oracle r12 p2p (procure to pay) - by dinesh kumar s

OracleR12:Procure2PayByDineshKumarS


Prerequisites:

FormultiorgsetupspleaserefermyOracleR12:MOAC.


CreateaMultiOrgStructureasbelow.PleaserefermyR12Multiorg(MOAC)materialfor

setupinformation.


PurchasingModuleSetups

BuyerSetup:

Navigation:POSetupPersonnelBuyers

SearchForbuyer,

IfnotfoundaddthebuyerbyclickingAddBuyer


ClickSave.

Employeesetupasbuyersuccessfully.


FinancialOptionsSetup:

Navigation:POSetupOrganizationsFinancialOptions

NowselecttheOperatingunit.ClickNew.

AccountingTab:


SupplierPurchasingTab:

EncumbranceTab:


TaxTab:

HumanResourcesTab:

Note**EnableUseApprovalHierarchiestofollowPositionHierarchyforapprovals.If

unchecked,itwillbefollowingSupervisorHierarchy.


Similarly,dofinancialoptionssetupforPowerOperatingUnit.


PurchasingOptionsSetup:

Navigation:POSetupOrganizationsPurchasingOptions

DocumentControl:

DocumentDefaults:

ReceiptAccounting:

DocumentNumbering:


Similarly,doPurchasingoptionssetupforPowerOperatingUnit.

Changetheoperatingunit,


DocumentTypeSetup:

Navigation:POSetupPurchasingDocumentTypes

ChooseOperatingUnit:

Note**UsedefaultsetupfordocumenttypesRFQandQuotation.


PurchasingRequisition:

Assignthehierarchytobefollowedforapprovalprocess.ClicktorchiconinDefaultHierarchy

field.

Applythechanges.


ChangeOrderRequest:Requisition:

StandardPurchaseOrder:


ContractPurchaseAgreement:

ContractPurchaseAgreement:

Similarly,dothesetupsforPowerOperatingUnit.


ApprovalGroupsCreation:

Navigation:POSetupApprovalsApprovalGroups

Note**Ifapprovalgroupisnotsetupthenrequisitioncannotbeapproved.ItwillbeinNoAction

Takenstatus.

Employee Positions

DD1,user1 1001.A0_SALES




POSITION A0 A1 A2 A3

SALES A0_SALES A1_SALES A2_SALES A3_SALES

Similarlywecan/needtocreateapprovalgroupsforallthepositions.

Jobs ApprovalLimit$

A0 5000

A1 10000

A2 25000

A3 999999999


GroupforA0Level:

GroupforA1Level:


GroupforA2Level:

GroupforA3Level:


ApprovalAssignmentsCreation:

Navigation:POSetupApprovalsApprovalAssignments

A0Position:

A1Position:


A2Position:

A3Position:

Similarly,createassignmentsgotallthepositionsforPowerOperatingUnit.


InventoryModuleSetups

InventoryItemCreation:

Navigation:INVItemsMasterItems

BeforecreatinganitemchangetheorganizationtoItemmasterusingchangeorganization

form.

CreatingInventoryItem:

Nowweneedtosetupitemattributes.Thebestoptionistocopytheattributevaluesfrom

existingitemattributetemplate.


CopyingtheAttributeTemplate:

Navigation:ToolMenuCopyFrom

SelectaTemplatePurchasedItem.


ClickApplyandthenDone.

AttributeDetails:


AssignItemstoOrganization:

Similarly,createanotheritemDD_INV_ITEM2.


ItemCrossReference:

Navigation:INVItemsCrossReferences

Assignitemstothereferencetowhichthealertshouldbetriggered.


ToActivatetheAlertthefollowingstepstobedone.

Setup1:Profileoptionsetup@ResponsibilityLevel.

Setup2:PurchasingOptionSetup.

DothesetupforbothAviationandPowerOperatingunit.


PayablesModuleSetups

SupplierCreation:

Navigation:APSuppliersEntry

ClickCreateSupplier.

ClickApply.NowtheQuickupdateswindowopens.


QuickUpdateWindow:

SupplierDetails:

CreateSupplierSite:

TocreateNewSiteweneedtodefineaddress.Firstwewillcreatethesame.


CreateAddressBook:

Createasupplier:


ConfirmAddressPage:

ClickApplyandManageSitePageOpens.

ManageSites:

ClickManageSites.


CreateContactDirectory:


TaxDetails:

Organization:


Terms&ControlAccounting:

Purchasing:


Receiving:

Payment:

Leaverestofthesetupasdefault.

InvoiceManagement:


APFinancialOptionSetup:

Navigation:APSetupOptionsFinancialsOptions

AccountingTab:

SupplierPurchasingTab:


PayablesSystemSetup:

Navigation:APSetupOptionsPayablesSystemSetup

PayableOptionSetup:

Navigation:APSetupOptionsPayablesOptions

AccountingOptionTab:

Nochangesinrestofthesetup.


AgingPeriods:

Navigation:APSetupCalendarAgingPeriod

Theothertypeofcalendarusedinpayablesdeterminesagingperiodthatappearsintheinvoice

agingreport.

QueryforStandardMonthlyCalendar.


CashManagementModuleSetups

Navigation:APSetupPaymentBankandBankBranches

Note**wearegoingtodefineBanksetupforLegalEntity.

TodefinenewbankclickBanks.

Note**InR12BankSetupsaredoneatCashManagementModule.


BankSetup

Navigation:APSetupPaymentBankandBankBranches

ClickCreate.

Step1:BankInformation

ClickSaveandNext.

Step2:BankAddress


ClickApply.

ClickSaveandNext.

ClickCreateContact.


Step3:BankContacts


ClickFinish.

BankBranchSetup

ClickCreateBranchicon.


Step1:BankBranchInformation

Step2:BranchAddress


Step3:BranchContact

ClickCreateContact.


ClickFinish.


BankAccountSetup

Navigation:APSetupPaymentBankAccount

CreateBankAccount:

ClickCreate.

ClickContinue.


SelectBankAccountOwnerName.

Note**Ifnovalidvaluesavailable,thebelowsetupstobedoneusingUserManagement

responsibility.


UserManagement:RoleSetup

Step1:LoginasSYSADMIN.

Step2:GotoResponsibilityUserManagementandselectRoles&RoleInheritancemenu

function.


Step3:CreateaNewRole,clickCreateRole.

ClickSaveandthenApply.


Step4:NowQuerytheRoleandRunSecurityWizard.

ClickUpdate.

Step5:RunWizardforCEUMXSecurityWizard


ClickAddLegalEntities.

EnableallthecheckboxesandclickApply.


ClickSaveandthenApply.

Step6:Assigntheroletotheuser.

ClickAssignRole.


EnterthejustificationandclickApply.


BankAccountSetup(Cont)

Navigation:APSetupPaymentBankAccount

CreateBankAccount:

ClickCreate.

ClickContinue.


SelecttheLegalEntityNameintheFieldBankAccountOwner.

Clicktorchicontoselectlegalentity.


Step1:AccountOwner&Use

EnablePayablescheckboxandclicknext.

Step2:AccountInformation

ClickSaveandNext.


Step3:AccountControls


ClickSaveandNext.

Step4:AccountAccess.

ClickAddOrganizationAccess.


ClickContinue.

ClickApply.


ClickSaveandNext.

Step5:AccountContact

ClickCreateContact.


ClickFinish.


NowwehavesuccessfullycreatedBanksetupforLegalEntity.

NowletsseehowtodoBanksetupforasupplier.

Navigation:APSuppliersEntry

QueryforthesupplierandgotoBankingDetails.

ClickGo.


ClickCreate.

ClickApply.


ClickSave.

BankCharges

Inordertocreatetransactionforabankchargeduringsettlement(bycreatingjournalentryor

reducingsettlementamount),theactualchargesmustbefirstdefinedinthesystem.

Navigation:APSetupPaymentBankChargeCalculation


DocumentTypeProcessing

Nowletusseethebelowprocessflow.

Step1:CreatingRequisition

Navigation:PORequisitionsRequisitions

Requisition RFQ Quotation PO


DistributionInformation:

SavetheRequisition.Aftersavingrequisitionnumberwillbegeneratedautomatically.


NowApprovetheRequisitionClickApprove.

SincetheRequisitioniswithinRequesterApprovalLimithierarchyisnotbuilt.

Toverifythehierarchyclickforwardcheckbox.

IfApprovePathandForwardTowillbepopulatingbasedonthepositionhierarchy.

Ifnot,runtherequestFillEmployeeHierarchy.

NowunchecktheForwardcheckbox.


Requisitionsuccessfullygotapproved.

TypesofQuotationsandRFQs

TherearethreetypesofquotationsandRFQsthatcomewithPurchasingbydefault:

Catalog:Usedforhighvolumeitemsoritemsforwhichyoursuppliersendsyou

informationregularly.ACatalogquotationorRFQalsoincludespricebreaksatdifferent

quantitylevels.

Standard:Usedforitemsyou'llneedonlyonceornotveryoften,butnotnecessarilyfor

aspecific,fixedquantity,location,anddate.Forexample,youcoulduseaCatalog

quotationorRFQforofficesupplies,butuseaStandardquotationorRFQforaspecial

typeofpenyoudon'torderveryoften.AStandardquotationorRFQalsoincludesprice

breaksatdifferentquantitylevels.

Bid:Usedforaspecific,fixedquantity,location,anddate.Forexample,aBidwouldbe

usedforalargeorexpensivepieceofequipmentthatyou'veneverorderedbefore,or

foranitemthatincurstransportationorotherspecialcosts.Youcannotspecifyprice

breaksforaBidquotationorRFQ.

Forallthreetypes,youcandefineeffectivedatesattheheaderlevel.ForCatalogandStandard

quotations,youcanalsospecifyeffectivedatesforindividualpricebreaks.(ForaBid,you

cannotspecifyeffectivedatesattheshipmentlevel.)


Step2:CreateRFQ

Navigation:POAutoCreate

Queryfortherequisitioninautocreateform.

ClickFind.


CreateBIDRFQ

BidRFQSuccessfullyCreated.

Nowweneedtogiveshipmentinformation.

BID

Requisition

BID

RFQ

BID

Quotation

PlannedPO

Standard PO


ShipmentInformation:

AddthesuppliertowhomtheRFQtobesentbyclickingSuppliers.

Savetheinformation.

NowchangetheBidRFQtoActive.

Savetheinformation.


CreateBIDQuotation

Step3:CreateQuotationfromRFQfollowthebelowsteps.

ToolsCopyDocument

ClickOk


ChangethestatusofBidQuotationtoActiveandsavethedocument.

Whensaved,theapprovedbuttonwillbeenabled.

ApprovetheDocument.


ClickOK.

ClickOK.


Step4:CreatePOfromBIDQuotation

ToolsCopyDocument

ClickOK.

POSuccessfullyCreated.


POLine,Shipment&DistributionlevelDetails.

ClickApprove.

Note**SometimeswhentryingtoapprovethePOthefollowingerrormighttrigger.

Resolution:Queryforthesite&removethebelowsetup.

Alsointhebelowscreenalso.


NowApprovethePO.

Note**toverifythepositionhierarchy&ApprovalpathIhavecheckedForward.Now

uncheckthesameandsubmitthePO.


CreateCatalogRFQandQuotation

NowletsseehowtocreatecatalogRFQ&QuotationProcess.

Step1:CreateRequisition

Requisitionsuccessfullycreated.

Catalog

Requisition

Catalog

RFQ

Catalog

Quotation

Blanket

Purchase

Agreement


Step2:QueryforRequisitioninAutoCreateformandcreateRFQ.

SelectRFQtypeasCatalogRFQ.


CatalogRFQ

AddthesuppliertowhomtheRFQtobesent.

Note**forCatalogRFQ,pricebreakwillbeenabledandnoshipmentsavailable.


Committhechanges.

NowActivatetheCatalogRFQ.


CatalogQuotation

Step3:CreateCatalogQuotation

ToolsCopyDocument

CatalogQuotationSuccessfullycreated.


NowchangethestatustoActive.Nowtheapprovebuttonwillbeenabled.

ClickApprove.

ClickOK.

Thepricebreakstatusisapproved.


Step4:CreatePOfromcatalogquotation.

ToolsCopyDocument

ApprovetheBPA.


Step5:CreateBlanketReleasefortheBPA.

Navigation:POPurchaseOrdersReleases

ClickDistributiontoenterthedetails.


BlanketReleasesuccessfullyapproved.

SimilarlywecancreateStandardRFQandQuotationfollowingtheabovesteps.

Standard

Requisition

Standard

RFQ

Standard

Quotation

Blanket

Purchase

Agreement


3WayMatchingPOProcessing

CreateRequisition:

CreatePurchaseOrder:

Purchase

Requisition

Standard

PO Receipt Invoice

Invoice

Payment

Create

Accounting

TransfertoGL

(Create Journal

Entry)


CreateReceipts:

Navigation:POReceivingReceipts

SelecttheInventoryorganizationtoreceivethegoods.

ClickFind.

Enterthecommentsandclosethewindow.


Sometimesyoumightgetthiserror.

Resolution:Openthepurchasingperiods

Navigation:POSetupFinancialsAccountingControlPurchasingPeriods

PartialReceiving:


Savethedetails.

ClickHeadertoviewReceipt#.


CheckingonHandQuantity:

Navigation:INVOnHand,AvailabilityOnHand,Quantity

ClickFind.

ClickAvailability.


Belowyoucanviewthecompletedetailsofaninventoryitem.


InvoiceProcessing:

a)CreateInvoice:

Navigation:APInvoicesEntryInvoices

b)MatchInvoice:

ClickMatch.

Create

Invoice

Match

Invoice

Validate

Invoice

Invoice

Payment


EnterthereceiptdetailsandclickFind.

ClickMatch.


InvoiceSuccessfullyMatched.

c)ValidateInvoice:

ClickAction1tovalidatetheinvoice.

Note**Sometimesthevalidationcheckboxwillbedisabled.


Toenablethecheckboxthebelowsetupismandatory.

Navigation:APSetupOptionsPayablesOptions

CheckAllowOnlineValidationandsavethechanges.

Savethechanges.

Nowvalidatetheinvoice.


ClickOK.


d)Invoicepayment:

BeforemakingpaymentmakesurepaymentdocumentissetupfortheBankAccount.

SetupPaymentDocument:

Navigation:APSetupPaymentBankAccounts

Nowcreateanewpaymentdocument.


Navigation:APPaymentsEntryPayments

EnterthePaymentdetails.

NowclickEnter/AdjustInvoices.


EntertheinvoiceDetailsandsaveit.

ClosethewindowandopenInvoiceOverview:


InpaymentswindowclickAction.

ClickOK


Twoprogramswillbeexecuted,

1. CreateAccounting

2. TransferJournalEntriestoGL

CreateAccounting:

Validatesandcreatessubledgerjournalentries

TransfersthefinaljournalentriesinthecurrentbatchruntoGeneralLedgerandstarts

theGeneralLedgerpostingprocess

GeneratestheSubledgerAccountingProgramReport,whichdocumentstheresultsof

theCreateAccountingprogram

TransferJournalEntriestoGL:

Validatesandcreatessubledgerjournalentries

TransfersthefinaljournalentriesinthecurrentbatchruntoGeneralLedgerandstartsthe

GeneralLedgerpostingprocess

GeneratestheSubledgerAccountingProgramReport,whichdocumentstheresultsofthe

CreateAccountingprogram.

DocumentReference:

http://docs.oracle.com/cd/E18727_01/doc.121/e13628/T149412T283033.htm


4WayMatchingPOProcessing

CreateRequisition:

CreatePurchaseOrder:

Purchase Requisition

Standard PO

Receipt

Invoice Invoice Payment

Create

Accounting

Transferto

GL (Create

Inspection


ReceivingControl:

ApprovethePO.

CreateReceipts:


GoodsInspection:

Beforeinspectinggoods,weneedtodothebelowsetups.

1) ProfileSetup:QA:POInspection

2) CreatingCollectionPlansusingresponsibilityQuality,VisionEnterprise

Step1:ProfileSetup

Navigation:SYSADMINProfileSystem

ProfileName :QA:POInspection

Level :Site/OrganizationLevel

Step2:CreateCollectionPlan

Responsibility:Quality,VisionEnterprise

Navigation:SetupCollectionPlans


NowcopycollectionelementsbyclickingCopyElements...

Nowqualitycollectionelementswillbeautomaticallypopulated.

NowdefinetransactionsbyclickingTransactionsandCommitthesetup.

NowdefineactionsbyclickingActions.

Selectthecollectionelementsanddefinetheactionsforeachelement.


CollectionElement:Item

Nowstartinspectingthegoods.

Navigation:POReceivingReceivingTransactions


Queryusingreceiptnumber.

ClickFind.


Goodssuccessfullyinspected.


CreateInvoice:

Invoicesuccessfullymatchedandvalidated.

CreatePayments:


BuyerWorkCenter

TheBuyersWorkCenterisacentraldesktopfromwhichbuyerscanefficientlyperformtheir

dailytask,suchasviewingandactinguponrequisitiondemand,creatingandmodifyingorders

andagreements,initiatingnegotiationsifOracleSourcingislicensedandimplemented,and

managingthesupplybase.

MajorFeatures:

AccessrequisitiondemandintheDemandWorkbenchandcreateprocurement

documents

Createanewstandardpurchaseorder,blanketpurchaseagreement,orcontract

purchaseagreement

Updateanexistingstandardpurchaseorder,blanketpurchaseagreement,orcontract

purchaseagreement

Createandmaintainsupplierinformation

IfOracleSourcingislicensedandimplemented,createbuyer'sauctionsorsourcingRFQs

IfOracleServicesProcurementislicensedandimplemented,createandmaintain

purchaseordersforcomplexworkpayments

IfOracleProcurementContractsislicensedandimplemented,authorcontractterms

andmanagedeliverables

Usepredefineddocumentviews

Createandpersonalizeyourowndocumentviewsincludinglistofcolumns,where

conditions,andsortsequences


AccessrequisitiondemandintheDemandWorkbenchandcreate

procurementdocuments

Thisfeatureenablesbuyertoviewtherequisitionsavailableinbuyersqueue.

SearchRequisition:

Followingviewoptionsareavailableforbuyertoqueryforrequisition.


RequisitionsViews Description

MyLateRequisitions Thisviewdisplaysrequisitionsthatarepastthe

needbydateenteredbytherequester.Thatis,

theneedbydateontherequisitionispriorto

today'sdate.

MyRequisitions Thisviewdisplaysallrequisitionsassignedtothe

buyer.Requisitionscanbeassignedtoa

particularbuyerwhentherequisitionwas

created.

MyRequisitionsforGoods Thisviewdisplaysrequisitionsforgoodsassigned

tothebuyer.

MyRequisitionsforServices Thisviewdisplaysrequisitionsforservices

assignedtothebuyer.

MyRequisitionsRequiringaRFQ Thisviewdisplaysrequisitionslinesthatrequire

aRFQ.

MyRequisitionswithaNewSupplier Thisviewdisplaysrequisitionsthatsuggesta

supplierwhohasnotyetbeendefinedtothe

system(OracleiProcurementcancreate

requisitionsandsuggestasupplierthatdoesnot

yetexistinthesystem).

MyRequisitionswithaSuggested

Supplier

Thisviewdisplaysrequisitionsthataresourced

toasupplier.

MyUrgentRequests Thisviewdisplaysrequisitionsthattherequester

markedasurgent.

UnassignedRequisitions Thisviewdisplaysrequisitionsthathavenot

beenassignedtoasourcingbuyer.


PersonalizedViews:

Step1:ClickSearchbutton.

Step2:ClickSaveSearchbuttontoopencreateviewpage.

Step3:CreateaView


SelecttheAttributeProperties.

Entersortingdetails.

SearchQueryinformation.

ClickApply.

SelecttheviewandclickApply.


Searchthecustomview.

Datapopulatedbasedonthequeryfiltercondition.

BuyerRequests:


Buyercanperform3requests,

1) Add:ClickAddtoDocumentBuildertoplacethelinesinyourdocument.

2) Return:ClickReturnLinestoremovetherequisitionlinesfromtherequisitionpooland

changetheirstatusinOraclePurchasingtoReturned.

3) Reassign:Iftherequisitionlinesshouldbeassignedtoadifferentbuyer,youcan

reassignthem.

AddRequest:

SelecttherequisitionandclickAdd.

RequisitionLineaddedtothedocumentbuilder.

Buyercanchoosebelowoptions,


Clear:clearthedocumentbuilderandstartcreatingthedocumentagainfromthebeginning,

clickClear.

Update:tomakeupdatestothedocumentbuilderparameter,enteryourchangesandclick

Update.

Create:CreateaNewPurchasingPODocument.

LetscreateaNewStandardPurchaseOrderclickCreate.Theuserwillberedirectedthe

Ordercreationpage.

ThePurchaseOrderSuccessfullycreated.

InputtheHeader,Line,Shipmentanddistributiondetails.


HeaderInformation:

LineInformation:

Buyercanperform3lineactions,

Update:ToupdateLineinfo,LineBillingandShippinginfo.

Duplicate:DuplicatetheLinesInformation.

Delete:DeletetheLine

ScheduleInformation:

BuyerscanPerform3ScheduleActions,


Update:Updatetheschedulinginformation.

Split:splitanexistingrequisitionlineintomultiplerequisitionlinesthatrepresentthe

sameordifferentitems.

Delete:Deletetheexistingschedule.

DistributionInformation:

BuyerscanPerform3DistributionActions,

Details:ToviewtheDistributiondetailsandUpdatethesame.

Split:splitanexistingrequisitionlineintomultipleDistributions.

Delete:Deletetheexistingschedule.

BuyercanupdatetheapprovaloptionsbyclickingApprovalOptions.

SubmittheDocument.


AccessingandmanagingthePurchasingPODocument

CreateStandardPurchaseOrder:

ClickOrderstabtoviewandmanageOrders.

TocreatenewOrder,SelecttheOrderTypeandclickGo.

EntertheHeaderInformation,


LineInformation,

ScheduleInformation,

SplittheLineasbelow.

DistributionInformation,

ApprovalOptions:


SubmitthePO.

AccessingandmanagingPurchasingAgreements

ClickAgreementstab,

ChooseBlanketPurchaseAgreementandclickGo,


HeaderInformation,

LineInformation,

ControlOptions


BPASuccessfullyCreated.

Belowagreementscanbecreatedusingthisworkbench,

ManagingDeliverables

AboutDeliverables:

Businessesenterintocontractualagreementswiththeirtradingpartners,andaspartofthe

contractualagreementwillhavecommitmentstofulfill.

Thecommitmentsonthebusinessdocuments,besidesproductsandservicesboughtorsoldare

classifiedasdeliverables,undertheTermsandConditionsofthebusinessdocument.

Inadditiontothecontractualcommitmentsthatbusinessesneedtofulfill,theymightdefine

otherinternaltasksthatcontributetotheoverallexecutionofthebusinessdocument.

Youcandefinedeliverablesaspartofthecontracttemplatecreationprocess.Ifabusiness

documentreferstoacontracttemplate,alldeliverablesassociatedtothatcontracttemplate

arecopiedtothebusinessdocument.


ManagingNegotiations

AboutNegotiations:

WhenOracleSourcingModuleisenabledforOraclepurchasing,thisoptionwillbehelpfulin

managingandmonitoringnegotiations.


SupplierAdministration

Reference:OracleHelp

Supplieradministrationenablesbuyingorganizationstomaintaincurrentinformationabout

theirsuppliersandsupplierusers.Authorizedbuyerscaninviteorregistersuppliers.Once

registered,supplierscanprovidedetailedinformationontheircompaniesintheformof

supplierprofiles.Supplierprofileinformationcanbeenteredandmaintainedbyboth

authorizedpersonnelatthebuyingcompanyaswellasauthorizedusersatthesupplier

companies.Updatesperformedbythesupplierusersarereviewedand,ifapprovedbybuyer

administrators,canbepromotedintothebuyingcompaniesprocurementsystems.This

removesmuchoftheadministrativeburdenfromthebuyeradministratorsandallowssuppliers

tomaintainmoreuptodateprofileinformationontheircompany.

SupplierAdministrationconsistsof

Supplierdefinitionandmaintenance

Supplierregistration

Supplieruserregistrationandmaintenance

Supplier Definition and Maintenance

Animportantareaofsupplieradministrationistheprocessofcompletelydefiningsuppliersto

theprocurementsystem.Thisincludes,butisnotlimitedto,detailedinformationofthe

supplier's:

Corporatestructure

Taxregulationsandreportingrequirements

Siteinformation


Contactinformation

Purchasingdefaultsandsettings

Payablesdefaultsandsettings

Invoicingprocedures

Receivingdefaults

Bankingdefinitions

Accountingdefinitions

Supplier Registration

Usingsupplierregistration,supplierscanregisterforaccesstoOracleSelfServiceapplications

suchaOracleSourcing,OracleiSupplierPortal,orOracleCollaborativePlanning.Oncethe

registrationrequestandbeencompletedandsubmitted,andasupplierprofileadministrator

hasapprovedtherequest,anotificationissenttothemainsuppliercontact,andusersatthe

companycanbeginregisteringandrequestingsystemaccess.

Supplier User Registration and Maintenance

Oncethesuppliercompanyisdefinedandregisteredwiththebuyer'sprocurementsystem,

usersatthesuppliercompanycanalsobeginregisteringaswell.Oncetheirregistration

requestsareapproved,thesupplieruserscanbeginaccessingthesystemsubjecttoany

securityrestrictionsappliedbytheapprover.

Afterthesupplierusersareregisteredwiththesystem,personalandaccessinformationis

maintainedforthemintheirindividualprofiles.Changestothisinformationcanbeenteredby

supplieruseradministratorsatyourcompany.Additionally,updatescanberequestedby

supplierusermanagersatasuppliercompanyforusersatthatcompany.Theseupdatesare

reviewedand,ifapproved,enteredbyasupplierprofileadministrator(usuallyduringthe

courseofupdatingthatcompany'scontactdirectory).


AccrualReconciliation

Accruals:

Accrualsareaccumulationofexpensethatisrecognizedbeforecashispaid.

Accrualsareliabilitiestopayforgoodsorservicesthathavebeenreceivedbuthavenotbeen

paidorinvoiced.

TypesofAccruals:

Thereare2typesofpurchasingaccruals,

1. OnlineAccrual

2. PeriodEndAccrual.

AccrualSetups:

DefineExpenseAPAccrualoption:

Thisaccountisusedtoaccruepayablesliabilityforexpenseitemsattimeofreceipt.

Thisaccountisusedtoaccruepayablesliabilityforexpenseitemsbyreceiptperiodend

accrualprocess.


Navigation:POSetupOrganizationsPurchasingOptions

Query:

SELECTEXPENSE_ACCRUAL_CODE,

INVENTORY_ACCRUAL_CODE,

ACCRUED_CODE_COMBINATION_ID

FROMPO_SYSTEM_PARAMETERS_ALL

WHEREORG_ID=:P_ORG_ID;

DefineInventoryAPAccrualoption:

Thisaccountisusedtoaccruepayablesliabilitywheninventoryitemsarereceived.

Navigation:INVSetupOrganizationsParameters


Query:

SELECTAP_ACCRUAL_ACCOUNT

FROMMTL_PARAMETERS

WHEREORGANIZATION_ID=:P_INV_ORG_ID;

DeclareAccrualAccounts:

Beforestartingthereconciliationdeclaretheaccounts.

Navigation:POAccountingAccrualWriteOffSelectAccrualAccounts


AccrualReconciliationPrograms

ProgramName Usage

CreateAccountingReceiving/

CostManagement

*Transfersthedatafromreceiving/inventorysubledgersto

SLA.

*CreatejournalsinSLA.

*TransferandpostingjournalstoGLcanalsobedone.

TransferJournalentriestoGL *TransfersjournalsentriestoGL

*Postingthetransferredjournalscanalsobedone.

AccrualReconciliationLoadRun *TheLoadprogramisusedtopopulatetheaccrual

reconciliationtableswithallthenecessarytransactiondata

neededtoperformthereconciliationprocess.

*AlltheaffectedPodistributionswithinthedaterangewillbe

deletedfirstandcurrent/updatedvaluesforthetransactions

inthedaterangewillbeappendedtoexistingdata

*InupgradedinstanceIgnorestheFromDatespecifiedand

runsfromthestartoftransactionhistory

*Inupgradedinstanceupgradesthewriteofftransactions

from11iandloadsthemintocst_write_offsand

cst_write_off_detailstable.

APandPOAccrual

ReconciliationReport

*Showsthetransactiondetailsbasedoneachaccrualaccount

foreachPOdistributionwiththeReceivingtransaction

amountandinvoicetransactionamountwithanetbalance

greaterthanzero.

MiscellaneousAccrual


*Showsthetransactiondetailsbasedoneachaccrualaccount

whichgothitbecauseofMiscellaneousInventorytransactions

andAPNOPOtransactions.

SummaryAccrual


*Showsthetotalbalancesforeachaccrualaccountwithout

anydistributiondetailsandindividualtransactionamount.


PurchasingAccrualProcess:

InventoryAccrualProcess:


PayablesAccountingProcess:

AccrualReconciliationLoadRun:


ReconciliationDataFlow:

KMNotes:

1478292.1R12AccrualReconciliationDiagnosticsAndTroubleshootingGuide

1107953.1R12AccrualBalanceMismatchBetweenAccrualReconciliationReportand

GLTroubleshooting

1117353.1R12:DiscrepancieswithAccrualReconciliationReportTroubleshooting

866733.1HowToDiagnoseInventoryAccrualsAndAccrualWriteOffIssues

1126025.1R12:DiscrepanciesWithAccrualReconciliationReportForConsignedItems

Troubleshooting

883557.1R12:HowToAvoidandFixCorruptioninDataTransferfromSLANegative

Ledger_ID,NotReachedGL,DuplicateinGL

604893.1R12.0andR12.1:FAQfortheSLAUpgrade:SLAPreUpgrade,PostUpgrade,

andHotPatch1472099.1


PeriodEndActivity:

Belowisthesuggestedorderforclosingoraclemodules,

1) OrderManagement/Shipping

2) CashManagement/Treasury

3) Payables

4) Receivables

5) Purchasing

6) Inventory/Costing

7) Projects

8) Assets

9) GeneralLedger


PayablesMonthEndActivity

No. Required Activity Details

1 Yes Completealltransactions Completethebelowtransactions,

Invoicing&Credits

Prepayments

ExpenseReport

InvoiceImports

Payments

Note**AllOU'swithingsameledgermustbe

readytocloseatsametime.

2 Yes ApproveInvoices&Complete

Payments

ToApproveallUnApprovedinvoicesand

invoicelinesinthesystemrunthebelow

request

"PayablesApproval"

Sothattheycanbepaid&postedtoGeneral

Ledger.

3 Yes Review&Resolveamountsto

PosttoGL

Belowreportstobescheduled/run.

3a) Yes InvoiceonHoldReport Runreport"InvoiceonHoldReport"

ListHoldsappliedtoinvoicesforwhich

posting&Journalentriescannotbecreated.

3b) Yes JournalEntriesReport RunReport"JournalEntriesReport"

Itproducesadetail/Summarylistingof

accountinginformation,thathavebeen

accountedwitherrorandallentriesthat

couldnotbetransferredtoGL.

3c) Yes UnaccountedTransaction

Report

Runreport"UnaccountedTransactions

Report"

Itcontainslistofallpaymenttransactions&

reasonwhypayablescannotaccountfora

transaction.

Thisreportdoesnothaveinvoicewithno

distribution.

Note**Runthisreportafter"Create

Accounting"Process.

3d) Optional PaymentProcessRequest Itarrangespaymentschedulefordueinvoices.


3e) Yes Confirmallpayment

Instructions

RuntheProgram,"PaymentInstruction

Register".

Itlistseachpaymentcreatedforpayment

processprofileormanualpayment.

Actualpaymentsarecomparedagainstthis

registertoverifyoraclepayableshave

recordedpaymentscorrectly.

3f) Optional PaymentRegister RunReport"PaymentRegister"Thisreport

canbeusedtoreviewpaymentactivityfor

eachbankaccountduringspecifictime

period.Thisreportonlyshowsnetpayment

amount(withoutDiscounts).

3g) Optional PostedPaymentRegister Runreport"PostedPaymentRegister"

Thisreportcontainstotalpaymentamount

(IncludingDiscounts)

4 Yes ReconcilePaymentstoBank

StatementActivity

Whenbankstatementisreceivedwecan

reconcilepaymentsnymatchingtheamount

ofeachpayment/depositreceivedwiththe

amountthatwassubmittedtobank.

Reconcilingcanbedonein2ways,

1)Manually

2)Automatic

Manually:CreateBankStatementLines

manually.

Automatic:3programsareavailable,

1)BankStatementImport

2)AutoReconciliationProgram

3)BankStatementImport&

AutoReconciliation


5 Yes Transferallapprovedinvoices

andpaymentstoGL

Runtheprogram"CreateAccounting"There

are3modesavailableforaboveprogram,1)

Draft2)Final3)FinalPostDraft:itwillcreate

Journalentrieswhicharenotfinal,andthey

arenotreadytotransfertoGL.

TableHit:(DraftMode)

XLA_AE_HEADERS

Accounting_Entry_Status_Code=D

XLA_AE_LINESXLA_EVENTS

Process_Status_Code=D

Even_Status_Code=U

Note**Wecanrunthisprogramagain&

again,itwilldeletetheoldjournalentries

andnewonewillbecreated.

Final:Itwillcreatejournalentrieswhichcan

betransferedtoGL.

TableHit:(FinalMode)

XLA_AE_HEADERS

Accounting_Entry_Status_Code=F

XLA_EVENTS

Process_Status_Code=P

Even_Status_Code=P

Note**CreateAccountingcannotberun,ifit

isfinallyaccounted.

FinalPost:CreateJournalentriesinfinal

mode,transfertoGlandpostthem.

TableHit:(FinalMode)

XLA_AE_HEADERS

Accounting_Entry_Status_Code=F

Transfer_Status_Code=Y

XLA_EVENTS

Process_Status_Code=P

Even_Status_Code=P

GL_JE_HEADERSStatus=P

6 Optional ReviewthepayablestoGL

PostingProcessafter

completion

Runthebelowreports.


6a) Optional PayablesAccountingProcess

Report

Runthereport"PayablesAccountingProcess"

toreviewaccountingentriescreatedby

CreateAccountingProcess.

thisreporthave2sections,

a)AccountingEntriesauditreport

(Detail/Summarylist)

b)AccountingEntriesexceptionReport

(Entrieswitherrorstatus)

6b) Optional PostedInvoiceRegisterReport Runthereport"PostedInvoiceRegister"

Invoiceinfo.PostedtoGL.

itcanbeusedtoverifytotalinvoiceamount

equaltoallinvoicedistributionamount.

6c) Optional PostedPaymentRegisterReport Runthereport"PostedPaymentRegister"

ReviewpaymentspostedtoGL.Review

PaymentActivityeachbankaccount.

7 Yes UnaccountedTransaction

Sweep

Runthereport"UnpostedInvoiceand

PaymentSweepProgram"

ittransfersunaccountedtransactionsfrom

oneaccountingperiodtoanother.

Note**ifanyunaccountedtransactions

existsthatperiodcannotbeclosed.

Thisprogramwillnotforwardaccounted

transactionswitherrors.Theerrorsshouldbe

correctedandresubmittedbyexecuting

"CreateAccounting"Process.

HowitWorks?

In"ControlPayablePeriods"windowifyoutry

tocloseaccountingperiodwithunaccounted

transactionsexists,thepayableswindow

opensawindow,fromtherewecansubmit

theaboveprogram.

8 Yes ClosetheOraclePayable

Periods.


PurchasingMonthEndActivity

No. Required Activity Details

1 Yes Completealltransactionsfor

theperiod.

Completethebelowactivities,

CompleteRequisitions

CompletePOandReleases

CompleteReceiptsandReturns

Note**Submit"ConfirmReceipt"workflow

selectorderprocessinpurchasingtosend

notificationsthroughweb,email/notification

detailstorequesters/buyerswhocreate

requisitionsinpurchasing/iProcurement.

Print(or)ArchiveallNewPO's

Runprogram"PrintPurchaseOrders"

Respondtoallworkflownotifications

(Optional)

2 Optional Reviewthecurrentandfuture

Commitments

Runthereport"PurchaseOrder

CommitmentByPeriodReport"

thisreportshowsthemonetaryvalue

(relatingtomoney/currency)ofpurchased

commitmentsforspecificperiod.

tomonitorbuyerperformance.

usereportwhennegociatingwithsuppliers

bylimitingthecommitmentsofspecific

supplier.

3 Optional Reviewtheoutstandingand

OverduePO

Runthebelowreports,

PurchaseOrderDetailReport

OpenPurchaseOrdersReport(byBuyer)

OpenPurchaseOrdersReport(byCost

Center)

Note**Inthisreportquantityordered&

Quantityreceivedisdisplayedsothatstatus

ofthePOcanbemonitored.


4 Yes FollowupReceiptsCheck

withSuppliers

IfPOnotreceived(or)Receiptsnotentered,

Buyer/Userneedstocontactrespective

department/dupplierforthesame.

Note**EvenafterclosingthecurrentPeriod

Receiptscanbecreatedbyenteringaback

data.

Theabovetransactionispossibleonlywhen

"OracleInventory"modulenotinstalled.

5 Yes IdentifyandReviewUn

invoicedReceipts(Periodend

Accruals)

Runthereport"UninvoicedReceipts

Report"toreviewreceiptsforwhichsupplier

invoicehasnotbeenenteredinpayables.

Receiptaccrualscanbereceivedbyaccount

&item.helpinpreparationofaccrual

entries.

6 Yes FollowUpOutstanding

Invoices

RuntheProgram"UninvoicedReceipts

Report"

Tofindenteringofinvoices,matchingof

unmatchedinvoicesandresolutionofinvoice

holds&helpsinpreparationofaccrual

entries.

7 Yes CompleteOraclePayables

PeriodendProcess

CrosscheckPayablesperiodisclosed&all

activitiesarecompleted.


8 Yes ReceiptAccrualPeriodEnd

Report

Runthereport"ReceiptAccrualsPeriod

End"

itcreatesperiodendaccrualsforuninvoiced

receiptsforexpensedistributions.

eachtimeitruns,oraclepurchasingcreates

anunpostedjournalentrybatchinGLfor

thereceiptaccruals.

ifEncumbrance/Budgetarycontrol

enabled,anotherjournalentryis

corrospondingtoreversalentriesforun

invoicedreceiptsthatwereaccrued.

theabovetransactionhappensbyenabling

profile"GL:LaunchAutoReverseAfterOpen

Period".

ifprofilesetto'N',manualreversalshould

bedone.

Note**thisstepisrequiredifaccrue

expenseitemflagissetto"PeriodEnd"in

purchasingoptionsetups.

Whenflagissetto"AtReceipt",areversal

isnotrequired.

Note**thisprogramCreateAccountingin

receivingsubledgeronly.Then"Create

Accounting"Programneedstoberunto

createSLAJournals.

9 Yes ReconcileAccrualAccounts


ProgramInformation:

CreateAccounting:

TheCreateAccountingprogramcreatesandtransfersjournalentries.

ParameterDetails:

Parameters Description

Ledger RequiredParameter.

SelecttheLedgerforwhichaccountingentriestobecreated.

IftheprofileoptionSLA:EnableDataAccessSecurityin

SubledgersissettoYes,onlythoseledgersthatareincluded

inGeneralLedgerAccessSetsassignedtotheresponsibility

appearinthelistofvalues.

ProcessCategory OptionalParameter.

Itrestrictstheeventsselectedforaccountingtoaparticular

processcategory.

TheCreateAccountingprogramselectseventswithevent

typesfallingintotheeventclassesassignedtotheprocess

category.

Onlyprocesscategoriesestablishedbydevelopmentteams


aspartoftheseeddataareincludedinthelistofvalues.

EndDate RequiredParameter.

Processesonlythoseeventswitheventdatesonorbefore

theenddate.

Mode RequiredParameter.

Itdetermineswhetherthesubledgerjournalentriesare

createdinDraftorFinalmode.

IfDraftmodeisselected,thentheTransfertoGL,Postin

GeneralLedger,andGeneralLedgerBatchNamefieldsare

disabled.DraftentriescannotbetransferredtoGeneral

Ledger.

ErrorsOnly RequiredParameter.

Itlimitsthecreationofaccountingtothoseeventsforwhich

accountinghaspreviouslyfailed

IfYesisselected,theCreateAccountingprogramprocesses

alleventswithastatusofError.

Report RequiredParameter.

Itdetermineswhethertogenerateareportshowingthe

resultsoftheSubledgerAccountingprograminsummaryor

detailformat.

TransfertoGeneral

Ledger

Required,ifmodeissettoFinal.

Itdetermineswhethertotransferthesubledgerjournal

entriestoGeneralLedger.

JournalimportisnotlaunchediftheprofileoptionSLA:

DisableJournalImportissettoYes.

PostinGeneralLedger RequiredifModeissettoFinalorCreateAccountingissetto

No.

Itdetermineswhethertopostsubledgerjournalentriesin

GeneralLedger.

Ifthereisaprimaryledgerwithsecondaryledgersattached

toitandtheapplicationisanonvaluationmethod

application,thejournalentriesofthesecondaryledgersare

automaticallyposted.Thisisbasedontheapplication

accountingdefinitionthattheusersetsup.

Iftheapplicationisavaluationmethodapplication,then

thereisadifferenteventforthatsecondaryledgerandthe

accountingisnotcreatedinthesamerunforbothledgers.

GeneralLedgerBatch

Name

OptionalParameter.

Userenteredbatchnamethatappearsonthetransferred

GeneralLedgersubledgerjournalentries.TransfertoGL

optionmustbesettoYes.

IncludeUser RequiredParameter.


Transactionidentifier Itcontrolswhetherthereportdisplaysuseridentifiers'

namesandvalues.

TransferJournalEntriestoGL:

TheTransferJournalEntriestoGLprogramconsistsofasubsetofparametersusedinthe

CreateAccountingprogramaslistedbelow:

Ledger

ProcessCategory

EndDate

PostinGeneralLedger

GeneralLedgerBatchName


JournalImport:

Noparametersforthisprogram.


ProcuretoPayTableHits

ProcessFlow


RequisitionTables

PO_Requisition_Headers_All

(REQUISITION_HEADER_ID)

PO_Requisition_Lines_All

(REQUISITION_HEADER_ID)

PO_Requisition_Lines_All

(REQUISITION_LINE_ID)

PO_Req_Distributions_All

(REQUISITION_LINE_ID)

PurchasingTables

PO_Headers_All

(PO_Header_ID)

PO_Lines_All

(PO_Header_ID)

PO_Lines_All

(PO_line_ID)

PO_Line_Locations_All

(PO_line_ID)


(Line_Location_ID)

PO_Distributions_All

(Line_Location_ID)

ReceivingTables

Rcv_Transactions

(RCV_TRANSACTION_ID)

RCV_RECEIVING_SUB_LEDGER

(RCV_TRANSACTION_ID)

Rcv_Transactions

(SHIPMENT_HEADER_ID)

Rcv_Shipment_Headers


Rcv_Shipment_Headers


RCV_Shipment_Lines


InvoiceTables

AP_Invoice_Distributions_All

(Invoice_ID,INVOICE_LINE_NUMBER)

AP_Invoice_Lines_All

(Invoice_ID,INVOICE_LINE_NUMBER)

AP_Invoice_Distributions_All

(Invoice_ID)

AP_Invoices_All

(Invoice_ID)


(Invoice_ID)

AP_Invoices_All

(Invoice_ID)


(PO_LINE_LOCATION_ID)


(PO_LINE_LOCATION_ID)

AP_Invoices_All

(Invoice_ID)

AP_Invoice_Payments_All

(Invoice_ID)


(Invoice_ID)

AP_Payments_Schedules_All

(Invoice_ID)

AP_Invoices_All

(Terms_ID)

AP_Terms

(Term_ID)

AP_Invoices_All

(Invoice_ID)

AP_Recurring_Payments_All

(Invoice_ID)

AP_Terms

(Term_ID)

AP_Terms_TL

(Term_ID)

AP_Invoices_All

(Batch_ID)

AP_Batches_All

(Batch_ID)

AP_Invoices_All

(Invoice_ID)

AP_Holds_All

(Invoice_ID)


AP_Holds_All

(HOLD_LOOKUP_CODE

,RELEASE_LOOKUP_CODE)

AP_Hold_Codes

(HOLD_LOOKUP_CODE

,RELEASE_LOOKUP_CODE)

BankInformationTables

AP_Bank_Accounts_All

(EXTERNAL_BANK_ACCOUNT_ID)

AP_Bank_Account_Uses_All

(EXTERNAL_BANK_ACCOUNT_ID)

AP_Bank_Accounts_All

(BANK_BRANCH_ID)

AP_Bank_Branches

(BANK_BRANCH_ID)

PaymentTables


(INVOICE_PAYMENT_ID)

AP_Payment_Distributions_All

(INVOICE_PAYMENT_ID)


(Check_ID)

AP_Checks_All

(Check_ID)

AP_Checks_All

(Check_ID)

AP_Payment_History_All

(Check_ID)

APAccountingEntriesTables

AP_Payment_History_All

(ACCOUNTING_EVENT_ID)

AP_Accounting_Events_All


AP_Accounting_Events_All


AP_AE_Headers_All


AP_AE_Headers_All

(AE_HEADER_ID)

AP_AE_Lines_All

(AE_HEADER_ID)

SubLedgerAccountingTables

XLA_EVENTS

(EVENT_ID)

XLA_AE_HEADERS

(EVENT_ID)

XLA_AE_HEADERS

(AE_HEADER_ID)

XLA_AE_LINES

(AE_HEADER_ID)

XLA_AE_HEADERS

(LEDGER_ID)

XLA_TRIAL_BALANCES

(LEDGER_ID)

GLJournalEntriesTables

GL_JE_Batches

(JE_BATCH_ID)

GL_JE_Headers

(JE_BATCH_ID)

GL_JE_Headers

(JE_HEADER_ID)

GL_JE_Lines

(JE_HEADER_ID)

GL_JE_Batches

(JE_BATCH_ID)

AP_Invoice_Transmissions

(JE_BATCH_ID)

GL_JE_Batches

(JE_BATCH_ID)

AP_Check_Transmissions

(JE_BATCH_ID)

GL_Balances

(LEDGER_ID)


Purchasing&APInterfaceTableHits

RequisitionInterfaceTables

PO_Requisitions_Interface_All RequisitionimportInterfaceTablestores

RequisitionHeader,Line&DistributionLevel

Information.

PO_Req_Dist_Interface_All Thatcreatesmultipledistributionsusing

RequisitionImport.

PO_Reschedule_Interface Ittemporarilystoresquantityorneedbydate

changestorequisitionlinessuggestedbyOracle

MasterScheduling/MRP.

RequisitionInterfaceTables

PO_Headers_Interface TablesStoresPOHeaderLevelInformation.

PO_lines_Interface TablesStoresPOLine&ShipmentLevel

Information.

PO_Distributions_Interface TablesStoresPODistributionLevelInformation.

InterfaceErrorTables

PO_Interface_Errors Itcontainserrormessageinformationgenerated

bytheopeninterfaceprogramsinOracle

Purchasing.

ReceivingInterfaceTables

RCV_Transactions_Interface ItcontainsReceivingHeadersandShipment

Details.Itstoresinformationaboutreceiving

transactionsthatarewaitingtobeprocessedby

thereceivingtransactionprocessororwere

rejectedduetoanerrorwhenthetransaction

processorattemptedtoprocessthetransaction.

RCV_Headers_Interface ItStoresreceivingHeaderInformation.

APInterfaceTables

AP_Invoices_Interface Itstoresheaderinformationaboutinvoicesthat

youcreateorloadforimport.

AP_Invoice_Lines_Interface Itstoresinformationusedtocreateoneormore

invoicedistributions.Notethatonerowinthis

tablemaycreate,duringtheimportprocess,more

thanoneinvoicedistribution.

AP_Interface_Rejections Itstoresinformationaboutinvoicedatafromthe

APInterfacetableswhichcouldnotbeprocessed

byPayablesOpenInterfaceImport.

AP_Interface_Controls Itisatemporarytablethatholdscontrol

informationaboutsegregateddata.Thetable

ensuresthateachimportmustbeuniquewith

respecttothecombinationofSOURCEand

GROUP_ID.


ProcuretoPayAccountingEntries

PurchasingModuleSno. Event Debit Credit

1 CreationofRequisition

2 CreationofPO

3 InventoryDestination

Receipts

ReceivingInspectionA/C InventoryAPAccrualA/C

4 ExpenseDestination

Receipts

ReceivingInspectionA/C ExpenseAPAccrualA/C

5 PeriodEndActivity

(Expenseitemswith

receipts)

POChargeA/C

(to)

ExpenseAPAccrualA/C

6 WhenNextPeriodOpen

(ReversalEntryforstep5)

ExpenseAPAccrualA/C

(to)

POChargeA/C

Note**

AccountingEntriesforInventoryItemscanbecreatedatReceiptsOnly.

WhereasforExpenseitemsitcanbedoneatPeriodend/Receipts.

InventoryModuleSno. Event Debit Credit

1 DeliveryofInventoryItems

(StandardCosting)

Material/InventoryA/C ReceivingInspectionA/C

(POPrice)

PurchaseVarianceA/CDr./Cr.(asApplicable)

(POPrinceStd.CostDiff)

2 DeliveryofExpenseItems PoDistributionChargeA/C ReceivingInspectionA/C

3 PurchaseReturn APAccrualA/C InventoryA/C


PayablesModuleSno. Event Debit Credit

1 CreationofInventoryItem

Invoice

InventoryAPAccrualA/C LiabilityA/C

InvoicePriceVarianceA/CDr./Cr.(asApplicable)

(InvoicePricePoPrice)

2 CreationofExpenseItem

Invoice

ExpenseAPAccrualA/C LiabilityA/C

3 PaymentofInvoice

(Inventory/Expense)

LiabilityA/C CashClearingA/C

DiscountA/C(ifany)

Gain/LossA/C(foreign

exchangeGLifany)

Note**

CashclearingisusedwhenCMmoduleisusedelseitwillbedirectlyhitCash/Bank

accountforpayment.

4 GoodsReturntoSupplier

(Inventory/ExpenseItems)

LiabilityA/C InventoryItem:

InventoryAPAccrualA/C

ExpenseItem:

ExpenseAPAccrualA/C

5 RefundthroughCreditMemo LiabilityA/C APAccrualA/C(or)

ChargeA/C

6 CreationofPrepayment

Invoices(prepaid)

ExpenseA/C LiabilityA/C

7 PaymentofPrepayment

Invoice

LiabilityA/C CashClearingA/C

8 ApplyPrepaymentwith

StandardInvoice

LiabilityA/C PrepaymentA/C

9 CreationofCreditMemo LiabilityA/C APAccrualA/C(or)

ExpenseA/C


PurchasingDocumentOpenInterface

(Reference:OracleDocument)

PurchasingOpenInterface:

Steps Details

Load PurchasingDocumentsOpenInterface(PDOI)receivesprice/sales

cataloginformationandresponsestorequestsforquotation(RFQs)

electronicallyfromsuppliersintheformofblanketpurchase

agreementlinesorcatalogquotations.

OnewaytoimportcatalogdataintothePurchasingDocumentsOpen

Interface,andfinallyintoPurchasing,isthroughOracleeCommerce

Gateway.

Process RunthePDOIprogramtovalidateandimportitintoPurchasing.

ThePDOIprogramcanberun,

FromwithineCommerceGatewaywhenyouchooseImport

ProgramfromtheeCommerceGatewayProcessmenu.

Runitseparatelyinpurchasing.


ReceivingOpenInterface:

Steps Details

Load Thereceivingopeninterfaceisusedtoprocessreceiptsloadedbythe

eCommerceGateway,fromaflatfile(ifbarcodingisused,for

example),orASNsandASBNsloadedthroughtheiSupplierPortal.

Process AfterreceiptsareloadedruntheReceivingTransactionProcessorto

validatethem.

Confirm ReceiptsmustbeconfirmedusingtheConfirmReceiptswindowor

throughanotificationsentbytheConfirmReceiptsworkflowbefore

theycreateaccrualsandcanbedeliveredtotheirfinaldestination.


RequisitionOpenInterface:

Steps Details

Load Requisitioncanbeimportedusingflatfile,inventory,OM,MRP,WIP

modules.

Import WorkinProcess,MasterScheduling/MRP,OrderManagement,and

Inventory(aswellascustomsystems)canproviderequisition

informationforthePurchasingrequisitioninterfacetable.

RequisitionImportcreatesarequisitionlineandoneormore

requisitiondistributionsforeachrowitfindsintheinterfacetable.

Itthengroupstheselinesonrequisitionsaccordingtoparameters

youdefine.YoucancreatereleaseseachtimeyouruntheRequisition

Importprocess.

Purchasingautomaticallycreates(andoptionallyapproves)the

releases

forallblanketsourced,approvedrequisitionsaspartofthe

RequisitionImportprocess,notjustthosecreatedbytheRequisition

Importrun.

Purchasingautomaticallysourcesyourrequisitionlinetoablanket

agreementorcatalogquotationnumberifthesupplierfortheitemis

intheApprovedSupplierListandifsourcingrulesaresetupforthe

item.

Process OncerequisitionsareloadedintoPurchasing,usetheAutoCreate

form,theCreateReleasesprogramorWorkflowtocreatestandard

purchaseordersorblanketpurchaseagreementreleases.


QuerytogetlistofOpenAPILists

SELECT SUBSTR(A.OWNER,1,20) OWNER , SUBSTR(A.NAME,1,30) PACKAGE_NAME , SUBSTR(A.TYPE,1,20) OBJECT_TYPE , SUBSTR(U.STATUS,1,10) STATUS , U.LAST_DDL_TIME , SUBSTR(TEXT,1,80) DESCRIPTION FROM DBA_SOURCE A, DBA_OBJECTS U WHERE 2=2 AND U.OBJECT_NAME = A.NAME AND A.TEXT LIKE '%HEADER%' AND A.TYPE = U.OBJECT_TYPE AND A.NAME LIKE 'PO_%API%' AND SUBSTR(A.TYPE,1,20) = 'PACKAGE' ORDER BY A.OWNER, A.NAME;

Note**ChangeNamelikePO_%,PA_%,OM_%etc.

PurchasingAPI:


Hopeyouallenjoyedreadingmymaterial.

oracle r12 p2p (procure to pay) - by dinesh kumar s

Documents

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