optimise your sap receivables management · optimise your sap® receivables management best of...

AutoBank Automatic Cash Application Cash & Liquidity Management Payment Management Treasury Management eBAM


Optimise Your SAP® Receivables Management

Best of Breed Cash Application within SAP®

Website: www.bestsapcbi.com Email us: [email protected]

http://www.bestsapcbi.com/


FinanceSuite Fully Embedded in SAP®

2

SAP Look & Feel

» No new application / handling

SAP role & authorization concept

» No separated databases

Own namespace in SAP

» separated tables, independent from

» release changes

Generally taking advantage of existing

SAP environment (Total Cost of

Ownership)

» enhancements to add value wherever

necessary




Clients (500+)

3 Website: www.bestsapcbi.com Email us: [email protected]


AutoBank Automatic Cash Application

Cash & Liquidity Management Payment Management Treasury Management eBAM


Hanse Orga – AutoBank Automatic Cash Application

Unlocking Efficiencies in the Order to Cash Cycle in SAP®





General challenges

5

Different data formats and structures

» Differences per region, country, bank

» Local payment practices and behaviour result in heterogeneous contents

» Separate stream of remittance advices from trading partners (EDI, paper-based, internet, etc.)

Data quality

» Partial payments & combined invoices

» Truncated, wrong or missing information

Limited capabilities and flexibility of standard ERP to fine tune and maintain rules / filters

» High dependency on IT resources for changes

Implementation of Shared Services

» No standardisation of processes and systems

» Harmonized processes and reporting are not available

Compliance and regulations demand STP and auditable processes





Issues in Cash Application

Operational issues affecting manual efforts

Invoice details are truncated, mis-keyed, or

incorrect

Customer delivers a reference number other than

an the invoice number (e.g., PO #, Order #)

Hit rate decreases when new structures contents

come up

Customer delivers remittance directly and invoice

details are input manually

Parent company pays on behalf of multiple

customers

Significant amount of deductions

6

Ca

sh A

pp

licatio

n P

rocess

BANK STATEMENT

Ban

k

Other files

Reports, etc.

DIRECT REMITTANCE

Cu

sto

mer

EDI, Excel,

PDF, Email





Added value with AutoBank

Significantly increases automation

» Flexible rules and filters -> highest possible rates

Sophisticated tools to optimise manual clearing processes

» Gain efficiency throughout the entire process

A complete, real-time overview of the reconciliation process

» Analytics to actively manage improvements in the reconciliation process

whilst…

» being fully integrated in SAP

» not leaving SAP standard procedures

» enabling users to adapt their own business rules

» being equipped for integration of international formats, structures and specific payment behaviours





Overview of Features and Functions

High automation and efficiency

» Bank statements and remittance advices

» Highest possible automatic matching due to

flexible matching logic

» Very low IT involvement

Optimized manual post-processing

» Single user-friendly selection screen

» Posting proposals

Performance Cockpit

» Control and overview of cash application

processes

» Performance analytics and trend analysis

Integrated workflows

» Clarification and master data maintenance

workflows

8

SAP System Environment

SAP ® R/3 ®

AutoBank®

Reporting / Workflows /

Flexible processes

SAP FI / FI-CA

Bank

Statements

Remittance

Advices





REFERENCES:

2011200/808 345, 789

SALES DOCUMENTS:

19/0040989-91

XBLNR:

200808345,

200808789

VBELV_2:

190040989,

190040990,

190040991

Efficient matching and posting sequences

9

Main Rules

Grouping of line

items by content

Filter principle

Posting Rules

Creation and

validation of

posting records

Filtering, supplementing and matching information

Note to Payee / Reference Number: Result

Filters

Analysis of line

item information

Matching against

accounting data





Optimised Manual Post-processing





Performance Cockpit





Conversion

Processing of Remittance

12

Customer 3

Remittance Advices Scanner

PDF CSV

EDI TXT VDA

Customer 1 Customer 2

Archive System

Accountant 1 Automatic email to the

accountant

All incoming

electronic files are

mapped

Output file is one

common format to

be imported in SAP

[email protected]

Remittance Advices

FinanceSuite AutoBank

Automatic Cash Application

Posting Clarification

SAP ® R/3 ®


http://upload.wikimedia.org/wikipedia/de/5/59/SAP_2011_logo.svg



Value Proposition

FinanceSuite is fully embedded in SAP®

SAP® Certified solution

Installed on SAP® application server and

SAP® database

Developed in ABAP

SAP user and access controls

Independent from SAP® release change

Available from version 4.6C to ECC 6.0

Leverage SAP framework & master data

Standard interaction with G/L, AP, AR and

further subledgers

13

SAP System Environment

SAP ® R/3 ®

AutoBank®

Reporting / Workflows /

Flexible processes

SAP FI / FI-CA

Bank

Statements

Remittance

Advices

Lockbox





Summary of AutoBank Benefits

Central solution for bank statements, lockbox and remittance advices

Standard solution for all company codes, banks

Higher levels of STP

Utmost automation of reconciliation process

Good fit for Shared Service Centres

Gain efficiency with less FTE’s

Central post processing and performance cockpit for all processes

Easy roll-out of additional company codes

Geared towards international usage (language support, statement format, international consultants)

Extend the value of standard ERP

Improve automatic matching due to flexible matching and integrated conversion logic

Independence from IT

Integration in SAP, same ‘look and feel’

Improve order to cash cycle, free up working capital

Reconciliation process is finished earlier, chasing bad debtors can start earlier

Employees are relieved from standard tasks, can be re-allocated to more valuable tasks

14



optimise your sap receivables management · optimise your sap® receivables management best of...

Documents