Cell Reference Formulae Bar

Columns and Rows

Sheet scrolltab Status Bar

Sheet Tab Scroll BarActive Sheet

You can Right Click on the sheet name to rename the selected Sheet. Alternatively, click the sheet tab while pressing the Alt key. Now you can change the name directly.

Rename SheetsRename Sheets

You can move the sheet to a new location by just clicking and dragging the sheet.And if you hold down Control Button, you will get anew sheet having the same contents with the same name except the number 2 that will be added.

Copy SheetsCopy Sheets

You can also delete the unwanted sheetsfrom you file. Or Insert a new sheet. Before deleting a sheet think for a moment, Because even if you click onundo, you won’t get the same sheet back.

Use Ctrl + Enter to type on the next line in the same cell.Use Format – Cells… Alignment Tab – Wrap text automaticallyIf you want Open office to decide where the line should have a break.

You can increase the column width by doubleclicking on the column boundary.

Inserting and deleting rows and columnsInserting and deleting rows and columns

To insert a row, click onthe row number and use right click button to getthe shortcut menu.You can use insert optionto insert rows. If you wantto insert more than onerows then select the numberof rows you want to insert and select insert option.

Inserting columnsInserting columns

To insert a column first select the column heading and chooseinsert option from theshortcut menu.

Selecting the non-adjacent cells Hold down Control key when you are selecting the

cells which are not adjacent to the current selection.

AutofillAutofill

You can use autofill to copy text as shown in the column A.If Calc finds series in the cellsthose you have selected, it willContinue the trend. If you

click and drag the autofill it will become 3, 4, 5, 6 and so on.

If there is a formulae in thecell, calc will copy the sameusing relative reference.And if you are typing monthsor weekdays it will follow the trend.

You can calculate the total in 4 different ways. Select the cell B6 and thentype either of the following formulas.=29+21+12+8=b2+b3+b4+b5=Sum(b2:b5)or use the autosum buttonon Formula Bar.

You can use Function Wizard Button on Formula bar to solve complex Formulas like AverageMaximum, Minimum, Logical Statements like If, OrFinancial Functions like Internal Rate Of Return and so on.

Function WizardFunction Wizard

The header which has been typed in the centre section is displayed at the top.You can delete it by going to Edit – Headers & Footers…

This is the Print Preview button on Standard Toolbar.

you get an idea about how the page

will get printed.

You use the Centre Across

button on Format toolbar

to centrethe text across

specific columns.

Headers & Footers and Center across columnsHeaders & Footers and Center across columns

Format – Page - options like orientation, Paper size, Margins As well as header and footer

Page BreaksPage Breaks

Select the row where you want the page to break and choose Insert – Manual Break – Row Break

To remove the break, select any cell next to the break and choose Edit – Delete Manual Break – Row Break

The same applies to the Column breaks You can hide / resize the columns if the text written in

it is too wide You can hide certain cell contents from printing by

using the Format – Cells – Cell Protection – Hide when printing

Printing BordersPrinting Borders

Select the cells and choose the desired borders from the borders toolbar.

If you want to display all the borders… Format – Page – Sheet – Grid

You can also select Column and row headers to print A, B, C and 1,2,3 row numbers.

Print RangesPrint Ranges

Format – Print Ranges - Add You can also select the

particular cell range to be printed and choose the Add print area button on the Custom Toolbar. To cancel the print areaclick on the cancel buttonnext to it.

Format – Print Ranges - Remove

Create Custom ToolbarCreate Custom Toolbar

To create your own custom toolbar… View – Toolbars – Customize – New… -

My Toolbar Click on “Add…” – Category – Format –

Add Print Area and Remove Print Area. You can hide / unhide this custom

toolbar by using View – Toolbars – My Toolbar checkbox.