opening procedure of fin module
DESCRIPTION
Opening Procedure of FIN Module. AP Module Note Management Module AR Module Fixed Asset Module General Ledger Module. Go live on Jul 1,2014. Balance Sheet. Asset Cash/Bank Note Receivable Account Receivable Down Payment Fixed Asset. Liabilities Short Liability Note Payable - PowerPoint PPT PresentationTRANSCRIPT
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AP ModuleNote Management ModuleAR ModuleFixed Asset ModuleGeneral Ledger Module
Opening Procedure of FIN ModuleOpening Procedure of FIN Module
Go live on Apr 1,2015
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Asset
Cash/Bank
Note Receivable
Account Receivable
Down Payment
Fixed Asset
Liabilities
Short Liability
Note Payable
Account Payable
Other Account Payable
Withholding Tax
Advanced of AR
Medium, Long-term Liabliity
Shareholder
注意 : 1. Debit Amt= Credit Amt
2. Preparation for Opening
3. Comparison List of New and Old CoAs
Balance SheetBalance Sheet
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AP Module: Account Payable, Accrued Expense, Down payment, Temporary Receipt, Allowance of AP, Temporary AP.
AR Module: Account Receivable, Other Account Receivable, Advanced of AR, Temporary Receipt, Allowance of AR.
Note Management: Note Payable, Note Receivable, Bank, Time Deposit, Financial Loan.
Fixed Asset : Asset, Depreciation Expense.
GL Module : Trial Balance.
Initial Balance-Be Controlled CoAsInitial Balance-Be Controlled CoAs
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Opening of AP Opening of AP TransactionsTransactionsPreparation: Detail Report of AP.
Opening Method: Manually Key In.Checking Items:
Create a New Doc. Type of Opening Usage, Transfer to Voucher, and Reverse Voucher 。
Create a New“ Opening CoA of(9999)” Un-offseting AP need to be created manually
by detail. In case of the VAT-IN and WHT Amt had been
reganized before go-live, so we just need to type the Include-Tax Amt for all AP Transaction.
Checking Report: Detail Report of AP(aapr150)
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Checking Balance of AP & GLChecking Balance of AP & GL
Billing of APaapt120
Accrued Expenseaapt120
Down Paymentaapt220
Temporary Paymentaapt220
Detail Report of AP
aapr150
Doc. Type of AP:aapi103
Post Voucher aapp400
Update Sub-Module
Statisticsaglp130
Manually Reverse Voucheraglt110
Detail Report of AP
aapr150
Trial Balanceaglr105
Opening Procedure of AP Opening Procedure of AP ModuleModule
Temp. APaapt160
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Create Opening Create Opening Account(9999)Account(9999)
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Opening Notice of APOpening Notice of APItem Program Type Method No Memo
AP-3rd Party aapt120 12Manually
Entry Type all Un-Offset AP Transaction that Transaction Date < 1-Apr-2015.
0.Transaction Date=>31-Mar-2015. 1.Type Un-Offset AP Transaction by Detail. 2.Type Opening CoA at Debit CoA (apa51).3.Type AP at Credit CoA (apa54).4.Transfer all entry sheets to G/L Voucher by
Summarized, then reverse it.
AP-Related Party aapt120 12Manually
Entry
Other AP aapt120 12Manually
Entry
Down Payment/Temp. Payment/Allowance of AP
aapt220 22Manually
Entry
Type Opening CoA at Credit CoA (apa51).Type Down Payment or Allowance of AP at Debit CoA (apa54). Others are the same as above.
Temp. AP aapt160 16Manually
Entry
Type Opening CoA at Debit CoA (apa51).Type Temp. AP at Credit CoA (apa54)Others are the same as above.
Temp. Accrued Expense aapt160 16Manually
Entry
Type Opening at Debit CoA (apa51).Type Temp. AE at Credit CoA apa54).Type a least one line at detail of AP. Others are the same as above.
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Asset
Cash/Bank
Account Receivable
Note Receivable
Down PaymentDown Payment
Temp. PaymentTemp. Payment
Allowance of APAllowance of AP
Fixed Asset
Liabilities
Account PayableAccount Payable
Temp. APTemp. AP
Note Payable
Advanced of AR
Shareholders
※TIPTOP Generate Entry Sheet for Opening:
Advanced of AP, Allowance of AP : AP, Other AP, Temp. AP : Dr. Temp. Payment, Advanced of AP Dr. Opening CoA-(9999) Cr. Opening CoA-(9999) Cr. AP, Other AP, Temp. AP
Type AP Balance -T Account RelationshipType AP Balance -T Account Relationship
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All Opening AP Doc. Type : All Opening AP Doc. Type : 12.MISC AP12.MISC AP
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Create Opening Transaction Create Opening Transaction CategoriesCategories
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MISC AP Doc. Type:12MISC AP Doc. Type:12
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Maintain Opening Categories of Maintain Opening Categories of MISC.APMISC.AP
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Advanced of AP Doc. Advanced of AP Doc. Type:22Type:22
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Maintain Opening Balance of Maintain Opening Balance of Prepaid/TempPrepaid/Temp
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Doc Type of Temporary AP:16Doc Type of Temporary AP:16
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Maintain balance of Temp AP:Maintain balance of Temp AP:(16)(16)
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Opening of AR Opening of AR TransactionsTransactions Preparation: Detail report of AR
Opening Method: Manually Key In. Checking Item:
Create a New Doc. Type of Opening Usage, Transfer to Voucher, and Reverse Voucher 。
Create a New“Opening CoA of(9999) “of Opposite CoA of AR, Other AR, Temporary Receipt, and Advanced of AR.
No need to entry VAT Invoice No that be declarated in existing system.
Notice of Opening Date : It is based on Historical Transaction DateKEY in by detail in new system.(It will effect the AR Aging Report)
Transfer from several Entry Sheets to one G/L Voucher by Summarized.
Checking Report: AR Account Detail Report(axrr151)
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Checking Balance of AR & GLChecking Balance of AR & GL
ARCxrt300-14
MISC.ARCxrt300-14
Advanced ARCxrt300-22
Temporary Receipt
CXRT300-22
Detail Report of AR
axrr151
Doc Type of AR:axri010
Post Voucher axrp590
Update Sub-Module
Statisticsaglp130
Manually Reverse Voucheraglt110
Detail Report of AR
axrr151
Trial Balanceaglr105
Opening Procedure of AR Opening Procedure of AR ModuleModule
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Asset
Cash/Bank
Account Account ReceivableReceivable
Note Receivable
Down Payment
Temp. Payment
Allowance of AP
Fixed Asset
Liabilities
Account Payable
Temp. AP
Note Payable
Advanced of ARAdvanced of AR
Shareholders
※TIPTOP Generate Entry Sheet for Opening: AR, MISC. AR Advanced and
Allowance of AR : : Dr. AR, MISC. AR Dr. Opening CoA-(9999) Cr. Opening CoA-(9999) Cr. Advanced and Allowance of AR
Type AR Balance -T Account RelationshipType AR Balance -T Account Relationship
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ItemProgram
Type
Method No Memo
AR-3rd Party cxrt300
14Manually
EntryOpen Account Receivable which not
receive before 31-Mar-2015.0.Account Category is 14.MISC,
Transaction Date is original transaction date.
1.Create Account Receivable detail(only balance which not receive).
2.Debit CoA(oma18) is Account Receivable.
3.Credit CoA is opening CoA.4.It should create a data which is MISC in
the detail(Uploading by IT)5.The document type of opening should
generate entry sheet.
AR-Related Party
cxrt300
14Manually
Entry
Other AR cxrt300
14Manually
Entry
Advanced of AR/ Temp. Receipt/
Allowance of AR
cxrt300
22Manually
Entry
Open Advance Receive before 31-Mar-2015 which have to be offset.
0.Account Category is 22.Account to Off-set, Transaction Date is original transaction date.
1.Create Account Receivable detail(only balance which not receive).
2.Debit CoA(oma18) is Advanced Receivable or Allowance.
3.Credit CoA isn't need to type.4.It should create a data which is MISC in
the detail.5.The document type of opening should
generate entry sheet.
Opening Notice of AROpening Notice of AR
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All Opening AR Doc. Type: All Opening AR Doc. Type: MISC/AllowanceARMISC/AllowanceAR
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All Opening AR Doc. Type : 14.MISC All Opening AR Doc. Type : 14.MISC AR/22.Allowance ARAR/22.Allowance AR
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Open Balance of Bank/Cash Equalent/Petty Open Balance of Bank/Cash Equalent/Petty CashCash
Create a New Opening Doc. Type of Bank Transaction.
Generate Opening Entry Sheet at Bank Transaction(anmt302) by manually entry in.Method:
1.Entry the physical amount of all Different Currency Bank Accounts at Bank Transaction (anmt302) on 31-Mar, 2015.
Dr: Cash XXX Petty Cash XXX Each Bank XXX Cr : Opening Account XXX2.Excute Update Deposit Statistics (anmp320)(Year/
Month:2015/04)->Opening Year /Month3.Checking Report: (1)Bank Account Balance Report.(anmr322) (2)Print Bank Reconciliation Report.(anmr341)->Only
Account Date and Bank Date are different on 31-Mar,2015.
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Create 2 New Opening Doc. Types of NR and NP Transaction.
Create a Opening Chart of Account (9999).Generate Opening Entry Sheet at Bank
Transaction(anmt302) by manually entry in.Method:Entry the real Checqu No of NR and NP for
checking use.Checking Report:
Print Notes Payable Monthly Balance Detail.(anmr108)
Print Notes Receivable Monthly Balance Detail.(anmr208)
Opening of Note Opening of Note Receivable/PayableReceivable/Payable
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Opening Notice of Opening Notice of NM(Ignore)NM(Ignore)
Item Program Type Method # Memo
Outstanding NR-Master Data
anmt200
Manually Entry
1.Create Note Receivable which due date is after 31-Mar-2015.2.The document type of opening should generate entry sheet
Outstanding NR- Store In Bank Record
anmt250
1Manually Entry
Create a Transaction of Collection for all opening Note receivable.
Outstanding NP-Master Data
(Be Expired after 1-Apr 2015)
anmt100
Manually Entry
1.Create Note Payable which due date is after 1-Apr-2015 in anmt100.2.Create a Note Payable Transaction which type is Created.3.Summarize entry sheet and transfer to voucher, then carry-forward.
Outstanding NP-Master Data(Be
Expired before 1-Apr 2015,but Non-Cash
out by Vendors)
anmt100
Manually Entry
1.Create Note Payable which due date is before 31-Mar-2015, and uncash in back account.2.Create a Note Payable Transaction which type is Created.3.Summarize entry sheet and transfer to voucher, then carry-forward.
Outstanding NP-(Be Expired before 1-Apr 2015,but Non-Cash
out by Vendors)
anmt150
8Manually Entry
1.Create a Note Payable Transaction with Transaction Type is cash and Transaction Date is 31-Mar-2015 for all Note Payable which status is cash.
2.The document type which type is cash don't need to generate entry and transfer to voucher.
3.Check Print Notes Payable Transaction Detail(anmr102)
4. Execute Bank Reconciliation(anmt300).Clear bank date!
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Asset
Cash/Bank
Note Receivable
Account Receivable
Down Payment
Fixed Asset
Liabilities
Short Liability
Note Payable
Account Payable
Other Account Payable
Withholding Tax
Advanced of AR
Medium, Long-term Liabliity
Shareholder
TIPTOP Entry Sheet:
Dr. Note Receivable Dr. Opening Account-(9999)
Cr. Opening Account-(9999) Cr. Note Payable
P/S: Generate Opening Entry Sheet at Bank Transaction (anmt302).
Type NM Balance -T Account RelationshipType NM Balance -T Account Relationship
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Asset
Cash/Bank
Note Receivable
Account Receivable
Down Payment
Fixed Asset
Liabilities
Short Liability
Note Payable
Account Payable
Other Account Payable
Withholding Tax
Advanced of AR
Medium, Long-term Liabliity
Shareholder
TIPTOP Entry Sheet:
Dr. Bank
Cr. Opening Account-(9999)P/S: Generate Opening Entry Sheet at Bank Transaction
(anmt302).
Type Bank Account Balance -T Account Type Bank Account Balance -T Account RelationshipRelationship
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Create Opening Doc. Type of Create Opening Doc. Type of BankBank
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Opening of Fixed AssetsOpening of Fixed Assets
Preparation: Detail Report of FA(Existing System) Opening Method : Manually Entry In. Checking Items:
Check list : (a)Property No,(b)Keeper ID (c)Chart of Account, (d)Relative Date, (e)Relative Amt (if the amt =0, we do not allow save as space column)
Excuting Import Initial Data of FA (afap999)Opening Balance of Depreciation Expense (afai900) Check Amt of Depreciation Exp.is correct of FIN Book (afap998afai901 for Tax Book)
Excuting End of Month Carry Forward(afap304)->Excuting End of Year Carry Forward (afat305)
Checking Report: Fixed Asset Property List (afar201) Individual Asset Detail (afar223)
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Opening CoAsProgra
m ID
TypeOpenin
gMethod
RowCoun
tRemark
Opening assets for Cost
afai100
Manuall
y type
1.Upload to afai100 and confirm, check amount of YTD Accumulated Depreciation and Accumulated Depreciation.
2.Checking report afar2013.Execute afap999 to generate opening data(if go-live on 1-Apr-2015, need not to execute it).
Opening assets for Expense
afai100
Manuall
y type
Check report afar223
Opening Notice of FAOpening Notice of FA
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Opening of GLOpening of GL
Preparation: Trial Balance(By List of New CoAs ).
Opening Method: Manually Entry In. Checking Items:
Set up the Account Book No of All Modules. Check if we need to entry in Opening Voucher of T/S last
year for 2 Years Comparison Report. P/L CoAs–Entry in by Department ID, or Dimension Code. B/S CoAs–Entry in the Changing Amt on 31-Mar- 2015. Create the New and Old CoAs Mapping List, check their
balance are the same after opening. Check Opening Voucher must be Balanced.Checking Report Print Trial Balance(aglr105) Update Sub-system Statistics(aglp130) Print Account Period Report at aglr200(by
summarized) ,aglr201(by detail) to check detail amt. Print Account-Based B/S(aglr111)
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Opening Notice of GLOpening Notice of GL
Opening CoAs
Program
IDType
Opening
Method
RowCoun
tRemark
Balance of CoAs
aglt110
Manuall
y type
1.Create a voucher which is based on trial balance on the old system (It should be separated if setting detail contra or dimension management).
2.Complete the report structure by agli116 of trial balance.
3.Checking List before Posting Voucher(aglr901)->Post->Checking Trial Balance
4.Finish checking Trial Balance->End of Month Carry-forward->Checking Financial report
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