment 3). Staff investigated the complaint and determined there is adequate space for maneuvering a vehicle in and out of the garage and denied repainting of the curb. However, the resident appealed staff’s decision. DISCUSSION
Based on the current red curb request procedure and criteria, this area does not qualify for red curb. However, staff did investigate the resident’s maneuverability complaint, which included measuring the distance from the wall of the Carport at 3105 to the edge of the sidewalk in front of Building 3304 and noted this distance at twenty eight (28) feet in length. In addition, staff filmed a video of a vehicle parked curbside in front of 3304 and a vehicle pulling into and out
Agenda Item #11Page 1 of 5
Third Laguna Hills Mutual Red Curb Reset Appeal at B3304 (CDS325) 3/5/2018 Page 2
from Carport 3105 to demonstrate the maneuverability a vehicle has in this situation. After several successful runs, it was determined that there is adequate space for vehicles to pull in and out of Carport 3105 when a vehicle is parked at the curb area in front of Building 3304.
FINANCIAL ANALYSIS
Removal of the red painted curb at cul-de-sac 325 in front of Building 3304 cost $344. Repainting the curb red at cul-de-sac 325 in front of Building 3304 will cost $350. Prepared By: Erik Schneekluth, Construction Superintendent Reviewed By: Guy West, Projects Department Manager Ernesto Munoz, Maintenance & Construction Director
ATTACHMENT(S) Attachment 1 – Current Red Curb Request Procedure Attachment 2 – Cul-de-sac 325 post red curb removal work Attachment 3 – Cul-de-sac 325 parking under Building 3303 in Carport 3105
Agenda Item #11Page 2 of 5
Third Laguna Hills Mutual Red Curb Reset Appeal at B3304 (CDS325) 3/5/2018 Page 3
ATTACHMENT 1
VMS Maintenance & Construction Department Staff. Denials may be appealed to the Maintenance and Construction Committee. Staff shall provide a report with a recommendation for action to the Maintenance & Construction Committee on all appeals.
2. Staff shall only recommend approval of such a request if: A. Legal requirements imposed on the Mutual such as Fire Lanes, etc. require
a red curb. B. A finding is made from an engineering study that such red curb is needed for safety
reasons.
Agenda Item #11Page 3 of 5
RED CURB REQUEST PROCEDURE
1. Any request from a resident to have curbs painted red shall be reviewed and decided on by
Third Laguna Hills Mutual Red Curb Reset Appeal at B3304 (CDS325) 3/5/2018 Page 4
Attachment 2 Cul-de-sac 325 post red curb removal work
Building 3304
Agenda Item #11Page 4 of 5
Third Laguna Hills Mutual Red Curb Reset Appeal at B3304 (CDS325) 3/5/2018 Page 5
Attachment 3 Cul-de-sac 325 parking under Building 3303 in Carport 3105
Agenda Item #11Page 5 of 5
STAFF REPORT
DATE: March 5, 2018
FOR: Maintenance and Construction Committee
SUBJECT: Electrical Use Reimbursement Policy Revisions
RECOMMENDATION
Approve a revised Electricity Usage Reimbursement Policy and Resolution which will offer a standard reimbursement rate on a per room basis, for excess electricity used during moisture intrusion events where dry-down of the property is required (Attachment 1).
BACKGROUND
The current Electricity Usage Reimbursement Policy (Resolution 03-11-48) adopted April 19, 2011 authorizes staff to process reimbursements to members for electricity consumption related to the restoration of manors as a result of moisture intrusion events as well as for excess electricity consumed due to hot water supply line leaks. Currently, for moisture-intrusion events where dry-down equipment such as dehumidifiers and air blowers are required, the Mutual reimburses the resident for electricity used in the dry down of property, based on an established daily rate for each type of equipment extrapolated for the number of days each type of equipment is in place, as verified by the vendor providing dry down services (Attachments 2, 3 and 4).
DISCUSSION
In order to reimburse residents for the excess electricity caused by the dry down equipment used during a moisture intrusion event, a time consuming and labor-intensive process must be followed. This process results in a significant amount of staff and resident coordination, paperwork, and calculations to arrive at what is typically a very small amount of reimbursement to the resident. The reimbursements can take up to 3 months to process due to the number of requests received from both Mutuals, staff’s workload , and the coordination with the resident to secure their utility billing information for the period of time in question, which is required in order to perform the necessary reimbursement calculations. This long protracted process often causes significant frustration to the resident who is waiting for a reimbursement. Residents constantly call Resident Services and other staff members seeking updates and a timeframe for their reimbursement.
Agenda Item #12Page 1 of 8
Third Laguna Hills Mutual Electrical Use Reimbursement Policy Revisions March 5, 2018 Page 2 In fiscal years 2016 and 2017, there were 62 manor owners who received an electrical use reimbursement. The average electrical use reimbursement processed for dry down of property amounted to $52.00 per manor. The reimbursements issued ranged from $5.74 to $166.94. During the 2016 and 2017 fiscal years, the average cost to the Mutual for staff time to process the electrical use reimbursements under the current policy amounted to $158.00 per reimbursement, based on 3.5 hours of staff time for preparation, review of each reimbursement and approval of each check request. The average total cost of each reimbursement amounts to a Mutual expense of $210.00 which includes the costs of staff time and the average reimbursement of $52.00 to the resident, resulting in an inefficient process. Staff recommends establishing a standard reimbursable rate based on the number of rooms within a manor requiring dry down services, as determined during the restoration process. The majority of dry downs occur in only one room. However, there have been instances where several rooms in a manor required the use of dry down equipment. The proposed change to the existing Resolution will require the Mutual to reimburse for electricity used in the dry down of property, for a moisture event, based on a flat rate reimbursement in the amount of $32.00 for each room. This rate is based on the average cost of dry down services divided by the numbers of rooms in the manor. The proposed policy change will lessen the financial burden to the Mutual to provide electrical use reimbursements and will expedite the reimbursement return time to the member from 8-12 weeks to 2-3 weeks by (1) eliminating the requirement that vendor invoices be used to certify the dry down services rendered, and (2) by eliminating the requirement that a detailed billing statement be submitted by the member for a precise reimbursable amount to be calculated based on kilowatt usage and electricity tier rates. The proposed process will also reduce the amount of staff time required for each request from 3.5 hours to just 30 minutes. The process for reimbursing the electric cost associated with hot water supply leaks (under slab leaks) will remain unchanged as the number of reimbursements processed annually is very small.
FINANCIAL ANALYSIS
Under the current established policy, the approximate cost to the Mutual for providing the above referenced service is $158.00 with an average reimbursement to the member of $32.00 per room. The proposed policy change will reduce the cost born by the Mutual to an average of $53.00 per reimbursement with a flat rate of $32.00 per room being dispersed to the member. Prepared By: Melody Thomas, Maintenance Programs Coordinator Reviewed By: Olga Torres, Maintenance Operations Specialist Patrick Cleary, Maintenance Operations Manager Ernesto Munoz, P.E., Maintenance and Construction Director
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Third Laguna Hills Mutual Electrical Use Reimbursement Policy Revisions March 5, 2018 Page 3 ATTACHMENT(S) Attachment 1 – Proposed Revised Resolution 03-18-XX Attachment 2 – Sample Vendor Invoice Attachment 3 – Sample SCE Electric Bill Attachment 4 – Sample Reimbursement Calculation Form
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ATTACHMENT 1
Resolution 03-18-XX
Revised Electricity Usage Reimbursement Policy
WHEREAS, the Mutual has historically reimbursed members for electricity consumption related to the restoration of manors as a result of moisture intrusion, as well as for excess electricity consumed due to hot water supply line leaks; and WHEREAS, the practice of reimbursing members for electricity usage has not been formally recorded as an explicit United Mutual policy; NOW THEREFORE BE IT RESOLVED, March 20, 2018, that the Board of Directors of this Corporation hereby adopts the revised Electricity Usage Reimbursement Policy, in accordance with Resolution 03-17-68 (Damage Restoration Policy), as follows:
• For moisture-intrusion events where dry-down of property is required, the
Mutual will reimburse for electricity used at a flat rate of $32.00 for each room requiring the use of dry down equipment, as verified by the Moisture Intrusion Coordinator.
• For hot water leaks where excess electricity has been consumed, the Mutual will
reimburse for excess electricity consumption for a maximum period of three Southern California Edison billing periods, as evidenced by detailed billing statements for each of the three periods involved. Additional electricity use beyond the period of three billing cycles is the responsibility of the Member and is not reimbursable by the Mutual.
• All reimbursements will be charged to the Disaster Fund. RESOLVED FURTHER, that Resolution 03-11-48 adopted April 19, 2011 is hereby superseded and cancelled; and RESOLVED FURTHER, that the officers and agents of this Corporation are hereby authorized on behalf of the Corporation to carry out the purpose of this resolution.
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Third Laguna Hills Mutual Electrical Use Reimbursement Policy Revisions March 5, 2018 Page 5
ATTACHMENT 2 Sample Vendor Invoice
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ATTACHMENT 3 Sample SCE Electric Bill
Total kW in the Billing Cycle
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ATTACHMENT 3 (continued)
Sample SCE Electric Bill
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STAFF REPORT
DATE: March 5, 2018
FOR: Maintenance and Construction Committee
SUBJECT: Unbudgeted Expenditure for 2018 Fumigation Program
RECOMMENDATION
Approve an unbudgeted expenditure in the amount of $10,000 from the Operating Fund to provide lodging services during the 2018 Fumigation Program.
BACKGROUND
In accordance with Resolution 03-12-138, termite inspections were performed in 2017 by Mutual staff and a third party pest control contractor. Inspections revealed that 45 buildings within Third Laguna Hills Mutual are in need of fumigation services by whole structure tenting in order to eliminate the identified termite infestations and protect the structural integrity of each affected building.
DISCUSSION
The 2018 budget for lodging services due to fumigation is $62,948. In order to proceed with the necessary pest control treatment of all 45 building structures, or 248 manors, an increase of $10,000 to the Operating Fund is needed. Historically, buildings identified as needing fumigation services outside of the budgeted amount are deferred to the next program year. Out of the 45 buildings requiring fumigation, 17 buildings are categorized as high priority. Staff recommends an unbudgeted expenditure be granted to accommodate treatment of all 45 buildings during this year’s program. FINANCIAL ANALYSIS
An unbudgeted expenditure in the amount of $10,000 from the Operating Fund is required to provide lodging for 248 manors on the 2018 Fumigation Program. Prepared By: Patrick Cleary, Maintenance Operations Manager Reviewed By: Melody Thomas, Maintenance Programs Coordinator Ernesto Munoz, P.E., Maintenance and Construction Director
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