oracle ebs r12.1 financials essentials general...

Oracle EBS R12.1 Financials Essentials General Ledger Lab Exercises

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Table of Contents

Create a Journal Batch ................................................................................................................................................. 3

Create a Single Journal ................................................................................................................................................ 4

Post Journal .................................................................................................................................................................. 5

Review Journal Entries and Account Balances............................................................................................................ 6

Reverse a Journal ......................................................................................................................................................... 7

Automatic Journal Reversal ......................................................................................................................................... 8

Create a STAT Journal ................................................................................................................................................. 9

Create Recurring Journal ........................................................................................................................................... 10

Create Budgets and Budget Organizations ................................................................................................................ 12

Create a Foreign Currency Journal ............................................................................................................................ 13

Define Accounting Flexfield ...................................................................................................................................... 17

Creating Value Sets and Assigning Values ................................................................................................................ 14

Define Accounting Calendar ...................................................................................................................................... 19

Define Accounting Currency ..................................................................................................................................... 21

Define Legal Entity .................................................................................................................................................... 22

Define Ledger ............................................................................................................................................................ 23

Define Rollup and Summary Templates .................................................................................................................... 24

Define Mass Allocation ............................................................................................................................................. 26

Define Budgets ........................................................................................................................................................... 27

Define a Row Set ....................................................................................................................................................... 31

Define a Column Set .................................................................................................................................................. 34

Define a Report .......................................................................................................................................................... 37

Lab GL-1 Create a Journal Batch Objective: To create a journal batch � 10-15 minutes

Instructions:

• In this lab you will create a journal batch with multiple journals. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Click on the New Batch Button. 4. Enter the following values

Batch XX-Journal

Batch

Control Total 2000

5. Click on Journals Button. 6. Enter the following values

Journal XX-Journal 1

Category Expenditures

Line 1

Line 10

Account Rent A/c from LoV

Debit 800

Line 2

Line 20

Account Cash A/c from LoV

Credit 800

7. Save record. 8. Click on Yes button of the control total message displayed. 9. Navigate to the Journal Header 10. Create new record. Navigation: File (M) � New 11. Enter the following values

Journal XX-Journal 2

Category Expenditures

Line 1

Line 10

Account Miscellaneous A/c from LoV

Debit 1200

Line 2

Line 20


Credit 1200

12. Save record.

Lab GL-2 Create a Single Journal Objective: To create a single journal �5 minutes

Instructions:

• In this lab you will create a single journal to change the department of a rental expense. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Click on the New Journal Button. 4. Enter the following values

Journal XX-Adjustment

Journal 1

Category Adjustment

Line 1

Line 10


Debit 800

Line 2

Line 20

Account Rent A/c from LoV with the modified Department segment value.

Credit 800

5. Save record.

Lab GL-3 Post Journal Objective: To post journals using different methods �3 minutes

Instructions:

• In this lab you will post journals using different methods. Method 1: Using the Post button 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Query for the journal batch created earlier. Click on Find Button. 4. Click on Post Button. Method 2: Using the Post window 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Post 3. Click on Find Button. 4. Select all your journal records 5. Click on Post Button.

Lab GL-4 Review Journal Entries and Account Balances

Objective: To Review Journal Entries and Account Balances

�5 minutes

Instructions:

• In this lab you will use inquiry windows to review journal entries and account balances. Using Account Inquiry 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Inquiry � Account 3. Enter the following details:

From Current Period

To Current Period

Primary Balance Type

Actual

Accounts Select the Rent A/c as a range

4. Click on Show Balances Button and verify the balances. 5. Click on the Journal Details Button 6. Click on Show Full Journal Button Using Journal Inquiry 6. Responsibility: General Ledger, Vision Operations (USA) 7. Navigation: Inquiry � Journals 8. Enter the following details

Batch Enter the name for the journal batch created by you

7. Click on the Find Button. 8. Click on the Review Journal Button 9. Click on the T Accounts Button 10. Click on the Options Button

Account Description

Checked

Balances Unchecked

Entered Amounts

Unchecked

Activity Checked

11. Click on the T Accounts Button 12. Click on the Activity Summary Button

Lab GL-5 Reverse a Journal Objective: To reverse a journal entry � 5 minutes

Instructions:

• In this lab you will reverse a journal entry. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Query an existing batch. 4. Enter the following values

Batch Name of the

batch created by you

5. Click on the Find Button. 6. Select the appropriate line and click on Review Journal Button. 7. Click on the Reverse Button. 8. Selct the current period and click on OK Button. 9. Navigate to View � Requests and monitor the request until it completes Post the Reversing Journal Entry 9. Responsibility: General Ledger, Vision Operations (USA) 10. Navigation: Journals � Post 11. Click on Find Button. 12. Select your journal records 13. Click on the Post Button.

Lab GL-6 Automatic Journal Reversal Objective: To reverse a journal automatically � 5 minutes

Instructions:

• In this lab you will automatically reverse a journal entry. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation:Setup� Journal �Categories�’XX Category” 3. Save record 4. Navigation: Setup � Journal � Autoreverse 5. Enter the following values

Criteria Set XX Autoreverse

Category XX Category

Reversal Period

Next Non-Adjusting

Autoreverse Checked

AutoPost Reversal

Checked

6. Save record. Test the Automatic Reversal of Journal Entry 7. Responsibility: General Ledger, Vision Operations (USA) 8. Navigation: Journals � Enter 9. Click on the New Journal Button. 10. Enter the following values

Journal XX-Reclass

Journal 1

Category XX Category

Line 1

Line 10


Debit 800

Line 2

Line 20


Credit 800

11. Save record. 12. Click on the Post Button. 13. Navigation: Reports � Request � Standard 14. Click on OK Button 15. Select the Program: Program - Automatic Reversal 16. Select the Parameters: Period = All 17. Submit the request and check the output 18. Verify creation of reversal journal

Lab GL-7 Create a STAT Journal Objective: To create a STAT journal �5 minutes

Instructions:

• In this lab you will create a STAT journal. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Click on the New Journal Button. 4. Enter the following values

Journal XX-STAT

Journal

Category Headcount

Currency STAT

Line 1

Line 10

Account Select A/c from LoV with natural account segment = Headcount – STAT for dept 1.

Debit 100

Line 2

Line 20

Account Select A/c from LoV with natural account segment = Headcount – STAT for dept 2.

Debit 200

5. Save record. 6. Click on Post Button.

Lab GL-8 Create Recurring Journal Objective: To create Recurring journal � 10 minutes

Instructions:

• In this lab you will create recurring journal. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Define � Recurring 3. Enter the following values

Batch XX-Skeleton

Recurring Journal

Journal XX Rec Journal

Category Payroll

Currency Functional Currency

Line 1

Line 10

Account Select Salary A/c from LoV for Dept 1.

Description Salary for Dept 1

Line 2

Line 20



Line 3

Line 30

Account Select Accrued Payroll A/c from LoV

Description Payroll Account

4. Save record. 5. Click on the Generate Button. 6. Click on the Submit Button. 7. Select the current accounting period and click on Submit Button. 8. Confirm successful completion of the program 9. Navigation: Journals � Enter 10. Enter the Batch Name = XX-Skeleton Recurring Journal 11. Click on Find Button

12. Click on Review Journal Button 13. Complete the skeleton Journal with the following values:

Batch XX-Skeleton Recurring Journal

Journal XX Rec Journal

Category Payroll

Currency Functional Currency

Line 1

Line 10



Debit 10000

Line 2

Line 20



Debit 20000

Line 3

Line 30

Account Select Accrued Payroll A/c from LoV

Description Payroll Account

Credit 30000

14. Save record. 15. Click on the Post Button

Lab GL-9 Create Budgets and Budget Organizations

Objective: To create Budgets and Budget Organizations � 10 minutes

Instructions:

• In this lab you will define and load budget information. Budget 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Budgets � Define � Budget 3. Enter the following values

Name XX-Budget

Status Open

First Jan-08

Last Dec-08

4. Click on the Open Next Year Button. 5. Click on the Yes Button. 6. Click on the OK Button. Budget Organization 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Budgets � Define � Organization 3. Enter the following values

Name XX-Budget Org

Display Sequence

1-2-3-4-5

4. Click on the Ranges Button. 5. Enter an appropriate account range. 6. Save record. Budget Amounts 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Budgets � Enter � Amounts 3. Enter the following values

Organization XX-Budget Org

Budget XX-Budget

Accounting Periods

Select from LOV

4. Enter Amounts based on the following rules:

Account 1

Amount 12000

Budget Rule Divide Equally

Account 2

Amount 1000

Budget Rule Repeat per Period

Account 3

Amount 24000

Budget Rule Divide Equally

5. Click on Post Button to post the budget amounts.

Lab GL-10 Create a Foreign Currency Journal Objective: To create a foreign currency journal �5 minutes

Instructions:

• In this lab you will create a foreign currency journal. 1. Responsibility: General Ledger, Vision Operations (USA) 2. Navigation: Journals � Enter 3. Click on the New Journal Button. 4. Enter the following values

Journal XX-Foreign

Journal

Category Expenses

Currency INR

Line 1

Line 10

Account Select Airfare A/c from LoV

Debit 10000

Line 2

Line 20

Account Select Cash A/c from LoV

Credit 10000

5. Save record. 6. Click on Post Button.

Lab GL-11 Creating Value Sets and Assigning Values

Objective: To create a new accounting flexfield structure � 15 minutes

Assumptions

• Replace XX with your terminal number or initials.

• You must have access to an Oracle Application Vision database, or a comparable training, or test

instance at your site on which to complete this practice.

Instructions:

Creating a Value Set

1. Responsibility: System Administrator

2. Navigate to the Value Sets window:

(N) Application > Validation > Set

3. Create the independent value set:

Field name Value Value Set Name XXCompany

Description Major class

List Type List of Values

Security Type Non-Hierarchical Security

Format Char

Max. Size 10

Uppercase Only (A-Z) Checkbox to be selected

Right Justify and Zero-fill

Numbers (001)

Checkbox to be selected

Validation Type Independent

4. Save your work.

Adding Values

5. Navigate to the Values window:

(N) Application > Validation > Values

6. Search for any existing values using your value sets.

7. Enter values according to the following table and Save:

Value Description Enabled Parent Allow Budgeting/Posting

00 Corporate Yes No Yes, Yes

01 Domestic Ops Yes No Yes, Yes

02 Europe SA Yes No Yes, Yes

03 Foreign Ops Yes No Yes, Yes

T Total All

Companies

Yes Yes No, No

8. Similarly create 2 more value sets with name XXAccount and XXDepartment as above

9. Values for XXDepartment valueset

Value Description Enabled Parent Allow

Budgeting/Posti

ng

000 Balance Sheet Yes No Yes, Yes

100 Administration Yes No Yes, Yes

150 Finance Yes No Yes, Yes

175 Advertising Yes No Yes, Yes

1XX F&A Rollup Yes Yes No, No

210 Production Yes No Yes, Yes

310 Sales & Marketing Yes No Yes, Yes

350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes

400 Corporate Yes No Yes, Yes

3XX Mass Allocation

Rollup

Yes Yes No, No

10. Values for XXAccount valueset

Value Description Enabl

ed Parent

Allow

Budgeting

/Posting

Account

Type

1110 Cash Yes No Yes, Yes Asset

1210 Accounts Receivable Yes No Yes, Yes Asset

1260 Allowance for Bad

Debt

Yes No Yes, Yes Asset

1550 Vehicles Yes No Yes, Yes Asset

1560 Computer/Software Yes No Yes, Yes Asset

1570 Asset Clearing Yes No Yes, Yes Asset

2210 Accounts Payable Yes No Yes, Yes Liability

2225 Accrued Expenses Yes No Yes, Yes Liability

Value Description Enabl

ed Parent

Allow

Budgeting

/Posting

Account

Type

Payable

2990 Suspense Yes No Yes, Yes Liability

Reconcile =

Yes

3310 Retained Earnings Yes No Yes, Yes Ownership/St

ock

3500 Translation Adjust Yes No Yes, Yes Ownership/St

ock

4100 Total Revenue Yes Yes No, No Revenue

4110 Hardware Sales Yes No Yes, Yes Revenue

4120 Support Contracts Yes No Yes, Yes Revenue

4130 Training Yes No Yes, Yes Revenue

5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense

5150 Commission Yes No Yes, Yes Expense

5510 Telephone Yes No Yes, Yes Expense

5520 Postage Yes No Yes, Yes Expense

5650 Bad Debt Expense Yes No Yes, Yes Expense

5750 Health and Welfare Yes No Yes, Yes Expense

7640 Airfare Yes No Yes, Yes Expense

7690 Meals Yes No Yes, Yes Expense

7990 Rounding Difference Yes No Yes, Yes Expense

7999 Suspense - Manual Yes No Yes, Yes Expense

Reconcile =

Yes

8100 Unrealized Gain/Loss Yes No Yes, Yes Expense

9110 Headcount -STAT Yes No Yes, Yes Expense

9930 Default Intercompany

Receivable

Yes No Yes, Yes Asset

9940 Default Intercompany

Payable

Yes No Yes, Yes Liability

Lab GL-12 Define Accounting Flexfield Objective: To create a new accounting flexfield structure � 15 minutes

Instructions: • In this lab you will create a new accounting flexfield structure

1. Open the Key Flexfield Segments window

J (N) Setup > Financials > Flexfields > Key > Segments

2. In the Applications field, enter General Ledger.

Create a New Accounting Key Flexfield Structure

3. Create a new Accounting Key Flexfield structure by selecting any of the existing structures

and selecting (I) New.

Note: If you do not select Cross Validate Segments, you will not be able to assign cross

validation rules to your flexfield structure.

Define the Accounting Key Flexfield Structure

Define the individual segments, the order in which they appear, which value sets they will use,

and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid

combinations of valid segment values.

4. (B) Segments

As you define your segments, you will receive a warning message that your list of values prompt is

longer than your segment size. Simply click on OK, and proceed. This will be discussed a little later.

5. In the Segments Summary window, create the structure based on the segment information in the tasks.

6. (B) Save

7. Position your cursor on line 1 (Company)

8. (B) Open to add additional information from task 7 table.

9. (B) Flexfield Qualifiers

− Balancing Segment Enabled = Checked

10. Close the Flexfield Qualifiers window

11. Save

Lab GL-13 Define Accounting Calendar Objective: To create a new Accounting Calendar �10 minutes

Instructions: • In this lab you will create a new Accounting Calendar

Define a Period Type

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Types window

J (N) Setup > Financials > Calendars > Types

− Period Type = XXMonth

− Period per Year = 13

− Year Type = Calendar

− Description = 12 Periods and 1 Adjusting

3. (I) Save

4. Close the Period Types window

Define the Accounting Calendar

You will be converting balances into the last period of the prior year.

5. Navigate to the Calendar definition window

J (N) Setup > Financials > Calendars > Accounting

− Name = XXAccounting

− Description = XXAccounting Calendar

Prefix Type Year Qtr Num From To Adj

Dec XXMonth 200X 4 12 01-Dec-200X 31-Dec-200X

Adj XXMonth 200X 4 13 31-Dec-200X 31-Dec-200X Yes

Jan XXMonth 200Y 1 1 01-Jan-200Y 31-Jan-200Y

Feb XXMonth 200Y 1 2 01-Feb-200Y 29-Feb-200Y

Mar XXMonth 200Y 1 3 01-Mar-200Y 31-Mar-200Y

Apr XXMonth 200Y 2 4 01-Apr-200Y 30-Apr-200Y

May XXMonth 200Y 2 5 01-May-200Y 31-May-200Y

Jun XXMonth 200Y 2 6 01-Jun-200Y 30-Jun-200Y

Jul XXMonth 200Y 3 7 01-Jul-200Y 31-Jul-200Y

Aug XXMonth 200Y 3 8 01-Aug-200Y 31-Aug-200Y

Sep XXMonth 200Y 3 9 01-Sep-200Y 30-Sep-200Y

Oct XXMonth 200Y 4 10 01-Oct-200Y 31-Oct-200Y

Nov XXMonth 200Y 4 11 01-Nov-200Y 30-Nov-200Y

Dec XXMonth 200Y 4 12 01-Dec-200Y 31-Dec-200Y

Adj XXMonth 200Y 4 13 31-Dec-200Y 31-Dec-200Y Yes

6. Define periods according to the table above.

7. (I) Save

Close the Accounting Calendar window

9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID.

View Calendar Audit Report

11. (M) View > Requests

12. (B) Find

13. (B) Refresh Data until the request completes

14. Select the Other – Calendar Validation request

15. (B) View Output

16. Verify No Violations are found

Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going to be defined for multiple years, then the calendar must exist for that number of years. All financial programs and sub-ledgers (except Fixed Assets) use the calendar created in General Ledger, although the opening and closing of the periods is maintained within each application.

Lab GL-14 Define Accounting Currency Objective: Enabling the Accounting Currency � 5 minutes

Instructions: • In this lab you will Verify Functional Currencies are Enabled

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Define currencies window.

J (N) Setup > Currencies > Define

3. [F11] to enter query mode

− Scroll over to the far right and check the Enabled box

4. [Ctrl+F11] to execute the query

5. Verify the USD currency is enabled.

6. Ensure the following currencies are also available – GBP, EUR and STAT.

Lab GL-15 Define Legal Entity Objective: To Define a Legal Entity �5 minutes

Instructions: • In this lab you will define a Legal Entity

1. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.

2. (B) Create Accounting Setup

3. (B) Create Legal Entity

− Territory = You choose

− Legal Entity Name = XXVision Corporation

− Organization Name = XXVision Corporation

− Legal Entity Identifier = XXSYS1000

− EIN/TIN = XX1234567

− Registration Number = You choose

− Transaction Entity = Yes

4. Create a New Address = Selected

− You choose the address

5. (B) Apply

Assign a Legal Entity

6. (B) Add Another Row

− Legal Entity = XXVision Corporation

Lab GL-16 Define Ledger Objective: To Define a Ledger � 10 minutes

Instructions: • In this lab you will define a Ledger

Name Chart of

Accounts

Accounting

Calendar

Currency Subledger

Accounting

Method

XXLedger XXAccounting Flexfield

XXAccounting

USD Standard

Accrual

(1) (B) Next

(B)Define Accounting Options

(2) Locate the Ledger Options setup step and select the Pencil Icon to update

(3) First Ever Opened Period = Dec-XX (where XX is last year)

(4) Future Periods = 2

(5) (B) Next

− Retained Earnings = 01.000.3310.00

− Suspense Account = 01.000.2990.00

− Rounding Difference Tracking Account = 01.400.7990.00

− Cumulative Translation Adjustment Account = 01.000.3500.00

(7) (B) Next

(8) (B) Next

(9) (B) Finish

Ensure the status has a green checkmark indicating the setup step is complete.

Set Up Reporting Currencies

Locate the Reporting Currencies setup step and select the Pencil Icon to update

(B) Complete

Ensure the status has a green checkmark indicating the setup step is complete.

(B) Complete

(B) Yes to acknowledge the warning message

Close windows until you are back at the Navigator

Lab GL-17 Define Rollup and Summary Templates

Objective: To Define a Rollup groups and summary templates

�15 minutes

Instructions:

• In this lab you will define a rollup groups and summary Templates Pre-requisites before proceeding to Lab

• Create a Responsibility “XXGeneral Ledger Super User, • Assign the menu GL_SUPERUSER to XX General Ledger Super User . • Associate your ledger "XXLedger" to the newly created responsibility using the “Profile=GL:Data Access

Set”. • Attach the new responsibility to your User.

1. Navigate to the Groups window

J (N) Setup > Financials > Flexfields>Key>Groups

− Structure = XXAccounting Flexfield

− Segment = Account

− (B) Find

2. Enter the following:

− Code = EMPXX

− Name = Employee Cost

− Description = Rollup Group for Employee Cost accounts 51XX

3. (I) Save

4. Click back into the Independent Segment field and use the torch icon to find your

Department Segment


− Code = DEPTXX

− Name = Department

− Description = Rollup Group for Departments 1XX and 3XX

Attach to Parent Values

6. Navigate to the Key Values Window

J (N) Setup > Financials>Flexfields>Key>Values

7. Find your Chart of Accounts Structure and the Department Segment value 1XX. In the

Group field enter the Department rollup created in step 5 above. Repeat for the 3XX.

8. (I) Save

9. Find your Account Segment and segment Value 51XX. In the group field enter the

Employee Costs rollup created in step 2 above and save your work.

Define the Summary Template

10. Navigate to the Summary Accounts window

J (N) Setup > Accounts>Summary


− Name = XX Summary

− Template = T-DEPARTMENTT-EMPLOYEE COSTS-T

− Description = Summary Account for Employee Costs

− Earliest Period = Current Period

12. (I) Save

Review the Summary Account

13. Navigate to the Account Inquiry window

J (N) Inquiry > Account

− From = Current period

− To = Current period

14. Place cursor in the Summary Template field

15. Select your Summary Template from the List of Values and tab to the next field

16. You can choose to restrict the range of accounts for your Summary Template. If you do not

wish to restrict the range select ‘OK’

17. Review the accounts that have been produced - (B) Show Balances

18. Review the detail balances - (B) Detail Balances

19. Review the Journal Details - (B) Journal Details

Lab GL-18 Define Mass Allocation Objective: To Define Mass Allocation � 15 minutes

Instructions: • In this lab you will define Mass Allocation

Create a Single Journal

1. Responsibility = XX General Ledger Super User, XX BOOK

2. Navigate to the Enter Journals window

J (N) Journals > Enter

3. (B) New Journal

− Journal Name = XXCost Pool

− Period = Current period

− Category = Allocation

− Currency = Your functional currency

Note: We did not enter a batch name for this batch. The batch name will be created for us.

4. Enter the following journal:

5. Save

6. Post

7. Close windows until you are back at the Navigator.

Line Account Debit Credit Description 10 01.100.5750.00 155,000 Cost Pool 20 01.000.2225.00 155,000

Instructions:

• In this lab you will define and load Budgets

Create a budget using standard Oracle Applications – not ADI

1. Navigate to the Define Budgets window.

J (N) Budgets > Define > Budget

− Name = XXBUDGET

− Status = Open

− First = Jan-XX (Use current year)

− Last = Dec-XX (Use current year)

2. (B) Open Next Year

3. (B) Yes in the Decision window

4. (B) OK in the Note window

5. Use (M) View > Requests to ensure the concurrent process completes successfully

Create a Budget Organization

Use standard Oracle Applications – not ADI

6. Navigate the Define Budget Organizations window

J (N) Budgets > Define > Organization

− Name = XXSALES DEPARTMENTS

7Display Sequence

8. (B) Ranges

Lab GL-19 Define Budgets Objective: To Define Budgets �20 minutes

Segment Sequence

Company 1

Department 2

Account 3

Intercompany 4

9. Enter the following information:

Line Low

High

Type

1

0

01.310.4000.00 01.375.7999.00 Entered

10. Save

Enter Budget Amounts

11. Navigate to the Enter Budget Amounts window.

J (N) Budgets > Enter > Amounts

12. Select your Organisation, Budget and Accounting Periods using the LOV

13. Enter amounts against the account combinations as detailed in the table below, using the

Budget Rules where appropriate.

14. Use the Options button to put any rounding differences into the last month of the year.

15. Post your Budget amounts

J (B) Post

Account Amount Budget Rule

01.310.4120.00 15000 Repeat Per Period

01.350.4120.00 25000 Divide Evenly 01.375.4120.00 30000 Repeat Per

Period

Oracle EBS R12.1 FMS Essentials – General Ledger Exercise

For Oracle employees and authorized partners only. Do not distribute to third parties.

© 2009 Oracle Corporation – Proprietary and Confidential of 37

Load a Basic Budget

. Responsibility: XXGeneral Ledger Super User, XXLEDGER

Navigate to the Journal Wizard.

(N) Journals > Launch Journal Wizard

From the Document Parameters select the following

Layout- Budgets– Single

Content- Accept Default (None)

(B) Create Document

(B) Open

(B) Enable Macros

Processing Document appears as it builds the Excel spreadsheet.

Upon completion of the build click (B) Close.

Fill in the Header Information.

Enter the following Line information:

Account Debit Credit

01.000.1110.00 25000

01.000.1210.00 25000

(M) Oracle > Upload

Accept the default

- (B) Upload

22. Record you Group ID Number.

23. Select the (H) Home from the Journal Wizard.

24. N > Journals > Post

25. Enter the following in the Find window:

Current Period

Batch- Use the %Group ID%

(B) Find

26. Check the box on the left side of the Journal.

- (B) Post

- (B) OK

27. (M) View > Request

Verify the Posting Process completed.

Transferring Budget Data

Some employees will be transferring from department 310 to 350. To reflect this change

you must transfer their salary budget amounts.

28. Navigate to the Budget Transfer Form




J (N) Budget > Enter > Transfer

29. Select your Budget from the LOV

− Batch Name = XXBudget Transfer

30. Select your Organization and the Account your are transferring from and to.

− 01.310.5105.00 to 01.350.5105.00

31. (B) Transfer Amounts

32. Select the required period from the LOV

33. Enter a transfer amount of 15000

34. Save your work and close the window

35. Close the Budget Transfer screen and note your request id

36. Find and Post your journals




Instructions:

• In this lab you will create a Row Set

1. Responsibility = General Ledger, Vision Operations

2. Navigate to the row set definition window

J (N) Reports > Define > Row Set

− Name = XXRow Set

− Description = Overhead Summary

3. (B) Define Rows

4. Assign the following accounts, save and proceed after entering each line:

Line Line Item Indent Skip Line After

Account Range Low

Account Range High

10 OVERHEAD

Yes

20 Salaries 3 --5800-- --5800--

30 Airfare 3 --7640-- --7640--

40 Car Rental 3 --7650-- --7650--

50 Miscellaneous 3 --7740-- --7740--

5. Assign the following for the Total Row.

Line Total

100 TOTAL

6. Specify the following formatting:

Lab GL-20 Define a Row Set Objective: To Define Row Set for the FSG Report �5 minutes




− Indent = 0

7. Specify the following underline characters

− Before = -

− After: =

8. (B) Calculation

Seq Operator Low High

10 + 11 99

Run an Ad Hoc Report

9. Navigate to the request submission window

J (N) Reports > Request > Financial

10. (B) Define Ad Hoc Report

− Title = Overhead Summary

− Row Set = XXRow Set

− Column Set = PTD,QTD,YTD Actual

11. (B) OK

− Period = May-10

12. (B) Submit

13. (M) View > Requests to view output online

Run the Row Set Detail Listing Report

14. Navigate to the Standard Request Submission window

J (N) Reports > Request > Standard

− Request Name = FSG - Row Set Detail Listing

− Row Set Name = XXRow Set

15. (B) Ok

16. (B) Submit Request





Run the Row Set Summary Listing Report



− Request Name = FSG - Row Set Summary Listing

19. (B) Submit Request





Instructions:

• In this lab you will create a Column Set

1. Navigate to the Column Set definition window

J (N) Reports > Define > Column Set

− Name = XXColumn Set

− Description = 5 Month Rolling Summary

2. (B) Build Column Set

3. Enter the following

Sequence 10 20 30 40 50 60 Name

POI-4 POI-3 POI-2

POI-1 POI TOTAL

Amount Type

PTD-Actual

PTD-Actual PTD-Actual PTD-Actual

PTD-Actual

Offset -4 -3 -2 -1 0 Format Mask

9,999,999 9,999,999 9,999,999 9,999,999 9,999,999

4. Save

Create the heading

5. (B) Create Default Heading

− Heading = * indicates > $1,000,000

− Column 60: Replace &POI0 with TOTAL

6. (B) OK to close the window

7. (B) Define Columns

Lab GL-21 Define a Column Set Objective: To Define Column Set for the FSG Report �5 minutes




Note: Position is the number of characters from the left margin where the column will

appear.

Sequence is used for calculations and has no impact on positioning of the column.

8. Scroll down to the TOTAL column (Sequence 60)

9. In the Total column select the Calculations button


Seq Operator Low High

10 + 10 59

11. Close the Calculations window

12. (B) Exceptions

− Flag = *

− Description = Greater Than $1,000,000

− Condition = Greater Than

− Constant = 1000000

13. Save

Run an Ad Hoc Report



15. (B) Define Ad Hoc Report

− Title = 5 Month Rolling Overhead Summary


− Column Set = XXColumn Set

16. (B) OK

− Period = May-05

17. (B) Submit

18. View the output online




Run the Column Set Detail Listing Report



− Request Name = FSG - Column Set Detail Listing

− Column Set Name = XXColumn Set

20. (B) Ok

21. (B) Submit

22. View your request online

Run the Column Set Summary Listing Report



− Request Name = FSG - Column Set Summary Listing

24. (B) Submit

25. View your request online




Instructions:

• In this lab you will create and submit Report

Define the report

1. Navigate to the Report definition window

J (N) Reports > Define > Report

− Name = XX5 Month Rolling Overhead

− Title = 5 Month Rolling Overhead


− Column Set = XXColumn Set

2. Save

Submit the report



− Report = XX5 Month Rolling Overhead

− Period = May-10

4. (B) Submit

Lab GL-22 Define a Report Objective: To Define and submit a Report �5 minutes

oracle ebs r12.1 financials essentials general...

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