operations manager quartz house 20 clarendon road ... forwarder / on-site handler r.e. rogers...

1

Dear Exhibitor,

. We are delighted you are exhibiting with Quartz Business Media Ltd at the forthcoming OFI Asia 2014. Please have a good read through the relevant information as soon as you can to ensure you have everything you need, and so that we can help you if you have any queries. Please also make a note of the deadline dates for the return of the forms – the more information we have, the more we can help to ensure your show preparation runs smoothly.

Our partnership, as Organisers and Exhibitors is vital to the success of the show so please feel free to contact us at any time if you have any queries. For the purpose of the information contained within this manual, I am your key contact, however, the rest of the OFI team are also happy to help and a full contact list showing areas of responsibility are given in this manual.

We all look forward to working with you over the next few months and seeing you on-site at the show.

If you have any queries, please do not hesitate to contact us. Yours faithfully,

Diane Sheppard Operations Manager Tel: +44 (0)1737 855 015 Email: [email protected]

Quartz Business Media Ltd Quartz House 20 Clarendon Road Redhill, Surrey RH1 1QX, UK http://www.ofievents.com/asia

2

USEFUL CONTACTS

We at Quartz Business Media are dedicated to providing 100% customer satisfaction and our staff are committed to making your experience at OFI Asia as successful as possible. Listed below is our Organising team – please feel free to contact us at any time. Operations: Name Title & responsibility Telephone Email Diane Sheppard Operations Manager +44 (0) 1737 855015 [email protected] Sales & Sponsorship: Name Title &

responsibility Telephone Email

Mark Winthorp-Wallace Sales Manager +44 (0) 1737 855114 [email protected] Erik Heath Sales Executive +44 (0) 1737 855108 [email protected] Editorial/ Conference: Name Title & responsibility Telephone Email Serena Lim Editor +44 (0) 1737 855066 [email protected] Charlotte Niemiec Editorial Assistant +44 (0) 1737 855157 [email protected] OFFICIAL CONTRACTORS

AV HIRE, INTERNET, FLORAL & CATERING KLCC – EXHIBITION SERVICES Kuala Lumpur Convention Centre Tel: +60 3 2333 2603 Kuala Lumpur City Centre Fax: +60 3 2333 2729 50088 Kuala Lumpur, Malaysia

Email: [email protected] http://www.klccconventioncentre.com

ELECTRICAL SERVICES PICO INTERNATIONAL (M) SDN BHD Wisma Pico, 19-20 Jalan Tembaga SD 5/2 Tel: + 6 03 6275 5990 ext: 358 Bandar Sri Damansara, 52200 Kuala Lumpur, Fax: + 6 03 6275 6366 Malaysia Email: [email protected] Contact: Nicole Lee http://www.pico.com/malaysia

FREIGHT FORWARDER / ON-SITE HANDLER R.E. ROGERS (MALAYSIA) SDN BHD No. 7 Jalan Juruodit U1/76 Tel: +60 3 5510 8611 Taman Perindustrian Batu Tiga Fax: +60 3 5510 6296 / 60 3 5510 2208 40000 Shah Alam, Selangor, Malaysia Email: [email protected] / [email protected] Contacts: Chris Smith / Syed Amirul Hafidz HOTEL ACCOMMODATION MANDARIN ORIENTAL Mandarin Oriental Tel: +60 3 2179 8657 / 8636 Kuala Lumpur City Centre 50088 Kuala Lumpur, Malaysia Contacts: Sophia Fong / Evonne Loi

Fax: +60 3 2179 8699 Email: [email protected] / [email protected] http://www.mandarinoriental.com

SHELL SCHEME/ FURNITURE CONTRACTOR PICO INTERNATIONAL (M) SDN BHD Wisma Pico, 19-20 Jalan Tembaga SD 5/2 Tel: + 6 03 6275 5990 ext: 358 Bandar Sri Damansara, 52200 Kuala Lumpur, Fax: + 6 03 6275 6366 Malaysia Email: [email protected] Contact: Nicole Lee http://www.pico.com/malaysia

3

CHECKLIST & FORMS All Exhibitors (Compulsory):

Deadline Form Number/ Action Completed

Exhibition Catalogue (Editorial)

14th July 2014 Exhibition Catalogue Form

Exhibitor Badges

27th October 2014 Exhibitor Badges Form

Health & Safety Declaration 22ndSeptember 2014 Health & Safety Declaration Form

Exhibitor Passes (Build-up & Breakdown)

29thSeptember 2014 Exhibitor Passes Form

All Shell Scheme Exhibitors(Compulsory) Fascia Name Board

6th October 2014 Fascia Name Form

*Click on the blue link to access the form

All Space Only Exhibitors (Compulsory): Independent Stand Construction (SPACE ONLY FORM)

22nd September 2014 SPACE ONLY FORM

Risk Assessment

22nd September 2014 Risk Assessment

KLCC Space Approval Form

22 September 2014 KLCC Space Only

If required: Exhibition Catalogue – Advertising 21st July 2014

Exhibition Catalogue Advertising Form

Invitation Letter ASAP Invitation Letter Form

Floral decoration 20th October 2014 KLCC Form

Additional Furniture Requirements 6th October 2014 Furniture Form

Electrics 6th October 2014 Electrics Form

Audio Visual 20th October 2014 KLCC Form

20th October 2014 KLCC Form

Hotel Accommodation ASAP HOTEL PDF

Catering 20th October 2014 KLCC Form

Cleaning 20th October 2014 KLCC Form

Publicity & Visitor Tickets 15th August 2014

Publicity & Promotional Material

Form

Internet 20th October 2014 KLCC Form

Beverages 20th October 2014 KLCC Form

Plumbing & Compressed Air 20th October 2014 KLCC Form

Hostes/Temp Staff

Non Official Contractor Form- Space Only 20th October 2014 PICO Form

ASAP

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-exhibition-catalogue-editorial/

http://eps.net.my/ofi14exhibitorpass/index.asp

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-health-safety-form/

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-build-up-breakdown-passes/

https://quartzltd.wufoo.eu/forms/ofi-asia-2012-space-only-form/

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-exhibition-catalogue-advertising/

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-invitation-letter-form/

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-promotional-material-form/

https://quartzltd.wufoo.eu/forms/ofi-asia-2014-space-only-form-r8q3poi1ahpai7/

[email protected]

HannahRogers

Typewritten text

Freight

HannahRogers

Typewritten text

[email protected]

HannahRogers

Typewritten text

Furniture images

4

GENERAL INFORMATION

ADMISSION TO THE EXHIBITION BANKING/EXCHANGE FACILITIES BUSINESS CENTER CHANGE OF EXHIBITS

DELIVERIES DILAPIDATIONS DISTRIBUTION OF ADVERTISING MATERIAL EXHIBITOR BADGES/PASSES INSURANCE PROMOTIONAL MATERIAL PUBLIC ADDRESS SYSTEM

REMOVAL OF EXHIBITS RULES AND REGULATIONS

SECURITY SPONSORSHIP

STORAGE VENUE

VISAS

5

ADMISSION TO THE EXHIBITION

BANKING & EXCHANGE FACILITIES There is an ATM and currency exchange outlet in the Centre located on the concourse level. There are also three banks located at the adjacent Suria KLCC Shopping Centre with normal opening hours of 9.00am to 6.00pm. BUSINESS CENTRE The Business Centre is located on level 4 with opening hours of 8am to 6pm, Monday to Friday. CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. DELIVERIES All goods and packages should be clearly labelled as follows: OFI Asia 2014 Company Name & Stand number……… Hall 5 Kuala Lumpur Convention Centre (KLCC) Kuala Lumpur City Centre 50088 Kuala Lumpur, Malaysia During the open days, such deliveries can only be made between 08.00 – 09.45 hours daily. Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open hours of the Exhibition. An exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made.

Exhibitors For general admission times for exhibitors, see Timetable. Exhibitors wanting to gain access outside these times require the permission of the organisers. Passes/badges are required for entry into the halls at all times. Exhibitor Passes – valid for build-up and break-down periods, see Build-up & Breakdown Passes Form Exhibitor Badges – valid for open days: Exhibitor Badges Form To avoid congestion at the entrances on open days, exhibitors must ensure that their own staff manning the stand have exhibitor badges (see link above), the badges will be available for collection from the registration desk on 4 November 2014.

VISITORS : All visitors will be registered to attend the exhibition.


6

Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the exhibitor. Exhibits which require mechanical assistance in the hall must be handled by the Official Freight Forwarder. For on-site delivery and handling, an Exhibitor’s representative must be present to oversee such operation. Exhibits should only be sent to the exhibition hall when the stand is sufficiently prepared to receive them. The Exhibitor and/or his representative must be present at their stand to accept delivery of the exhibits. The Organiser will not accept any delivery on behalf of any exhibitor or for any failure in delivery, nor will the Organiser be responsible for the subsequent safekeeping of such items. DILAPIDATIONS Exhibitors are reminded that, should their contractors use adhesive tape to fix carpets or other materials to the Hall floor, they will be held responsible for removing the same at the end of the Exhibition. A dilapidation charge will be made against the exhibitor should the tape still be in position at the end of breakdown or if any damage has been made to the floor. DISTRIBUTION OF ADVERTISING MATERIAL Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers. EXHIBITOR BADGES – OPEN DAYS Exhibitor badges are provided free of charge for the open periods of the show. These passes must be carried by the holders at all times when entry into the Halls is required and should be shown on request of the Security Officers on duty in the Halls. These badges are prepared by the registration company and can be picked up on the day of build-up. Please use the below form to order your exhibitor badges:- Exhibitor Badges Form

BADGES WILL NOT BE SENT OUT BEFORE THE SHOW. EXHIBITOR PASSES – BUILD-UP & BREAKDOWN DAYS The Organisers will issue Exhibitor Passes valid for the build-up and breakdown period. These passes must be carried by the holders at all times when entry into the Halls is required, and should be shown on request of the Security Officers on duty in the Halls. They can also be used during the open periods of the show but solely for delivery purposes, please see Build-up & Breakdown Passes Form INSURANCE Whilst every reasonable precaution is taken and the premises adequately patrolled the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor from any cause whatsoever. The exhibitor must arrange satisfactory and adequate insurance against all risks. The Exhibitor is further reminded that they are responsible for effecting insurance cover for expenses incurred due to abandonment or postponement of the Exhibition.


7

PROMOTIONAL MATERIAL Each exhibitor will automatically receive 200 visitor admission tickets to send out to their customers. If you require additional tickets, please complete Publicity & Promotional Material Form PUBLIC ADDRESS SYSTEM During the open period of the show the public address system is for use by the Organisers for official announcements only. It is not available to exhibitors or visitors except in the case of an emergency. REMOVAL OF EXHIBITS The exhibitor must arrange for the removal of exhibits after 15.00 hrs on Friday 7 November 2014. Details of dismantling arrangements and the removal of personal effects and light portable (by hand) exhibits will be circulated to all stands during the course of the exhibition. Any exhibitor who is unable to remove portable effects should contact the Organisers to arrange overnight security. RULES AND REGULATIONS Please find below a copy of the rules and regulations that govern your participation at the exhibition. Quartz Rules and regulations G-Guide – Health and Safety SECURITY A security service will operate within the Exhibition Halls throughout the tenancy, but the Organisers cannot hold themselves responsible for any loss or damage to exhibitor’s property. As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with exhibits unattended at any time when the halls are open, whether during installation, open or dismantling periods. Briefcases and mobile telephones are particularly vulnerable – safeguard them at all times. Portable items should be secured overnight and removed immediately the exhibition closes at 15.00 hrs on Friday 7 November 2014 when the risk of loss or damage is at its greatest. In the event of loss or damage, exhibitors should report immediately to the Organiser with details of the loss or damage sustained timings and descriptions of articles etc. SMOKING POLICY Smoking is strictly prohibited in the exhibition hall. SPONSORSHIP OPPORTUNITIES There are a wide variety of sponsorship opportunities available that will enable you to promote your company to this important geographical area in the lead up to the Show. Please contact us quickly if you are interested in supporting your investment at this year’s show Email: [email protected] VENUE Exhibition Hall 5 Kuala Lumpur Convention Centre (KLCC) Kuala Lumpur City Centre 50088 Kuala Lumpur, Malaysia Tel: +60 3 2333 2888 Fax: +60 3 2333 2882 http://www.klccconventioncentre.com VISAS If you require a visa for entry into Malaysia and require a letter from the Organisers, please complete Letter of Invitation Form

http://www.theg-guide.org/

http://www.quartzltd.com/content_images/logos/QBM_terms_and_conditions.pdf

8

TIMETABLE/ BUILD-UP & BREAKDOWN

Build-up

Remember, you will need passes to enter on these days Tuesday 4 November 2014 08.00 –

20.00 13.30 – 20.00 10.00 – 20.00

Official shell scheme stand contractor to build stands. Exhibitors to dress Shell Scheme Stands. All stands to be completed by 20.00 hours in preparation for hall cleaning. Space only stand contractors to commence building.

Open Days

Wednesday 5 November 2014 10.00 – 17.00 Thursday 6 November 2014 10.00 – 17.00 Friday 7 November 2014 10.00 – 15.00

Breakdown Friday 7 November 15.00

17.00 23.00

Breakdown commences, all power will be switched off immediately after show closes. All shell scheme stands to be cleared by 17.00 hours. All stands and exhibits to be clear by 23.00 hrs

N.B. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the halls after 23.00 hrs on Friday 7 November 2014. Any items left in the halls after this time will be disposed of and any charges involved will be borne by the exhibitor. Please note – any working in the hall outside these hours may be subject to a fee.

9

SHELL SCHEME INFORMATION SHELL SCHEME STAND SPECIFICATION The following company has been appointed as the official shell scheme contractor to the exhibition: PICO INTERNATIONAL (M) SDN BHD Wisma Pico 19-20 Jalan Tembaga SD 5/2 Bandar Sri Damansara 52200 Kuala Lumpur, Malasia Tel: + 6 03 6275 5990 ext: 358 Fax: + 6 03 6275 6366 Email: [email protected] Walls White Shell Scheme Panels 2.5m high Fascia: Text in English Carpet Blue Needle punch carpet Electrics 1 x 13amp SPN Power Point Furniture 2 Folding Chairs, 1 Table & 1 Waste Paper Basket per 9sqm booth. Lighting 3 x 100 watt spot light per 9m2 Shell Scheme Stand Regulations All interior stand fittings must be contained within the shell scheme stand structure and not exceed 2.5 metres in height. Commencement of shell scheme interior dressing from 13.30 hrs on Tuesday 4 November 2014. When planning the interior of the stand, the exhibitors should take note of the following stand building regulations: 1. The Organiser will be responsible for the official identification and numbering of stands, please see the

Pico order form at the back of the manual. 2. Under no circumstance must the wall panels be punctured. Should this happen the Contractor will

invoke an extra charge. For heavy exhibits, hanging brackets are available. 3. Optional extras – details of optional fitments designed to be integral with the stand structure are

enclosed together with order forms to assist you in planning your stand. 4. No painting is allowed within the shell scheme.

10

SPACE ONLY INFORMATION

ALL SPACE ONLY STANDS MUST BE APPROVED BY THE ORGANISER – PLEASE SEE SPACE ONLY FORM AND RETURN BY 22nd September 2014.

Exhibitors are responsible for the stand design and construction of stand walls as follows: - OPEN FRONTAGE ONLY – Must have a back wall, 2 side walls and floor covering. 2 OPEN SIDES – Must have a back wall, a side wall and floor covering. 3 OPEN SIDES – Must have a back wall and floor covering. Important – It is the responsibility of the Exhibitors who have taken ‘SPACE ONLY’ sites to supply, erect and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above 2.5 metres must be of double-sided cladding and decorated in plain colours only on the reverse. Exhibitors are at liberty to employ a stand contractor of their choice to carry out the construction and erection of their stand. Please note the following regulations and comply by providing the correct information by the deadline dates. 1. All stand structures, signs, notices, etc, must be confined within the area allocated and may not project

into or over the gangways. Decorations, signs, banners etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, doors, windows, painted surfaces or columns of the KLCC. No holes may be drilled, cored or punched in the building.

2. Paint spraying is prohibited in the building. 3. Helium balloons (or the like) will be permitted in the building but only with the written approval of the

Organisers. 4. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction

that the site marked out on the floor conforms to the dimensions as detailed on their booking confirmation.

5. Areas incorporating columns or parts of the permanent building structure must be checked for location and measurements. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed.

6. Contractors should note that they will be held responsible for the complete removal from the hall by the specified time of all goods, equipment and material used by them, together with all rubbish. The Organisers reserve the right to treat any goods, equipment, materials or rubbish not so removed as they consider fit and at the expense of the contractor concerned, also stand fitting contractors agree to use only the appropriate labour and observe the regulations of the Exhibition Management.

7. Height Restrictions – 5m. Written approval must be obtained from the Organiser for all space only stands.

8. In the interest of the exhibition as a whole the Organisers reserve the right, where necessary, to specify the times at which certain stands may be built or dismantled.

9. The use by exhibitors of propane, bottled gas, electric saws or welding or drilling equipment which emit sparks is not allowed in the building.

10. All material used in the construction of the stand must be flameproof. 11. Any vehicle displayed in the show must have the battery cables disconnected. The gas tank must either

be taped shut or have a lockable gas cap and may contain no more than a quarter tank of fuel. 12. Exhibitors who because of the nature of their exhibits require special fire extinguishers must make

arrangements at their own cost for the provision of such equipment. 13. Exhibitors must make sure that any demonstrations cause no risk to visitors or staff. Also, no open

flames are allowed within the building. 14. The contractor applies to the Organiser direct for passes on SPACE ONLY FORM when sending in

plans for approval. 15. The exhibitor and the contractor must conform to the Rules & Regulations of the venue and dmg world

media. 16. Not Allowed : Double Story, Roof Covering and Hanging Object. All work on the stand to be COMPLETED by 20.00 hrs on Tuesday 4th November 2014.

11

SERVICES

ACCOMMODATION AUDIO VISUAL CATALOGUE CATERING CLEANING ELECTRICAL FREIGHT & HANDLING FURNITURE

12

ACCOMMODATION We have arranged special rates with The Mandarin Oriental Hotel, which is situated next to the Kuala Lumpur Convention Centre. Please note: The special rate is valid for room bookings from now until 8th October 2014. After this date any bookings made will be at Best Available Rate:- HOTEL PDF The Mandarin Oriental Kuala Lumpur City Centre 5088 Kuala Lumpur Malaysia Tel: +60 3 2179 8657 / 8636 Fax: +60 3 2179 8699 Email: [email protected] or [email protected] Website: http://www.mandarinoriental.com

AUDIO VISUAL EQUIPMENT The KLCC are able to provide audio visual equipment for hire. Please see KLCC order form. CATALOGUE – ADVERTISING The official catalogue is designed both as a guide and as an invaluable reference directory and will be in great demand not only during, but also after, the Exhibition. Please see Catalogue Advertising Form and return by 21st July 2014 for possible advertising requirements. CATERING – GENERAL There will be a catering area within the hall and also numerous catering facilities within the venue. CATERING – STANDS A catering service is available to the stands. Please see KLCC order form and return together with the KLCC payment details form by 20th October 2014. Payments received after the deadline date (14 days prior to event) are subject to an additional 20% surcharge. Please note, on site orders will have a 20% surcharge and are subject to availability. CLEANING General cleaning and basic stand cleaning will be carried out the night before the exhibition opens and each open day thereafter. It is the responsibility of the exhibitors to maintain their stands in a clean condition at all times. Cleaning of exhibits will remain the responsibility of the exhibitor. ELECTRICAL SERVICES The Organisers have appointed PICO INTERNATIONAL as the official electrical contractor: PICO INTERNATIONAL (M) SDN BHD Wisma Pico 19-20 Jalan Tembaga SD 5/2 Bandar Sri Damansara 52200 Kuala Lumpur, Malaysia Tel: +6 03 6275 5990 ext: 358 Fax: + +6 03 6275 6366 Email: [email protected] For safety reasons and for the protection of the sophisticated electrical installation systems of the Center, all power main installations from source to outlet (exhibition stands) must only be carried out by the official electrical contractor.

13

Exhibitors requiring this supply for their exhibits should apply to PICO INTERNATIONAL direct. A fluctuation of approximately 10% is possible, FOR SAFETY OF YOUR EQUIPMENT PLEASE USE A STABILISER. Each electrical supply ordered is intended for one piece of equipment or machine on display. General hall lighting will be provided by the Organiser. MULTI-POINT SOCKET OUTLETS MAY NOT BE FITTED Lighting connections must be ordered if exhibitors bring their own lighting fixtures. Every fixture must be accompanied by one connection order. Electrical supplies to stands will be switched off at source 15 minutes after the Exhibition closes daily. 24 hour electrical connection cannot be arranged at short notice. The cost of this must be borne by the exhibitor and arranged through the electrical contractor. The Organisers reserve the right to disconnect the electrical supply to any installation which, in the opinion of the Electrical Engineers, is dangerous or likely to cause annoyance to visitors or exhibitors. To order your electrical requirements, please see the PICO INTERNATIONAL order form FREIGHT FORWARDING & ON-SITE HANDLING The following company has been appointed as official freight forwarder and sole on-site handling contractor for this exhibition. R.E. Rogers (Malaysia) Sdn Bhd No. 7, Jalan Warden U1/76 Taman Perindustrian Batu Tiga 40000 Shah Alam Selangor Malaysia Tel: +603-5510 8611 Fax: +603-5510 6296 / +603-5510 2208 Ctc: Syed Amirul Hafidz ([email protected])

Rasyid ([email protected]) Chris Smith ([email protected])

R.E. Rogers Malaysia will provide a customs clearance and handling service direct from arrival port or airport to the venue and at the close make all necessary arrangement for the return. International Freight Forwarding All exhibitors or their appointed representative are advised to make early contact with R.E. Rogers Malaysia to co-ordinate their shipping arrangements. Exhibitors will be issued with complete shipping instructions by R. E. Rogers Malaysia. However for early planning purposes exhibitors should note that cargo sent by seafreight should arrive in Port Kelang by 15th October 2014 and for airfreight at Kuala Lumpur International Airport by the 21st October 2014 to facilitate customs clearance and transport through to the exhibition site. Should you require assistance with the shipment of your exhibits you should contact R.E. Rogers Malaysia direct.

14

Packing All shipments will be examined by customs at the point of arrival. Packing of the highest standard such as bolted returnable cases should be used to provide the best protection for exhibits. Cartons are not recommended. Shipping Insurance It is the EXHIBITORS RESPONSIBILITY to ensure that all exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-export from the exhibition to your premises or buyer. Onsite Handling R.E. Rogers Malaysia has been appointed the sole on-site handling contractor for the movement from the unloading dock into the exhibition hall. Exhibitors, or their appointed agents, should contact R.E. Rogers Malaysia with full details of their exhibits. R.E. Rogers will arrange for the temporary storage of packing cases and boxes together with labour to assist with unpacking and positioning of exhibits. Exhibitors, or their appointed agents, are requested to direct all enquiries regarding freight movement to R.E. Rogers Malaysia. Access Please note due to limitation at the venue individual unpacked exhibits must not exceed a dimension of 2.50m(L) x 2.50m(W) x 2.50m(H) and weight of 2000kgs. Should you wish to exhibit items in excess of the above please contact R.E. Rogers Malaysia prior to shipment to obtain confirmation. The organizer and R.E. Rogers Malaysia cannot be held responsible if the exhibit cannot be placed on stand if the above has not been adhered too. Storage The organizer is unable to provide storage facilities on site for packing cases, surplus materials or any other property of exhibitors. Prior arrangements for safe keeping of such items must be made with R.E. Rogers or the exhibitor’s established local agent. During the move in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris. The organizers wish to reiterate that the aisled MUST be kept clean and clear of cartons, crates or bulky exhibits AT ALL TIMES. This is the responsibility of every exhibitor and their contractors. A penalty may be levied on the exhibitor if this rule is not complied with. FURNITURE HIRE Furniture and accessories for your stand are available for hire from PICO INTERNATIONAL. Please see Pico order form and return by 6th October 2014. Please note, late orders are subject to stock availability and orders received after the deadline date will have surcharges applied.

15

RULES & REGULATIONS Your participation at this event is governed by the below rules and regulations: QUARTZ RULES & REGS Health & Saftey KLCC Regulations:

1) Aisle/Gangways Under no circumstance can any exhibits display be allowed to encroach into the aisle/gangways. Please remember to keep your entire exhibits inside your stand at all times

2) Animals Live animals are not permitted in the Venue.

3) Food and Beverage Policy

No outside food and beverage may be brought into the Centre and served on stand without prior approval from the Kuala Lumpur Convention Centre. The Centre reserves the right to remove any food and not authorized by the Centre.

4) Draping Materials Material used for lining, drapes or overhead structure or as part of the theme or display to the public must be rendered non-flammable as per BOMBA requirement. The use of flammable materials is strictly prohibited unless treated with fire retardant.

5) Trolleys The use of trolleys is prohibited on the passenger lifts and foyer area during move-in/out

KLCC Event Guidelines 2014 link as below. http://www.klccconventioncentre.com/upload/Event_Guidelines_2014.pdf

Emergency and Evacuation Procedures (Appendix E)

Stand Structures and Construction Regulations (Page 55-60)

Fire and Safety Regulations (Page 30)

Map Access to Loading Docks (Page 70)

Floor Loading Capacity / Limit (Page 32)

http://www.quartzltd.com/content_images/logos/QBM_terms_and_conditions.pdf

http://www.theg-guide.org/

New Booking Amendment Cancellation

To : Sophia Fong / Evonne Loi From :Mandarin Oriental, Kuala Lumpur Company:

E-mail: [email protected]/ [email protected]

Fax : 6 03 2179 8699 Fax :Tel : 6 03 2179 8657/8636 Tel :

Guest's Information

Mr/Mrs/DrLast Name Given Name

Designation Company Name

Company Address

Zip/City Code Country

Passport Number Nationality

Place & Date of Issue Date of Birth Reservation Requirements Room Type Deluxe Single City View Room at RM585.00++ per room per night with one (01) buffet breakfast at Mosaic

Arrival Yes No Date Flight Number ETA Airport Transfer at RM350.00nett/car/way

Departure Yes No Date Flight Number ETD Airport Transfer at RM350.00nett/car/way

Guest's Preference (subject to availability upon check-in)

Preferred Room Smoking Non Smoking No PreferencePreferred Location Near the lift Away from lift No PreferencePreferred Bed King Twin No Preference

Payment Instructions

Room Only to Master. Miscellaneous on Personal Account All charges on guest's own account. Credit card details are required to confirm the booking

Credit Card Credit Card Type/Number Expiry Date

Card Holder's Name CVC code

Cancellation Policy: 1. Room rates quoted above are applicable three (3) day pre & three (3) post after the official conference date for the given room categories only2. Cancellation less than thirty (30) days, one night deposit will be forfeited and room will be released for general sale. No refund.

Guest Rooms - Terms & Conditions1. Hotel Check-in and check-out time are 1400Hrs and 1200Hrs respectively.2. Requests for early check-in will be subject to space availability. However, to guarantee early check-in, the room must be reserved forthe night prior to the guests arrival. Room will be chargeble at one (01) night full rate.3. Requests for late check-out is subject to room availability. The rate chargeable shall be at 50% off group rate accorded for check-out between 1200-1800hrs & full rate is chargeable for check-out after 1800Hrs.

Additional breakfast in our all day dining restaurant, Mosaic is chargeable at RM75.00++ per person per day. Extra bed is chargeable at RM90.00++ per unit per day All Rates are quoted in Malaysian Ringgit and are subject to 10% service charge and 6% government tax, unless specified otherwise.Airport transfer is available upon request. 50% surcharge on hotel limo for request between 1200 midnight till 0600hrs

4. Any early departure or shorten stay must be informed fourteen (14) days prior to arrival date, failing which entire duration of room night charges will be forfeited and room will be released for general sales. No refund.

OILS & FATS (OFI) INTERNATIONAL ASIA 2014 05 - 07 NOVEMBER 2014

3. No show on scheduled arrival date, entire duration of room night room charge will be applicable and the room will be released for general sale. No refund.

Deluxe Double City View Room at RM635.00++ per room per night with two (02) buffet breakfasts at Mosaic

TO SUBMIT RESERVATION FORM BY WEDNESDAY, 08 OCTOBER 2014, thereafter rooms are subject to availability

Club Deluxe Single/Double City View Room at RM975.00++ per room per night with two (02) buffet breakfasts + full club benefits

KUALA LUMPUR CONVENTION CENTRE

EXHOD001 - Appendix C (407 - Stand Design Plan Appraisal Checklist) Page 1 of 1 Version 1.0/ Date: 18/9/2013

STAND DESIGN PLAN APPRAISAL CHECK-LIST

Event Name :

Venue/Hall : Event Date :

Contractor Company Name :

Booth/Stand Name : Stand No :

Contact Person : Stand Size (m) :

Email Address :

Onsite Contact : Mobile No :

Note

1. Custom built stand or booth design above 3.0 METRES in height must go through the Kuala Lumpur Convention Centre’s stand design plan appraisal process.

2. All custom built design plan must be viewed by the Centre’s SHE Manager to ascertain if the stand comply with the minimum safety standards. This appraisal does not include any measure of structural design or integrity.

3. Please complete this document together with the 3D dimension plans and relevant documentation specified no less than 14 DAYS

PRIOR to build-up date.

4. This document will not be processed unless all the information below is completed.

No STAND DESIGN INFORMATION Yes No N/A

1 What is the height (metre) of the stand?

2 Is any part of the stand supported by rigging?

3 Does your stand have any hanging objects?

4 Does any part of the stand use drapes or fabrics?

5 Are the drapes or fabrics treated with fire retardant?

6 Does the stand has a roof or covered ceiling?

7 What are the dimensions (sqm²) of the roof or covered ceiling?

8 Does the roof or covered ceiling fitted with any exhibits display?

9 What is the total weight (kg) of the covered ceiling and the exhibits display?

10 Does the stand have an upper level or 2nd

floor? (double storey)

11 Does the 2nd

level has a roof or covered ceiling?

12 What is the maximum number of visitors determined by the engineer to allow access to upper level or 2

nd floor at one time?

13 Is this maximum number of visitors displayed as a notice to the public?

14 Does your stand have raised flooring?

16 Has the raised flooring rounded edges?

17 If none, do you have any protective covering for the sharp edges?

No DOCUMENTATION CHECK-LIST Yes No N/A

1 3D dimensioned design plan provided (including cross-sectional and elevations with measurement)

2 Fabrics – Fire Retardant Certificate provided

3 Hanging object – Request Form provided

4 Hanging object exceed 500kg – Structural Engineer’s Certificate and calculation provided

5 Roof or covered ceiling exceed 18sqm² – Structural Engineer’s Certificate and calculation plan provided

6 A stand that has a roof or covered ceiling fitted is required to provide additional fire protection equipment (smoke detector, portable CO2, dry chemical extinguisher or sprinkler system) to be attached to the design plan

7 Double storey – Structural Engineer’s Certificate and calculation plan provided

Note:- N/A - Not Applicable


EXHOD001 - Appendix C (402a - Audio Visual) Page 1 of 2 Version 1.1/ Date: 1/4/2014

AUDIO VISUAL FORM 2014

Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia. Tel: +603 2333 2603 Fax: +603 2333 2729 Email: [email protected]

Event Name :


Booth Name : Booth No :

Onsite Contact Person : Mobile :

Billing Address

Company :

Attention : Designation :

Address :

City : Postal Code :

State : Country :

Tel : Fax :

Email : Mobile :

Video Projection

Daily Unit x Days

(Date Required) Total (RM) Incentive

Rate* Standard

Rate* Onsite Rate*

Projector 3,000 Ansi Lumens � 695.00 � 834.00 � 904.00

Projector (LCD) – 6,500 Lumens � 1,555.00 � 1,866.00 � 2,022.00

Video Plasma / TV

LCD TV 42” � 645.00 � 774.00 � 839.00

� Free Standing with Tall Stand � Free Standing Table Stand

LCD TV 50” � 695.00 � 834.00 � 904.00

� Free Standing with Tall Stand � Free Standing Table Stand

Portable Screen

6’ x 6’ Tripod Screen � 375.00 � 450.00 � 488.00

7’ x 7’ Tripod Screen � 375.00 � 450.00 � 488.00

8’ x 8’ Tripod Screen � 430.00 � 516.00 � 559.00

Video Player

DVD – PAL/NTSC � 120.00 � 147.00 � 158.00

Video Recording – DVD (Inc Cameraman) � 2,675.00 � 3,210.00 � 3,478.00

Subtotal

Prices are subject to a 6% government tax and a 10% service charge

* All prices are in Ringgit Malaysia TOTAL

SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED

Notes

• The equipment will be delivered to the exhibitor’s booth on the last day of the build-up.

• All equipment must be returned to the Centre in the same condition they were delivered.

• Lost or damaged equipment are subject to replacement or a repair cost is chargeable.


EXHOD001 - Appendix C (402a - Audio Visual) Page 2 of 2 Version 1.1/ Date: 1/4/2014

AUDIO VISUAL FORM 2014

• No refund will be made for order(s) cancelled for equipment installed and not used during the event.

• Please arrange with the booth contractor all the required power connections prior to build-up.

• The provision of the equipment and services are subject to availability.

• If require LCD TV with HDMI and USB connector, order must be submitted 14 days before build-up date.

• The completed order form must be submitted with a booth design / layout specifying the exact location(s) for the AV equipment and must be received by the Centre 14 days before the build-up date.

Terms and Conditions

• INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order.

• Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited.

• Refunds or overpayment will be processed by the Centre’s Finance Department 30 days after the show closing date.

• An invoice will be provided within fourteen (14) days after the show closing date.

• All prices are subject to 6% government tax and 10% service charge.

• The above price quoted is subject to change without prior notice.

Payment

• Payment option:-

Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card

• All cheques or bank draft are to be made out to “CONVEX MALAYSIA SDN BHD”.

• Only crossed cheques issued by Malaysian bank are accepted

• If payment made by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details as follows:-

BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3 Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL 50088 Kuala Lumpur

• If payment is made by credit card, please fax or email a clear photocopy of the front and back of the credit card to +603 2333 2729. Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid.

• Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx

CREDIT CARD PAYMENT AUTHORISATION

I ____________________________________ NRIC/Passport No _______________________ , hereby authorise

CONVEX MALAYSIA to process authorised charges to the following credit card:-

Credit Card details as follows:-

American Express MasterCard Visa

Credit Card No :

ID No : Expiry Date : / /

Amount (RM) : Authorised Signature :

For further information, please contact Exhibition Services on +603 2333 2603

I hereby confirm that I have read and understood

the above and agree to abide by the terms and

conditions by duly signing this order form

For official use only

(KUALA LUMPUR CONVENTION CENTRE)

Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402b - Beverage) Page 1 of 3 Version 1.1/ Date: 1/4/2014

BEVERAGE FORM 2014


Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Date Delivery Time Item RM Unit Total (RM)

Subtotal


TOTAL

*Deposit for water dispenser is RM1000.00 (refundable)





BEVERAGE FORM 2014

No Alcoholic Beverages Unit Incentive

Rate* Standard

Rate* Onsite Rate*

1 Champagne – Moet Chandon Brut Imperial Per Bottle (750ml) � 575.00 � 690.00 � 748.00

2 Sparkling wine – Chevalier Chardonnay Per Bottle (750ml) � 246.00 � 295.00 � 320.00

3 Red Wine – Le Challenge Rouge Per Bottle (750ml) � 145.00 � 174.00 � 189.00

4 Red Wine – Cono Sur Tocornal Cabernet Sauvignon Per Bottle (750ml) � 145.00 � 174.00 � 189.00

5 White Wine – Le Challenge Blanc Per Bottle (750ml) � 145.00 � 174.00 � 189.00

6 White Wine – Cono Sur Tocornal Chardonnay Per Bottle (750ml) � 145.00 � 174.00 � 189.00

7 Beer by Barrel – Carlsberg/Tiger Per Barrel � 1,350.00 � 1,620.00 � 1,755.00

8 Beer by Can – Carlsberg/Tiger Per Carton (24 Cans) � 370.00 � 444.00 � 481.00

No Non-Alcoholic Beverages Unit Incentive

Rate* Standard

Rate* Onsite Rate*

1 Bottle RO Water (500ml) Carton (24 Bottles) � 85.00 � 102.00 � 111.00

2 Water Dispenser + 5 Units of Bottled RO Water A Machine + 5 Units � 575.00 � 690.00 � 748.00

3 Bottle Water Refill – 19 Litre Per Bottle N/A � 90.00 N/A

4 Disposal Paper Cup Per Pack (50 Cups) N/A � 25.00 N/A

5 Soft Drink – Coca Cola/Light Coke/Sprite/Ginger Beer/Ginger Ale/Tonic Water/Soda Water

Per Carton (24 Cans) � 135.00 � 162.00 � 176.00

6 Juices – Orange/Apples (250ml) Per Carton (24 Packets) � 161.00 � 193.00 � 209.00

* All prices are in Ringgit Malaysia

Rules and Regulations

• The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.

• Any outside beverages brought into its premises for sale and consumption is strictly prohibited.

Notes

• A deposit of RM1,000.00 must be placed for each water dispenser. This deposit will be used to offset any damages or loss of equipment.

• The deposit shall be refunded via an Electronic Fund Transfer (EFT) to your account within 14 working days of the centre's receipt of the duly completed and signed EFT form.

• Crockery and cutleries are available. The exhibitor is responsible and will be charged for any loss or damaged crockery and cutleries.

• Power connection shall be arranged for any order(s) water dispenser(s) or beer (barrel). Please arrange with the appointed booth contractor.

• For the hiring of service personnel, please refer to the Service Staff Order Form.

• The beverage order(s) and services are subject to availability.






• All prices are subject to 6% government tax and 10% service charge. • The above price quoted is subject to change without prior notice.



BEVERAGE FORM 2014

Payment






BANKING DETAILS









Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402c - Booth Catering) Page 1 of 3 Version 1.1/ Date: 1/4/2014

BOOTH CATERING FORM 2014


Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Date Delivery Time Item RM Qty Total (RM)

Subtotal




No Asian Menu Quantity Incentive Rate* Standard Rate* Onsite Rate*

1 Almond Shrimp Toast 100 pcs � 279.00 � 335.00 � 363.00

2 # Curry Puff (Vegetables) 100 pcs � 381.00 � 457.00 � 495.00

3 # Deep Fried Samosa with Yoghurt Dip 120 pcs � 279.00 � 335.00 � 363.00

4 # Roti Jala with Chicken Curry 100 pcs � 279.00 � 335.00 � 363.00

5 # Mini Glutinous Rice Dumpling 50 pcs � 381.00 � 457.00 � 495.00




No Asian Menu Quantity Incentive Rate* Standard Rate* Onsite Rate*

6 Five Spices Garlicky Fried Chicken Tulip 60 pcs � 381.00 � 457.00 � 495.00

7 # Oven Baked Teriyaki Chicken Tulip 60 pcs � 381.00 � 457.00 � 495.00

8 Otak-otak Seafood Tartlet 80 pcs � 279.00 � 335.00 � 363.00

9 Assorted Sesame Balls 60 pcs � 381.00 � 457.00 � 495.00

10 # Supreme Curry Puff 60 pcs � 381.00 � 457.00 � 495.00

No Western Menu Quantity Incentive Rate* Standard Rate* Onsite Rate*

11 Chips & Nuts Per Bowl � 32.00 � 38.00 � 42.00

12 Crudités with Vegetable Dips Per Bowl � 57.00 � 68.00 � 74.00

13 Grissini Stick & Cheese Straw Per Glass � 44.00 � 53.00 � 57.00

14 Assorted Finger Sandwiches 60 pcs � 381.00 � 457.00 � 495.00

15 # Mushroom Bouchees 60 pcs � 381.00 � 457.00 � 495.00

16 # Seafood Vol-au-vent 60 pcs � 381.00 � 457.00 � 495.00

17 # Honey-Glazed Chicken Tulip 60 pcs � 381.00 � 457.00 � 495.00

18 Chicken Bouchees 60 pcs � 381.00 � 457.00 � 495.00

19 Tuna Nicoise in Cherry Tomatoes 100 pcs � 381.00 � 457.00 � 495.00

20 Salmon Tartare Crouton 100 pcs � 381.00 � 457.00 � 495.00

21 Chicken with Pesto Mayo 100 pcs � 381.00 � 457.00 � 495.00

22 # Ratatouille in Tartlet with Cheese Gratin 100 pcs � 381.00 � 457.00 � 495.00

23 Seafood Tortilla Rolls 100 pcs � 381.00 � 457.00 � 495.00

No Sweet Items Quantity Incentive Rate* Standard Rate* Onsite Rate*

24 American Cookies 50 pcs � 279.00 � 335.00 � 363.00

25 Assorted Malay Kuih (Available from 12noon Onwards) 100 pcs � 279.00 � 335.00 � 363.00

26 Selection of French Pastries 50 pcs � 279.00 � 335.00 � 363.00

27 Assorted Nyonya Kuih (Available from 12noon Onwards) 100 pcs � 279.00 � 335.00 � 363.00

28 Mini Fruits Flan 100 pcs � 381.00 � 457.00 � 495.00

29 Rich Chocolate Brownies 100 pcs � 381.00 � 457.00 � 495.00

30 Carrot Cake 100 pcs � 381.00 � 457.00 � 495.00

31 # Apple Strudel 120 pcs � 279.00 � 335.00 � 363.00

32 Pandan Tiramisu 100 pcs � 381.00 � 457.00 � 495.00

33 Seasonal Fresh Fruit Platter Per Platter � 381.00 � 457.00 � 495.00

No Deluxe Menu Quantity Incentive Rate* Standard Rate* Onsite Rate*

34 Assorted Open-faced Square Sandwiches 60 pcs � 381.00 � 457.00 � 495.00

35 Peking Duck Roulade 50 pcs � 425.00 � 510.00 � 553.00

36 Crabmeat Aioli with Fish Roe 50 pcs � 425.00 � 510.00 � 553.00

37 Beef Roulade with Harvest of Spring 50 pcs � 425.00 � 510.00 � 553.00

38 # Lamb Medras in Parisienne Potatoes 80 pcs � 425.00 � 510.00 � 553.00

39 Salmon Rossette with Dill Creame 50 pcs � 425.00 � 510.00 � 553.00

40 Feta Cheese and Olives Skewers 50 pcs � 425.00 � 510.00 � 553.00

41 Cold Cuts with Condiments Per Platter � 546.00 � 655.00 � 710.00

42 Cheese Platter (Serving for 30 People Only) Per Platter � 724.00 � 869.00 � 941.00

43 Deluxe French Pastries 60 pcs � 425.00 � 510.00 � 553.00

* All prices are in Ringgit Malaysia

Rules and Regulations

• The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.

• Any outside food items brought into its premises for sale and consumption is strictly prohibited.




Notes

• Crockery and cutlery will be provided. Lost or missing crockery and cutlery will be borne by exhibitors. • Power connection shall be arranged for any order(s) of hot food (Marked #). Please arrange with the appointed booth

contractor prior to build-up.

• For the hiring of service personnel, please refer to the Service Staff Order Form 2011.

• The Booth Catering order(s) and services are subject to availability.

Terms & Conditions





• All prices are subject to 6% government tax and 10% service charge. • The above price quoted is subject to change without prior notice.

Payment






BANKING DETAILS



• Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at http://www.klccconventioncentre.com/Our_Policy-@-

Personal_Data_Protection_Act_2010.aspx






Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402f - Water & Compressed Air) Page 1 of 2 Version 1.1/ Date: 1/4/2014

WATER & COMPRESSED AIR FORM 2014

Please send the completed form with the payment information to:

Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia. Tel: +603 2333 2603 Fax: +603 2333 2729 Email: [email protected]

Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Water & Drainage (Per Connection for One Time Charge)

Incentive Rate*

Standard Rate*

Onsite Rate*

Unit Total (RM)

Continuous water supply and drainage with piping � 2,119.00 � 2,543.00 � 2,755.00

Single water fill and drainage with piping � 1,059.00 � 1,271.00 � 1,377.00

Grease Trap � 589.00 � 707.00 � 766.00

Compressed Air (Per Connection for One Time Charge)

Incentive Rate*

Standard Rate*

Onsite Rate*

Unit Total (RM)

1 HP 230V (13A) 80lit/min with 3/8” Hose Size � 1,059.00 � 1,271.00 � 1,377.00



5 HP 415V (30A) 440lit/ min with ½” Hose Size � 1,412.00 � 1,694.00 � 1,836.00

7 ½ HP 415V (30A) 630lit/min with ½” Hose Size � 1,530.00 � 1,836.00 � 1,989.00

10 HP 415V (30A) 840lit/min with ½” Hose Size � 1,648.00 � 1,978.00 � 2,142.00

15 HP 415V (60A) 1200lit/min with 2 x ½” Hose Size � 2,589.00 � 3,107.00 � 3,366.00

Subtotal




Please specify type of equipment to be connected for water/drainage/compress air here:-

Notes

WATER DRAINAGE

• Piping for water supply is inclusive of cold water from floor trench to the exhibitor’s booth. The piping to the booth will be connected by the Centre.

• Exhibitors are required to supply hose fittings suitable for the attachment. The dimension required is 25mm for the inlet connection and 40 mm for the drainage connection.

• The piping for water supply from exhibitor’s booth to the equipment and/or machine can be connected by the exhibitor’s contractor or alternatively, arranged by the Centre at an additional cost.

• For all hot food cooking which generates oily debris and/or effluence, a grease trap fixed to the drainage connection at the sink is mandatory.


EXHOD001 - Appendix C (402f - Water & Compressed Air) Page 2 of 2 Version 1.1/ Date: 1/4/2014

WATER & COMPRESSED AIR FORM 2014

• No refund will be made for services installed and not utilised during the Event. • The completed order form must be submitted with the respective booth design plan and super-imposed trench

floor plan (provided by Official Contractor) to clearly indicate the location for piping connection.

COMPRESSED AIR

• The type of compressed ait provided is dry air (with minimal industrial oil).

• Oil-free compressed ait is available upon request.

• No air compressor is allowed to be placed in the booth (or exhibition hall) due to noise disturbance; the air compressor must be placed outside at the loading bay.

• The connecting hose from the air compressor to the booth must be piped through the floor trench.

• No refunds will be made for services installed and not utilised during the Event.

• The completed order form must be submitted with the respective booth layout plan.



• Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non-refundable and will be forfeited.




• The provision for all equipment and services are subject to availability.


Payment






BANKING DETAILS


• If payment is made by credit card, please fax or email a clear photocopy of the front and back of the credit card to +603 2333 2729. Failure to fulfill the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid.







Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402g - Potted Plants & Flowers) Page 1 of 2 Version 1.1/ Date: 1/4/2014

POTTED PLANTS & FLOWERS FORM 2014


Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Potted Plants (4 Days) Incentive

Rate* Standard

Rate* Onsite Rate*

Unit Total (RM)

Large (5ft – 6ft) � 33.00 � 40.00 � 43.00

Medium (3ft – 4ft) � 28.00 � 34.00 � 36.00

Small (1ft – 2ft) � 22.00 � 26.00 � 29.00

Floral Arrangements Incentive

Rate* Standard

Rate* Onsite Rate*

Unit Total (RM)

Posie (Round) – Small � 40.00 � 48.00 � 52.00

Posie (Round) – Medium � 72.00 � 86.00 � 94.00

Long Arrangement (Low & Long) – Medium � 66.00 � 79.00 � 86.00

Long Arrangement (Low & Long) – Large � 90.00 � 108.00 � 117.00

Triangle Arrangement – Medium � 66.00 � 79.00 � 86.00

Triangle Arrangement – Large � 90.00 � 108.00 � 117.00

Pedestal Stand – One Tier � 154.00 � 185.00 � 200.00

Pedestal Stand – Two Tiers � 231.00 � 277.00 � 300.00

Orchid Plants � 45.00 � 54.00 � 59.00

Subtotal





EXHOD001 - Appendix C (402g - Potted Plants & Flowers) Page 2 of 2 Version 1.1/ Date: 1/4/2014

POTTED PLANTS & FLOWERS FORM 2014

Notes

• Potted plants and flowers are delivered to the booth on the last day of the build–up day. • Potted plants are ordered on a 4 days basis.

• Late order is subject to availability.








Payment






BANKING DETAILS





I ___________________________________ NRIC/Passport No _______________________ , hereby authorise




Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402k - Stand Cleaning) Page 1 of 2 Version 1.1/ Date: 1/4/2014

STAND CLEANING FORM 2014


Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Stand Cleaning

(Per Square Metre Per Cleaning Session)

Incentive Rate: � RM6.00++ Standard Rate: � RM7.00++ Onsite Rate: � RM8.00++

Date Required Time Required Booth

Number Booth Size

(m2)

RM Total (RM)

Subtotal




Notes

• The stand cleaning services is based on per square metre per cleaning session.

• The cleaner is to be recruited exclusively for vacuuming, mopping and dusting tasks only.

• Late orders are subject to availability.


EXHOD001 - Appendix C (402k - Stand Cleaning) Page 2 of 2 Version 1.1/ Date: 1/4/2014

STAND CLEANING FORM 2014








Payment






BANKING DETAILS





I ____________________________________ NRIC/Passport No ______________________ , hereby authorise




Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402j - Service Staff) Page 1 of 2 Version 1.1/ Date: 1/4/2014

SERVICE STAFF FORM 2014


Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Services Personnel (F&B) – Per Hour

Incentive Rate: � RM31.00++ Standard Rate: � RM37.00++ Onsite Rate: � RM40.00++

Date Required Time Required Booth Number(s) Number of

Staff(s) Total (RM)

Subtotal




Notes

• The hiring of service staff is based on an hourly rate, with a minimum of 4 hours.

• Service staff is to be recruited exclusively for F&B services only.

• Late orders are subject to availability.


EXHOD001 - Appendix C (402j - Service Staff) Page 2 of 2 Version 1.1/ Date: 1/4/2014

SERVICE STAFF FORM 2014








Payment






BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3

Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre,

Swift Code : CIBBMYKL 50088 Kuala Lumpur




I ____________________________________ NRIC/Passport No ______________________ , hereby authorise




Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:


EXHOD001 - Appendix C (402l - Internet Services) Page 1 of 3 Version 1.1/ Date: 1/4/2014

INTERNET SERVICES FORM 2014

Please send the completed form with payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, 50088 Kuala Lumpur, Malaysia. Tel: +603 2333 2603 Fax: +603 2333 2729 Email: [email protected]

Event Name :




Billing Address

Company :


Address :


State : Country :

Tel : Fax :

Email : Mobile :

Speed WIFI

(For Maximum 4 Days Usage) Incentive

Rate* Standard

Rate* Onsite Rate*

Unit Total (RM)

2MB Single Access (Shared

Throughout the

Centre)

Wireless-Single Access For general website surfing and email checking. Not suitable for connection to server or online presentation.

� 116.00 � 139.00 � 151.00

Note: Wireless Internet (Single Access) will be disconnected if idle for 15 minutes.

Speed WIFI

(Maximum up to 4 users)

(Daily Rate) Unit x Days

Required Date

Total (RM) Incentive Rate*

Standard Rate*

Onsite Rate*

2MB Dedicated

Access

Metro-E Internet Broadband Recommended for light users who need access for emails, light surfing and social networking.

� 1,685.00 � 2,022.00 � 2,191.00

4MB Dedicated

Access

Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing.

� 2,362.00 � 2,835.00 � 3,071.00

6MB Dedicated

Access


� 3,041.00 � 3,649.00 � 3953.00

Note: Wireless Internet (Single Access) will be disconnected if idle for 15 minutes.



Speed Wired Internet

(1 network port activation is provided)

(Daily Rate) Unit x Days

Required Date

Total (RM) Incentive Rate*

Standard Rate*

Onsite Rate*

2MB Dedicated

Access

Metro-E Internet Broadband Recommended for light users who need access for emails, light surfing and social networking.

� 679.00 � 815.00 � 883.00

4MB Dedicated

Access


� 1,357.00 � 1,628.00 � 1,764.00

6MB Dedicated

Access


� 2,036.00 � 2,443.00 � 2,647.00

Miscellaneous

(Per Connection for One Time Charge) Incentive

Rate* Standard

Rate* Onsite Rate*

Unit Date

Required Total (RM)

External Line Patching � 656.00 � 798.00 � 865.00

Line Relocation Charge N/A N/A � 220.00

Network Port Activation (Per Port) � 166.00 � 199.00 � 216.00

Subtotal




Fair Use Policy

• Heavy usage on the internet and excessive amount of data transfer will cause traffic congestion on the Centre’s network. Since broadband is on a best sharing basis and to ensure the user experience is not compromised, the Centre applies the Fair Use Policy in order to continue providing optimum internet experience to all guests.

• A dedicated internet leased line is recommended for any event where guests require a dedicated connection with 1:1 service and exclusive access to the bandwidth. Please order the dedicated internet leased line 14 working days prior to the event date.

Notes

• Metro E Description: This is a dedicated WiFi Metro-E internet type connection with pre-configured DHCP LAN (Local Area Network) and port address translation (PAT). There is NO firewall blocking in between the connection.

• The completed order form must be submitted with a booth design and super-imposed floor plan to clearly indicate the exact communication line location(s) and must be received by the Centre 14 days before the build-up date.

• All communication lines will be placed inside the booth if the exact location(s) are not given.

• Relocation charges will apply if the line(s) require shifting.

• Due to the nature of the service and risk factors beyond the Centre’s control, the Centre cannot guarantee that the services will be free from any fault, error or interruption. The Centre shall not be liable nor held responsible for any delay or failure in communication whatever and as a result of circumstances beyond the Centre’s control.

• All devices that are used on the network for internet access requires an IP Address that is assigned by the Centre’s IT Department.

• Wireless Internet (Single Access) will be disconnected if idle for 15 minutes.

• No refunds will be made for services installed and not used during the Event.

• Late order(s) is subject to availability.


• INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form is received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order.

• Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non-refundable and will be forfeited.

• Refunds or overpayment will be processed by the Centre’s Finance Department 30 days after the show’s closing date.

• An invoice will be provided within fourteen (14) days after the show’s closing date.

• All prices are subject to a 6% government tax and a 10% service charge. • The above price quoted is subject to change without prior notice.



Payment




• Only crossed cheques issued by Malaysian banks are accepted

• If payment is made by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details as follows:-

BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3

Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre,

Swift Code : CIBBMYKL 50088 Kuala Lumpur

• If payment is made by credit card, please fax or email a clear photocopy of the front and back of the credit card to +603 2333 2729. Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not

valid. • Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to

process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx


I ____________________________________ NRIC/Passport No _______________________ , hereby authorise CONVEX MALAYSIA to

process authorised charges to the following credit card:-



Credit Card No :









Name:

Signature:

Date:

Company Stamp:

Date Received:

RISK ASSESSMENT OFI Asia

PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address …………….…………………………………………………………………………….…

Task Hazard Who’s at risk:

Exhibitor, contractor, visitor, employees etc.

Risk Level x Severity (�)

Likelihood x Severity (�)

Precautions/cautions measures that are required: (include current/existing control measures).

V High High Medium Low






Risk Assessment undertaken by: ……………………………………. ……………………………………. Signature

2014 Email: [email protected]

operations manager quartz house 20 clarendon road ... forwarder / on-site handler r.e. rogers...

Documents