oq supplier invoice submission on tawreed
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User Guide
User Manuals for Invoice Submission on OQ’s Tawreed Portal
Step Description Notes
1. OQ Suppliers are now able to submit their Invoices on OQ’s Tawreed Portal! Suppliers can submit invoices for existing and all new contracts with OQ, on OQ’s Tawreed Portal. This user manual will guide suppliers to view Contract information on Tawreed, and
submit invoices to OQ
To understand how to submit invoices on Tawreed Portal, please proceed reading
further below.
This document consists of three sections. Feel free to jump directly to the section
required, although you are kindly advised to read everything:
• Invoice Submission on Tawreed Portal – Introduction
• Guidelines to Submit New Invoice
• Guidelines to View History of Invoices Submitted for a Contract
All invoices submitted by Suppliers on Tawreed Portal will be received by OQ’s Finance Team.
OQ Supplier Invoice Submission User Guide
Invoice Submission on Tawreed Portal – Introduction
Step Description Notes
1. Suppliers are kindly required to log into their Tawreed Portal Accounts.
The URL for Tawreed Portal is following: https://tawreed.OQ.om/
Users must provide their login details in the “Registered or Login” area:
Kindly note that if you don’t have your username and password, you must obtain
one for yourself.
It is possible that account was already setup for your Company. As such, please
contact the helpdesk before creating your new Supplier Account.
Important Note: Please note that all existing contracts with OQ and all new contracts with OQ will be available in OQ’s Tawreed Portal. Suppliers will be able to submit their invoices using their Contracts on Tawreed.
Step Description Notes
2. To contact the Helpdesk to receive support with gaining access or retrieving
username and password, use following information:
3. Once logged in, you will land on your account’s Home Page, and will be able to view
following Menu:
4. From this Menu, you must access the Contracts area:
Selecting the Contracts option will open a new screen. The new screen contains list of ALL contracts, POs, and Call- Offs received from OQ for your Supplier Account.
OQ Supplier Invoice Submission User Guide
Step Description Notes
5. The next screen will display list of ALL contracts available with OQ for your Supplier
Account:
From this list, you must identify the contract related to the invoice you are about to submit
6. Find the Contract related to the invoice you need to submit, and kindly click on the
Contract:
7. Once the Contract is accessed, the invoice submission menu is available on the top
right corner of the screen, called Supplier Invoice Submission:
Click on it
When you click on the Supplier Invoice Submission icon, a new pop-up screen will appear as a menu for invoice submission
8. A new pop-up screen must appear. (Kindly ensure you disabled pop-up blockers)
The new screen is Invoice Submission Menu:
Read further the guidelines below to understand “How to Submit New Invoice” and
“How to Track History of Submitted Invoices”
Icons Details: View Invoices: this is an option to view all past invoices submitted for this contract Edit Invoices: this is an option to submit and save new invoices Close: this is an option to close this pop-up screen
OQ Supplier Invoice Submission User Guide
Guidelines to Submit New Invoice
Step Description Notes
1. From the Invoice Submission Menu screen, click “Edit Invoices” in order to begin
new invoices submission:
Important Note: Kindly read the above section of the User Guidelines in order to understand how to access the Invoice Submission Menu screen
2. The new screen will display the Invoice Submission Screen.
This screen is a direct reflection of Contractual Line Items. You are kindly required to
review the screen:
The line items displayed in this screen are unique as per each Contract. In order to submit Invoice, you must provide Invoice Number, Invoice PDF Copy, Quantity Invoice and etc. Log of all invoices submitted is saved on Tawreed Portal. Kindly note that you can also view status of your submitted invoices.
OQ Supplier Invoice Submission User Guide
Step Description Notes
3. In the Invoice Number area, please insert the Invoice Number:
Please be informed that you can provide same invoice number for separate invoices
submitted through OQ’s Tawreed Portal. Invoice number must be unique for every
invoice submitted through OQ’s Tawreed Portal.
Although kindly note that in case your invoice is rejected, you can re-use the same
invoice number one more time (until it is rejected again).
Kindly note that Invoice Number must not exceed 6 alpha-numeric characters.
4. In the unplanned delivery cost area, you can provide any unplanned costs that must
be included in this invoice. If you insert negative values, such as -100, it can be
counted towards as a discount.
Amount provided here is counted towards the Invoice total.
Please note that if you insert negative values, such as -100, it can be counted towards as a discount.
5. In the Attached Invoice area, you are kindly required to upload PDF copy of the
Invoice:
6. In the Invoice Date area, kindly provide the date of invoice submission.
Please note that the invoice date will have today’s date by default, but you can
change it.
Step Description Notes
7. The Freight Value area displays the freight cost included in this Contract. This
information is populated by the OQ Contract Manager based on Contractual Terms.
If you find the value in Freight Value rea incorrect, you are kindly advised to contact
the OQ Contract Manager.
8. In the Delivery Note Copy area, you can upload a copy of the delivery note, to
facilitate invoice payment:
9. After you have filled the above listed information, you are finally required to provide
the invoice quantity:
Invoice Quantity column
is an area you can insert the quantity of items invoiced in this invoice submission Remaining Quantity
column displays the quantity remaining after you have submitted each individual invoice. When Remaining Quantity is zero, you will not be able to invoice any line items
10. Kindly notice that when you provide quantity, total for this invoice is calculated:
Please note that the total is the sum of quantity per unit price and freight cost per unit
11. Click “Confirm” when done. This action will save submit the invoice to OQ
You can also click save, so next time you access this page, you will notice the values saved
OQ Supplier Invoice Submission User Guide
Step Description Notes
12. Please note that after you click Confirm, the invoice goes to OQ.
OQ will be able to process the Invoice, and you will view the history and status of all
invoices submitted for this contract in the View Invoices area in Invoice Submission
Menu
To understand how to view history of all invoices submitted for a Contract, and how
to view status of invoice submitted, please read the next section
OQ Supplier Invoice Submission User Guide
Guidelines to View History of Invoices Submitted for a Contract
Step Description Notes
1. From the Invoice Submission Menu screen, click “View Invoices” in order to history
of all invoices submitted for this contract:
Important Note: Kindly read the Introduction section of the User Guidelines in order to understand how to access the Invoice Submission Menu screen
2. You will appear in a screen which will contain list of all invoices submitted for this
contract (if you have submitted invoices for this contract on Tawreed Portal before):
This screen will display the details of invoices submitted, including invoice number, invoice date, attached invoice PDF copy, and additionally Invoice Status and Rejection Reason and etc.
OQ Supplier Invoice Submission User Guide
Step Description Notes
3. Kindly notice the columns Invoice Status and Reject Reason:
This column displays the status of the invoices submitted. Submitted means the invoice was submitted to the system Invoice Accepted means OQ received the invoice and is processing it
4. Other invoice statuses include:
Complete – when invoice is process by OQ Finance and payment issued
Rejected – when invoice is rejected by OQ Finance. Usually, Reject Reason is
provided in next column in such cases
5. You can click on Invoice Number and view the details of the Invoice Submitted:
6. For technical support, please contact the helpdesk. For support with Invoice
User Manuals for Invoice Submission on OQ’s Tawreed Portal
Step Description Notes
1. OQ Suppliers are now able to submit their Invoices on OQ’s Tawreed Portal! Suppliers can submit invoices for existing and all new contracts with OQ, on OQ’s Tawreed Portal. This user manual will guide suppliers to view Contract information on Tawreed, and
submit invoices to OQ
To understand how to submit invoices on Tawreed Portal, please proceed reading
further below.
This document consists of three sections. Feel free to jump directly to the section
required, although you are kindly advised to read everything:
• Invoice Submission on Tawreed Portal – Introduction
• Guidelines to Submit New Invoice
• Guidelines to View History of Invoices Submitted for a Contract
All invoices submitted by Suppliers on Tawreed Portal will be received by OQ’s Finance Team.
OQ Supplier Invoice Submission User Guide
Invoice Submission on Tawreed Portal – Introduction
Step Description Notes
1. Suppliers are kindly required to log into their Tawreed Portal Accounts.
The URL for Tawreed Portal is following: https://tawreed.OQ.om/
Users must provide their login details in the “Registered or Login” area:
Kindly note that if you don’t have your username and password, you must obtain
one for yourself.
It is possible that account was already setup for your Company. As such, please
contact the helpdesk before creating your new Supplier Account.
Important Note: Please note that all existing contracts with OQ and all new contracts with OQ will be available in OQ’s Tawreed Portal. Suppliers will be able to submit their invoices using their Contracts on Tawreed.
Step Description Notes
2. To contact the Helpdesk to receive support with gaining access or retrieving
username and password, use following information:
3. Once logged in, you will land on your account’s Home Page, and will be able to view
following Menu:
4. From this Menu, you must access the Contracts area:
Selecting the Contracts option will open a new screen. The new screen contains list of ALL contracts, POs, and Call- Offs received from OQ for your Supplier Account.
OQ Supplier Invoice Submission User Guide
Step Description Notes
5. The next screen will display list of ALL contracts available with OQ for your Supplier
Account:
From this list, you must identify the contract related to the invoice you are about to submit
6. Find the Contract related to the invoice you need to submit, and kindly click on the
Contract:
7. Once the Contract is accessed, the invoice submission menu is available on the top
right corner of the screen, called Supplier Invoice Submission:
Click on it
When you click on the Supplier Invoice Submission icon, a new pop-up screen will appear as a menu for invoice submission
8. A new pop-up screen must appear. (Kindly ensure you disabled pop-up blockers)
The new screen is Invoice Submission Menu:
Read further the guidelines below to understand “How to Submit New Invoice” and
“How to Track History of Submitted Invoices”
Icons Details: View Invoices: this is an option to view all past invoices submitted for this contract Edit Invoices: this is an option to submit and save new invoices Close: this is an option to close this pop-up screen
OQ Supplier Invoice Submission User Guide
Guidelines to Submit New Invoice
Step Description Notes
1. From the Invoice Submission Menu screen, click “Edit Invoices” in order to begin
new invoices submission:
Important Note: Kindly read the above section of the User Guidelines in order to understand how to access the Invoice Submission Menu screen
2. The new screen will display the Invoice Submission Screen.
This screen is a direct reflection of Contractual Line Items. You are kindly required to
review the screen:
The line items displayed in this screen are unique as per each Contract. In order to submit Invoice, you must provide Invoice Number, Invoice PDF Copy, Quantity Invoice and etc. Log of all invoices submitted is saved on Tawreed Portal. Kindly note that you can also view status of your submitted invoices.
OQ Supplier Invoice Submission User Guide
Step Description Notes
3. In the Invoice Number area, please insert the Invoice Number:
Please be informed that you can provide same invoice number for separate invoices
submitted through OQ’s Tawreed Portal. Invoice number must be unique for every
invoice submitted through OQ’s Tawreed Portal.
Although kindly note that in case your invoice is rejected, you can re-use the same
invoice number one more time (until it is rejected again).
Kindly note that Invoice Number must not exceed 6 alpha-numeric characters.
4. In the unplanned delivery cost area, you can provide any unplanned costs that must
be included in this invoice. If you insert negative values, such as -100, it can be
counted towards as a discount.
Amount provided here is counted towards the Invoice total.
Please note that if you insert negative values, such as -100, it can be counted towards as a discount.
5. In the Attached Invoice area, you are kindly required to upload PDF copy of the
Invoice:
6. In the Invoice Date area, kindly provide the date of invoice submission.
Please note that the invoice date will have today’s date by default, but you can
change it.
Step Description Notes
7. The Freight Value area displays the freight cost included in this Contract. This
information is populated by the OQ Contract Manager based on Contractual Terms.
If you find the value in Freight Value rea incorrect, you are kindly advised to contact
the OQ Contract Manager.
8. In the Delivery Note Copy area, you can upload a copy of the delivery note, to
facilitate invoice payment:
9. After you have filled the above listed information, you are finally required to provide
the invoice quantity:
Invoice Quantity column
is an area you can insert the quantity of items invoiced in this invoice submission Remaining Quantity
column displays the quantity remaining after you have submitted each individual invoice. When Remaining Quantity is zero, you will not be able to invoice any line items
10. Kindly notice that when you provide quantity, total for this invoice is calculated:
Please note that the total is the sum of quantity per unit price and freight cost per unit
11. Click “Confirm” when done. This action will save submit the invoice to OQ
You can also click save, so next time you access this page, you will notice the values saved
OQ Supplier Invoice Submission User Guide
Step Description Notes
12. Please note that after you click Confirm, the invoice goes to OQ.
OQ will be able to process the Invoice, and you will view the history and status of all
invoices submitted for this contract in the View Invoices area in Invoice Submission
Menu
To understand how to view history of all invoices submitted for a Contract, and how
to view status of invoice submitted, please read the next section
OQ Supplier Invoice Submission User Guide
Guidelines to View History of Invoices Submitted for a Contract
Step Description Notes
1. From the Invoice Submission Menu screen, click “View Invoices” in order to history
of all invoices submitted for this contract:
Important Note: Kindly read the Introduction section of the User Guidelines in order to understand how to access the Invoice Submission Menu screen
2. You will appear in a screen which will contain list of all invoices submitted for this
contract (if you have submitted invoices for this contract on Tawreed Portal before):
This screen will display the details of invoices submitted, including invoice number, invoice date, attached invoice PDF copy, and additionally Invoice Status and Rejection Reason and etc.
OQ Supplier Invoice Submission User Guide
Step Description Notes
3. Kindly notice the columns Invoice Status and Reject Reason:
This column displays the status of the invoices submitted. Submitted means the invoice was submitted to the system Invoice Accepted means OQ received the invoice and is processing it
4. Other invoice statuses include:
Complete – when invoice is process by OQ Finance and payment issued
Rejected – when invoice is rejected by OQ Finance. Usually, Reject Reason is
provided in next column in such cases
5. You can click on Invoice Number and view the details of the Invoice Submitted:
6. For technical support, please contact the helpdesk. For support with Invoice