oracle general ledger budgeting

8/10/2019 Oracle General Ledger Budgeting

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BUDGETING

Funding budget - Funding budget is a budget against which accounting transactions are

checked for available funds when budgetary control is enabled for your set of books. Funding

Budgets are approved budgets.

Define accounting segment value for reserve for encumbrance

Enable the require budget journalDefine budget

Define master budget

Define budget organizationDefine account ranges

Define budget control options

Assign child account rangesEnter budget amounts

Create journal

Post the journalInquiry the funds available

Define accounting segment value for reserve for encumbrance

Resp !eneral "edger

#av $etup % &inancials % &le'fields % (ey % )alues

Account Classifcation

Reserve For Encumbrance Expense


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Enable the require budget journal

Resp !eneral "edger

#av setupfinancialsaccount setup manageraccounting setup

*uery the primary ledger

Enable require budget journaloption


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Define budgetResp !eneral "edger

#av budgetsdefinebudget


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Enter budget name and description

Choose the ledger from "ovChoose status from "ov

Statuses:

Open:+udget is available for update and entry

Frozen:+udget is unavailable for update and entry

urrent If ,e are updating and entering any budget frequently this is called as current

budget-

.pen ne't year button use this button to open coming ne't year in our calendarAuto copy button use this button if ,e ,ant to follo, any previous or e'isting budget to

the required period-

&ill other required fields


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/o open latest open year in our budget

Clic0 on open ne't year button/he system runs one request name 1.pen budget year2

Chec0 the request status

If request completed successfully


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Re3query the budget no, ,e can see latest open year in our defined budget

De!ine "aster budget

Don4t get any confusion about master budget 1master budget is any budget ,e defined inthe define budget ,indo, but ,hich has same ledger and period range2 ,e can choose

that budget as master budget-

5ere I have defined master budget name 678 E6P +9D!E/


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In this ,indo, I have assigned master budget 678 E6P +9D!E/ to the 678 $A"

+9D!E/

De!ine budget organization

Resp !eneral "edger

#av budgetdefineorganization

Displa# sequen$e:

Place the cursor in display sequence field to enter sequence: s-Enter the sequence : ,ithin our structure ma'imum segment : s-

E'ample

I have created ; segments in our chart of accounts< hence I have entered sequence : s

,ithin ; numbers-


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%ssign a$$ounts in t&e budget organization

Clic0 on ranges button in the define budget organization ,indo,

Enter the account ranges

Budget entr# t#pe:

Entered:

9se this type ,hen ,e ,ant to use budgetary control for the specified account range-

al$ulated:

=e can not use this type> if ,e ,ant to use budgetary control for the specified account

range-

$ave the ,indo,

.racle runs one request clic0 on .(


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$ave the details> upon saving one request triggered

Chec0 the request status

Request name is 1Assign +udget Account Ranges2


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.nce ,e select the advisory as funds chec0 level> !eneral "edger displays a ,arning

message if ,e can not maintain the sufficient funds in the specified account range-

%bsolute:

.nce ,e select the absolute as funds chec0 level> !eneral ledger reserves the fund only if

sufficient funds are available-

%"ount t#pe

P/D*/D

7/D

P?/D

!" chec0s the funds availability for the specified account range according to the amount

type option ,e have selected-

&or e'ample

If ,e select amount type as P/D !" chec0s funds availability for the specified accountrange on the basis of Period3to3date-

Boundar#

Period

*uarter7ear

Project

!" chec0s funds availability for the transaction at the end or period> end of quarter> endof year and end of project> as per the options ,e selected as amount type and boundary-

&or e'ampleAmount type Period

+oundary Period

Calendar ?an3DecI enter one transaction on @stjan no, !" chec0 funds availability for the transaction at

the end of period ?anB> if fund are not available in jan month only available in &eb month

in this case !" should not ta0e &eb months funds because of ,e set the boundary as

period

$elect the funding budget name


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/o define the child account ranges to the specified parent account rangesPlace the cursor in line: field clic0 on range assignments button

De!ine t&e a$$ounts indi(iduall# !or t&e spe$i!ied range

Note: need to enter t&e a)$ range *it&in t&e parent range


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Enter budget journal

%pp: G+

Na(: Budget enter journal

,rerequisitesDefine budgetDefine budget organization

Assign entered as budget type to the account range

#ote ,e have done all the above prerequisites in the previous steps


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$elect the required fields as sho,n in the belo, ,indo,

+udget and budget organization names&rom and /o accounting periods

Currency


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Enter the account information for ,hich you ,ant to define fund amounts according tothe month ,ise-

Place the cursor in account field under ,or0sheet mode /ab to enter the journal andamounts

!ive journal code combination


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Enter amounts manually


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/o see the total fund amount for the periods under ,or0sheet mode /abClic0 on sho, /otal button

#ote if ,e ,ant to hide total> just give clic0 on 5ide total

/o see the total fund amount for the periodsClic0 on single ro, mode /ab


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De!ine budget rules !or t&e spe$i!ied a$$ount

Clic0 on budget rules button$elect the rule


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In this e'ample I am choosing Repeat per period to enter the amount automatically for all

periods

Clic0 on apply and .( buttons

#o, ,e can find the amount Rs-@> for all the periods


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If ,e select the Rule name di(ide e(enl#

Amount is divided equally for all the periods /otal Amount#umber of periods 3@@ FG;;;-;;;;;;;;;;;;


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/he amount ,ill be divided as sho, in the belo, ,indo,/otal amount divided by number of periods


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If ,e ,ant to round the total amountClic0 +udget Rules button

Choose rule name Divide Evenly

Clic0 on options buttonEnable Distribute difference /o radio button

Clic0 on .(


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Clic0 on apply

Clic0 on .(


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#o, see the total amount of rounding period Har3@


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Clic0 on $ho, /otal to see the total of all periods


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reate journal

Clic0 on create journal button

Enter journal batch nameChoose journal category

&unds status 1required2


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Clic0 on chec0 funds button to verify funds availability for the specified budget journal

batch-$ay 7es


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Clic0 on .( and .(


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Clic0 on Reserve funds button

.nce ,e clic0 on this button &unds status automatically has changes from equired toIn pro$ess


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{GroupG_SETUP}!tm

Clic0 on done button!" runs one concurrent request name Program3create journal

Clic0 on .( button


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Pro"ram___Create_#ournals_$%$&$'txt

/he above program creates an un3posted journal entry-

*uery this journal through journal entry ,indo,Resp !eneral "edger

#av ?ournals % Enter


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Post this journal


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Perform inquiry on funds availability

Resp !eneral "edger#av inquiryfunds

Choose the budget name

Encumbrance type AllPeriod

Account level All $ummary Detail


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Place the cursor in the account field

$elect code combinationClic0 on .(


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#o, ,e can find the available funds for the particular period in the specified account


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#o, enter and post one journal for code combination

@@-@@-@@-J@---

Resp !eneral "edger

#av ?ournals % Enter

Period Apr3@J

"edger 678 P"

Category AP Payments


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Enquiry for the funds availability in Apr3@J to belo, code after posting this journal

@@-@@-@@-J@---

Resp !eneral "edger

#av Inquiry % &unds


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oracle general ledger budgeting

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