Office of Exceptional Student Education

OPENING OF SCHOOLS FOR OPENING OF SCHOOLS FOR REGISTRARS & CLERICALREGISTRARS & CLERICAL

Ava Goldman, Administrative DirectorShannon Gottardi, Executive DirectorMary A. Paz, Instructional Supervisor

AGENDAAGENDA

• INDIVIDUAL EDUCATIONAL PLAN (IEP)• ESE SCHEDULING• ESE ERROR REPORTS• ESE RESOURCES• ESE SUPPLEMENTS

INDIVIDUAL INDIVIDUAL EDUCATIONAL PLAN EDUCATIONAL PLAN

(IEP)(IEP)

• Self-contained • Separate class setting

• Resource• Pull-out settingGen Ed: External supports• Consultation

• Gen Ed: In class supports• Co-Teaching• Support Facilitation

IEP EDUCATIONAL IEP EDUCATIONAL PLACEMENTPLACEMENT

IEP IEP EDUCATIONALEDUCATIONAL PLACEMENTPLACEMENT

• General Education ClassroomGeneral Education Classroom• Consultation

• The general education teacher and SPED teacher meet on a regular basis to plan, implement, and monitor instructional alternatives designed to promote success in the general education classroom

• Co-Teaching• Both the General and SPED teachers share responsibility for

planning, delivering, and evaluating instruction for all students in a class/subject for the entire class period

• Support Facilitation• SPED teacher provides direct service to students with disabilities

in the general education classroom for part of the instructional period/block during regularly scheduled intermittent or varying times of the day and/or week

IEP EDUCATIONAL IEP EDUCATIONAL PLACEMENTPLACEMENT

SCHEDULING SCHEDULING ESEESE

SCHEDULING & ISIS PF 1SCHEDULING & ISIS PF 1

SCHEDULING & ISIS PF 4SCHEDULING & ISIS PF 4

FTE – INCLUSION FTE – INCLUSION SETTINGSETTING

• “Y” must be reflected in ISIS PF17 when SPED services are delivered in the general education setting for one or more classes• Inclusion supports and services must be documented

on the IEP

• Maintain logs as required and must be available for FTE Audit

• Y in ISIS in not applicable for student with exceptionality of “Speech Impaired” only

ELEMENTARY ESAP ELEMENTARY ESAP PROGRAM CODESPROGRAM CODES

• ELEMENTARYELEMENTARY• ESE ESAP program numbers are only used

when students with disabilities have one or more separate/pullout SPED classes.▪ ESE ESAP program numbers do NOT have to

be manually hard-coded line 200; the hard-code is integrated programmatically into the program number.

• Regular ESAP program numbers are used for students with disabilities in general education for all courses.

http://tlc.dadeschools.nethttp://tlc.dadeschools.net

SECONDARY COURSE SECONDARY COURSE CODESCODES

K-8, MIDDLE, SENIOR K-8, MIDDLE, SENIOR •General education course codes used for students in separate SPED classes taught by a SPED teacher must be hard-coded line 200.•General education course codes used for students in general education classes taught by a general education teacher are NOT hard-coded line 200.

• All hard-coded basic courses taught by an ESE teacher will appear in ISIS PF4

• Course code requirements must be reflected in scheduling of core courses for students with disabilities.

SCHEDULING – ISIS PF 9SCHEDULING – ISIS PF 9

ESE ERROR ESE ERROR REPORTSREPORTS

FTE ESE ERROR CODE 19 - SPEDFTE ESE ERROR CODE 19 - SPED

ESE Code Error 19 - Student with no course hours – fund to basic unless receiving consultative services

Verify consultation / collaboration services are documented in the IEP Student is receiving consultation/collaboration in the

general education setting but no “Y” in PF17 Conduct an IEP meeting to document services The “Y” will now roll over to PF17

Student is receiving course(s) in an ESE class Elementary - Revise ESAP program number Secondary - Hard-code course 200

ISIS PF 4 – PULL OUT ISIS PF 4 – PULL OUT COURSESCOURSES

ISIS PF17 – “Y” FOR ISIS PF17 – “Y” FOR INCLUSIONINCLUSION

FTE ESE ERROR CODE 19 - FTE ESE ERROR CODE 19 - GIFTEDGIFTED

ESE Code Error 19 ESE Code Error 19 - Student with no course hours – fund to basic unless consultative 1. Student is not receiving courses in a gifted class

Verify parent waived services in the EP Verify “N” (not placed) status in ISIS PF17

Conduct an EP meeting to document waived services

2. Student is receiving course(s) in a gifted class Conduct an EP meeting to add services Schedule student for classes in ISIS PF1

Students will maintain a primary exceptionality (L)

ESE SERVICES - ISIS PF17ESE SERVICES - ISIS PF17

ESE SERVICES - ISIS PF17ESE SERVICES - ISIS PF17

FEFP – FUNDING LEVELSFEFP – FUNDING LEVELS

FEFP 111 112 113 254 255

Grade Group Pre-K - 3 4 – 8 9 – 12 All grade levels All grade levels

Funding Level BASIC BASIC BASIC ESE ESE

Matrix Cost Factor

251-253 251-253 251-253 254 255

Domain Rating Totals

6 - 17 6 - 17 6 - 17 18 - 21 22+

MODIFIED COURSE CODESMODIFIED COURSE CODES• ALL GRADE LEVELSALL GRADE LEVELS• Course code requirements for scheduling

students with disabilities into core subjects. • 7000 level core courses (7700, 7800, 7900) are intended

only for students with the most significant cognitive disabilities who are eligible under IDEA and meet the Florida Alternate Assessment criteria. • A list of all activated 7000 level core courses are

available.• A recommended scope and sequence for all students

with significant cognitive disabilities accessing 7000 level courses is available. 

ISIS PF 4 – PULL OUT ISIS PF 4 – PULL OUT COURSESCOURSES

THERAPY COURSE CODESTHERAPY COURSE CODES

• ALL GRADE LEVELSALL GRADE LEVELS Therapy provided in an ESE setting must be rollover to

ISIS PF4 for FTE funding Course sequence and section must be created on PF9

and added to student’s schedule on PF1 776303001 Speech Therapy 776304001 Language Therapy 776305002 Occupational Therapy 776306001 Orientation and Mobility 776307002 Physical Therapy 776308002 Unique Skills Vision

ESE REPORTS ESE REPORTS

WEDNESDAY, SEPTEMBER 16, 2015. All IEPs and EPs for Gifted must be completed in SPED-EMS All IEP and EP changes need to be completed including

schedulesFRIDAY, SEPTEMBER 18, 2015

CASAS will be generated based on ISIS OCTOBER 12 – OCTOBER 16, 2015

FTE Survey 2

2015-20162015-2016IMPORTANT DATESIMPORTANT DATES

CTRL-D REPORTSCTRL-D REPORTS

• Need access to WRPT• Pros/Cons to this type of report.

EMPLOYEE PORTAL EMPLOYEE PORTAL RESOURCES RESOURCES

FILE DOWNLOAD MANAGER FILE DOWNLOAD MANAGER (FDM)(FDM)

• Excellent resource for ESE chairpersons and program specialists for generating custom reports of students with disabilities• REQUIRES AAAA-RACF

authorization• WFDM (WEB FILE DWNLD

MGR)• If principal needs access to

WFDM submit Heat Ticket.• Can then provide access to

others.

FDM – ESE FIELDSFDM – ESE FIELDS• Consent Date• Consult/Collab Flag• Dismissal Date• Eligibility Date• ESE Exceptionality• Eval Date• Eval IQ• FEFP Program • IDEA ED Environ• IEP Date

• Speech Eval Ref Date• Speech Current Eval• Medical Eval Ref Date• Medical Current Eval• CST Conference Date• Psych Eval Date• Placement Date• Program Exceptionality• Time % Non-Disabled Peers

Domain Rating no longer a valid field.

SPED-EMS REPORTSSPED-EMS REPORTS

ESE SUPPLEMENTS ESE SUPPLEMENTS

ESE SUPPLEMENT - 1022ESE SUPPLEMENT - 1022

• ESE SUPPLEMENT 1022 (804) FOR TEACHERS:• Per the UTD contract, a teacher must be exclusively

assigned to students with IND, OI/OHI/TBI, EBD and/or ASD.

• The teacher’s schedule from ISIS will be reviewed• Teachers assigned to mixed exceptionality groups

including SLD, VI and/or DHOH are not eligible for an ESE 1022.

• A Supplement Approval Request Form (SARF) must be submitted to Compensation to request the ESE 1022 supplement for an eligible teacher.

ESE SUPPLEMENT - 1020ESE SUPPLEMENT - 1020• ESE SUPPLEMENT 1020 (801) FOR CLASSROOM

PARAPROFESSIONALS:• ESE supplement 1020 will be processed

programmatically for a classroom paraprofessional assigned to a position with a program number of 6710 (IND), 6740 (OI), 6760 (EBD), 6821 (ASD) or 6770 (PK). • A Supplement Adjustment Request Form (SARF) must be

submitted to Compensation to request the ESE 1020 supplement for eligible program funded paraprofessionals after the batch processing calendar.

ESE SUPPLEMENTS - IDEAESE SUPPLEMENTS - IDEA

• ESE SUPPLEMENT 1020 (801) FOR IEP PARAPROFESSIONALS:

• ESE supplement 1020 will not processed automatically for paraprofessionals assigned to an IDEA funded position • A Supplement Adjustment Request Form (SARF) must be

submitted to Compensation to request the ESE 1020 supplement for eligible IDEA program funded paraprofessionals.• IDEA funded paraprofessionals must be primarily assigned to

a student / classroom with IND, OI/OHI/TBI, EBD or ASD.

http://ese.dadeschools.net

SPED Website