operations committee subject: traction motors...

Metropolitan Transportation Authority

Metro

One Gateway PlazaLos Angeles, CA 90012-2952

213.922.2000 Telmetro. net

OPERATIONS COMMITTEEJANUARY 21, 2010

SUBJECT: TRACTION MOTORS OVERHAUL

ACTION: AWARD A CONTRACT FOR SIEMENS P2000 TRACTION MOTORSREPAIR AND OVERHAUL

RECOMMENDATION

Authorize the Chief Executive Officer to award a firm fixed-price unit rate contractunder Bid NO.1 0-0004 to Swiger Coil Systems, LLC, the lowest responsive andresponsible bidder, for the overhaul of 218 Siemens P2000 light rail vehicle tractionmotors for an amount not to exceed $982,525.

RATIONALE

The Siemens P2000 Light Rail V~hicle (LRV) fleet is in its eighth year of operation.To ensure a continued level of safety and reliability, we overhaul the traction motorequipment consistent with the Original Equipment Manufacturer's (OEM) suggestedoverhaul interval. Wear and tear on these units in normal service requires bothongoing maintenance, which is performed by our personnel, and periodic overhaul,which is beyond the level of in-house maintenance capability.

In support of the daily rail revenue service requirements, Rail Fleet ServicesEngineering developed an equipment overhaul specification based upon OEMrecommendations and our requirements. It is designed to provide safe and reliableLRV operation, prolong equipment life, and increase the Mean Time BetweenFailures (MTBF). The contractor will perform services in accordance with ourspecifications and the Rail Fleet Services' scheduled requirements.

FINANCIAL IMPACT

The funding of $250,000 for this procurement is included in the FY10 budget in RailCost Center 3943, rail maintenance/operations under project number 300033(Green Line), Line Item 50441. Since this is a multi-year contract, the cost centermanager and the General Manager of Rail Operations will be accountable for thebudget cost in future fiscal years.. In FY09, no funds were expended on thiscategory for repairs.

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Impact to Bus and Rail Operating and Capital Budget

The funding for this acquisition will come from the rail operating budget comprisedprimarily of fares, Prop A 35%, Federal 5309, and Prop C 40%. These funds are eligibleto be used for rail operations and rail capital projects. No other sources of funds wereconsidered for this project because these are the designated funds available for railoperations. This procurement is part of the on-going maintenance costs of the railprogram.

ALTERNATIVES CONSIDERED

An alternative is not to perform the overhaul. This would compromise safety andreliability of the entire rail-car fleet. Unscheduled maintenance repairs for this systemon a component per component level per assembly will result in higher expenditures forthe agency versus scheduled and planned maintenance.

ATTACHMENT(S)

A. Procurement SummaryA-1. Procurement HistoryA-2. List of SubcontractorsB. Bid Tabulation

Prepared By: Suresh Shrimavle, Rail Fleet Services ManagerRichard Bachman, Contract Administration Manager

P2000 Traction Motors Overhaul 2

IIer, Rail Operations

Arthur T. LeahyChief Executive Officer


BOARD REPORT ATTACHMENT APROCUREMENT SUMMARY

P2000 TRACTION MOTORS OVERHAUL

1. Contract Number: 10-00042. Recommended Vendor: Swiger Coil Systems, LLC3. Cost/Price Analysis Information:

1. Bid/Proposed Price: IRecommended Price:$982,525 $982,525

B. Details of Significant Variances: N/A4. Contract Type: Firm Fixed Price5. Procurement Dates:

A. Issued: August 7,2009B. Advertised: August 7,2009C. Pre-bid Conference: N/AD. Proposals/Bids Due: October 23,2009E. Pre-Qualification Completed: YesF. Conflict of Interest Form Submitted to Ethics: Yes

6. Small Business Participation:A. Bid/Proposal Goal: 0% Date Small Business EvaluationNo goal recommended Completed:

N/ASmall Business Commitment: 0%No DBE Anticipated Level of Participation (DALP) was recommended.

7. Invitation for Bid/Request for Proposal Data:Notifications Sent: IBids/Proposals Picked up: IBids/propos~s Received:

34 348. Evaluation Information:

A. Bidders/Proposers Names: Bid/Proposal Best and Final OfferAmount: Amount:

Swiger Coil Systems, LLC $982,525 N/ARAM Industrial Services $999,886Alstom Transportation, Inc. $1,037,623Walco Electric Co. $1,103,860Dahl-Beck Electric $1,532,267

B. Evaluation Methodology: Selection of the lowest responsive, responsiblebidder.

9. Protest Information:A. Protest Period End Date: 1/20/10B. Protest Receipt Date: TBDC. Disposition of Protest Date: TBD

10. Contract Administrator: Telephone Number:Juelene Close 213-922-1066

11. Project Manager: Telephone Number:Suresh Shrimavle 323-224-4076


BOARD REPORT ATTACHMENT A-1PROCUREMENT HISTORY


A. Background on Contractor

Swiger Coil Systems, LLC is based in Cleveland, Ohio, and has been in businesssince 1975. Swiger Coil products and services include Railroad Equipment Coils,TractionlTransit and OEM Motors, DC/AC Traction Motor Repair, Armature andStator Winding, and other traction motor parts. Swiger rebuilds and remanufacturesAEGlWestinghouse, Siemens and General Electric traction motors for numeroustransit authorities.

Swiger does business with other transit agencies including New York City Transit,WMATA, Miami-Dade, Baltimore, DART and BART. In the past, Swiger hasprovided satisfactory service and delivery to us.

B. Procurement Background

Invitation for Bid (IFB) No. 10-0004 was released on August 7,2009 and advertisedon August 7, 2009. The bid deadline was October 23, 2009. Five firms submitted abid prior to the stated deadline.

The Diversity & Economic Opportunity Department (DEOD) did not recommend aDALP goal for this procurement. Based on industry practice, the Prime (Swiger CoilSystems) is expected to complete the entire scope with its own workforce.However, pursuant to the DBE Program, if Swiger utilizes the services ofsubcontractors, they are encouraged to afford maximum opportunities to DBE firmsin available subcontracting and supply services areas throughout the life of thecontract.

C. Evaluation of Proposals

In accordance with our Procurement Policy Manual, staff performed an evaluationof the bids that were received.

Bidder #1

Bidder #2

Swiger Coil Systems, LLC in the amount of $982,525 is in fullcompliance to the technical specifications and the bidrequirements.

RAM Industrial Services in the amount of $999,886 is in fullcompliance to the technical specifications and the bidrequirements.


Bidder #3

Bidder #4

Bidder #5

Alstom Transportation, Inc. in the amount of $1 ,037,623 is non-responsive because they took an exception to the ContractRequirements Terms and Conditions.

Walco Electric Co. in the amount of $1,103,860 is in fullcompliance to the technical specifications and the bidrequirements.

Dahl-Beck Electric in the amount of $1,532,267 is in full complianceto the technical specifications and the bid requirements.

D. Cost/Price Analysis Explanation of Variances

The recommended bid price of $982,525 has been determined to be fair andreasonable based upon adequate price competition, and selection of the lowestresponsive and responsible bidder.


BOARD REPORT ATTACHMENT A-2LIST OF SUBCONTRACTORS


PRIME CONTRACTOR - Swiger Coil Systems, LLC

Small Business Commitment

N/A

Total Commitment 0.0%

Other Subcontractors

N/A


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