openstage 60/60 g/80/80 g hipath 4000 - esmt...

Communication for the open minded

Siemens Enterprise Communicationswww.siemens.com/open

DocumentationHiPath 4000OpenStage 60/60 G, OpenStage 80/80 GOpenStage Key ModuleOperation Manual

Important information


Trademarks

For safety reasons, the telephone should only be sup-plied with power:• using the original power supply unit.

Part number: L30250-F600-C14x (x: 1=EU, 2=UK, 3=US) or

• in a LAN with PoE (Power over Ethernet), which complies with the IEEE 802.3af standard.

Never open the telephone or a key module. Should you encounter any problems, contact the responsible ser-vice personnel.

Use only original Siemens accessories. The use of oth-er accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid.

The device conforms to the EU directive 1999/5/EC as at-tested by the CE marking.

All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.

Proper disposal and separate collection of your old appli-ance will help prevent potential damage to the environment and human health. It is a prerequisite for reuse and recycling of used electrical and electronic equipment.

For more detailed information about disposal of your old ap-pliance, please contact your city office, waste disposal ser-vice, the shop where you purchased the product or your sales representative.

The statements quoted above are only fully valid for equip-ment which is installed and sold in the countries of the Eu-ropean Union and is covered by the directive 2002/96/EC. Countries outside the European Union may impose other regulations regarding the disposal of electrical and electron-ic equipment.

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Location of the telephone• The telephone should be operated in a controlled environment with an

ambient temperature between 5°C and 40°C. • To ensure good speakerphone quality, the area in front of the micro-

phone (front right) should be kept clear. The optimum speakerphone distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the tele-phone.

• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the electronic components and the plastic casing.

• Do not operate the telephone in damp environments, such as bath-rooms.

Software update

Product support on the InternetInformation and support for our products can be found on the Internet at: http://www.siemens-enterprise.com/.

Technical notes, current information about firmware updates, frequently asked questions and lots more can be found on the Internet at:http://wiki.siemens-enterprise.com/.

During a software update, the phone must not be disconnected from the power supply unit, the LAN line or the phone line.An update action is indicated by messages on the display and/or by flashing LEDs.

3

http://siemens-enterprise.com/

http://wiki.siemens-enterprise.com/

Contents

Contents

Important information . . . . . . . . . . . . . . . . . . . . . . . . . .2Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Software update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Product support on the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

General information. . . . . . . . . . . . . . . . . . . . . . . . . . .12About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . 14Single-line telephone/multi-line telephone. . . . . . . . . . . . . . . . . . . . . . . 14

Executive-secretary functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Getting to know your OpenStage phone . . . . . . . . .15The user interface of your OpenStage 60/60 G/80/80 G . . . . . . . . . . . . 15Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using network ports more efficiently . . . . . . . . . . . . . . . . . . . . . . . 17OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18OpenStage Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Keys and controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Audio controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Mode keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21TouchGuide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Graphic display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Display keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Context-dependent displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Idle mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Telephony dialogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Context menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Pop-up window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Application tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

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Applications available on your OpenStagephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Application navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Telephony interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Phonebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37LDAP directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Managing call logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Entry details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Messages (callback requests) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Settings – Service Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Settings - telephone user menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Settings – administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Control and monitoring function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 47Answering a call via the loudspeaker (speakerphone mode) . . . . . . 47Accepting a call via the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Switching to the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Open listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50En-bloc dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Dialing in speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Dialing with the headset connected . . . . . . . . . . . . . . . . . . . . . . . . 51Dialing with DDS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Dialing the last dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . 54Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . 55Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

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Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Responding to a callback request . . . . . . . . . . . . . . . . . . . . . . . . . . 58Checking/deleting a saved callback . . . . . . . . . . . . . . . . . . . . . . . . . 58

Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .59Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Accepting a call via the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Answering a call via a DSS key . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Accepting a call for another member of your team . . . . . . . . . . . . . 60Accepting a specific call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Picking up a call in a hunt group. . . . . . . . . . . . . . . . . . . . . . . . . . . . 61Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Making calls using DSS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Dialing a phone number from a list . . . . . . . . . . . . . . . . . . . . . . . . . 62Using a personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64Using speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64Talking to your colleague with a speaker call. . . . . . . . . . . . . . . . . . 65

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66Call waiting with DSS key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66Using the second call feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66Activating/deactivating second call . . . . . . . . . . . . . . . . . . . . . . . . . 66Accepting a second call with a sensor key . . . . . . . . . . . . . . . . . . . 67Accepting a second call via the menu . . . . . . . . . . . . . . . . . . . . . . . 67Using the key Push-Pull . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

System-supported conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Establishing a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Adding a party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71Transferring a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72Disconnecting a specific participant from the conference. . . . . . . . 73

Entering commands using tone dialing (DTMF suffix dialing) . . . . . . . . 74System-wide parking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Manually parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Retrieving a parked call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

If you cannot reach a destination .... . . . . . . . . . . . . . . . . . . . . . . . . . . . 76Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76Busy override - joining a call in progress . . . . . . . . . . . . . . . . . . . . . 76

HiPath 4000 as an entrance telephone system (two-way intercom). . . 77System-wide speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78Speaker call in a group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79Announcement (broadcast) to all members of a line trunk group . . 81

Leaving/rejoining a hunt group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Active call forwarding indication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Overview of call forwarding types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84Call forwarding key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Editing call forwarding instructions . . . . . . . . . . . . . . . . . . . . . . . . . 85Editing forwarding destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87Forwarding express activation for "all calls" . . . . . . . . . . . . . . . . . . . 90Deactivating call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Activating call forwarding via the Program/Service menu . . . . . . . . . . 92Setting call forwarding no reply . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92Deactivating via the idle menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Deleting a fixed call forwarding destination . . . . . . . . . . . . . . . . . . . 93Activating/deactivating fixed call forwarding . . . . . . . . . . . . . . . . . . 94

Using system forwarding instructions. . . . . . . . . . . . . . . . . . . . . . . . . . 95Automatically forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95Delayed call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Forwarding calls for other stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96Saving a call forwarding destination for another phone and activating call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96Saving a call forwarding destination for fax/PC/busy station and activating call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97Displaying/deactivating call forwarding for another phone . . . . . . . 98Displaying/deactivating call forwarding for fax/PC/busy stations . . . 99Changing call forwarding for another station . . . . . . . . . . . . . . . . . . 99

Programming sensor keys . . . . . . . . . . . . . . . . . . . . 100Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Additional repdial key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 102Configuring DSS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104Changing the label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106Edit selected dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107Configuring the pickup key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108Deleting sensor key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Saving speed dial numbers and appointments . . 110Central speed dial numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110Speed dialing with extensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110Individual speed dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

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Phonebooks and call logs . . . . . . . . . . . . . . . . . . . .113Personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Creating a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113Changing contact data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115Managing the phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116Managing groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

LDAP database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119Finding an LDAP entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119Quick search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121View details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Deleting entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Copying entries from the call logs into the personal phonebook. . 122

Dialing with call charge assignment . . . . . . . . . . .123Dialing with project assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Call duration display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125Voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Displaying status in idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125Displaying status in call mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125Information on voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . 126

User password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . 128Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . 129Activating/deactivating "Speaker call protect" . . . . . . . . . . . . . . . . . . . 130Caller ID suppression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131Identifying anonymous callers (trace call) . . . . . . . . . . . . . . . . . . . . . . 131

More functions/services. . . . . . . . . . . . . . . . . . . . . .132Using another telephone in the same way as your own . . . . . . . . . . . 132

Logging on to another phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132Logging off from another phone . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Transferring your own connection to another phone (mobility) . . . . . . 134Mobility variants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134Moving the connection to the "guest telephone". . . . . . . . . . . . . . 136Reconnecting to the "home telephone" . . . . . . . . . . . . . . . . . . . . . 137Moving the connection to the next telephone. . . . . . . . . . . . . . . . 138

8

Contents

Making calls with multiple lines . . . . . . . . . . . . . . 139Line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141Answering calls with the line keys . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Answering calls in the sequence in which they are offered . . . . . 142Answering calls preferentially . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Deactivating/activating ringing (call). . . . . . . . . . . . . . . . . . . . . . . . . . . 143Dialing with line keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144Saved number redial for a specific line . . . . . . . . . . . . . . . . . . . . . . . . 145Last number dialed for a specific line . . . . . . . . . . . . . . . . . . . . . . . . . 145Saving phone numbers for "Redial on a line" . . . . . . . . . . . . . . . . . . . . 146Line mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Retrieving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147Identifying the line used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . . . . 148

Ending the connection on a line key . . . . . . . . . . . . . . . . . . . . . . . 149Entering a call on a line (three-party conference). . . . . . . . . . . . . . 149

Allowing or blocking a party from joining a call . . . . . . . . . . . . . . . . . . 149Allowing a party to join a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149Blocking other parties from joining a call . . . . . . . . . . . . . . . . . . . . 150Ending the connection on a line key . . . . . . . . . . . . . . . . . . . . . . . 150

Third-party monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151Holding and re-accepting a call on a trunk key . . . . . . . . . . . . . . . . . . 152Exclusively holding and re-accepting a call on a trunk key. . . . . . . . . . 152Accepting a specific held line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153Forwarding calls on lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153Ring transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Making calls in an executive-secretary team . . . 155Calling an executive or secretary phone . . . . . . . . . . . . . . . . . . . . . . . 155Accepting calls for the executive phone at the secretary phone. . . . . 156

Accepting calls for the executive phone when already on a call . . 156Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . 157Accepting calls on the executive phone . . . . . . . . . . . . . . . . . . . . . . . 157Accepting a call for another executive-secretary team . . . . . . . . . . . . 157Using a second (executive) telephone. . . . . . . . . . . . . . . . . . . . . . . . . 158Activating/deactivating a second executive call. . . . . . . . . . . . . . . . . . 158Using signal call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159Placing a messenger call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159Defining a representative for the secretary . . . . . . . . . . . . . . . . . . . . . 159

9

Contents

Special parallel call (ONS) functions. . . . . . . . . . .160

Individual phone configuration . . . . . . . . . . . . . . .161Adjusting display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Adjusting the display to a comfortable reading angle . . . . . . . . . . 161Color scheme. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161Screensaver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Lamp brightness for TouchSlider. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165Set the sensitivity of the TouchGuide . . . . . . . . . . . . . . . . . . . . . . . . . 166Contrast for the OpenStage Key Module . . . . . . . . . . . . . . . . . . . . . . 167Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Volumes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168Room character . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169Setting headset port use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170Ringtone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171Turn ringtone on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171Adjusting the volume during a call . . . . . . . . . . . . . . . . . . . . . . . . . 172

En-bloc dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172Configuring Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Bluetooth settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173Connecting/disconnecting a Bluetooth device. . . . . . . . . . . . . . . . 175Managing Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Tone and indication with an unsecured voice connection . . . . . . . . . . 179Context menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Closing automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180Setting the automatic display duration . . . . . . . . . . . . . . . . . . . . . 181

Displaying network information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182Resetting user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183Displaying service data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185Discoverability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185Pairing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185Transferring contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Receiving a vCard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186Sending a vCard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Using a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188Testing a Bluetooth headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Using a Bluetooth Conference Phone . . . . . . . . . . . . . . . . . . . . . . . . . 189Connecting a "Konftel 60W" Bluetooth conference phone . . . . . . 189Testing the "Konftel 60W" Bluetooth conference phone . . . . . . . . 190

10

Contents

Data backup to USB memory stick . . . . . . . . . . . . 192Saving user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193Restoring user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Selecting a backup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194Restoring all user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194Restoring selected user data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Checking backups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196Deleting backups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Web interface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197User Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197Administrator Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197Configuring settings on the User Pages . . . . . . . . . . . . . . . . . . . . . . . 198

Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198Overview of the Web interface user menu . . . . . . . . . . . . . . . . . . 199

Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201Responding to error messages on the screen . . . . . . . . . . . . . . . . . . 201Contact partner in the case of problems . . . . . . . . . . . . . . . . . . . . . . . 203Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Display icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

HiPath 4000 service menu . . . . . . . . . . . . . . . . . . . . 210

11

General information

General information

About this manualThis document contains general descriptions of the technical options, which may not always be available in individual cases. The respective fea-tures must therefore be individually defined in the terms of the contract.

If a particular function on your phone is not available to you, this may be due to one of the following reasons:• The function is not configured for you or your telephone. Please con-

tact your system support representative.• Your communications platform does not feature this function. Please

contact your Siemens sales partner for information on how to upgrade.

This user guide is intended to help you familiarize yourself with OpenStage and all of its functions. It contains important information on the safe and proper operation of your OpenStage phone. These instructions should be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network.

These instructions should be read and followed by every person installing, operating or programming an OpenStage phone.

This user guide is designed to be simple and easy to understand, providing clear step-by-step instructions for operating your OpenStage phone.

Administrative tasks are dealt with in a separate manual. The Quick Refer-ence Guide contains quick and reliable explanations of frequently used functions.

Service

If you experience problems or defects with the phone, please dial the ser-vice number for your country.

For your own protection, please read the section dealing with safety in detail. Follow the safety instructions carefully in order to avoid en-dangering yourself or other persons and to prevent damage to the unit.

The Siemens service department can only help you if you experi-ence problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you.For queries regarding connection of the telephone, please contact your network provider.

12

General information

Intended useThe OpenStage phone is a desktop unit designed for voice transmission and for connection to the LAN. Any other use is regarded as unauthorized.

Telephone typeThe phone name data can be found on the name plate on the base of the device; The exact product name and serial number are specified here. Spe-cific details concerning your communications platform can be obtained from your service technician.Please have this information ready when you contact our service depart-ment regarding faults or problems with the product.

Voice encryptionYour OpenStage 60/60 G/80/80 G, software release 2 (V2 R0.xxxx) and lat-er supports voice encryption on HiPath 4000 V4 R1. In this way you can make a OpenStage tap-proof call. Voice transmission is encrypted and is decrypted at the other call party’s phone and vice versa.

There is a difference between secure modes "Cipher Mode" and "Secure Mode".

In idle mode, you can see which secure mode is activated on your Open-Stage display Page 125.

Cipher Mode

To guarantee that your calls are always secure, your service personnel can activate "Cipher Mode". In this mode, voice transmission is always encrypt-ed, even when it is to a phone that does not support voice encryption. However, this may cause a loss in call quality.

If your phone is in "Cipher Mode", you receive the message "always en-abled" when you query status Page 125.

Secure Mode

If "Secure Mode" is enabled on your phone, and a connection is established to a phone that does not support voice encryption, the call is not encrypt-ed, i. e. unsecured.

Your service personnel can define on your communication system whether you are notified of unencrypted calls and how Page 126.

If your phone is in "Secure Mode", you receive the message "enabled" Page 125when you query status.

13

General information

Speakerphone quality and display legibility• To ensure good speakerphone quality, the area in front of the telephone

(front right) should be kept clear.The optimum handsfree distance is 20 in. (50 cm).

• Proceed as follows to optimize display legibility:– Turn the phone to tilt the display. This ensures you have a frontal view

of the display while eliminating light reflexes.

Single-line telephone/multi-line telephoneYour OpenStage 60/60 G/80/80 G is multi-line-enabled. This means that your service personnel can configure multiple lines on your phone, which is not the case with single-line phones. Each line is assigned an individual phone number which you can use to make and receive calls.

The programmable sensor keys function as line keys on multi-line phones Page 139.

When using a multi-line phone to make and receive calls, certain particu-lars must be taken into account Page 139.

Executive-secretary functionsThe executive-secretary configuration is a special case. This is a multi-line telephone with special features (e.g. "Call transfer to exec", "Pickup", and "Alt. Answer"), configured especially for executive-secretary use

Page 155 ff.

14

Getting to know your OpenStage phone

Getting to know your OpenStage phoneThe following sections describe the most frequently used operating ele-ments and the displays on your OpenStage phone.

The user interface of your OpenStage 60/60 G/80/80 GThe diagram shows an OpenStage 60/60 G, the description applies to all product variants.

1 You can make and receive calls as normal using the handset.2 The large graphic display permits intuitive operation of the phone

Page 27.3 Using the mode keys you can conveniently use the phone’s applica-

tions. To select a tab within an function press the relevant key repeat-edly until the required tab is displayed. Page 21

4 Use the TouchGuide to navigate conveniently through the applica-tions on your telephone Page 22.

5 You can customize your telephone by assigning phone numbers and functions to the programmable sensor keys Page 24.

6 The function keys allow you to call up the most frequently used func-tions during a call (e.g. Disconnect) Page 20.

7 Audio keys are also available, allowing you to optimally configure the audio features on your telephone Page 20.

8 The TouchSlider allows you to adjust the current volume (e.g. tele-phone rings - ringer volume) Page 20.

9 Incoming calls are visually signaled via the call display.10 The keypad can be used to enter phone numbers and text

Page 26.

7

10

1

4

6

9

38

2

5

15


Ports on the underside of the phone

OpenStage operating features

OpenStage 80 80 G 60 60 G

Display type Color TFT

640x480

Color TFT

320x240

Illuminated display ; ;Programmable sensor keys 9 8

Full-duplex speakerphone function ; ; Headset ; ;Bluetooth ; ;USB master[1]

[1] Use an extension cable such as C39195-Z7704-A5 to connect the USB memory stick.The port is not suitable for USB hubs.

; ;10/100 Mbps Ethernet switch Page 17 ; - ; -

1000 Mbps Ethernet switch Page 17 - ; - ;Interface for key modules ; ;Web-based Management (WBM) ; ;

Power supply unit

(if necessary)

PC (For example, OpenStage Manager)

Network switch

Headset

Key module Handset

USB memory stick[1]

Localcable type

16


Using network ports more efficiently OpenStage 60/80 has a built-in 10/100 Mbps Ethernet switch. OpenStage 60 G/80 Ghas a 1000 Mbps Ethernet switch. This means that you can connect a PC to the LAN directly via the phone. The telephone-PC connection option must first be activated on the telephone by service per-sonnel.

Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly.

OpenStage 60/60 G/80/80 GNetwork switch PC

17


OpenStage Key ModuleThe OpenStage Key Module is a key module attached to the side of the phone that provides 12 additional illuminated, programmable keys.Like keys on the phone, these keys can be programmed and used accord-ing to your needs Page 24.

The diagram shows an OpenStage Key Module for OpenStage 80/80 G.

You can attach up to two OpenStage Key Modules to yourOpenStage 60/60 G/80/80 G.

18


OpenStage ManagerThis program offers an additional option for tailoring your OpenStage to your personal needs.

OpenStage Manager is suitable for the following models:• OpenStage 60 (SIP/HFA)• OpenStage 60 T• OpenStage 80 (SIP/HFA)• OpenStage 80 T• OpenStage 60 G / 80 G (SIP/HFA)

Features• Phonebook management• Assignment of images to contacts• Synchronization of contacts• Save and restore• Key programming• Screensaver• Ringtones

Contact your service personnel for the latest version of OpenStage Manager.

19


Keys and controls

Function keys

Audio controls

Audio keys

TouchSlider

Similar to the TouchGuide Page 22, you can set properties for your tele-phone, such as the volume, by sliding your finger over the TouchSlider.

The blue illuminated slider control displays the volume setting for the cur-rent tone (ring tone, handset tone and loudspeaker tone). You can adjust the volume by moving the slider left or right.

Set the lamp brightness of the TouchSlider Page 165.

Key Function when key is pressed

s End (disconnect) call Page 49.

r Edit, activate/deactivate call forwarding Page 85.

q Key currently has no function.

Key Function when key is pressed

n Activate/deactivate the loudspeaker Page 47.

o Activate/deactivate the headset Page 59.

p Activate/deactivate microphone (also for speakerphone mode) Page 53.

Icon used in the manual:X

20


Mode keysThese sensor keys allow you to switch to the required application with the simple stroke of a key. To select a tab within an application press the rele-vant key repeatedly until the required tab is displayed.

The icons for the mode keys also appear on the display Page 33.

Key Function when key is pressed LED display

t Display telephony interface Page 35

Blue: Application is active

u Display phonebooks Page 36 Blue: Application is active

w Display call logs Page 39. Blue: Application is active.White: New entry in call log.

x Display messages Page 41 Blue: Application is active.White: New voicemail

v Display user/applications menu Page 43

Blue: Application is active

y Display Help function Page 45 Blue: Application is active

21


TouchGuide

With this control, you can manage most of your phone’s functions, as well as its displays.

Before using the telephone, remove the protective covering from the TouchGuide ring surface.

Operation Functions when key is pressed

Press cIn idle mode:• Open the idle menu Page 30

In lists and menus:• Go to next levelEntry selected:• Perform action

You can now access a context menu:• Open the context menu

Press aIn lists and menus:• One level backEntry selected:• cancel action

In input fields: • Delete character to the left of the

cursor

Press dIn lists and menus:• Scroll down• Hold down: Jump to the end of

the list/menu

Press bIn lists and menus:• Scroll up• Hold down: Jump to the start of

the list/menu

Move your finger around the inner wheel W

In lists and menus:• Scroll up or down

In input fields:• Select a character in the display

keyboard Page 28• Set the sensitivity Page 166.

Press iEntry selected:• Perform action• Initiate call

22


Browsing in the call list and phonebook tabs

If you are in the phonebook, you normally navigate between the "Personal" and "Corporate" tabs using the u key or if you are in the call lists you nav-igate between the "Missed", "Received", "Dialled" and "Forwarded" tabs us-ing the w key,

Alternatively you can use the TouchGuide to navigate between the tabs.

Firstly enter the tab line using the b key and then browse left or right us-ing the a and c keys. Once you have reached the required tab, press the d or i key to enter the corresponding selection list.

If you are in one of the phonebook or caller lists or in one of the settings menu, you are go back to the telephony interface by repeatedly pressing the a key.

23


Programmable sensor keysYour OpenStage 80/80 G has nine (OpenStage 60/60 G: eight) illuminated sensor keys to which you can assign functions or numbers.

Depending on how they are programmed, you can use the sensor keys as:• Function keys Page 100• Repdial keys Page 101 and Page 107• Direct station selection keys Page 104

Touch the key to activate the programmed function or dial the stored num-ber.

Press and hold the function key to open a menu for programming it.

A label for the function is displayed to the left of the key; it cannot be changed. You can define the labeling for repdial or DSS keys according to your requirements Page 106.

The status of a function is shown by the LED on the corresponding sensor key.

Meaning of LED displays on function keys

Increase the number of programmable sensor keys by connecting a key module Page 18.

Only for repdial keys can you also program the second level for di-rect destination selection.

Your telephone can be configured so that direct station selection keys cannot be set up, thus facilitating data and personal security. Contact your service personnel should you have questions.

LED Meaning of function key

S Off The function is deactivated.

T Flashing[1]

[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval. The flashing interval represents different statuses, which are described in detail in the corresponding sections of the manual.

Indicates the function status.

R On The function is activated.

The programmable sensor keys on multi-line phones function as trunk keys Page 139.

24


Text input

Example: Changing the key labeling Page 106.

Enter the required characters via the keypad.

Select the functions using the keys d and b.

Confirm with i.

Character overview (depends on the current language setting)

Key 1x 2x 3x 4x 5x

1 [1]

[1] Space

1

2 a b c 2 ä

3 d e f 3

4 g h i 4

5 j k l 5

6 m n o 6 ö

7 p q r s 7

8 t u v 8 ü

9 w x y z 9

0 + . 0 -

*[2]

[2] Switch between upper and lower-case text

#[3]

[3] No function during text input

MaBackspace?Save?Delete?Return?

Characters entered

Save entryDelete all charactersCancel entry

Delete character to the left of the cursor

25


Keypad

Text input

In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeated-ly.

Example: To enter the letter "h", press the number 4 key on the keypad twice. When entering the text, all available characters for this key are dis-played. After a short while, the character in focus is displayed in the input field.

Alphabetic labeling of dial keys is also useful when entering vanity num-bers (letters associated with the phone number’s digits as indicated on the telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376).

Multi-function keys

To speed up the input, you can confirm your entry by pressing "i" on the TouchGuide after you have selected the required character.To enter a digit in an alphanumerical input field, press the relevant key and hold it down. You no longer need to scroll through the entire list of possible characters.

Function * #Long press (key held down)

Turn ringtone on/off Page 171.

Turn phone lock on/off Page 128.

Key label Page 25 Next letter in upper case. No function.

Display keyboard Page 28

Write special characters. Switch between upper and lower-case text and number entry.

26


Graphic displayYour OpenStage 60/60 G/80/80 G is equipped with a tilt-and-swivel color display Page 16.

AppearanceYou can customize your display to suit your personal requirements:• Angle the display as required Page 14.• Select your preferred display design Page 161.

Status bar

The time, weekday, date, and your phone number are displayed in the sta-tus bar.

In addition, different icons represent different situations and switches:

Icon Explanation

The ring tone is deactivated Page 171

The "Do not disturb" function is activated Page 129

The phone lock is activated Page 128

The Bluetooth function is activated Page 173

A mobility user is logged on to the phone Page 136

Save the user data when logged off Page 137

The data for the new user is retrieved Page 136

Saving user changes Page 136

Error during transfer via DLS server Page 136

Transfer of caller list is aborted Page 137

14:27 WE . . : 123456Dialled Received

Options g 3:08 Paul, Auster 10:24

Paul, R..

Peter, A..

Anna, S..

Crystal Sea26 08.07

Dialled Received

Options g :Paul, Auster 10:24

Paul, R..

Peter, A..

Anna, S..

Warm Grey14:27 WE . . : 12345626 08.07

27


Display keyboard

Depending on the context, the display keyboard is displayed with different elements.

Use the TouchGuide to operate the display keyboard Page 22.

You can select the following functions from the function bar:

Simple text and characters can also be entered at any time using the keypad Page 26.

Operation Function

Move your finger around the wheel

Set the focus on the next/previous element

Press i Select the element in focus (enters the char-acter or performs the function)

Press h Delete character to the left

Press g Set focus to .

Element Explanation

Switch to upper/lower-case characters for first letter of words (initial letter upper case, all subsequent letters lower case)

Switch to lower case characters

Switch to numeric characters

Switch to punctuation and special characters

Move cursor one character to the right/left

Copy entire content of the active field to the clipboard

Insert clipboard content at cursor position. Existing content is not overwritten.

Canceling an action without saving

Confirm changes

Element in focusLetters, digits, punctuation or special charactersFunction bar

28


Character overview (depends on the current language setting)

Key 1x 2x 3x 4x 5x 6x 7x 8x 9x 10x 11x 12x 13x 14x

1 1 [1]

[1] Space

2 a b c 2 ä

3 d e f 3

4 g : h i 4

5 j k l 5

6 m n o 6 ö

7 p q r s 7 ß

8 t u v 8 ü

9 w x y z 9

0 0 +

*[2]

[2] Additional special characters are available on the display keyboard

. * # , ? ! ’ - ( ) @ / : _

# [3]

[3] Switch between upper and lower-case text and number entry

29


Context-dependent displaysDepending on the situation at hand, the graphic display on your OpenStage phone displays different content, to which you can respond intuitively.

Idle modeIf there are no calls taking place or settings being made, your OpenStage is in idle mode.In addition to the status bar and the programmable sensor key list, the graphic display offers a wide range of context-dependent displays.

Idle menu

In idle mode, press g on the TouchGuide Page 22 to display the idle menu. You can call up various functions here. Entries may vary.

The idle menu may contain the following entries:• Deact call forwarding?[1]

• Direct call pickup?• Voice encryption?[2]

[1] This appears as an option if fixed or variable call forwarding is activated.[2] This appears as an option if voice encryption is activated

Status bar Page 27

Label for the programmable sensor keys list Page 24

Context-dependent displays

30


Telephony dialogsThe dialogs in the lower area of the display prompt you to input data or pro-vide you with information about the call states.

Example: In idle state, enter a phone number using the dialpad.

The pop-up menu ( Page 32) provides functions suited to the situation, which you can select and confirm using the TouchGuide Page 22.

MessagesThe messages displayed in the upper left area of the display advise you of current settings or events.

Example:• Call forwarding is activated for all calls. All calls are forwarded to the

number "220870".• You received a callback request/voice message in your absence.• A call log contains a new entry

Explanation of all message icons:

Icon Explanation

You have received one or more new messages

One or more new entries have been added to the call logs

Call forwarding is active.

Dial again?Direct call pickup?

22 Digits already entered

Enter new number

Accept call

Saved callback/voice message

Activated call forwardingCall log entry

31


Context menusIf the arrow icon g appears next to a selected entry, additional menu lev-els or selection options are available in the form of a context menu. Navi-gate through these options using the TouchGuide Page 22.

You can set context menus to automatically close in certain situations (for example, during a connection) Page 180. You can also select the dis-play duration Page 181.

Pop-up windowIn certain situations, a pop-up window opens automatically in the lower third of the display.

Pop-up menu

You will be prompted to use a pop-up menu to select situation-dependant functions and to confirm them or to make entries.You can use the TouchGuide to navigate within the pop-up menu

Page 22.

Example:The following pop-up menu opens after you change a setting and press the h key on your TouchGuide.

Pop-up message

Pop-up messages only indicate actions or states for which further action is not required.

Example:The following pop-up message appears briefly when you change a setting.

Details

Dial First entry (selected when the menu is called up

Dial

DeleteSendNew contact

Selected entry

Save changes?

SaveDo not save

Changes saved successfully

32


Application tabIn many cases you can select further content within an application using tabs.

Example: Press the w mode key to open the call logs Page 21. Press this key repeatedly to switch between the various tabs.

The icon displayed to the left of the tab indicates the application you are currently working in.

Icon Explanation

Telephony interface Page 35

Phonebooks Page 36

Call lists Page 39

Messages Page 41

Menu Page 43

Help function Page 45

Missed Received

Icon Additional tab

Arrow icon: Additional tabs

Active tab

33

Applications available on your OpenStage phone

Applications available on your OpenStagephoneThe following descriptions provide an overview of the various applications available on your OpenStage phone.

Application navigation

Activating an application

You can switch to the relevant application using the mode keys Page 21.

Scrolling through application tabs

If an application has more than one tab, you can press a mode key repeat-edly to select the relevant tab Page 33.

Scrolling through lists

You can use the TouchGuide to scroll through entries and confirm the func-tions you want Page 22.

Opening context menus

If the arrow g appears beside an entry, a context menu is available for this entry Page 32.

34


Telephony interfaceAdditional information is displayed in the telephony interface when your phone rings, when you dial a number or during a call, for instance.

To access the menu: Press the t key.

Example:

Icons for frequent call states

The same information is available on multi-line telephones for the selected line in the line overview.

Icon Explanation

The call is active.

The call has been disconnected.

You have placed the call on hold (e.g. consultation hold).

Your call partner has placed the call on hold.

You are conducting a call via a secure connection.

You are conducting a call via an unsecured connection.

Detailed descriptions of the various functions can be found in the sections "Making calls – basic functions" Page 47 and "Making calls – enhanced phone functions" Page 59.

Icon indicating call status

Call duration

Current call(s) stored in the phonebook (where available, with information)

Caller information

Pop-up menu with situation-de-pendent options

Dial again?

Callback?

Chanel, Coco220870

Transfer call?

Emergency call waiting System messages

35


PhonebooksIn addition to the local phonebook, this application contains entries from other directory services, such as an LDAP corporate directory.

To access the menu: Press u repeatedly until the required tab is displayed.

Example:

Phonebook icons

Search contacts

When in the phonebook or directory list view, press the keypad key that corresponds to the first letter of your search term.A field opens for you to enter the search term:

Enter your search term using the keypad Page 26.

The cursor jumps to the first entry in the list that matches the character you entered in the search field.

Icon Explanation

Primary business number

Secondary business number

Mobile phone number

Private phone number

The phone number is not saved in the personal phonebook.

Personal

Options g

Bernoulli, Daniel

Bohr, Niels

Chadwick, James

Curie, Marie

Einstein, Albert

Faraday, Michael

Watt, James

Tab

Additional options for pro-cessing the phonebook in the context menu

Further entries are available

Contacts

Corporate

AABC2

36


Personal phonebookThe "Personal" tab contains your personal phonebook. You can store up to 1000 contacts in this phonebook. The entries are sorted in alphabetical or-der in the phonebook list and displayed with the icon for the specified de-fault phone number.

There are two ways of creating new contacts:• Via the phonebook list context menu Page 113• Accept entry from LDAP search Page 119

Contact details

The type of data displayed for a call in the telephony interface Page 35 is dependent on the information you have stored for the contact in your personal phonebook.

A contact consists of the entry in the "First name" or "Last name" fields and at least one phone number Page 113.

In addition, you can store non-telephony-specific data (e.g. address, func-tion, etc.) for each entry.

You can store several phone numbers for each contact. In this case, how-ever, you should define a preferred number Page 114.

Classify your contacts into groups Page 117.

Store a picture of the contact Page 114.

Managing contacts

All saved contacts are listed in alphabetical order in the "Personal" tab.

You can use the "Options" context menu to • create new contacts Page 113• define contact display format Page 116• sort contacts into groups Page 117• delete the entire phonebook list Page 116

Using contacts

The following functions are available via the context menu of a selected contact:• Calling a contact Page 63• Editing a contact Page 116• Deleting a contact Page 116

To manage your contact data professionally and to synchronize your data with the Outlook e-mail program, we recommend using OpenStage Manager Page 19.

37


LDAP directoryIf you have access to an LDAP directory (contact the responsible service personnel), you can search contacts in a company-wide directory.

Both a simple and an advanced search function are available for this in the "Corporate" tab. You can transfer any entries found to your local phone-book.

Searching for a contact• Simple search Page 119

Using a contact• Calling a contact Page 64• Importing a contact to the local phonebook Page 119

38


Call listsAll calls and numbers dialed on your phone are logged in chronological or-der in call logs.

The following call logs are displayed individually on separate tabs:• "Missed" tab: missed calls • "Received" tab: answered calls• "Dialled" tab: dialed numbers

When new entries are added to the call logs, a message appears ( Page 31) on the idle display and the LED of the mode key w ( Page 21) lights up white.

To access the menu: Press w repeatedly until the required tab is displayed.

Managing call logsEach call log may contain up to 30 entries. Once this limit is reached, the oldest entry in the log is deleted.

Multiple calls from the same number are only listed once. The number of call attempts is logged in the "Details" context menu.

Example: "Missed" tab

You can select the following function in the "Options" context menu:• Delete All Page 177

Callers with suppressed numbers cannot be saved in the call logs.

Only calls to the primary line are received on multi-line phones ( Page 14).

Missed Received

Options

Curie, Marie 17.07.

Bernoulli, Daniel g 18.07.

Bohr, Niels 03.05.

Additional tabs

Date of call

Selected new entry with context menu

Old entry

Number of call attempts

39


Example: "Dialled" tab

The following functions are available via the context menu of a selected en-try:• Dial Page 52• Details • Delete Page 121• Transfer entry to personal phonebook Page 122

Entry detailsUp to ten call attempts/calls can be stored under "Details" for each entry.

Example: entry in the "Missed" tab

Example: entry in the "Dialled" tab

In this view, the context menu contains the following entry:• Dial

If a caller is already entered as a contact in the local phonebook, the stored data is displayed.

Dialled Missed

Options

Coco, Chanel g 12.07.

Additional tabs

Date of call

Selected entry with con-text menu

Number of call attempts220870 (3)

1238765341 g

12.07 10:56

Time

Date

10.07 08:04

Entries, sorted by most recent

Information from the phonebook

220870 g

12.07 10:56

Information from the phonebook

Time

Date

40


MailboxDepending on your communication platform and its configuration (contact your service personnel), you can use this application to access received callbacks and messages from services such as HiPath Xpressions.

The following messages are displayed individually on separate tabs:• "Messages" tab: Callback requests• "Voice Mail" tab: Voicemail

Messages (callback requests)New messages, or messages that have not yet been processed are sig-naled as follows:

• x The key LED lights up.• In idle mode, the display shows the symbol F and the number of new

messages.• When the handset is lifted and the speaker key pressed, you hear an

acoustic announcement (announcement text).

To access the menu: Press x repeatedly until the "Messages" tab is dis-played. The newest entry is displayed.

Example:

These announcements remain active until all messages have been viewed or deleted.

For a description of how to edit the entries Page 58.

Information about the call

Messages Voice MailCoco, Chanel Call N

WE . . : 10:22Output?Delete?Next entry?Cancel?

Functions

26.08

41


VoicemailTo access the menu: Press x repeatedly until the "Voice Mail" tab is dis-played.

If your system is appropriately configured, you can call the voice mailbox directly and immediately play back the stored messages.

New voicemails that have not been played back fully cannot be de-leted. To mark a message as "played back", jump with 66 to the end of the message.

42


MenuThis menu includes a configuration area for users and administrators, as well as an area for any available applications (contact service personnel).

To access the menu: Press the v key.

Settings – Service MenuOpen the Program/Service menu in your communication system and use the comprehensive functions it offers.

To access the menu: Press v repeatedly until the "Settings" tab is dis-played.

Confirm the "Service Menu" entry by pressing i.

Settings - telephone user menuHere you can configure settings for your OpenStage.

To access the menu: Press v repeatedly until the "Settings" tab is dis-played.

Select and confirm the "User" entry using the TouchGuide Page 22.

If necessary, enter the user password Page 127.

The menu structure comprises several levels.

You can also configure some of the settings using the Web interface ( Page 197) on your OpenStage.Go to the page references next to the menu entries below to view descriptions of the corresponding parameters.

User

Settings

Service Menu

Audio

Configuration

Phone

Applications

Security

Network information

Admin Password-protected ad-ministration area

XML applications[1]

User menu, open

[1] This function is not yet available.[1] This function is not yet available.Additional menu levels are available

43


Audio

Optimize the volumes, audio settings and ring tones of your OpenStage for your environment and according to your personal requirements.

VolumesV Adjust the settings on your telephone Page 168.

SettingsV Adjust the settings on your telephone Page 169, Page 171.

z Adjusting settings using the Web interface Page 199.

Configuration

Call forwarding

Set up call forwarding for your telephone.V Adjust the settings on your telephone Page 83.V Adjust the settings on your telephone.

z Adjusting settings using the Web interface.

Context menu

Define whether context menus should close automatically, and define the display duration.

V Adjust the settings on your telephone Page 180.


Bluetooth

Prepare your phone for Bluetooth operation.V Adjust the settings on your telephone Page 173.


Phone

Adjust the display design settings and program the sensor keys on your OpenStage.

Backup/Restore V Adjust the settings on your telephone Page 193.

ScreensaverV Adjust the settings on your telephone Page 162.


DisplayV Adjust the settings on your telephone Page 161.


44


Key programmingV Adjust the settings on your telephone Page 100.

Security

Protect your settings and data by assigning a password.

V Adjust the settings on your telephone Page 127.


Network information

View status information for the network environment.

V Viewing settings on your telephone Page 182.

Reset user data

Delete all personal settings here.

Settings – administrationYou can access the administration area via the "Admin" menu and by enter-ing the administration password.

Refer to the administration manual for your phone for more detailed infor-mation on this topic.

Applications[1]

In the "Applications" tab, you can start a number of practical XML applica-tions. These XML applications must first be configured by your service per-sonnel.

Help functionYou can call up the "Help" function at any time, even during a call.

Calling up the "Help" function

Press y. The "Help" function is activated.

[1] This function is not yet available.

45


Control and monitoring functionA control or monitoring function can be activated on your phone for service purposes by remote maintenance.

Control function

Service personnel have the option to activate and deactivate features of the phone via remote maintenance. During maintenance the handset, mi-crophone, loudspeaker and headset are deactivated. You are additionally informed on the display that the control function is active.

Monitoring function

In order to detect malfunctioning of a phone for example, the service per-sonnel install a monitoring function. You can use your phone as normal dur-ing monitoring. However you will first be informed about the operation with a message on the display and prompted to allow monitoring.

If service personnel have activated a function on your phone, which contin-uously transmits operating data to a server, you will see the flashing icon in the upper display line.

46

Basic functions

Step by step

Basic functions

Answering a call

If transmitted, calling party information (name, phone number) appears on the graphic display.

Answering a call via the handset

The phone rings. The caller is displayed[1].

^ Lift the handset.

if nec. X Set the call volume.

Answering a call via the loudspeaker (speakerphone mode)

The phone rings. The caller is displayed[1].

n Press the key shown. The LED lights up.

The speakerphone function is activated.


Please read the introductory chapters "Getting to know your OpenStage phone" Page 15 and "Applications available on your OpenStage phone" Page 34 carefully before performing any of the steps described here on your phone.

An incoming call will interrupt any ongoing tele-phone setting operations. The phone automati-cally returns to the point in the menu structure where you were interrupted as soon as the call ends.

[1] Pay attention to the notes on voice encryption Page 126.

47

Step by step

Basic functions

Suggestions for using speakerphone mode:• Tell the other party that speakerphone mode is ac-

tive.• Adjust the call volume while speakerphone mode is

active.• The ideal distance between the user and the phone

in speakerphone mode is 50 cm.

Accepting a call via the headset

Prerequisite: A headset is connected.

The phone rings. The o key flashes.

o Press the key shown.


Switching to speakerphone modePeople present in the room can participate in your call.

Prerequisite: You are conducting a call via the handset.

n] Hold down the key and replace the handset. Then re-lease the key and proceed with your call.


U.S. mode

If your communication system is set to U.S. mode (con-tact your service personnel), you do not have to hold down the speaker key when replacing the handset when switching to speakerphone mode.

n Press the key shown.

] Replace the handset. Proceed with your call.


Make sure your headset port is set up properly Seite 170.

48

Basic functions

Step by step

Switching to the handset

Prerequisite: You are conducting a call in speaker-phone mode.

^ Lift the handset.

n The key shown goes out.

Open listeningPeople present in the room can silently monitor your call.

Prerequisite: You are conducting a call via the handset.

Activating


Deactivating

n Press the lit key.

Ending a call

s Press the key shown.or

n Press the lit key.or

\ Replace the handset.

It is not recommended to activate the open lis-tening feature in connection with a Bluetooth headset Page 188 because this can lead to re-duced quality depending on headset an environ-ment.

49

Step by step

Basic functions

Making calls

Off-hook dialing

^ Lift the handset.

j Internal calls: Enter the station number.External calls: Enter the external code and the station number.

The connection is set up as soon as your input is com-plete[1].

En-bloc dialingIf "en-bloc dialing" ( Page 172) is activated, the con-nection to the entered number is only set up when you have confirmed "Dial".


if nec. h Delete existing characters.

Confirm. The connection is set up.

n The speaker key lights up. The party you are calling an-swers via loudspeaker. You can use speakerphone mode.

Dialing in speakerphone mode


n The speaker key lights up[1].

The party you are calling answers via loudspeaker.

You can use speakerphone mode.


Dial

You can pick up the handset before or after dial-ing.

50

Basic functions

Step by step

Dialing with the headset connected

Prerequisite: The headset is connected.


o The headset key lights up.

The connection is set up as soon as your input is com-plete[1].

Dialing with DDS keys

Prerequisite: You have configured a sensor key as a repdial key Page 101.

S Press the programmed repdial key.

If the number you wish to dial is saved on the second level, press the programmed "Shift" sensor key first.

^ Lift the handset.or

n Press the key shown[1].



51

Step by step

Basic functions

Redial

Saving a number

Prerequisite: You are conducting a call. The other par-ty’s phone number is displayed.

Select and confirm the option shown.

or

Preprogramming redialing

v Open the program/service menu Page 43.

Confirm.



j Enter the number for redialing

Confirm.

Dial

Prerequisite: You have saved a phone number .

n Press the key shown.or

^ Lift the handset.


or

S Press the redial key (if configured).

The saved phone number is dialed[1].

Save number?

Destinations? g

Saved number redial?

New entry?

Save?



52

Basic functions

Step by step

Dialing the last dialed numberThe last phone number dialed on your telephone is di-aled.



Confirm[1].

Turning the microphone on and offTo prevent the other party from listening in while you consult with someone in your office, you can temporari-ly switch off the handset microphone or the handsfree microphone.

Prerequisite: You are conducting a call.

Deactivating the microphone

p Press the key shown.

Activating the microphone

p Press the lit key.

Last number redial?


On a multi-line phone, the last number dialed on the primary line is always saved.

53

Step by step

Basic functions

Calling a second party (consultation)You can call a second party while a call is in progress. The connection to the first party is placed on "Hold".

Prerequisite: You are conducting a call.

if nec. g : Open the context menu Page 32.

Confirm.

j Enter and confirm the second party’s phone number[1].

Ending a consultation call

Confirm.

The consultation call is disconnected. The call with the first party is resumed.

Consultation?


Release and return?

54

Basic functions

Step by step

Switching to the held party (alternating)

Prerequisite: You are conducting a consultation call.

if nec. g : Open the context menu Page 32.

Select and confirm the option shown.You are switched to the party on hold[1].

Ending an alternate operation

Select and confirm the option shown.The active call is disconnected and the held call is re-stored.

Combine the calling parties into a three-party conference


Z An alert tone signals that a conference call has been es-tablished between all three parties.

Toggle?


Release and return?

Conference?

If voice encryption is not activated or not avail-able on a conference party’s phone, the entire conference is not secure. It may be indicated that the call is not secure Page 126.

55

Step by step

Basic functions

Transferring a callIf your call partner wishes to speak to one of your col-leagues, you can transfer the call.

if nec. g : Open the context menu . Page 32

Transferring with announcement


j Enter and confirm the required party’s phone number. Announce the call partner.


Your call partner is now connected to the party to whom they wish to speak.

Transferring without announcement


j Enter and confirm the required party’s phone number.


Consultation?

Start transfer?

If no call is set up between the other two parties within 40 seconds, you are called again. You are reconnected with the first party.

56

Basic functions

Step by step

Using callback

Storing a callback

Prerequisite: The internal station called is busy or no-body answers.

Confirm.

Accepting a callback

Prerequisite: The internal station called was busy. You have saved a callback. Your telephone rings.

^ Lift the handset. You hear a ring tone.or

n Press the key shown. You hear a ring tone[1].

Cancel call backs

Confirm.

or Do not answer the call. After ringing four times, the call-back is canceled.

If your phone belongs to an ONS group (parallel call Page 160), please note the following:

Callback on busy is only signaled on the busy phone, not in the whole ONS group.Callback on no reply is entered in the mailbox ( Page 41) on all internal system phones in an ONS group.

Callback?

If the called party was busy, the callback is auto-matic.

If the called party did not answer, a message is left in the called party’s mailbox.


If the party has activated call forwarding ( Page 84), you will receive the callback from the call forwarding destination.

Cancel callback?

57

Step by step

Basic functions

Responding to a callback request

Prerequisite: You have received at least one callback request Page 41.

x Press the key shown.

Information regarding the caller is displayed Page 41.

Select and confirm until the required entry is displayed.


The party is called and the entry deleted from the list.

Checking/deleting a saved callback

Prerequisite: You have saved callbacks Page 57.

if nec. R Press the "Callback" programmed sensor key.

or

c Open the idle menu Page 30.

Select and confirm the option shown.The newest entry is displayed first in the pop-up menu.

Select and confirm to display additional entries.

Deleting a displayed entry


Ending retrieval


Next entry?

Output?

Display callbacks?

Next callback?

Delete?

Cancel?

58

Enhanced phone functions

Step by step


Answering calls

Accepting a call via the headset

Prerequisite: You have connected a headset or are us-ing a Bluetooth headset Page 188.

o The LED flashes when a call is received. Press the key shown.


Ending a call

o Press the key shown. The LED goes out.or

s Press the key shown. The LED goes out[1].

Answering a call via a DSS key

Prerequisite: DSS keys are configured on your phone Page 24 and Page 104.

T Press the DSS key.

n Speakerphone mode.or

^ Lift the handset[1].



For information on the meanings of the LED dis-plays of the DSS keys, see Page 24.

59

Step by step


Accepting a call for another member of your teamIf a team member does not answer a call within 15 sec-onds (system-dependant), the remaining team mem-bers hear an alert tone.

In idle mode

The phone rings. "Call for" is displayed on the phone.

^ T Lift the handset and press the flashing "Pickup" ( Page 108) key. You have now picked up the call.

or

T Press the flashing "Pickup" key.Speakerphone mode[1].

During calls

T Press the flashing "Pickup" key.The first party is placed on hold while you are connect-ed to the second party.

Ending the second call and returning to the first one

s Press the key shown.

Accepting a specific callYou hear another telephone ring and recognize the num-ber, or a colleague requests that you pick up calls for a specific phone.

^ Lift the handset.


j Enter the phone number of the phone from which you wish to pick up calls. In this way you can accept the call[1].


Direct call pickup?

60


Step by step

Displaying the called extension

If the number of the phone in a call pickup group, for which you wish to pick up a call, is not displayed (the de-fault display for call pickup groups is deactivated), you can lift the handset and enter the code for "Display on request". Contact your service personnel for this code.

^ Lift the handset.

j Enter the system code for "Display on request" (contact the relevant service personnel if necessary).

The phone number is displayed once you have entered the code.

Picking up a call in a hunt groupIf configured, you can also be reached using a hunt group phone number.

Z Your telephone rings.

^ Lift the handset[1].

Using the speakerphoneA colleague addresses you directly over the speaker with a speaker call. Speakerphone mode and open lis-tening are automatically activated.

n Answering via speakerphone mode is immediately pos-sible.

or ^ Lift the handset and answer the call.


Placing a speaker call to a colleague Page 78.

61

Step by step


Making calls

Making calls using DSS keys

Prerequisite: DSS keys are configured on your phone Page 24 and Page 104.

S Press the DSS key.


n Press the key and enter speakerphone mode[1].

Dialing a phone number from a listFor a detailed description of this function, see

Page 39.

w Press the key until the call log you want is active.

Select and confirm the entry you want[1].




A call log is maintained for all phones in an ONS group. The call log can be viewed by any internal member of the ONS group with a system tele-phone.

Niels, Bohr g 18.10.

If the party listed is already in the personal phonebook, the appropriate phone number icon is displayed Page 113.

62


Step by step

Using a personal phonebookFor a detailed description of this function, see Page 36.

Saving phonebook entries Page 113.

Calling a contact from the phonebook list

u Press the key shown until the "Personal" tab is active.

Search for a contact Page 36or

Select a contact.

i Confirm. The phone number defined as the default number ( Page 114) is dialed.

or

g : Open the context menu .

Select and confirm the required phone number using the icons[1]. For information on the icons, see

Page 36.

Calling a contact from a group

u Press the key shown until the "Personal" tab is active.

Select the option shown.



Select the required group.


Confirm.

Select group member.

i Confirm. The phone number defined as the default number ( Page 114) is dialed.

or


Select and confirm the required phone number using the icons[1]. For information on the icons, see

Page 36.

Niels, Bohr g

Dial


Options g

Groups

VIP g

View

Niels, Bohr g

Dial

63

Step by step


Using the LDAP directoryFor a detailed description of this function, see

Page 38.Prerequisite: You searched for and selected an entry in the LDAP database ( Page 119).

Confirm.The phone number is dialed immediately.

or


Confirm.

The connection is set up[1].

Using speed dialing

Speed dial numbers may contain command or access code sequences and may be linked to other speed dial numbers Page 110.

Making calls using central speed dial numbers

Prerequisite: You know the central speed dial numbers Page 110.

* Press the key shown.

j Enter the system code for speed dial (contact the rele-vant service personnel if necessary).

j Enter the speed dial number.

The connection is immediately established[1].

Isaac, Newton g

Dial


This function must be configured by your service personnel.

64


Step by step

Dialing using individual speed dial numbers

Prerequisite: You have configured individual speed dial numbers Page 111.



0 ... 9 Press the configured speed dial key.

The connection is immediately established[1].

Talking to your colleague with a speaker callYou can place a speaker call to an internal party using the loudspeaker on their telephone. You can also use the functions under "HiPath 4000 as an entrance tele-phone system" Page 77.

Prerequisite: A programmed "Speaker call-two-way" sensor key is configured on your phone.

S Press the "COM Spk 2way" programmed sensor key.

j Enter the station number.

Z Wait for the tone.

^ Lift the handset and speak to the party who answers.or

n Press the key and enter speakerphone mode.

Use speed dialing?


If the party to whom you are speaking has acti-vated "Speaker call protect" on their phone ( Page 130), your speaker call will be received as a normal call.

65

Step by step


During a call

Call waiting with DSS key

Prerequisite: DSS keys are configured on your phone Page 24 and Page 104. The line of the party you

wish to call is busy.

R Press the DSS key.

The called party accepts your waiting call.


n Press the key and enter speakerphone mode[1].

Using the second call featureYou can specify whether you wish to accept a second call (call waiting) during a call.

Activating/deactivating second call



Confirm.


or





In addition to an alert tone on the busy phone, the second call is signaled with a ring tone on the other phones in the ONS group.

Feature settings? g

Camp-on?

Activate?

Deactivate?

66


Step by step

Accepting a second call with a sensor key

Prerequisite: You are conducting a call and the "Second call" function is activated. The "Pickup" sensor key is pro-grammed ( Page 108).

Z An alert tone is audible.

T Press the "Pickup" sensor key.

[ You are immediately connected to the second caller. The first party is placed on hold[1].

Ending the second call and resuming the first one:


\^ Replace the handset and lift it once more.

Accepting a second call via the menuIf the "Pickup" sensor key is programmed on your OpenStage( Page 108), then you are not offered the option to accept a second call.

Prerequisite: You are conducting a call and the "Second call" function is activated.

Z The name/phone number of a second call is displayed on the telephone and signaled via the call waiting tone. The caller hears the ring tone as if you were free.

Confirm.

[ You are immediately connected to the second caller. The first party is placed on hold[1].

Ending the second call and resuming the first one


\^ Replace the handset and lift it once more.


Answer camp-on?

67

Step by step


Using the key Push-Pull If the function key Push-Pull has been configured by ser-vice personnel, you can use it for the following func-tions:• Consultation (return to waiting call or waiting confer-

ence)• Toggle/Connect• Acceptance of a second call• Acceptance of a group call

Second call

Z You hear a call waiting tone. Information for the call is displayed.

T Press the flashing "Push-Pull" function key. You pick up the waiting call. The LED lights up.

Toggle/Connect

[ You are connected with two parties. One party is on hold. The "Push-Pull" function key illuminates.

R Press the "Push-Pull" function key to switch to the other party. The first party is placed on hold.

Consultation

[ j You call the second party. The second party does not answer.

S Press the "Push-Pull" function key to return to the wait-ing party or conference.

Group call

[ You are connected with a party. A group call is waiting. Information for the group call is displayed.

T Press the flashing "Push-Pull" function key. You pick up the group call, the first party is placed on hold. The LED lights up.

68


Step by step

System-supported conferenceYou can include up to eight internal and external parties in a system-supported conference. Parties with system phones can perform/use all of the functions listed be-low at the same time. ISDN phones and external parties are passive participants – they can only be included in the current conference.

You can include parties and conferences from a remote system in your conference. The remote parties can es-tablish and extend their own conference. Parties in this conference are included in your current conference. However, they cannot perform/use the functions listed below.

The following functions are supported for all conference participants with system phones:

• Establishing a conference by calling a party, receiv-ing a call, conducting a consultation call or receiving a second call

• Accepting a second call and including the caller in the conference.

• Toggling between the conference and a consulta-tion call or second call

• Conducting a consultation call during a conference and connecting it to the conference

• Connecting conference participants from two inde-pendent conferences via a remote network.

• Obtaining an overview of all conference participants• Transferring a conference to a new party

The functions listed can be performed by all conference participants simultaneously.

69

Step by step


Establishing a conference

Initiating a conference from a single call

[ You are conducting a call.


j Call the second party.Inform this party that you are initiating a conference.

Confirm.The following message is displayed: "1 is your position".

Establishing a conference from a consultation call

You are connected to a party and call a second party.


j Call the second party.Inform this party that you are initiating a conference.

Select and confirm the option shown.The following message is displayed: "1 is your position".

Establishing a conference from a second call

Prerequisite: You are conducting a call and receive a second call Page 67.



T Press the "Pickup" sensor key.or Only if a "Pickup" sensor key is not configured:


[ You are immediately connected to the second caller. The other party is placed on hold.

Select and confirm the option shown.The following message is displayed: "1 is your position".All parties are connected to a single conference.

If voice encryption is not activated or not avail-able on a conference party’s phone, the entire conference is not secure. It may be indicated that the call is not secure Page 126.

Start conference?

Conference?

Consultation?

Conference?

Answer camp-on?

Conference?

70


Step by step

Adding a partyAny party in a system conference can extend the con-ference by

• calling a specific party and connecting them,• connecting a party from a consultation call to the

conference, or• accepting a second call and connecting the caller to

the conference.

Calling a specific party and connecting them

You intend calling another party and connecting them to the conference.

Confirm.

Confirm.

j Call the new party. Inform this party that you are initiating a conference.

Select and confirm the option shown.The party is connected to the conference.

If the new party does not answer


Extending a conference by adding a consultation call

During the conference, you wish to hold a consultation call.

Confirm.


j Call a party. Hold the consultation call.

Select and confirm to connect the party from the con-sultation call to the conference.

Accepting a station via an unencrypted connec-tion means that the conference is then unse-cured; you may receive notification of an unse-cured connection Page 126.

Conference g 3:08

Add to conference?

Conference?

Return to conference?

Conference g 3:08

Consultation?

Conference?

71

Step by step


orToggle between the conference and the consultation call.

orSelect and confirm to end the consultation call and re-turn to the conference.

Accepting a second call and connecting it to the conference

If you receive a second call during the conference Page 67, you can connect this party to the confer-

ence.

[ You are participating in a conference.


T Press the "Pickup" ( Page 108) sensor key.or Only if a "Pickup" sensor key is not configured:


[ You are immediately connected to the second caller. The conference is on hold.

Select and confirm to connect the second call to the conference.

Transferring a conferenceEach party can transfer the conference to a third party whom they have called via a consultation call or via the "Add to conference?" function. This party is not a partic-ipant in the conference at this point. The conference cannot be transferred to a second call.Prerequisite: You are in a conference.

Confirm.

Select and confirm the option shown. The conference participants are placed on hold.

j Call a party.

or

Confirm.


Toggle?

Release and return?

Answer camp-on?

Conference?

Conference g 3:08

Consultation?

Conference g 3:08

Add to conference?

72


Step by step

j Call a party and announce the transfer.

Select and confirm the option shown.You have left the conference.


Disconnecting a specific participant from the conference

You are connected to a conference and wish to discon-nect one of the participants.

W Select station.

g : Open the context menu . Page 32

Confirm.

Putting the conference on hold

On multi-line telephones, you can place the conference on hold and conduct another call on a different line, for example.

R Press the line key.or


The conference is placed on hold.

R Press the line key for the conference that is on hold – you are then reconnected to the conference.

Transfer conference?

Drop member

If a participant that was connected to the confer-ence via an unencrypted line leaves, the confer-ence remains unsecured.

Hold?

73

Step by step


Entering commands using tone dialing (DTMF suffix dialing)

After dialing a phone number you can set tone dialing. This allows you to use command entries to control dual-tone multifrequency (DTMF) devices, such as answer-ing machines or attendant systems.




You can now enter commands using the keys 0 - 9, the asterisk key, and the pound key.


More features? g

DTMF suffix dialing?

Ending the call also deactivates DTMF suffix dial-ing.

Depending on your system configuration, "DTMF suffix dialing?" may appear in the display once you have finished entering the number. You can then enter commands immediately after dialing the phone number.

74


Step by step

System-wide parkingOn HiPath 4000 systems, you can park up to ten internal and/or external calls and retrieve them on another phone.

There are two options for parking a call:• Automatic park• Manual park

You cannot park calls if:• All park positions are busy• The park position you wish to use is busy• The station is an attendant console• The call is a consultation call• The call is in a conference

Manually parking a callYou can manually park a call in a free park position from your phone, and retrieve it on your phone or another phone. You can also perform this function on non-dis-play phones.

Own phone


j Enter the destination number.

The call is now parked.


If "Park" is not available, you will receive acoustic and also visual notification.

Confirm and continue the call.

or\ Replace the handset. You will receive a recall for the call

on hold.

Retrieving a parked call

Destination phone



Confirm.

Park to station?

Return to held call?

Park retrieve?

75

Step by step


If you cannot reach a destination ...

Call waiting (camp-on)

Prerequisite: An internal station is busy. You would still like to reach your colleague.

Select, confirm and briefly wait.

Z Your colleague hears a warning tone during the call. If their phone has a display, your name and phone number is displayed.

Busy override - joining a call in progress

Prerequisite: The called station is busy. It is important that you reach this colleague.

Select, confirm and briefly wait.

Z Your colleague and their call partner hear a warning tone.

You can now start talking.

Camp-on?

To camp on, you must have received the correct authorization.

Camp on is not possible if the called party has do-not-disturb activated.

Override?

To override a call, you must have received the cor-rect authorization.

Call override is not possible if the called party has station override security activated.

76


Step by step

HiPath 4000 as an entrance telephone system (two-way intercom)You can place a speaker call to an internal party on HiPath 4000 using the loudspeaker on their telephone to establish a connection. You can initiate a speaker call from a consultation call. The following functions are available:• System-wide speaker call

–to a variable destination–to a fixed destination

• Speaker call in a group–to a variable destination–to a fixed destination

• Two-way intercom in a group–to a variable destination–to a fixed destination

• Announcement to all members of a line trunk group

You can cancel the speaker call or the announcement by replacing the handset or, during a consultation call, by retrieving the call on hold.

Please ensure for all functions that "Speaker call protect" is deactivated on the relevant phones

Page 130.

If a speaker call is placed to a party and "Speaker call protect" is activated on their phone, the speaker call is ignored and a normal call is estab-lished.

77

Step by step


System-wide speaker callYou can place a speaker call from your phone to any in-ternal party with a telephone equipped with speaker-phone mode or a loudspeaker.

Speaker call to a variable destination

Prerequisite: You have programmed the function "Speaker call-one-way" on a key Page 100.



S Press the "Spkr. 1-way" programmed sensor key.

j Enter the internal number of the party.

A connection is immediately established to this destina-tion station’s loudspeaker if

• the station is not busy• the handset has not been lifted• "Speaker call protect" is not activated

Z The caller hears a confirmation tone when the connec-tion is established and they are free to start speaking.

^ The called party can accept the connection by lifting the handset.

n or S If the called party presses the speaker key or the line key (if configured), the connection is lost.

Speaker call to a fixed destination

Prerequisite: The system code for "Speaker call-one-way" and the destination number are programmed on the repdial key Page 103.

S Press the programmed repdial key. A connection to the destination loudspeaker is immediately established.

The same number of speaker calls and normal connections is possible.

78


Step by step

Speaker call in a groupYou can also establish a normal connection within a group or team (with team call = speed dial numbers 0-9 or 00-99 for team members) via a speaker call. The speaker call is then initiated by a group telephone.

Speaker call to a variable destination



j Enter the system code for "COM group speaker call" (contact the relevant service personnel if necessary).

j Enter the speed dial number for the corresponding group member.

or

S Press the "COM Group" programmed sensor key.


A connection is immediately established to this destina-tion station’s loudspeaker if• the station is not busy• the handset has not been lifted• "Do not disturb" is not activated

^ The called party accepts the DSS call by lifting the hand-set.


Speaker call to a fixed destination

The system code for "COM group speaker call" and the speed dial number for the corresponding group mem-ber are programmed on a repdial key Page 103.

S Press the programmed repdial key. A connection to the destination loudspeaker is immediately established.

^ The called party can accept the connection by lifting the handset.

The "COM group speaker call" function is line-in-dependent - all phones can call each other via a speaker call.

79

Step by step



Two-way intercom to a variable destination

When using the two-way intercom in a group, the loud-speaker and the microphone of the destination phone are automatically switched on.



j Enter the system code for "Speaker call-two-way" (con-tact the relevant service personnel if necessary).


np The loudspeaker and microphone of the destination phone are automatically switched on.

or

S Press the "COM Spk 2way" programmed sensor key.


The loudspeaker and microphone of the destination phone are automatically switched on.

Two-way intercom to a fixed destination

The system code for "Speaker call-two-way" and the speed dial number for the corresponding group mem-ber are programmed on the repdial key Page 103.

S Press the programmed sensor key.

The loudspeaker and microphone of the destination phone are automatically switched on.

80


Step by step

Announcement (broadcast) to all members of a line trunk groupYou can use this function to send an announcement to all members (10 - 40) of a line trunk group.

Z Once you have activated the group call, you will hear a confirmation tone. You can then begin the announce-ment.



j Enter the system code for "Speaker call-1-way bcst" (contact the relevant service personnel if necessary).

j Enter a group member’s phone number.

or

S Press the "Broadcst Spk" programmed sensor key.

j Enter a group member’s phone number.

Z The loudspeakers on all group phones are automatically switched on and you will hear a confirmation tone. You can begin the announcement.

\ You end the announcement by replacing the handset.

^ If a group member lifts their handset, they are connect-ed to you and the announcement is ended.

n or S If a group member presses the speaker key or the rele-vant line key for the announcement, they are discon-nected from the announcement. If the last remaining member of the group presses the speaker key or line key, the announcement ends.

81

Step by step


Leaving/rejoining a hunt groupPrerequisite: A hunt group is configured for the team.

You can leave the hunt group at any time, for example, when you leave your workstation. When you are present, you can join it again.




Confirm

or

confirm.

You can still be reached via your own phone num-ber even when you are not in the hunt group.

Feature settings? g

Join hunt group?

Deactivate?

Activate?

82

Call forwarding

Step by step

Call forwardingYou can use your phone to configure call forwarding for your connection. Select your preferred method:• „Call forwarding key“ Seite 85• „Activating call forwarding via the Program/Service

menu“ Seite 92

Your service personnel can also use the phone system to preprogram call forwarding instructions for your con-nection, „Using system forwarding instructions“

Seite 95.

Active call forwarding indication

An active call forwarding instruction is indicated on the display when your phone is idle Page 30:

r The LED lights up.

The call forwarding icon, the station number and, where applicable, the name of the forwarding destination are displayed on the first line below the status bar.The name of the party is used if stored in the phone-book.

If call forwarding is activated for internal or external calls, the number is preceded by the abbreviation "INT" or "EXT".

If your phone belongs to an ONS group (parallel call Page 160), please note the following:Call forwarding can be configured on any phone in the ONS group and will then apply to all phones in that ONS group.Call forwarding between two phones in an ONS group is not possible.

There is no display message for the call forward-ing types "Busy", "No reply" and "Busy or No re-ply". The LED key does not light up.

220870, Dalai, Lama

INT/EXT Dalai, Lama

83

Step by step

Call forwarding

Overview of call forwarding typesDifferent input masks are displayed depending on how you program call forwarding (call forwarding key

Page 85 or Program/Service menu Page 92). The entries in the relevant menus correspond as explained in the following table:

Apart from "Forwarding for intnl" and "Forwarding for extnl", the call forwarding types are mutually exclusive. You can set and activate one forwarding destination for each of the two exceptions.

Call forwarding key Program/Service menu

Variable: All calls FWD-VAR-ALL-BOTH onAll calls are forwarded, the saved phone number is deleted af-ter deactivation.

Variable: External calls FWD-VAR-ALL-EXT onOnly external calls are forwarded.

Variable: Internal calls FWD-VAR-ALL-INT onOnly internal calls are forwarded.

Variable: Busy FWD-VAR-BUSY-BOTH onIf your station is busy, all calls are forwarded.

Variable: No reply FWD-VAR-RNA-BOTH onIf you do not answer a call, all calls are forwarded after a cer-tain length of time.

Variable: Busy or No reply FWD-VAR-BZ/NA-BTH onIf your station is busy or you do not answer a call, all calls are forwarded after a certain length of time.

Fixed: All calls FWD-FIXED onAll calls are forwarded, the saved phone number is not delet-ed after deactivation.

84

Call forwarding

Step by step

Call forwarding key

r The call forwarding key offers a quick way to activate/de-activate predefined call forwarding instructions

Page 90 and open the "Forwarding" page where you can edit these instructions .

Editing call forwarding instructionsPress the call forwarding key to open the "Forwarding" page. It provides an overview of all call forwarding types

Page 84.You can select a call forwarding instruction here, set phone numbers as forwarding destinations, and acti-vate/deactivate a call forwarding instruction.

z You can also configure this setting via the Web interface Page 199.

r Press the key quickly. The LED lights up.


or

r Hold down the key shown. The LED lights up.

or You can also edit call forwarding via the user menu.

v Press the key shown until the "Settings" tab is active.

Confirm.

if nec. j Enter and confirm the user password.



The "Forwarding" page opens.

Select a call forwarding type Page 84.

If you select a call forwarding type for which you have already saved a forwarding destination, a submenu con-taining the relevant data appears.

Edit call forwarding

User

Configuration

Call forwarding

Variable: All calls g

85

Step by step

Call forwarding

Example:

i Confirm the option shown to enter a forwarding desti-nation directly Page 87.

or

g : Enter the station number via a context menu Page 87.

The forwarding destination is automatically deleted when call forwarding Page 91 is deactivated for vari-able call forwarding instructions.The fixed call forwarding destination is maintained and remains available until it has been deleted Page 88 or modified.

, Lama

Dalai, Lama

All changes made here take effect immediately after a short delay.

86

Call forwarding

Step by step

Editing forwarding destinations

Entering a station number directly

Prerequisite: The cursor is in a station number input field.


or

W Select and confirm the option shown to insert the sta-tion number just copied Page 88.

W Select and confirm the option shown.

Entering a station number via a context menu

Prerequisite: You selected a call forwarding type Page 85.




W Select and confirm the option shown.

or

Select and confirm the option shown to insert the sta-tion number just copied Page 88.

or

Select and confirm a forwarding destination in the list of favorites Page 89.

2208|

Enter destination

Paste

220870

87

Step by step

Call forwarding

Copying a station number

Prerequisite: You have selected a call forwarding type ( Page 86) with a station number you saved earlier in the submenu.



or The cursor is in an input field that contains a station number:

W Select and confirm the option shown to copy the station number.

Deleting a station number for fixed call forwarding

r Press the key shown.






Copy

The station number copied remains in the clip-board until you copy another station number or you finish editing call forwarding.


Fixed: All calls g

Delete

88

Call forwarding

Step by step

Saving a station number as a favorite for call forwarding

You can save up to five station numbers as favorites. These station numbers then appear in the context menu when you are programming a call forwarding des-tination.

If you use a station number for a contact that is already stored in the personal phonebook, the submenu for the call forwarding type selected ( Page 86) shows the relevant name with the appropriate icon rather than the station number.


r Press the key shown.



Select a call forwarding instruction of your choice.



The "Edit favorite numbers" page opens. Existing station numbers are displayed.

Select and confirm the station number input field, e. g."1".

j Enter the station number Page 87.

b Select the "Options" entry.


Select and confirm the option shown in the context menu.


Variable: All calls g

Edit favorites

Save & exit g

Save & exit

89

Step by step

Call forwarding

Forwarding express activation for "all calls"

With a permanently saved station number

Prerequisite: You have saved a forwarding destination saved for fixed call forwarding Page 85.

r Press the key quickly. The LED lights up.The forwarding destination saved is displayed.

if nec. If you want to respond to the pop-up menu before the automatic timeout:

Confirm.

Call forwarding is now active for all calls. The forwarding destination is not lost when you deactivate call forward-ing Page 91.

With a temporarily saved station number

Prerequisite: There is no forwarding destination saved for fixed call forwarding Page 85.


j Enter the forwarding destination Page 87.

or The last forwarding destination saved for a variable call forwarding instruction is the first entry in the pop-up menu:


Prerequisite: There is one forwarding destination saved for fixed call forwarding Page 85.



j Enter the forwarding destination Page 87.

Call forwarding is now active for all calls. The forwarding destination is automatically deleted when call forward-ing is deactivated Page 91.

Set forward on toc.

Accept

Dalai, Lama

Set a forwarding destination

90

Call forwarding

Step by step

Deactivating call forwarding

You can deactivate the following call forwarding types with the call forwarding key:• "Variable: All calls"• "Fixed: All calls"• "Variable: External calls",• "Variable: Internal calls"

r Hold down the lit key. The LED goes out.

You must deactivate the following call forwarding types via the menu:• "Variable: Busy"• "Variable: No reply"• "Variable: Busy or No reply"

r Press the key quickly.


or

r Hold down the key shown.


Select the active call forwarding type.

i Confirm.

Call forwarding is deactivated.


Variable: Busy g

Variable: Busy g

91

Step by step

Call forwarding

Activating call forwarding via the Program/Service menu


Confirm.

Confirm.

Select a call forwarding type Page 84.

If you have already programmed call forwarding, the call forwarding destination is displayed.


j Enter the phone number of the call forwarding destina-tion. If you have already saved a destination, it is delet-ed.

Confirm, when the phone number is complete.Call forwarding is saved and activated.

Setting call forwarding no reply


Confirm.

Confirm.

Confirm until FWD-VAR-RNA-BOTH off Page 84 is shown in the first line.


j Enter the phone number of the call forwarding destina-tion. If you have already saved a destination, it is delet-ed.

Confirm, when the phone number is complete.Call forwarding is saved and activated and the status is set to FWD-VAR-RNA-BOTH on.

Select and confirm the option shown, if you wish to change from the preset 0 seconds.

Select and confirm the option shown,

j Enter the time in seconds after which the system should forward your call.

Destinations? g

Call forwarding? g

Next forwarding type?

Enter destination:

Save?

Destinations? g

Call forwarding? g


Enter destination:

Save?

Ringing duration until forwarding

Modify?

92

Call forwarding

Step by step

Confirm.

Deactivating via the idle menu


Confirm.Call forwarding is deactivated and the destination num-ber is deleted.

Deleting a fixed call forwarding destination

You can delete the destination for fixed call forwarding.


Confirm.

Confirm.

Confirm. "Fixed call forwarding" and the forwarding des-tination are displayed.

Select and confirm the option shown.The forwarding destination is deleted. If fixed call for-warding was activated, it is now deactivated. The r key is deactivated.

You can enter up to 60 seconds. If you enter 0, the system forwarding time is applied. The time set here is also applied to the "Forwarding on busy/after timeout" forwarding type.

Save?

Deact call forwarding?

For fixed call forwarding, the destination number is retained.

Destinations? g

Call forwarding? g


Delete?

93

Step by step

Call forwarding

Activating/deactivating fixed call forwardingYou can also activate/deactivate fixed call forwarding us-ing the switch function.



Select and confirm the option shown to activate/deacti-vate fixed call forwarding.

"Fixed call forw. is on" and "FWD-FIXED off" is displayed.

Feature settings? g

Call forwarding? g

94

Call forwarding

Step by step

Using system forwarding instructions

Automatically forwarding callsThe relevant service personnel can configure different call forwarding settings in the system for internal and external calls and activate these settings for your sta-tion. The following calls may be forwarded• All calls without restriction• Calls on busy• Calls on no reply

Forwarding for all calls without restriction should only be configured if the station is only used for outgoing calls (e.g. in an elevator).

If you have configured fixed or variable forwarding and the manual forwarding destinations are not reachable (e.g. busy), calls are automatically forwarded to system forwarding destinations.

Delayed call forwardingThis forwarding type can be used for initial or second calls.

Initial call

Prerequisite: "Call forwarding no reply" is activated Page 84,

The caller hears the ring tone and is only forwarded to another station once a set time ( Page 92) has elapsed.

Second call

Prerequisite: Second call Page 66 and "Forwarding on busy/after timeout" or "Call forwarding no reply" are activated Page 92.

If a second call is incoming, you will automatically hear a call waiting tone and information about the caller is displayed. You then have the option of accepting this call before call forwarding is activated (e.g. if you are waiting for an urgent call).

95

Step by step

Call forwarding

Forwarding calls for other stationsYou can save, activate, display and deactivate call for-warding for another phone, fax or PC station from your own phone. You must have the PIN of the other station or have "Call forwarding for other stations" access rights. In both cases, the relevant service personnel for your system will provide assistance.

Saving a call forwarding destination for another phone and activating call forwarding


Confirm.


Confirm.

j Enter the number of the other telephone.

Confirm.

j Enter the code number(only applicable if your station does not have "Call for-warding for other stations" access rights).

Confirm.


Confirm.Call forwarding is now active.

Destinations? g

Forwarding station No.?

Variable call forw.?

Completed?

Completed?

Save?

96

Call forwarding

Step by step

Saving a call forwarding destination for fax/PC/busy station and activating call forwarding


Confirm.


j Enter the code for the call forwarding type you wish to set. Codes are assigned by the relevant service person-nel. You can enter the codes applicable to you in the ta-ble below:

j Enter the number of the other station.

Confirm.

j Enter the PIN(only applicable if your station does not have "Call for-warding for other stations" access rights).

Confirm.


Confirm.Call forwarding is now active.

Destinations? g


Call forwarding for fax

Call forwarding for PC

Call forwarding on busy

Completed?

Completed?

Save?

97

Step by step

Call forwarding

Displaying/deactivating call forwarding for another phone




Confirm.

j Enter the number of the other telephone.

Confirm.

j Enter the PIN(only applicable if your station does not have "Call for-warding for other stations" access rights).

Confirm.

Deactivating

Confirm.

or Display


Sample display:

Calls for station 3428 are forwarded to station 8968.

Feature settings? g


Variable call forw.?

Completed?

Completed?

Deactivate?

Display?

3428------------------------->8968

98

Call forwarding

Step by step

Displaying/deactivating call forwarding for fax/PC/busy stations




j Enter the code for the call forwarding type you wish to set. Codes are assigned by the relevant service person-nel. You can enter the codes applicable to you in the ta-ble below:

j Enter the number of the other station.

Confirm.

j Enter the PIN (only applicable if your station does not have "Call forwarding for other stations" access rights).

Confirm.

Deactivating

Confirm.

or Checking


Changing call forwarding for another stationProceed as for saving/activating call forwarding:for another phone Page 96,for fax, PC or busy station Page 97.

Feature settings? g


Displaying call forwarding for fax

Displaying call forwarding for PC

Displaying call forwarding when busy

Deactivating call forwarding for fax

Deactivating call forwarding for PC

Deactivating call forwarding when busy

Completed?

Completed?

Deactivate?

Display?

99

Step by step

Programming sensor keys

Programming sensor keysYou can program frequently used functions or phone numbers on the sensor keys on your OpenStage 60/60 G/80/80 G.

Configuring function keysSee also Page 24.

Example: Configuring a "Shift key"

S Press and hold the required sensor key.


orv Open the program/service menu Page 43.


S Press the required sensor key.

Confirm.


Confirm.

Confirm.

The label appears automatically and cannot be altered. The LED display shows the status of the function

Page 24.

The available functions depend on your configu-ration. If a function is missing, contact your ser-vice personnel.

Assigning telephony function

Key function?

Change?

More features? g

Shift-Function?

Save?

A short touch triggers the programmed function. Procedures with activatable/deactivatable func-tions, e. g. second call, are activated with one press of the button and deactivated with the next. If activated, the LED lights up.

100


Step by step

Configuring repdial keysYou can program repdial keys with external phone num-bers on two levels. To program the second level, you must configure a "Shift" key Page 100.

See also Page 24.

You must first program a sensor key with the repdial function. Then you must define the phone number and label.

Programming a sensor key as a repdial key






Confirm.


Confirm.

The sensor key is now defined as a repdial key.

Programming repdial

Confirm.

Confirm.


S Press the saved repdial key.


Key function?

Change?

Repdial?

Save?

R

Service Menu

Destinations? g

Repdial?

101

Step by step


Defining the phone number


or

Confirm. Your entry is saved.

Defining a label

Confirm.

The phone number entered is displayed as the key la-bel.

or


Enter the required key label text Page 25.


Additional repdial key functions

Prerequisite: You have defined a phone number for a repdial key and are still in the menu .

Entering an automatic consultation call

Select and confirm the option shown."RF" appears in the display.

j Extend the destination number.

At this point, you can enter additional functions Page 102.

Completed?

Use Destination Number?

R 220870

Create Personal Label?

Gerard Matthe

Save?

You can change the key label later Page 106.

Enter Consult?

If you press this key during a call, a consultation call is immediately set up to the saved phone number.

102


Step by step

Entering a number with a pause (example)

Select and confirm the option shown."P" appears in the display.

j Enter additional numbers.

Repdial keys with enhanced functions

Some functions are not available via the menu - you must enter codes to access them. These codes are configured in the HiPath 4000 system. You can obtain these codes from your service personnel.

Example: Locking the phone with simultaneous call forwarding

*20 Enter the phone locking code.

#47 Activate the code for call forwarding.

j Enter the destination phone number.

Enter Pause?

A pause is three characters long.

The codes used here are examples and may dif-fer from the settings in your system.

In networked systems, the sequence must end with (.

103

Step by step


Configuring DSS keys

Direct station selection keys can be assigned an internal number from the HiPath 4000 network.

A typical application of direct station selection keys is the executive-secretary configuration Page 155.

You must first program a sensor key with the "Direct sta-tion select" function. Then you must define the phone number and label.

Programming a sensor key as a repdial key






Confirm.


Confirm.

The sensor key is now defined as a DSS key.

Programming a direct station selection key

Confirm.

Confirm.


S Press the saved DSS key.

Your telephone can be configured so that direct station selection keys cannot be set up, thus fa-cilitating data and personal security. Contact your service personnel should you have questions.


Key function?

Change?

Direct Station Select?

Save?

DSS

Service Menu

Destinations? g


104


Step by step

Defining the phone number


Confirm. Your entry is saved.

Defining a label

Confirm.

The phone number entered is displayed as the key la-bel.

or


If the number entered is assigned a name in HiPath 4000, the name appears as the key label.

or


Enter the required key label text Page 25.

Confirm.

Completed?

Use Destination Number?

DSS 220870

Use Destination Name?

DSS Matthe


Gerard Matthe

Save?

You can change the key label later Page 106.

105

Step by step


Changing the labelYou can also subsequently change the label specified when programming a repdial/DSS key.

Changing the label


Confirm.

or


S Press the required repdial/DSS key.



Confirm.

j Enter the required key label text Page 25.

Select and confirm the option shown.Your entry is saved.

You cannot change the labels on function keys.

Destinations? g


Repdial?

Edit Label?


Enter Your Key Label:

Save?

Adapt the contrast of the key label to your sur-roundings Page 167.

106


Step by step

Edit selected dialing

You can program a sensor key, without having previous-ly configured a repdial key, so that it is immediately pro-grammed with the number and label of the destination. It is irrelevant whether this key has already been pro-grammed with other functions If keys have been pro-grammed with fixed functions, you will be notified.


Confirm.

If the key was previously programmed with repdial, the name and number are transmitted.


j Enter or change the destination number.

Confirm.

j Enter or change the destination number.


Edit selected dialing?

Number:

Label:

Save & exit

107

Step by step


Configuring the pickup key

You can configure your own pickup key for Pickup calls in the pickup group or for second calls.






Confirm.




The "Pickup" key is configured.


Key function?

Change?

More features

Call Pickup?

Save?

108


Step by step

Deleting sensor key programming

Deleting phone number/label


Confirm.

or


S Press the required repdial/DSS key.


Destinations? g


Repdial?

Delete?

109

Step by step

Saving speed dial numbers and appointments


Central speed dial numbers

Speed dial numbers are saved in the system.

Your service personnel will provide you with the central speed dial directory, for example, in print form.

Making calls using speed dial numbers Page 64.

Speed dialing with extensions

Functions and phone numbers, as well as additional ac-cess codes, can be saved on a speed dial number.

As the number of characters for a speed dial entry is lim-ited, you can link up to ten speed dial numbers for long-er sequences.

Example:

You want to lock your phone and simultaneously acti-vate call forwarding when you leave your office. These two actions can be saved as a sequence on a speed dial number.

Another speed dial number can be saved to release the phone lock and deactivate call forwarding.


Speed dial numbers are configured by your ser-vice personnel.

Speed dial numbers with sequences are config-ured by your service personnel.

110


Step by step

Individual speed dial numbers

You can program the keys 0 to 9 with ten frequently used phone numbers.


Confirm.


j Press the required speed-dial key. If the key is already in use, the programmed phone number appears on the screen.


Confirm.Your entry is saved.



Destinations? g

Speed dial features?

Save?

111

Step by step


Appointments functionYou can configure your phone to call you to remind you about appointments. You must save the required call times. You can do this for the next 24 hours.

Saving appointments


Select and confirm the option shown.The display indicates whether a reminder has already been saved.

For the first appointment: Confirm.For additional appointments: Select and confirm the op-tion shown.

j Enter a 3-digit or 4-digit time such as 845 (=8.45 a.m.) or 1500 (=3.00 p.m.).

Confirm.

Deleting saved reminders


Select and confirm the option shown.A saved reminder is displayed.

Confirm, if you have multiple reminders saved.


v Press the key shown.

Using timed reminders

Prerequisite: You have saved a reminder. The saved time arrives.

The phone rings.

^ Lift the handset. The appointment time is displayed.


Reminder? g

New reminder?

Save?

Reminder?

Next reminder?

Delete?

Reminder :

If you do not lift the handset, the phone rings sev-eral more times and "Reminder" is displayed be-fore the reminder is deleted.

112

Phonebooks and call logs

Step by step


Personal phonebook For a detailed description of this function, see

Page 36.

Creating a new contact

u Press the key until the "Personal" tab is active.

Confirm.

Confirm.

The form for entering contact data opens.

Confirm.

j Enter and confirm text Page 28.


j Enter and confirm the phone number Page 26.

if nec. e Select and fill out additional fields.



orh Press the key shown.

Confirm.

Options g

New contact

Last name

Business 1

Save & exit

Save

113

Step by step


Defining the default number

If you have multiple numbers saved for a contact, you can define the default number here that should be used when dialing directly using the phonebook Page 63.


Select a contact.



Select the "Default No." entry.

The current setting is shown on the display.Confirm.

Select and confirm the required phone number.




Confirm.

Saving a picture for a contact

Prerequisite: Your service personnel have loaded pic-tures to the OpenStage.


Select a contact.



Select the "Picture" entry.


Select and confirm the picture you wish to use.



Niels, Bohr g

Details

Business 1 g

Mobile

Save & exit

Save

Niels, Bohr g

Details

No picture g

xxx 1

Save & exit

114


Step by step


Confirm.

Changing contact data


Select a contact.



e Select the required field.

if nec. h Delete existing text.

j Enter and confirm the new text Page 28.

if nec. e Select and edit additional fields.




Confirm.

Save

Niels, Bohr g

Details

Save & exit

Save

115

Step by step


Managing the phonebook

Defining the contact display format


Confirm.


e Select and confirm the display format.

h Press the key shown. Return to phonebook

The display format is changed immediately.

Deleting contacts from the phonebook


Select a contact.



Confirm in the pop-up menu.

The selected entry is deleted.

Deleting all phonebook entries


Confirm.



All entries are deleted.

Options g

Display

Example OptionMiller, Peter Lastname, Firstname

Peter Miller Firstname Lastname

Miller, P Lastname, FP Miller F Lastname

Niels, Bohr g

Delete

Delete

Options g

Delete all

Delete all entries

116


Step by step

Managing groups

Creating a group


Confirm.


Confirm.

Confirm the option shown in the context menu.

The entry "Group name" is selected.

Confirm.

j Assign a group name ( Page 28) and confirm.




Confirm.

The new group is stored.

Adding a contact to a group


Select a contact.



Select the "Groups" entry.


In the context menu, select and confirm a group.



Options g

Groups

Options g

New group

Save & exit

Save

Niels, Bohr g

Details

No group g

VIP

Save & exit

117

Step by step



Confirm.

Deleting a contact from a group


Select a contact.



Select the "Groups" entry.

Confirm.





Confirm.

Deleting a group


Confirm.


Select and confirm a group.



The group is deleted and, if necessary, any assigned contacts remain saved in the phonebook.

Save

Niels, Bohr g

Details

VIP g

No group

Save & exit

Save

Options g

Groups g

VIP g

Delete

Delete

118


Step by step

LDAP database You can search an LDAP database (corporate phone-book) for contact entries if you can reach this database over your network and your access was correctly con-figured by your service personnel.

You can search for the name (simple search) or for dif-ferent entry information (advanced search) e. g. search for the job or department name.

Finding an LDAP entry

u Press the key shown until the "Corporate" tab is active.

Confirm.


Scroll to the required search field (e. g. "First name").

Confirm.

j Enter search text Page 28.


Confirm.


If several entries match your search criteria, all are dis-played in alphabetical order.

Viewing information about an LDAP entry

Select an entry.



All available information is displayed.

Importing an LDAP entry into the local phonebook

Select an entry.


Options g

Find

Find

Find

Coco, Chanel g

Details

Coco, Chanel g

119

Step by step


Select and confirm the option shown in the context menu. The entry is copied with all details into the per-sonal phonebook. The "Contact created" message ap-pears.

The view changes to the personal phonebook.

Quick search

u Press the key as often as required until the "Corporate" (LDAP) tab is active.

j Enter the initial letter of the surname you need, e. g. "K".

A single-line search window appears at the lower edge of the display.

Do not enter any further characters. After a predefined period of time or after pressing the i key all available names with the corresponding initial letter are dis-played. You can restrict the output by entering the sec-ond and other letters. The ( key is used to switch be-tween letters and numbers. The h key is used to delete individual characters.

When entering extended characters you can control the search individually. For the selection of extended char-acters firstly press the * key.

Rule list:

Save

K

Extended character

Description

# Searches for the exact string before the extended character

,

You can enter first and last name sep-arately using a comma. A search is carried out for the last name (possibly using a wildcard) and the first first name with the first character after the comma.

*Wildcard. This searches for the char-acter entered and all possible subse-quent characters

120


Step by step

Call listsFor a detailed description of this function, see

Page 39.

View details


Select the entry you want.



For illustrated examples and descriptions of the dis-played information, refer to Page 40.

Deleting entries

Deleting an individual entry


Select and confirm the entry you want.



The entry is deleted.

Deleting all entries in a list


Confirm.


All entries in the list displayed are deleted.

Niels, Bohr18.10.

Details

Niels, Bohr18.10.

Delete

Options g

Delete all

121

Step by step


Copying entries from the call logs into the personal phonebook


Select the entry you want.Niels, Bohr18.10. 07:06am

Select and confirm the option shown in the context menu.You have the following options for "Create contact":• Saving and changing• Saving without changing• Exiting (without saving)

Saving and changing

Select and confirm the option shown. The mask to edit a contact in the personal phonebook opens Page 115. Fill out the relevant fields according-ly and save the new contact.

Saving without changing

Select and confirm the option shown. An entry is created and the message "Contact created" is displayed. If you open the phonebook, you will be prompted to update the directory. For this type of en-tries a group "Copied contacts" is created so that you can find them more easily.

Niels, Bohr18.10. 07:06am

Copy as contact

Saving and changing

Saving without changing

122

Dialing with call charge assignment

Step by step

Dialing with call charge assign-mentYou can assign external calls to certain projects.

Prerequisite: Project numbers (1 - 5) are configured for certain projects and you have an account code (project code) for the project.

Dialing with project assignment


j Enter a service code between 61 (for project number 1) and 65 (for project number 5).

j Enter the PIN.

or



Confirm.

if nec.

Select and confirm PIN2 to PIN5.

j Enter the external phone number.

Then make a call as usual Page 47.

PIN / COS?

PIN 1?

PIN 2?

Project assignment is temporary. It is automati-cally switched off if you have not used your phone, for example, for five minutes.

123

Step by step

Dialing with call charge assignment

Call duration displayCall duration display is configured by the relevant ser-vice personnel. The display can show either call dura-tion or call charges. It can also be switched off.

The call duration appears in the first line of the display on the right as HH:MM:SS and in 24-hour format. It is shown 10 seconds after the call starts.

The call charge display feature must be requested from the network operator and configured by the relevant service personnel.

124

Privacy/security

Step by step

Privacy/security

Voice encryption

Displaying status in idle modeYou can see whether voice encryption is active on your phone from the display, when the phone is in idle mode.



orS Press the "Sec Status" programmed sensor key. The

status display corresponding to the security mode is shown.

Your phone is in "Secure Mode" Page 13.

or

Your phone is in "Cipher Mode" Page 13.

Displaying status in call modeDuring calls, you can check if your call is secure.

Select the desired station.

g : Open the context menu Page 32.


orR or S Press the "Sec Status" programmed sensor key.

The call is secure.

or

The call is not secure.

Please see also the explanations on Page 13.

If "Voice encryption?" does not appear in the idle menu, the function is not activated.

Voice encryption?

enabled

always enabled

23189 Coco g 01:39

Voice encryption?

Call encrypted

Call not encrypted

125

Step by step

Privacy/security

Information on voice encryption

Unencrypted connection warning

Your service personnel can define on your communica-tions system whether and how you are notified about unencrypted calls.

Z Warning tone.

and/or

Display.

You will then receive a warning tone and/or a message on the display when you accept a call, accept a consul-tation call or are connected to a conference and the con-nection to a station is unencrypted.

Notification of an encrypted connection

A closed lock icon is displayed next to the station ID.

R The LED of the programmed sensor key "Sec Status" is on.

Notification of an unencrypted connection

An struck-through lock icon is displayed next to the sta-tion ID.

S The LED of the programmed sensor key "Sec Status" is not on.

Call not encrypted

23189 Coco g 01:39

23133 Yves g 01:63

126

Privacy/security

Step by step

User passwordThe user password protects access to the user menu

Page 43.




if nec.j Enter and confirm the user password.


Select the "Set password" entry.

Confirm.

h If applicable, delete the old password.

j Enter a new password (at least six digits) and confirm your entry.

Select the "Confirm password" entry.

Confirm.

j Re-enter and confirm the password.




Confirm.

The preset password "000000" is a blank pass-word, that is, the "User" menu is freely accessi-ble.

User

Security

******

******

Save & exit

Save

127

Step by step

Privacy/security

Locking the telephone to prevent unauthorized useYou can prevent certain unauthorized functions being enabled on your phone during your absence. For exam-ple dialing external numbers and access to your mailbox can be prohibited. Ask your service personnel which functions are locked.

You can see whether the function is activated or deacti-vated from the corresponding icon in the status bar on the display Page 27.

Prerequisite: You have received a personal identifica-tion number (PIN) from the relevant service personnel.

Locking the phone




or

# Hold down the key shown.

j Enter the PIN (code no.).

The following keys are also blocked:

PIN / COS?

Change COS?

When the phone is locked, a special dial tone sounds when the handset is lifted. Within the HiPath 4000 system, users can make calls as normal.

u Display phonebooks Page 36

w Display call logs Page 39.

x Display messages Page 41

v Display user/applications menu Page 43

y Display Help function Page 45

r Edit, activate/deactivate call forwarding Page 85

R Programming sensor keys is not possible Page 100

128

Privacy/security

Step by step

Unlocking the phone

# Hold down the key shown.

j Enter the PIN (code no.).

i Confirm.

If your entry is correct, "Carried out" is displayed.

Activating/deactivating "Do not disturb"If you do not wish to take calls, you can activate do not disturb. Internal callers hear the ring tone and the mes-sage "Do not disturb". External callers are redirected to the attendant console. The relevant service personnel can set forwarding des-tinations for do not disturb so that internal and external calls can be forwarded.

Prerequisite: The relevant service personnel have acti-vated do not disturb for all HiPath 4000 stations in your system.



Select and confirm the option shown. The display shows whether do not disturb is activated or deactivat-ed.

Confirm.

or

confirm.

If your phone belongs to an ONS group (parallel call Page 160), please note the following:Do not disturb can be activated/deactivated on any phone in the ONS group - it then applies to all phones in that group.

Feature settings? g

Do not disturb?

Activate?

Deactivate?

129

Step by step

Privacy/security

Activating/deactivating "Speaker call protect"You can block speaker calls to your phone. If a caller at-tempts to contact you via a speaker call, the connection is established as a normal call.



Select and confirm the option shown. The display shows whether "Speaker call protect" is activated or de-activated.

Confirm.

or

confirm.

Feature settings? g

Speaker call protect?

Activate?

Deactivate?

When you lift the handset, you will hear a tone re-minding you that "Speaker call protect" is activat-ed.The attendant can bypass "Speaker call protect" and reach you.If the relevant service personnel have blocked "Speaker call protect" generally for HiPath 4000, the menu option "Speaker call protect?" does not appear in the Program/Service menu.

130

Privacy/security

Step by step

Caller ID suppressionDisplay suppression only applies to a subsequent call and is not saved in the case of saved number redial

Page 52.



Confirm. You will hear the dial tone.

j Enter the number of the party you wish to call. If the called party accepts the call, your number is not dis-played.

Identifying anonymous callers (trace call)

You can identify malicious external callers. You can record the caller’s phone number during a call or up to 30 seconds after a call. In this case, you should not hang up.




More features? g

Display suppression?


More features? g

Call tracing?

If the trace is successful, the transmitted data is stored by your network operator. Contact your service personnel.

131

Step by step

More functions/services


Using another telephone in the same way as your ownYou can log on to another phone in the HiPath 4000 sys-tem using your personal identification number (PIN). This also applies to telephones in networked HiPath 4000 systems, for example, at other company sites). On another phone, you can• make calls using cost center assignment,• make calls using project assignment,• query your mailbox,• use a number saved on your phone for saved num-

ber redial,• enter appointments

With an internal PIN you can forward calls for you to oth-er phones at your location ("follow me" call forwarding).

Logging on to another phone

Prerequisite: You have received a PIN from your ser-vice personnel. Within your own HiPath 4000 system, you will need an internal PIN. For other HiPath 4000 systems in the network, you will need a network-wide PIN.



Select and confirm the option shown.If you have several PINs and wish to use a different one, select the other PIN.

j At the display "Enter station no:" or "Enter ID", you are prompted to enter your PIN.

PIN / COS?

PIN 1?

132


Step by step

In your local HiPath 4000 system:

j Enter your internal PIN.

or In your local system and other HiPath 4000 systems in the network:

j Enter the two-digit node ID of your local HiPath 4000 system (ask the relevant service personnel).

j # Enter your own phone number and press the pound key.

j # Enter the network-wide PIN and press the pound key.

Making a call after successful logon

You will hear the dial tone. "Please dial" appears in the display.

n Press the key shown.or

j Enter a phone number immediately.

Setting up "follow me" call forwarding following successful identification



Call forwarding is now active.

Logging off from another phone




Call forw. - follow me?

Save?

PIN / COS?

Deactivate PIN?

You are automatically logged off if the other phone remains unused for several minutes.

133

Step by step


Transferring your own connection to another phone (mobility)You can transfer your telephone connection with most of your functions and properties (phone number, key as-signment, authorization) to another telephone. The "home telephone" is deactivated and the "guest tele-phone" becomes "your" telephone. The original settings on the "guest phone" are also deactivated, which is why you must ask your service personnel to configure call forwarding for the relevant number Page 83. The transfer remains intact until you log off the "guest phone". Telephone connections can also be transferred network-wide.

Mobility variantsThree Mobility variants are available:• Basic • Data Privacy• Data Mobility

Configuration is performed by the service personnel. In the case of OpenStage 60/80, data backup to a USB memory stick is generally recommended (see

Page 192), in order to prevent possible loss of data.

Basic

When moving to the "guest telephone", the following settings are transferred:• Key assignments• Authorizations• Call forwarding

Waiting messages are also signaled (mailbox lamp or MWI).

The phonebook and the caller list for the "guest tele-phone" are displayed and can be used.

134


Step by step

Data Privacy

When moving to the guest telephone, the following set-tings are transferred:• Key assignments• Call forwarding• Authorizations (other than user password)

Waiting messages are also signaled (mailbox lamp or MWI). The user password is not transferred. For this reason, you must create a new password if you wish to use OpenStage Manager, for example. An empty phonebook and an empty caller list are available. The phonebook and the caller list of the "guest telephone" are not displayed. You can load your own phonebook and caller list via the restore function from a USB mem-ory stick (see Page 192). Data modified in the phone-book and caller list is lost on logoff. You should therefore repeat data backup to a USB memory stick before log-ging off.

Data Mobility

When moving to the guest telephone, the following set-tings are transferred:• Key assignments• Call forwarding• Authorizations• User password• Phonebook• Group designation• Images (phonebook)• Caller list• Canonical settings

Waiting messages are also signaled (mailbox lamp or MWI). The phonebook, the user password, the canoni-cal settings, the group designation and images for the respective phonebook are saved to a DLS server for "home and guest telephones". This data is immediately updated following modification. When logging onto the "guest telephone", the caller list of the "home tele-phone" and of the "guest telephone" are sent to the DLS server. The saved data for the "home telephone" is then transferred from the DLS server to the "guest tele-phone". The transfer status is shown in the display or can be read from an icon in the status bar (see

Page 27).

135

Step by step


Moving the connection to the "guest tele-phone"

Log your connection on to the "guest telephone".



j # Enter the phone number of the "home telephone" and press the hash key.

j # Enter the code number and press the hash key.

The logon procedure begins. Your own phone number will appear, preceded by the mobility icon, on the status bar when you are correctly logged on Page 27.

Basic

You can no longer see the original user settings for the "guest telephone", however you can now use your con-nection with the exception of your personal phonebook and the call lists. Your "home telephone" cannot be used during this time.

Data Privacy

Your connection, an empty phonebook and an empty caller list are available. Your "home telephone" cannot be used during this time.

Data Mobility

Your connection and your "home phonebook and caller list" are now available. Your "home telephone" cannot be used during this time. If you modify your phonebook for example, or its images, these are immediately updated on the server (see status bar Page 27). Changes to the caller list are not saved until logoff.

Mobile HFA Logon?

Enter code!

Mob. HFA Logon started

136


Step by step

Reconnecting to the "home telephone"

Logging off via the "guest telephone"

If you no longer need your connection on the "guest phone" or if you want to switch back to your "home phone", log off the "guest phone". Where required, save current changes to the phonebook or caller list to the USB memory stick (see Page 192).



The logoff procedure begins.

Logging off via the "home telephone"

If you have forgotten to log off on the "guest telephone", you can complete this on the "home telephone".

"Home telephone" display.

Confirm.

or

j Press any key on the telephone.

If the "mobility password" was activated by your service personnel, you are prompted to enter it now.

j Enter the "mobility password".

or

If service personnel have not configured a mobility password, a security prompt is displayed.

Confirm the prompt with "Yes" if you wish to exit Mobility.

In the case of the "Data Mobility" variant, the caller list from the "guest telephone" is only now transferred to the DLS server and all saved data transferred to the "home telephone". The "guest telephone" data is re-stored via the DLS server. It is now available again with its original phone number, features and functions. Any call forwarding instruction set can now be deleted.

Mobile HFA Logoff?

Mob. HFA Logoff started

Mobile forced logoff

Cancel mobility

Enter mobility password

Enter code!

Confirm cancel mobility

Yes

137

Step by step


If transfer of the caller list is interrupted, for example be-cause the server is temporarily unavailable, you can can-cel the procedure completely. A corresponding icon is shown in the status bar Page 27. If the cause of the interruption cannot be resolved, you should cancel the procedure. In this case, an empty caller list is available.

The "home phone" is active once again and you can use your phone as usual. Where required, load a modified phonebook or updated caller list from the previous backup on the USB memory stick (see Page 192).

Moving the connection to the next telephoneIf you want to move your connection from the first "guest telephone" to a second "guest telephone", log onto the second "guest telephone" in the usual fashion (see Page 136).

Where required, save current changes to the phone-book or caller list and settings to the USB memory stick (see Page 192).

The message "Log off successful" is output on the first "guest telephone". The "home telephone" remains locked. You can now use the second "guest telephone" in the same way as the first one.

138

Making calls with multiple lines

Step by step


Line keysThe programmable sensor keys on multi-line phones function as trunk keys. Each key programmed with the "Line" function corresponds to a line. This means up to 9 line keys can be configured OpenStage 80/80 Gon the and up to 8 on the OpenStage 60/60 G .

A distinction is made between primary and secondary lines. Each of these line types can be used on a private or shared basis Page 140.

Line keys are configured by the relevant service person-nel.

The following diagram shows how telephones with multiple line keys are connected in a team.3234 Mr. Matthews’ phone number, 3235 is Mr. Miller’s phone number and 3236 is Mr. Sadler’s phone number. On all three phones, calls can be made via all three lines. However, the line of your own extension number is always the primary line.

Primary line

All multi-line telephones have a primary line. This line can be reached in the usual manner via your public phone number. Incoming calls are signaled on this line.

3234 (primary line)3235 "Miller"3236 "Sadler"

3235 (primary line)3234 "Matthews"3236 "Sadler"

3236 (primary line)3234 "Matthews"3235 "Miller"

Mr. Matthews’ phone

Mr. Miller’s phone

Mr. Sadler’s phone

139

Step by step


Secondary line

The secondary line on your phone is used as a primary line by another subscriber in the system. Your primary line, which is configured on another telephone in the system, simultaneously functions as the secondary line on that telephone.

Line utilization

Private line

A line that is used by a single telephone. This line can-not be used as a secondary line by another telephone.

Shared line

A line that is configured on multiple telephones. The line status (if configured) is displayed for all telephones that share this line. If, for example, a shared line is being used by a telephone, a status message indicating that this line is busy is displayed on all other telephones.

Direct call line

A line with a direct connection to another telephone.

You can see the status of the line from the LED.

To avoid conflict between the individual multi-line phones, you can configure the functions "Do not disturb" and "Call forwarding" exclusively for the primary line.

140


Step by step

LED displays on line keys

PreviewYou are making a call on a single line. The LED on anoth-er line key flashes quickly. The "Preview of Line" func-tion shows you who is calling on this line. This informa-tion appears in your display. You can also determine which caller is waiting on a line key, if you have placed them on "Hold" or "Exclusive hold". You can also display information about the caller on the active line.

Prerequisite: You have accepted a call on a line key. The line key LED flashes quickly and the "Preview" is config-ured.

Activating preliminary display

S Press the "Preview" programmed sensor key. The LED lights up.

T Press the required line key.

Information about the caller or the party on hold or parked is displayed.

Deactivating preliminary display

R Press the "Preview" programmed sensor key. The LED goes out.

The menu line and call duration are displayed again.

LED Explanation

S Off – The line is in idle mode.

T Flashing[1]

[1] In this manual, flashing sensor keys are identified by this icon, re-gardless of the flashing interval. The flashing interval represents different statuses, which are described in detail in the correspond-ing sections of the manual.

– Incoming call on the line.– Hold reminder is activated.– The line is on "Hold".

R On – The line is busy.

141

Step by step


Answering calls with the line keysIf several calls arrive at the same time, you can answer calls as normal in the sequence in which they are of-fered. However, you can also answer calls preferentially.

Prerequisite: The relevant service personnel have de-fined the sequence in which incoming calls should be routed to line keys.

Answering calls in the sequence in which they are offered

Your telephone rings (call). The caller ID is displayed. The LED of the line key offered flashes quickly.



Answering calls preferentially

Your telephone rings (call). The caller ID is displayed. The LED of the line key offered flashes quickly. The LEDs of the other line keys also flash quickly.

T Press the preferred line key. The caller ID is briefly dis-played.



142


Step by step

Deactivating/activating ringing (call)If you are making a call on one line, ringing for other in-coming calls can disturb your current call. If ringing (call) is deactivated, your telephone will no longer ring. In-coming calls are then only signaled when the corre-sponding line key flashes.

"Ringer Off" with programmed sensor key

S To deactivate ringing:Press the "Ringer Off" sensor key. The LED lights up. The phone does not ring for incoming calls.

R To activate ringing:Press the "Ringer Off" sensor key. The LED goes out. The phone rings for incoming calls.

Via the Program/Service menu




Confirm

or

confirm.

Feature settings? g

Ringer cutoff?

Deactivate?

Activate?

143

Step by step


Dialing with line keysYour phone can be configured with automatic or select-able line seizure. The relevant service personnel define whether a line should be automatically seized when the handset is lifted or speakerphone mode is activated, and which line this should be.

Dialing with automatic line seizure



The display briefly shows the line number and status and then prompts you to dial.

Example:

The line 220870 is selected automatically.

R The line key LED for 220870 lights up.


Dialing with selectable line seizure



You are prompted to press a free line key.

S Press a free line key. The LED lights up.

Example:

The line 220870 is selected automatically.

R The line key LED for 220870 lights up.


The "Please select a line"display message prompts you to seize a line when you lift the handset or press the speaker key.

220807 active

Please select a line

220807 active

144


Step by step

Saved number redial for a specific lineIf this type of saved number redial is configured on your system, you can save a phone number for subsequent redial on a particular line Page 146. The saved phone number is offered in the menu when dialing.



Display.

S Press the applicable line key. The LED lights up.


Last number dialed for a specific lineThe last phone number dialed via your primary line is saved.

If this type of saved number redial is configured on your system, every last number dialed for the current line is automatically saved for redial.



S Press the required line key. The LED lights up.

Confirm.



Please select a line


If you save a redial on a specific line, this can be overwritten by another team member.

Last number redial?

145

Step by step


Saving phone numbers for "Redial on a line"

Prerequisite: "Saved number redial for a specific line" is configured and not "Saved number redial (last number dialed)".

Saving the dialed phone number or a caller’s phone number

You have called a party on a particular line and this call is still in progress. Or, you were called by another party whose phone number is displayed, and this call is still in progress.


Line mailboxCallers who wish to reach you when you are absent can leave a message on the mailbox for the relevant line.Both voice and fax messages can be stored in the mail-box (if so configured).

Prerequisite: A mailbox is configured for one or more lines.

Please note that only one user can edit one mailbox at any time.

Save number?


Signaling is available for the mailbox (MWI) on all phones in an ONS group.

146


Step by step

Retrieving messagesIf new messages that have not yet been retrieved are in the mailbox and a programmable sensor key has been assigned the function "Mailbox", the LED of this key lights up.

Please refer to the information on Page 41.

x Press the key shown.

Responding to a callback request

A callback request is displayed.

Select and confirm the option shown. The party is called on the relevant line.

Next entry

More than one entry is available.

Select and confirm the option shown. The next entry is displayed.

Deleting entries

The relevant entry is displayed.


Ending retrieval


or


Undeleted entries remain saved. If unanswered call-back requests are present, the x key continues to blink.

Output?

Next entry?

Delete?

Cancel?

147

Step by step


Identifying the line usedIf several lines are occupied at the same time, you can determine which one you are currently using for a call.

With a programmed sensor key

S Press the "Line in Use" programmed sensor key.

Via the menu



Select and confirm the option shown. The line number and status of the line currently in use are displayed.

Making calls on multiple lines alter-nately

Prerequisite 1: The relevant service personnel have specified that when you change lines, the lines are hold and can only be disconnected by replacing the handset or pressing the release key.

Prerequisite 2: You are connected to multiple parties via two or more lines. These may be callers ( Page 142) or called parties ( Page 144).

You are on a call e. g. on line 1. The trunk key of the par-ty on hold blinks slowly.

T Press the flashing line key 2. The first call party is on hold on line 1.

T Press the flashing line key 1. The second call party is on hold on line 2.

You can switch between lines as often as you wish.

More features? g

Show used line?

148


Step by step

Ending the connection on a line key

n Press the key shown. The LED goes out.or


Entering a call on a line (three-party conference)

Prerequisite: A call is in progress on one of the lines. The line key LED lights up.

R Press the line key. You and the parties already connect-ed can hear the conference. All three parties can speak with one another. The LED remains lit.

Allowing or blocking a party from join-ing a call

Allowing a party to join a callYour primary line may be configured so that other par-ties may not join calls on that line when it is busy. In this case, you can allow other parties to join a call. This au-thorization applies to the current or the next call.

[ You are already conducting a call on one line.or

^ Lift the handset.


S Press the "Privacy" programmed sensor key.

You cannot enter a conference, if the function "Pri-vacy" is deactivated on your line.

If one of the three parties hangs up, the other two remain connected.

If a connection remains between you, as the en-tering party, and one of the other parties who pre-viously occupied the line, consultation is no long-er possible.

149

Step by step


Via the menu




Other parties can now join the call.

Blocking other parties from joining a callIf your phone is not already set to block other parties from joining, you can make this setting manually. This block applies to the current or the next call.

[ You are already conducting a call on one line.or

^ Lift the handset.


R Press the "Privacy" programmed sensor key.

Via the menu




Other parties are now blocked from joining the call.

Ending the connection on a line key

n Press the key shown. The LED goes out.or


More features? g

Privacy off?

More features? g

Privacy on?

150


Step by step

Third-party monitoringDuring a call, a predefined party can be prompted to join the call as a "witness" using the "Slnt Mon Req" pro-grammed sensor key. Your call partner is not informed that a "witness" is joining the call. The "witness" cannot participate in the call; they can only hear what is being said.

Prerequisite: Third-party monitoring is configured in your system and the programmed sensor key "Slnt Mon Req" is configured on your phone. You are conducting a call. "Privacy" must be deactivated.

S Briefly press the "Slnt Mon Req" programmed sensor key twice. The "witness" hears a special tone on their phone and the message "Connect witness or tape" ap-pears on their display.

^ The "witness" lifts the handset.

or

T The "witness" presses the line key for the line on which the call is being conducted.

The "witness" can now listen to the call without being noticed.

When configuring and using third-party monitor-ing, please note the applicable data protection regulations.

Only the "witness" may end silent monitoring, by hanging up or pressing the line key.

151

Step by step


Holding and re-accepting a call on a trunk key

Prerequisite: You have accepted a call on a line key ( Page 142) or you are conducting a consultation call.

S Briefly press the line key you are currently using,

or


The line key where the call is on hold flashes slowly. The call can be continued on any phone in the team where the LED for this line key is flashing.

Retrieving the call

T Press the flashing line key. Proceed with your call.

Exclusively holding and re-accepting a call on a trunk key

Prerequisite: You have accepted a call on a line key or you are conducting a consultation call that only you can or wish to continue.

S Press the "Excl. Hold" programmed sensor key.or


The line key where the call is parked, flashes slowly. The call can be continued on your phone only and is not signaled on any other phone.

Retrieving the call

T Press the flashing line key. Proceed with your call.

Hold?

Private hold?

152


Step by step

Accepting a specific held line

A colleague in an open-plan office has parked a call on a line key and requests that you accept the call. You do not have access to this line.

^ Lift the handset.


j Enter the phone number of the phone where the call is parked. In this way you can accept the call.

Forwarding calls on linesWhen you activate call forwarding for a shared line ( Page 140), the line is generally also forwarded to other phones.

The process for configuring call forwarding for a specific line is identical to the call forwarding process already described. You must simply ensure that the required line is already seized.

S Press the line key for the required line. The LED lights up.

Please read the additional notes on Page 84.

Direct call pickup?

153

Step by step


Ring transferIf you temporarily leave your workstation or do not wish to be disturbed, you can transfer incoming calls to your line to another destination. A "RTRLN" (ring transfer/line) sensor key can be programmed for each line.

Activating

S Press the "RTRLN" programmed sensor key. The LEDs on your phone and on the destination phone light up. When you receive a call, the line key flashes but the phone does not ring. The call is signaled on all other team phones.

Deactivating

R Press the "RTRLN" programmed sensor key. The LED goes out. Calls are signaled on the phone once more.

154

Making calls in an executive-secretary team

Step by step

Making calls in an executive-secretary teamAn executive-secretary team is configured by the rele-vant service personnel and may include up to four executive and up to two secretary telephones.

Calling an executive or secretary phoneOn the secretary phone, a DSS key is configured as "ex-ecutive" and on the executive phone, a DSS key is con-figured as "secretary".

Example: calling the secretary from the executive phone

The LED is not lit – the secretary is not on a call

S Press the "secretary" DSS key.



The LED is lit – the secretary is on a call

R Press the "secretary" DSS key.

Camp-on to the secretary phone. The called party hears a tone and the "Pickup" programmed sensor key flash-es.




DSS from the secretary to the executive func-tions in the same way, using the "executive" DSS key.

155

Step by step


Accepting calls for the executive phone at the secretary phoneWhen a call is received for the executive phone, the secretary phone rings.



Accepting calls for the executive phone when already on a callYou are conducting a call.The executive phone receives a call.

[ Ask your call partner to wait.

T Press the "Pickup" ( Page 108) programmed sensor key.

Ending the call and returning to the first call:

s Press the key shown.

Continue the call with your initial call partner.

Transferring a call to the executive phone

Prerequisite: You have accepted a call for the executive phone on the secretary phone.

S Press the "executive" DSS key. You are connected to the executive phone.

With announcement

[ Announce the call partner.


Without announcement

\ Replace the handset immediately.

156


Step by step

Transferring calls directly to the exec-utive phoneWhen the secretary is out of the office, calls for the ex-ecutive can be transferred directly to the executive phone. This transfer can be made on the secretary phone or on the executive phone.

Activating:

S Press the "RT Executive" programmed sensor key. The LED lights up.

Deactivating:

R Press the "RT Executive" programmed sensor key. The LED goes out.

Accepting calls on the executive phoneThe secretary phone does not answer a call for the ex-ecutive. After 15 seconds (depending on the system) you hear an alert tone on the executive phone. The dis-play shows who is calling.

^ Lift the handset.

T Press the "Pickup" ( Page 108) programmed sensor key.

Accepting a call for another executive-secretary teamIf multiple executive-secretary teams are configured, you can also accept calls for other teams.

^ Lift the handset.

T Press the programmed sensor key, for example, "Exec 3".

Calls for the secretary phone are not transferred, only calls for the executive phone.

Call pickup is also possible during a call. Ask your call partner to wait briefly and then press the flashing programmed sensor key.

157

Step by step


Using a second (executive) telephonePrerequisite: A second phone is configured for the ex-ecutive. A "Group Park" sensor key is programmed on the first and second executive phones.

Parking a call on the first phone:

S Press the "Group Park" programmed sensor key. The LED lights up.

Continuing a call on the second phone:

^ Lift the handset.

T Press the "Group Park" programmed sensor key.

Activating/deactivating a second executive callOn the executive phone, you can configure calls to go to the secretary phone when you are on a call. If you are on a call and are expecting another important call, it may be useful to activate the second call feature.



Confirm.

Confirm

or

confirm.

Feature settings? g

Camp-on?

Activate?

Deactivate?

158


Step by step

Using signal callIf a "Buzz" programmed sensor key is configured on your executive phone, you can press a key to send a sig-nal call to a specific destination phone (e.g. to a secre-tary phone). On the destination phone, the phone num-ber of the transmitting phone is also briefly displayed for the signal call.

You can press the programmed sensor key in idle mode and while on a call (once or several times).

If a "Buzz" programmed sensor key is not configured, you can lift the handset and enter the "Signal call" code to send a signal call to the destination phone.

Placing a messenger callYou can place a messenger call by pressing a key, if this key is configured on the executive phone. Programming a sensor key with a function Page 100.

Defining a representative for the secretaryCalls for the executive that arrive at the secretary phone can be forwarded to another phone. To do this, you must configure a "Alt. Answer" programmed sensor key

Page 100.

Activating the representative:

S Press the "Alt. Answer" programmed sensor key. The LED lights up.

Deactivating the representative:

R Press the "Alt. Answer" programmed sensor key. The LED goes out.

159

Step by step

Special parallel call (ONS) functions

Special parallel call (ONS) functionsIf your phone is part of an ONS group (ONS = "One Number Service"), you can be reached on all other phones in this group as well as on your own phone. To set up an ONS group, contact your service personnel.

An ONS group may consist of up to three phones (phone numbers).

Up to one group member can be an external phone (such as a mobile phone). One phone in the group is the "master" (A) - the other ONS group members (B, C) re-ceive A’s number.

If A, B or C receive a call, all phones in the ONS group ring. If A, B or C is busy, all phones in the ONS group are busy (callers outside the ONS group receive a busy signal). Within the ONS group, phones can be reached on their original phone numbers.

The following functions also have an additional impact on internal member phones in an ONS group:• Call waiting Page 66• Call forwarding Page 83• Do not disturb Page 129• Mailbox (MWI) Page 41• Callback Page 57• Call lists Page 62

If your ONS group contains a mobile phone, you must ensure that it is always available (switched on). Otherwise the mobile mailbox may pick up a call too early, leading to call signaling problems on the other ONS group member phones.

A (master) B C

ONS group

160

Individual phone configuration

Step by step


Adjusting display settings

Adjusting the display to a comfortable read-ing angleYou can swivel the display unit. Adjust the display unit so that you can clearly read the screen.

Color schemeSelect your preferred appearance for the menu display here.



Confirm.




Select the "Set skin" entry.

Select and confirm another Set skin in the context menu.




Confirm.

For sample display themes, see Page 27.

User

Phone

Display

Warm Grey

Save & exit

Save

161

Step by step


ScreensaverActivate a screensaver for the telephone idle state.


Activating the screensaver

Prerequisite: Your service personnel have loaded pic-tures to the OpenStage.


Confirm.




Select the "Enabled" entry.






Confirm.

User

Phone

Screensaver

No g

Yes

Save & exit

Save

162


Step by step

Automatic screensaver activation

Set how long OpenStage should be idle before the screensaver automatically activates.



Confirm.





Confirm[1].

or

Select and confirm the value you want in the context menu.




Confirm.

User

Phone

Screensaver

Inactivity delay (mins)

30

[1] The current setting is shown on the display

20

Save & exit

Save

163

Step by step


Screensaver fade-in time

Set the speed at which the screensaver images change here (5 - 60 seconds).


Confirm.




Select the "Transition delay (secs)" entry.






Confirm.

User

Phone

Screensaver

10 g

15

Save & exit

Save

164


Step by step

Lamp brightness for TouchSlider Adjust the brightness of the TouchSlider Page 20 by choosing one of the six settings available.



Confirm.




Select the "Slider brightness" entry.

Confirm.

W or ac Setting contrast

i Confirm.




Confirm.

User

Phone

Display

Save & exit

Save

165

Step by step


Set the sensitivity of the TouchGuideAdjust the sensitivity of the TouchGuide Page 22 by choosing one of the four settings available.







Confirm.

W By slidingor

ac by pressing you can choose one of four levels for the sensitivity.

i Confirm.


User

Phone

TouchGuide

Sensitivity

Save & exit

166


Step by step

Contrast for the OpenStage Key Module If you have connected an OpenStage Key Module, you can adjust the key label contrast to suit your ambient lighting.



Confirm.

if nec. j Enter and confirm the user password Page 125.




Confirm.

W or ac Setting contrast

i Confirm.



Confirm.

User

Phone

Display

Sidecar contrast

Save & exit

Save

167

Step by step


Adjusting audio settingsOptimize the audio settings on your OpenStage for your environment and according to your personal require-ments.

Volumes

You can preset different volumes for the following mi-crophones and signals in eight levels:• Loudspeaker • Ringer • Handset• Headset• Handsfree• Rollover• Warning tone


Confirm.




Select the required entry (e. g. "Ringer").

Confirm.

W or ac Setting the volume.

Z While setting the volume, you will hear corresponding audio feedback.

i Confirm.




Confirm.

Use the TouchSlider to adjust the current volume settings.

User

Audio

Volumes

Save & exit

Save

168


Step by step

Room characterConfiguring the appropriate acoustic settings for your environment:• Normal• Echoing• Muffled



Confirm.




Select the "Room character" entry.


Select and confirm the required setting (e. g. "Echoing").




Confirm.

User

Audio

Settings

Normal g

Echoing

Save & exit

Save

169

Step by step


Setting headset port useHere you set whether you are using a wired or cordless DECT headset.



Confirm.





From the following setting[1] select and confirm the op-tion shown in the context menu.• Wired headset• Wireless headset• Conference phone




Confirm.

User

Audio

Settings

Headset port

Wired headset

[1] The current setting is shown on the display

Save & exit

Save

170


Step by step

RingtoneSelect your preferred ringtone from the available audio files. To upload your own files in ".mp3" or ".wav" format, please contact your service personnel.



Confirm.




Select the "Ringer file" entry.

The current setting is shown on the display. If no file is selected "No audio file" is displayed.

Where required select another file in the context menu. You will immediately hear the associated ringer melody. Confirm the selected ringtone file.




Confirm.

Turn ringtone on/off

You can see whether the function is activated or deacti-vated from the corresponding icon in the status bar on the display Page 27.

* Hold down the key shown.

User

Audio

Settings

xxx.mp3 g

xxx.mp3

Save & exit

Save

171

Step by step


Adjusting the volume during a call


X Set the volume using the TouchSlider Page 20.

En-bloc dialing

If "en-bloc dialing" is activated, you can delete charac-ters with the return key and re-enter them when enter-ing a number. The connection is only set up when you have confirmed "Dial".



Confirm.




Select the "en-bloc dialing" entry.

The current setting is shown on the display.



or h Press the key shown.

Confirm.

User

Configuration

Outgoing calls

Deactivated g

Activated g

Save & exit

Save

172


Step by step

Configuring Bluetooth

You can use the following description to prepare your OpenStage 60/60 G/80/80 G for a Bluetooth connection with another Bluetooth-enabled device.

For a brief explanation of function and key terms, see Page 185.

For sample applications, see Page 186.

Bluetooth settings



Confirm.





The "Bluetooth settings" page opens.

Activating/deactivating Bluetooth

Prerequisite: The "Bluetooth settings" page opens .

Select the "Active" entry.



Bluetooth is only available on the OpenStage 60/60 G/80/80 G if the function was activated by your service personnel.

User

Configuration

Bluetooth

Configuration

No g

Yes

173

Step by step


Discoverability

Set whether your OpenStage should be discoverable for other Bluetooth devices.For more information, see Page 185.

Prerequisite: The "Bluetooth settings" page opens Page 173.

Select the "Discoverable" entry.



Bluetooth name

Here you can determine which name your OpenStage should use to register at other Bluetooth devices.


Select the "Phone name" entry.


if nec. h Delete preconfigured setting.

j Specify and confirm the required name.

Pairing

Select how the linking should be implemented here.For more information, see Page 185.


Select the "Pairing mode" entry.


Select and confirm the option shown in the context menu,

or

select and confirm the option shown,

No g

Yes

By factory default, the Bluetooth name is: Open-Stage [MAC address of your telephone].

OpenStage (08:0...

No g

No

Prompt

174


Step by step

or

select and confirm the option shown.

PIN

The PIN contains at least four alphanumeric characters.


Select the "Pairing password" entry.


if nec. h Delete current entry.

j Enter and confirm the PIN.




Confirm.

Connecting/disconnecting a Bluetooth device

Prerequisite: The linking manager list contains entries Page 176.

Select and confirm the required device.

Select and confirm the option shown in the context menu,

or

select and confirm the option shown.

Automatic

****

Save & exit

Save

XYZ g

Connect

Disconnect

175

Step by step


Managing Bluetooth devices

Pairing manager list

Once you have scanned the area for Bluetooth-enabled devices, you can link your OpenStage to another device

Page 185. Once linked, these devices are added to the list.

Black list

Once you have scanned the area for Bluetooth-enabled devices, you can add Bluetooth-enabled devices that you do not wish to connect to your OpenStage to this list.

You cannot establish connections via Bluetooth with de-vices in this list, until they have been deleted from the list.

Create list/scan area







or


Confirm.


The search starts automatically.You receive a list of all Bluetooth devices in the area.


User

Configuration

Bluetooth

Paired devices

Blacklist

Options g

Add device

XYZ g

176


Step by step

Only for the linking manager list

j Enter and confirm the agreed PIN Page 175.

If the linking request is confirmed on the corresponding Bluetooth device and the password entered, the link is performed and the device is permanently entered to the list.

Open the list

Prerequisite: The linking manager list or the black list contains entries Page 176.







or


Delete all entries from the list.

Confirm.


Confirm.

User

Configuration

Bluetooth

Paired devices

Blacklist

Options g

Delete all

Delete

177

Step by step


Changing an entry name

A Bluetooth device is entered in the list with the name set in the device. This is often the device type. You can change this name.

Open the required list Page 177.



if nec. h Delete preconfigured setting.

j Enter and confirm the new name.

Deleting a specific entry from a list

Open the required list Page 177.


Select and confirm the option shown in the context menu

Confirm.

XYZ g

Rename

XYZ g

Delete

Delete

178


Step by step

Tone and indication with an unsecured voice connectionThe pop-up menu which indicates an Call not encrypted can be switched on and off with this option ( Page 126).

Prerequisite: The service personnel has activated the notification about unencrypted connections for this phone.


Confirm.









Confirm.

User

Configuration

Connected calls

Secure call alert

Yes

Save & exit

Save

179

Step by step


Context menuHere you can define whether context menus

Page 32 should close automatically, and define the display duration.

Closing automatically



Confirm.




Select the "Auto hide allowed" entry.






Confirm.

User

Configuration

Context menu

No g

Yes

Save & exit

Save

180


Step by step

Setting the automatic display durationHere you can define how long context menus should re-main open.



Confirm.




Select the "Auto hide time" entry.






Confirm.

User

Configuration

Context menu

10 g

20

Save & exit

Save

181

Step by step


Displaying network informationHere you will find the information you need to access the Web interface Page 198.

Real-time information on network activity, which may be useful for the administrator during debugging, is also provided here.


Confirm.



"IP address" entry:

IP address or name of the phone[1].

"Phone web page" entry:

Address for accessing the Web interface[1].

"Domain" entry:

Phone domain in the network environment[1].

User

Network information

192.168.1.15

[1] The displayed information is an example.

https://192.168.1.15

hipath.com

Information about additional parameters can be obtained from your service personnel or the ad-ministration manual.

182


Step by step

Resetting user data

The following user-specific settings changed via the phone menu or the Web interface can be reset to facto-ry settings.• Display settings• Screensaver

• Audio settings– Volumes– Settings

• Configuration– Context menu

• Bluetooth– Configuration and Listen

• Phonebook– All entries are deleted

• Call lists– All entries are deleted

Attention: All listed data are reset without a warning tone. If necessary back up your date on a USB memory stick ( Page 192).


Confirm.



Select and confirm the option shown in the context menu. The user data listed above is reset to factory set-tings.

Personal images for the screensaver are delete and deleted default images are restored (admin-istration e.g. using the OpenStage Manager).

Personal ringtone files are deleted and deleted default ringtone files are restored (administration e.g. using the OpenStage Manager).

User

Reset

All data

183

Step by step


Displaying service dataYou can provide your service personnel with the follow-ing information for service:• the phone ID (phone group ID within your communi-

cation system) and• OpenStage software version.

Prerequisite: The phone is in idle mode Page 30.



Confirm.


Phone test?

Asset ID?

Firmware version?

184

Bluetooth

Step by step

BluetoothBluetooth is an open standard for high-performance technology and allows wireless communication be-tween PCs, PDAs, mobile telephones, etc.

In contrast to infrared connections, Bluetooth does not require a visual contact for communication purposes and can be used over distances of up to 10 meters.

To exchange data between Bluetooth-enabled devices, the devices need to undergo a once-off discovery pro-cedure.

DiscoverabilityWhen first enabling a connection to a Bluetooth device, this function must be switched on Page 174.

The OpenStage is discoverable for other Bluetooth de-vices by default.

To prevent unauthorized access, we recommend deac-tivating discoverability once you have enabled the con-nection to a new Bluetooth device.

PairingPairing is the process used by two Bluetooth-enabled devices to "see" one another and to "recognize" that they can exchange data. It is therefore used for checking the access authorization of a Bluetooth device in a Blue-tooth network. To do this, a 128 Bit linking key is creat-ed for subsequent identification.

For information on how to configure OpenStage for connection to a Bluetooth device

Page 173.

A connection is established for devices that are already connected even if the "Discoverable" function is deactivated.

185

Step by step

Bluetooth

Transferring contactsThe Bluetooth function on your OpenStage allows you to transfer contacts in vCard format (file extension: .vcf) from other Bluetooth devices to your OpenStage and save them in the phonebook. You can also send phone-book entries as vCards to other Bluetooth-enabled devic-es.

Receiving a vCard

Prerequisite: The Bluetooth connection is configured between your OpenStage and one other device

Page 173. A vCard file is saved on the other device.

Launch the data transfer wizard for Bluetooth and follow the instructions.

Once the vCard is transferred, a message confirming the successful transfer is displayed on your OpenStage.

Confirm.

Confirm.

The data is automatically added to the phonebook Page 113.

Linking is only performed the first time contact is established between a Bluetooth device and your OpenStage. If the Bluetooth device is suc-cessfully linked, no further access authorization checks are necessary. Instead, each subsequent check uses the previously created connection key.

Due to the diverse range of PCs, mobile tele-phones and PDA devices currently available, we are unable to provide universal instructions on how to transfer vCard files in this manual.

The instructions for data transfer via Bluetooth provided in the relevant manufacturer documen-tation should be observed.

Accept

OK

186

Bluetooth

Step by step

Sending a vCard

Prerequisite: The Bluetooth connection is configured between your OpenStage and one other device

Page 173. A vCard file is saved on the OpenStage.

In the phonebook ( Page 113), select the entry you wish to send.


Select a phonebook entry.



The "Send vCard via Bluetooth" page is displayed.

Sending to a linked device


Select and confirm the option shown in the context menu for device.

or Sending to an unlinked device



A search is started and detected devices listed.

Select and confirm the relevant device in the list.

The vCard is sent.

Perform the necessary steps on the destination device to save the vCard data.

Detected devices are then deleted from the list.

Niels, Bohr

Send

Paired devices g :

XYZ g

Options g :

Search

XYZ g

187

Step by step

Bluetooth

Using a Bluetooth headsetYou can connect a Bluetooth headset to your OpenStage 60/60 G/80/80 G which is approved for use with the OpenStage 60/60 G/80/80 G. Ask for service personnel about approved headset types.

Prepare your Bluetooth headset for connection with your OpenStage by following the instructions in the rel-evant user manual.

Proceed as following to prepare your OpenStage:• Activate the Bluetooth function Page 173.• Enter the headset in the linking list[1] Page 176.• Establish the connection Page 175.

Testing a Bluetooth headset

Prerequisite: OpenStage and the Bluetooth headset are connected (see procedure above).

o Press the headset key.

Z You hear the on-hook signal.


The connection is established as soon as your input is complete.


It is not recommended to activate the open lis-tening Page 49feature in connection with a Bluetooth headset because this can lead to re-duced quality depending on headset an environ-ment.

[1] Only required during first-time use

188

Bluetooth

Step by step

Using a Bluetooth Conference PhoneYou can connect a Bluetooth conference phone to your OpenStage 60/80 which is approved for use with the OpenStage 60/80. Ask your service personnel about ap-proved conference phone types.

Connecting a "Konftel 60W" Bluetooth conference phoneBelow is an example of connecting and operating a "Konftel 60W" conference phone.

Prerequisite: The Bluetooth function on your Open-Stage is activated Page 173. The "Konftel 60W" con-ference phone is ready for use but turned off (see user guide "Konftel 60W").

v Press the key shown until the application’s Settings tab is active.





Select and confirm the option shown. The Bluetooth pairing manager dialog is selected.


Finding and connecting the "Konftel 60W" confer-ence phone

Hold the trim key on the "Konftel 60W" for two sec-onds; the blue display lights will start to flash (impor-tant: the device must be switched off before you do this).

Select and confirm the option shown in the context menu. The system searches for devices.

Select and confirm the Bluetooth deviceKonftel 60W found.

User

Configuration

Bluetooth

Paired devices

Options

Add device

Konftel 60W

189

Step by step

Bluetooth

j Enter and confirm the PIN ("0000" for Konftel 60W).

The message "Pairing in progress" is displayed. Follow-ing successful pairing, the device is added to the list of paired devices. You hear a short confirmation tone from the Konftel 60W before the device switches itself off again.

Connecting Konftel 60W with OpenStage

The Konftel 60W must now be connected to the OpenStage 60/80

Select the Konftel 60W on the list

Select and confirm the option shown in the context menu

Select the Konftel 60W on the list again.


The connection is immediately established and the Konftel 60W is ready for operation.

Testing the "Konftel 60W" Bluetooth conference phone

Answering a call

Prerequisite: The "Konftel 60W" conference phone is ready for use but turned off (see user guide "Konftel 60W"). The OpenStage is in idle mode.

Both the phone and the "Konftel 60W" ring. The caller is displayed. To answer the call, you can now:


or

Press the On/Off key on the "Konftel 60W".

You are connected with the other party. The "Konftel 60W" is activated. You can now for example ini-tiate a consultation call or accept a second call to set up a conference.

Konftel 60W

Set as conference phone

Konftel 60W

Connect

190

Bluetooth

Step by step

Calling a station

Prerequisite: The "Konftel 60W" conference phone is ready for use but turned off (see user guide "Konftel 60W"). The OpenStage is in idle mode.


or

j Enter the station number. The "Konftel 60W" switches itself on automatically. Once the stations answers, you can set up a conference via a consultation or second call.

191

Step by step

Data backup to USB memory stick

Data backup to USB memory stickYou can save your OpenStage 60/60 G/80/80 G user settings and personal phonebook entries as files on a USB memory stick and download (restore) all or, where applicable, selected data to your or another OpenStage 60/60 G/80/80 G.Every backup is given a separate name and is pass-word-protected. Setting the password encrypts the content of the backup. Data can only be restored after entering the password set.

Backup scope• Entries and referenced data (e. g. image) from the

personal phonebook Page 37• Call list entries Page 39• User menu settings Page 43• Screensaver Page 162• Photos• Ringtones• Call forwarding instructions with default destina-

tions Page 83

Connecting a USB memory stick

Use a USB extension cable to connect the USB memory stick to the USB master port on the un-derside of the phone Page 16. The following mes-sage appears briefly.

The phone returns to idle mode after a few seconds and you can start to back up/restore your data Page 193,

Page 194.

The following steps are only necessary if you respond to the pop-up menu before the automatic timeout.

Confirm.

if nec. j Enter and confirm the user password.You can remove the USB memory stick by simply pull-ing it out.

The settings must be enabled for your phone.

New USB detected

Backup/Restore

192


Step by step

Saving user data

Prerequisite: The USB memory stick is correctly plugged in Page 192.


Confirm.




Creating a new backup

Confirm.


W Select and confirm the entry "Backup name".

j Enter and confirm a name for the backup.

or Replacing an existing backup

Select and confirm the required phone number.


W Select and confirm the entry "Backup password".

j Enter a password.

W Select and confirm the entry "Confirm password".

j Re-enter the password.


You can follow the transfer status on the display. A con-firmation message appears in a pop-up window when the transfer operation is complete.

User

Phone

Backup/Restore

Options g

New

17.08.07 14:42 3770 g

Replace

Start backup g

193

Step by step


Restoring user data

Selecting a backup

Prerequisite: The USB memory stick is correctly plugged in Page 192 and you have created at least one data backup Page 193.


Confirm.




Select and confirm the backup you want.

Restoring all user dataThis operation overwrites all current user settings

Page 192 - irrespective of the status set Page 195 - with the selected backup.

Prerequisite: You have selected a backup and opened the context menu .


The "Restore {1}:" page is displayed.


j Enter the password set during the backup.

Select and confirm the option shown to start the data transfer.

User

Phone

Backup/Restore

17.08.07 14:42 3770 g

This can result in the loss of settings made since the last backup.

Restore

Restore all g

194


Step by step

Restoring selected user dataThis operation only overwrites data in "Restore" status with the selected backup.

Prerequisite: You have selected a backup and opened the context menu Page 194.


The "Restore {1}:" page is displayed.

Select an entry, such as "Phone book":


Select and confirm the option shown in the context menu to replace the phonebook data with the data back-up.

Set or check the status for all other options:– "Call logs" (for call lists)– "Menu data" (for the user menu, incl. call forwarding)– "Screensaver images"– "All clip images"– "All ringer tones"– "All midlet data"[1]


j Enter the password set during the backup.

Select and confirm the option shown to start the data transfer.

You can follow the transfer status on the display. A con-firmation message appears in a pop-up window when the transfer operation is complete.

Restore

Ignore g

Restore g

[1] No midlets available yet.

Restore selected g

195

Step by step


Checking backupsCheck which backups are stored on the USB memory stick.



The available information is indicated in a pop-up mes-sage.

Deleting backupsYou can delete invalid or old backups on your USB memory stick.



A security prompt is displayed:

Confirm.

Backup deletion is the responsibility of the user and is therefore not password-protected.

Full ID

Delete

Delete

196

Web interface

Web interfaceYou can configure a number of settings for your phone via the Web inter-face. Communication is via a secure HTTPS connection.

User PagesAll entries in the Web interface user menu can also be found in your phone’s user menu Page 43.

Administrator PagesThis area lets you configure settings for administering your phone and the network environment. Access to the Administrator Pages is protected by the admin password. For more information, contact your service personnel or refer to the administration manual.

Before you make changes via the Web interface, please study the button functions Page 198. If necessary, go to the page referenc-es next to the menu entries on Page 199 to view descriptions of the corresponding parameters.

197

Web interface

Configuring settings on the User Pages

Calling up the Web interfaceOpen a Web browser on a LAN-based PC and enter the address provided in the "Phone web page" entry in the "Network information" Page 182 menu.

Example: https://192.168.1.22/

Example: Home page with expanded user menu:

1. Click a menu heading to display the individual menu entries. Click the menu heading again to close the menu.

2. Click a menu entry to open the corresponding Web page.3. Make the desired changes.4. Click the corresponding button to save or discard your

changes.

Button functions• "Login": Log on to the phone after you have entered the user password• "Submit": Apply changes• "Reset": Reset original values• "Refresh": Update values (for example, under "Bluetooth" - "Last con-

nected device")• "Logout": Log off the phone

You will be prompted to configure a user password the first time you call up the Web interface Page 127. You must log on with this password in future every time you want to open the User Pages.

Highlighted entry (current page)

User login

Phone informationUser selection

Menu entryMenu heading

User menu

198

Web interface

Overview of the Web interface user menu

User login V Page 127

Authentication V– Old password– New password V Page 127– Confirm password

Audio– Settings

– Ring file V Page 171– Room Character V Page 169– Headset port Page 170

Configuration– Outgoing calls

– Block dialing Page 172– Incoming calls

– Forwarding V Page 83– Forwarding Favorites Page 89

– Context menu– Auto hide time (sec.) V Page 181– Auto hide allowed V Page 180

– Bluetooth – Bluetooth device address[1]

– Phone name V Page 174– Status[1]

– Active V Page 173– Discoverable V Page 174– Pairing mode V Page 174– PIN for pairing V Page 175

– Last connected device[1]

– Device address– Device name– Device class

Before you make changes via the Web interface, please study the button functions Page 198. If necessary, go to the page referenc-es next to the menu entries below to view descriptions of the cor-responding parameters.

[1] Information - read only.

199

Web interface

Phone– Display

– Levels– Slider brightness V Page 165– Tastenmodulkontr. V Page 167

– Miscellaneous– Display theme V Page 161

– Screensaver– Screensaver enabled V Page 162– Start (minutes) V Page 163– Transition delay V Page 164

200

Fixing problems

Step by step

Fixing problems

Responding to error messages on the screenPossible causes:

Maximum input time exceeded.Handset not replaced.

Possible reactions:

Make entries more quickly, avoid long pauses between key presses.

Possible causes:

System is overloaded, no line free, queue full.

Possible reactions:

Wait and try again later.

Possible causes:

a) Function is currently not available.b) The phone number dialed is not in service.

Possible reactions:

a) Wait and try again later.b) Enter the number correctly or call the exchange.

or

or

Possible causes:

Speed dial number not available, reminder entered in-correctly, blocked or invalid entry, prerequisite not met (e.g. second call not waiting in the case of alternating), incomplete number dialed.

Possible reactions:

Correct entry, select permitted option, and enter phone number in full.

Time exceeded

Please try later

Currently not accessible

Not possible

Incorrect input

Nothing stored

201

Step by step

Fixing problems

or

Possible causes:

a) Disabled function selected.b) Incorrect PIN entered.

Possible reactions:

a) Apply for authorization for disabled function from relevant service personnel.b) Enter correct PIN.

Possible causes:

Incomplete phone number entered, star or hash key not pressed.

Possible reactions:

Enter phone number or code correctly or as instructed.

Possible causes:

Data transfer in process.

Possible reactions:

Wait and try again later.

Possible causes:

The certificate for "Secure Call" is missing or invalid.

Possible reactions:

Inform your service personnel.

Possible causes:

The SNTP server is unavailable.

Possible reactions:

Inform your service personnel.

Not authorized

Not allowed

Not available

protected

TLS UNAVAILABLE: TRA

TLS UNAVAILABLE: TTT

202

Fixing problems

Contact partner in the case of problemsContact your service personnel if a fault persists for more than five min-utes, for example.

Troubleshooting

Pressed key does not respond:

Check if the key is stuck.

Telephone does not ring:

Check whether the "Do not disturb" function is activated on your telephone ("Do not disturb" appears on the screen Page 27). If so, deactivate it.

You cannot dial an external number:

Check whether your telephone is locked ("Phone locked: Enter Password" appears on the screen). If the phone is locked, unlock it.

To correct any other problems:

First contact the relevant service personnel. If the service personnel are unable to correct the problem, they must contact Customer Service.

Caring for your telephone• Never allow the telephone to come into contact with coloring, oily or

aggressive agents.• Always use a damp or antistatic cloth to clean the telephone. Never

use a dry cloth.• If the telephone is very dirty, clean it with a diluted neutral cleaner con-

taining surfactants, such as a dish detergent. Afterwards remove all traces of the cleaner with a damp cloth (using water only).

• Never use aggressive or alcohol-based cleansers on plastic parts. The use of scouring agents is also forbidden.

203

Index

Index

AAccept call

(executive-secretary) ........................... 156Always active .............................................. 13Answering calls

with line keys ........................................ 142Application tab ............................................ 27Applications ................................................ 34

activating an application ........................ 34opening a context menu ....................... 34selecting a tab ........................................ 34selecting an entry ................................... 34

Audio controls ............................................ 20Automatic call forwarding ......................... 95Automatic consultation ........................... 102

BBasic ................................................... 134, 136Blocking a party from joining a call ....... 149Bluetooth ........................................... 173, 185Browsing in tabs ........................................ 23Busy

forwarding calls ...................................... 84Busy override .............................................. 76

CCall

accepting ................................................. 47forwarding ............................................... 83incoming .................................................. 47parking ..................................................... 75quit ............................................................ 49

Call forward. no reply ................................ 92Call forwarding

express activation .................................. 90fax or PC .................................................. 97on lines ................................................... 153

Call forwarding key .................................... 85Call forwarding type .................................. 84Call forwarding, activating

call forwarding key ................................. 90Program/Service menu ......................... 92

204

Call forwarding, deactivatingcall forwarding key ................................. 91Program/Service menu .......................... 93

Call lists ................................................ 39, 119Call logs

copying into phonebook ...................... 122Call park ............................................... 75, 152Call transfer to the executive phone .... 157Call waiting .................................................. 76Callback ........................................................ 57Calling a second party ............................... 54CE marking .................................................... 2Central speed dial numbers ................... 110Cipher Mode ............................................... 13Conference .................................................. 69Connection options .................................... 16Consultation ................................................ 54Consultation hold ....................................... 54Consultation on a key .............................. 102Contact

display format ....................................... 116Contact partner ......................................... 203Context menus ........................................... 30

DData Mobility ............................. 135, 136, 137Data Privacy ...................................... 135, 136Debugging ................................................. 182Delayed call forwarding ............................ 95Deleting a fixed call forwarding destination ................................................................. 88, 93Dial keypad .................................................. 15Dialing

with line keys ........................................ 144Display angle ............................................. 161Display design .......................................... 161Display icons ............................................. 208

application tab ......................................... 33call status ................................................. 35message icons ........................................ 31phonebook entries ................................. 36status bar ................................................. 27

Display settingsidle mode for display ........................... 163

DNS domain .............................................. 182Do not disturb ........................................... 129

Index

DSS keyanswering calls ....................................... 59

DSS keyscall waiting ............................................... 66dialing ....................................................... 62

DTMF suffix dialing .................................... 74

EEncrypted call ........................................... 125Entrance telephone ................................... 77Error messages ........................................ 201Exclusive park ........................................... 152Executive-secretary functions ............... 155

FFavorite for call forwarding, setting ........ 89Fax messages ........................................... 146Fixed call forwarding ........................... 84, 85Forwarding

for other stations .................................... 96Forwarding all calls .................................... 84Forwarding destination ............................. 87Forwarding external calls .......................... 84Forwarding internal calls ........................... 84Forwarding type ......................................... 84Function keys ....................................... 15, 20

GGeneral information ................................... 12Graphic display ........................................... 27

call lists .............................................. 39, 40icon indicating call status ...................... 35icons for phonebook entries ................ 36messages ................................................ 41

Graphic display settingsidle mode for graphic display ............. 163

HHeadset ....................................................... 59Help function .............................................. 45

IIcons ........................................................... 208

application tab ......................................... 33call status ................................................. 35message icons ........................................ 31phonebook entries ................................. 36status bar ................................................. 27

Identification on another phone ............. 132Important information .................................. 3Indication

active call forwarding ............................. 83Intercom system ........................................ 77IP address .................................................. 182

KKey modules ............................................... 18Keypad ......................................................... 26

LLDAP .......................................................... 119

quick search .......................................... 120LED

line keys ................................................. 141LED display

direct station selection keys ................. 24function keys ........................................... 24

Line identification ..................................... 148Line keys ................................................... 139

allow/block party from joining call ..... 149answering calls ..................................... 142dialing ..................................................... 144making calls to multipleparties ..................................................... 148three-party conference ........................ 149

Line utilization ........................................... 140Lists(for phone numbers and contacts) ........ 113Location of the telephone ........................... 3

205

Index

MMaking calls ................................................ 50Messenger call ......................................... 159Microphone ................................................. 53Mobility ...................................................... 134Mobility variants ....................................... 134Mode keys ............................................ 15, 21Multi-line telephone ................................... 14

NNetwork activity ....................................... 182No reply

forwarding calls ...................................... 84

OOne Number Service

mailbox (MWI) ...................................... 146second call (call waiting) ....................... 67

Open listening ............................................ 49OpenStage Key Module ........................... 18Operating instructions ................................. 2

PPhone number directories ...................... 113Phone settings ......................................... 161Phonebook .................................................. 36

LDAP ................................................ 38, 119local phonebook ..................................... 37

changing contact data ..................... 115group administration ........................ 117new contact ...................................... 113saving a picture ................................. 114

Pickup call (team) ....................................... 60Pop-up menu .................................. 31, 32, 35Primary line ............................................... 139Privacy ........................................................ 125Private line ................................................. 140Programmable sensor keys ..................... 24Programming a sensor key

with a function ...................................... 100

QQuick search

LDAP ...................................................... 120

206

RRedialing a number

last dialed number .................................. 53saved number ......................................... 52

Repdial keys ................................................ 51Representative (secretary) ..................... 159

SSafety precautions ....................................... 2Saving appointments ....................... 110, 112Screensaver .............................................. 162Screensaver image .................................. 162Search contacts, ......................................... 36Second (executive) telephone ............... 158Second call .................................................. 66Second call (executive) ........................... 158Secondary line .......................................... 140Secure call ........................................... 13, 125

connection status ................................. 126displaying status ................................... 125encrypted call ........................................ 125error messages ..................................... 202information ............................................ 126unencrypted call ................................... 125

Secure connection ............................. 13, 125Security ...................................................... 125Set headset port ....................................... 170Settings ...................................................... 161Shared line ................................................ 140Shift key ....................................................... 68Signal call ................................................... 159Single-line telephone ................................. 14Speaker call ................................................. 78Speakerphone distance .............................. 3Speakerphone mode ........................... 47, 48Speed dialing

central .................................................... 110dialing ....................................................... 64saving ..................................................... 110

Station number for call forwarding ......... 87Status icons ................................................ 27Status information ................................... 182System-wide speaker call ......................... 78

Index

TTelephone maintenance ......................... 203Telephone models ..................................... 19Telephony interface ................................... 35Text input (via the display keyboard) ...... 28Theme ........................................................ 161Three-party conference ........................... 149Toggle/Connect .......................................... 55Tone dialing ................................................. 74TouchGuide ........................................... 15, 22TouchSlider ................................................. 20Troubleshooting ....................................... 203Two-way intercom system ....................... 77

UUnencrypted call .............................. 125, 126Unsecured connection ...................... 13, 125USB memory stick ................................... 134

backup scope ........................................ 192checking backups ................................. 196connecting ....................................... 16, 192deleting backups .................................. 196removing ................................................ 192

USB stick ................................................... 135User data

restoring ................................................. 194restoring all data ................................... 194restoring selected data ....................... 195saving ............................................. 192, 193

User interfaceOpenStage 60/60 G/80/80 G ................ 15

User menu .......................................... 43, 199User password ......................................... 127User support ............................................... 12Using Ethernet switches .......................... 17Using network ports more efficiently ..... 17

VVariable call forwarding ....................... 84, 85Voice encryption ................................. 13, 125

connection status ................................. 126displaying status ................................... 125encrypted call ........................................ 125error messages ..................................... 202information ............................................ 126unencrypted call ................................... 125

Voicemail ................................................... 146Volume

set ............................................................. 51

WWBM URL ................................................. 182Web interface ........................................... 197

207

Display icons

Display icons

Application tab

Telephony interface Page 35

Phonebooks Page 36

Call lists Page 39

Messages Page 41

Menu Page 43

Help function Page 45

Status bar

The ring tone is deactivated Page 171

Operating data is sent to the server Page 46

The "Do not disturb" function is activated Page 129

The phone lock is activated Page 128

The Bluetooth function is activated Page 173

A mobility user is logged on to the phone Page 134

Save the user data when logged off Page 137

The data for the new user is retrieved Page 136

Saving user changes Page 136

Error during transfer via DLS server Page 136

Transfer of caller list is aborted Page 137

Messages

You have received one or more new messages

One or more new entries have been added to the call logs

Call forwarding is active

Connection status

The call is active

The call has been disconnected

You have placed the call on hold (e.g. consultation hold)

Your call partner has placed the call on hold

You are conducting a call via a secure connection

You are conducting a call via an unsecured connection

208

Display icons

Phonebook entries

Primary business number

Secondary business number

Mobile phone number

Private phone number

The phone number is not saved in the personal phonebook

209

HiPath 4000

210

HiPathIf you click ons and other options on your HiPath 4000 system may be enabled

Program/Se R-BUSY-BOTH FWD-VAR-RNA-BOTH off FWD-VAR-BZ/NA-BTH off

Destinatio arding type? Next forwarding type? Next forwarding type?

Enter destination:

stination: Ringing duration until forwarding

Enter destination:

Return? Return?

service menu

4000 service menu on one of the blue options, you switch to the chapter with the corresponding description. Please note that not all of the listed opti.

rvice: FWD-VAR-ALL-BOTH off

FWD-FIXED off FWD-VAR-ALL-INT off FWD-VAR-ALL-EXT off FWD-VAoff

Number destination

ns? Call forwarding? Next forwarding type? Next forwarding type? Next forwarding type? Next forwarding type? Next forw

Activate?

Delete?

Enter destination: Enter destination: Enter destination: Enter destination: Enter de

Return? Return? Return? Return? Return?

Station speed dial: 1=e.g. 23800 e.g. 1234567

Enter destination: Save?

Speed dial features? Enter index: Delete? Dial again?

Return? Return? Return?

Enter target EXT Please dial

Saved number redi-al?

New entry? Save?

Delete? Dial again?

Return? Return?

Repdial:

Repdial? Please press a key:

Return?

Direct Station Select:

Direct Station Se-lect?

Please press a key:

Return?

HiPath 4000 service menu

211

Feat


Enter station no: e.g. 123456 Enter ID

Completed?


Variable call forw.? Dial again? Completed?

Return? Return? Return? Return?

Return?

CAMP-ON is off

ure settings? Camp-on? Activate?

Next feature?

Return?

Do not disturb is off

Do not disturb? Activate?

Next feature?

Return?

Spk. call protect is off

Speaker call protect? Activate?

Next feature?

Return?

Ringer is off

Ringer cutoff? Activate?

Next feature?

Return?

out of hunt group

Join hunt group? Activate?

Next feature?

Return?

HiPath 4000

212

Use spee

Key func

service menu

Call forwarding is off

Call forwarding? Activate?

Next feature?

Return?


Enter station no: e.g. 123456


Variable call forw.? Completed?

Next feature? Dial again?


Return?

Speed-dial number:

d dialing? Please dial:

Return?

View feature key New function:

tion? Please press a key: Change? Second call/Camp-on? Save?

Delete? Do not disturb? Return?

Return? Speaker call protect?

Voice calling?


Repdial?

Conference?

Group park call?

Paging?

Join hunt group?

Call Server?

Reminder?

Data?

Messenger call?

HiPath 4000 service menu

213

PIN

Rem

Mor

More features? Shift-Function? Save?

Call Pickup? Return?

More features?

Return? Return?

Return?PIN and COS:

/ COS? PIN 1? Enter station no: e.g. 123456

PIN 2?

PIN 3? Dial again?

PIN 4?

PIN 5?

Enter ID e.g. 12345

Change COS?Carried out

Return?

Nothing stored Please dial e.g. 12:34 e.g. 12:34

inder? New reminder? Dial again? Save?

Dial again?


Return?

Functions:

e features? Display suppress. on?

Call tracing?

Show used line?

Privacy off?

HiPath 4000

214

Phone te

Mobile H

Mobile H

Cancel?

service menu

Privacy on?

DTMF suffix dialing?

Return?

Phone test: Asset ID

E.g. 8c 2a 05 5a

st? Asset ID?

Firmware version

V2R0.16.0 HFA C01

Firmware version?

Return?

Enter station no: e.g. 64640 Enter ID ****** Logging on

FA Logon? Dial again? Reenter code?

Logoff successful

FA Logoff?

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Siemens Enterprise Communications GmbH & Co. KG is a Trademark Licensee of Siemens AG

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The information provided in this document contains merely general descriptions or char-acteristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products. An obligation to provide the respective char-acteristics shall only exist if expressly agreed in the terms of contract. Availability and technical specifications are subject to change without notice. OpenScape, OpenStage and HiPath are registered trade-marks of Siemens Enterprise Communications GmbH & Co. KG. All other company, brand, product and ser-vice names are trademarks or registered trademarks of their respective holders.

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