ordinary board meeting 16th sept, 2015 - cbaurangabad.in filekandi hospital to garam pani road...

Ordinary Board Meeting 16th Sept, 2015

Cantonment Board, Aurangabad 1

PROCEEDING OF CANTONMENT BOARD ORDINARY MEETING HELD ON 16TH SEPTEMBER, 2015 AT 11:00 AM AT THE OFFICE OF THE

CANTONMENT BOARD AURANGABAD

PRESENT : 1. Brig Manoj Kumar, VSM , President

2. Shri. Kishor Kanyalal Kachwaha, Vice President

3. Pooja P. Palicha, CEO, Member Secretary

4. Col. PK Pillai, SEMO, Ex-Officio Member

5. GE, Ahmednagar, Ex-Officio Member

6. Col. Amrit Pal Singh, Nominated Member

7. Col. V Reddy, Nominated Member

8. Shri. Prashant Suresh Targe, Elected Member

9. Mrs. Padmashri Anil Jaiswal, Elected Member

10. Shri. Shaikh Hanif Shaikh Ibrahim, Elected Member

11. Shri. Mirza Rafatullah Baig Mirza Abdullah Baig, Elected Member

12. Mrs. Pratibha Karansingh Kakas , Elected Member

ABSENT 1. Shri. Chandrakant Khaire, MP

2. Shri. Sanjay Sirsat, MLA

3. District Collector, Member

4. Shri. Sanjay Babulal Garol, Elected Member

1. APPROVAL OF BUDGET ESTIMATES 2015-16 (REVISED) AND 2016-17 (ORIGINAL): To consider the budget estimate for 2015-16(Revised) and 2016-17 (Original)

RESOLUTION: Shri. Tanpure Nilesh, SE-II, explained Budget estimates to President,

Cantonment Board and it was decided to prepare a budget reflecting a more realistic picture of

the income of Board and not on inflated receipts. It was also decided to submit the same in the

special board meeting to be tentatively held on 19th September, 2015. The Accountant is

required to submit the Budget with explanatory notes.



2. CONSIDER AND APPROVE PROCEEDINGS OF THE CIVIL AREA COMMITTEE HELD ON 4TH SEPT, 2015: Consider and approve proceedings of the civil area committee held on 4th Sept, 2015 RESOLUTION: Considered and Approved. The following points constituted the discussion:

If any mutation/transfers etc are deferred, the reasons to be given by concerned

member in writing to be placed on record.

The elected members to submit a developmental plan for their respective wards

Appoint an architect for drawing the proper developmental plan for cantonment area, if

and wherever necessary.

3. CONSIDER AND APPROVE THE FOLLOWING WORKS UNDER DRAIN HEAD D-2(C):

Sr

No

Name and Location of work Estimated cost

in Rs.

1 Repairs/extension to open drains from backside of

Kandi hospital to Garam Pani Road

3,43,035/-

2 Repairs/extensions to underground/open drain running

in Ward No. 6

2,25,000/-

3 Repairs and extensions to underground sewerage at

Bunglow no. 9 premises / out houses and nearby area.

Due site visit will be conducted to ensure that said

work qualifies as “old” work .

4,26,565/-

(Approx)

The detailed estimates of above mentioned work are prepared and subject to change.

RESOLUTION: Deferred.

4. REMISSION AGAINST THE NON-PAYMENT OF MONTHLY RENT BY CONTRACTOR OF ELLORA LAWNS:

It is to inform that Ellora lawn contract is allotted to Shri. Prashant Pritamkumar Shegaonkar

amounting to Rs. 7,25,000/- per annum, for the year 2015-16 considering his highest bid.

The last contract for the year 2014-15 of Ellora lawn was also allotted to the same contractor.

The current contract expires on 31st Mar, 2016.



As per the application of contractor amount of Rs.2,46,000/- has been adjusted in Ellora lawn

contract security deposit of Rs.1,81,250/- (25% of bid amount) for the year 2015-16 and

payment of Rs.64,750/- in the monthly rent. At present, a payment of Rs.2,37,335/- is still

pending with the contractor upto the month of August 2015. The contractor has been

conveyed to make the payment by depositing cheques vide this office letter No.1/CB/Ellora

Lawn/2015-16 dated 13th July 2015, 20th July 2015 and 25th August 2015 to this office but he

has not complied with the same till date.

Vide letter dated 08-07-2015 contractor asked permission for parking of luxury buses in Ellora

lawn premises, but as per clause No.19 permission for programmes other than marriages can

granted only by board. In violation of this clause, the contractor gave permission for parking of

luxury buses and cars for a function to Holy Cross High School on 28/08/2015. The pictoral

evidence for the same is available with the office.

The contractor is requesting to grant the remission of 50% in the rents of Ellora lawn for the

last session (i.e. for 5 months) due to low bookings. As per agreement terms and conditions,

signed by the Contractor there is no such provision to grant the remission and as per clause

No.8 of agreement for delayed payment fine may be imposed by 1.5% for every delay of 15 days

slab and board may re-auction the lawn.

As per auction condition the site has been handed over “ as is where is basis” and It is presumed

that person bidding at the auction has inspected the Ellora lawn premises, as in existing state

and condition. No complaint in this regard will be entertained at the day of auction and at a

later date. Hence it is requested to take the matter into the board for necessary action in the

above matter. Board may consider the matter and may terminate the contract and re-auction

the Ellora lawn as per clause No.8, if necessary.

RESOLUTION: The following was the decision on the matter:

It was decided that no fine shall be imposed on the contractor for giving permission to

Holy Cross High School for car parking as the said function was religious in nature.

Remission will not be granted as there is no clause/provision for the same in the

terms and conditions or agreement signed by the contractor.



It was also decided to issue a notice to the Contractor for clearing the outstanding dues

towards him within one month to the Cantonment Board Office.

5. AUCTION OF MUTTON MARKET SHOP NO.8 :

The auction of mutton market shop No.8 was held on dated 16-03-2015, in which highest bid of

Rs.18000/- was received. Due to non submission of security deposit, the same was re-auctioned

on 27-08-2015 for the period w.e.f. date of handing the shop to 31-03-2016. Only one bidder

participated in the auction where 5 elected members along with CEO were present. The details

of the same is as below:

1) Name of bidder: Abdul Razzak Abdul Khayyum.

2) Highest bid received (after due negotiation): Rs.2350/- (In lieu of the fact that the other

mutton shop has been rented out at Rs. 2300/-)

3) Last year’s bid amount: Rs.2000/-

The bidding statement is attached herewith. The committee of members present for the auction

resolved to take above received bid for approval of the board. Board may approve the same or

go for re-auction.

RESOLUTION: Considered and Approved.

6. REQUIREMENTS FOR CANTONMENT GENERAL HOSPITAL VIDE APPLICATION RECEIVED FROM RMO ON DATED 8TH SEPT, 2015 :

AGENDA & RESOLUTION:

1) To increase the imprest amount of R.M.O. from 5,000/- to 10,000/-

RESOLUTION: Considered and Approved

2) To issue Public Notice regarding following issues of Cantonment General Hospital:

a) Appointment of physician on PPP mode, Revenue sharing scheme total revenue generated

in a month can be shared as 60:40/70:30 between hospital & Doctor. It can be variable as per

Board’s decision.



RESOLUTION: The Board decided to issue a public notice to appoint 1 physician with the

educational qualification of MD Medicine and having ample experience of working, with the

revenue ratio of 70:30. The rates to be charged by the said doctor will be decided by RMO &

ARMO. The same shall be presented to the Board, if necessary.

b) Appointment of pathologist on contract basis (approved in the meeting held on 7th August

2015) Proposed salary Rs. 20,000/- month.

RESOLUTION: Considered and Approved: he/she will be required to offer services of minimum

5 hours per day on all working days.

c) Appointment of 2 staff nurses on contract basis (approved in the meeting held on 7th

August 2015)Proposed salary Rs. 8,000/- per month.

RESOLUTION: Considered and Approved

d) Revision of rate list of hospital services: hospital rates to be revised retrospectively @

15% of the existing rates and to be rounded up to the nearest rupee Rs. 5. The revised list shall

be placed on record for reference.

e) Requirement of 1 Additional GDMO (General Duty Medical Officer) for Cantonment

General Hospital as work load has increased and it is difficult to manage duties when any

doctor goes on leave. At present 2 nos of GDMO’s are working in Cantonment General Hospital.

RESOLUTION: Considered and Approved to appoint 1 GDMO with suitable qualifications and at

a salary of Rs. 20,000/- p.m.

It was also decided to impose fine on any of the contractual staff if they are found absent on

duty @ rate of one day’s salary. A notice shall be displayed for their information.

Dr. Danesh Deshmukh may be appointed for the above post and public notice may be issued in

place of Dr. Sana who is now on maternity leave. Dr. Danesh Deshmukh has appeared for a

walk in interview held on 12th March 2015 along with Dr. Shrutika Dhamande and was on the

reserve list.



5) Drinking water connection at hospital new OPD building & old OPD building.

RESOLUTION: Considered and approved.

6) To grant increments to ARMO & RMO’s pay scale as per Govt Government Resolution and as

per the memorandum of settlement.

RESOLUTION: Considered and approved. Account to prepare details statement of arrears as

per memorandum of settlement and state government rules and norms and the same may be

forwarded to GOC-in-C duly audited.

7) Letter received from RMO to grant increment to Dr. Shrutika Dhamande, GDMO who was

appointed vide CBR no. 29 dated 29th May, 2015 through walk-in-interviews as on 12th March,

2015 with the salary of Rs. 20,000/-. RMO recommended to pay her Rs. 22,000/- instead of Rs.

20,000/-


8) For Board Notification: Lab technician is appointed from 1st Sept, 2015- upto 31st March

2016 on contract basis on fixed salary Rs. 7,000/- month named Mr. Aakash S. Gaikwad for kind

approval.


7. LETTER RECEIVED FROM STATION CELL VIDE LETTER NO. 2106 / ECHS / HQ / EMPANELMENT DATED 19TH AUG, 2015:

Letter received from Station Cell to empanel Cantonment Board General Hospital for ECHS

beneficiaries in R/o ECHS polyclinics, Aurangabad & Nanded. Board to discuss the matter

RESOLUTION: The following points were discussed:

1. Medical facilities shall be made available to the ECHS beneficiaries however the rates need

to be finalized.

2. The rates shall be different, yet realistic. The rates fixed should be nominal on a no profit/no

loss basis but may be fixed at a rate higher than those applicable to Cantonment residents

since they are not regular tax payers of the cantonment.



3. RMO & SEMO to discuss on the above issue and submit a report in the next board meeting.

8. EMPANELMENT OF HOSPITAL FOR CANTONMENT BOARD EMPLOYEES WITH REFERENCE TO PD DE, SC PUNE LETTER NO.8073/JCM/XXXIII/DE DATED 8TH MAY, 2015 AND CBR NO. 19 DATED 7th AUG, 2015:

RMO, ARMO Cantonment General Hospital negotiated with the following hospitals for providing

hospital services to cantonment board employees as per the government rate list and to

empanel the following hospitals for the benefit of employees.

1) Kamalnayan Bajaj Hospital

2) Mahatma Gandhi Mission Hospital (MGM)

3) Seth Nandalal Dhoot Hospital

The said documents are placed on table board to discuss further course of action.

RESOLUTION:

The theme of group insurance of all the Cantonment Board Employees to be considered

first before considering empanelment.

A ceiling to be fixed to eliminate all loopholes in the system and prevent misuse of the

said facility.

RMO and ARMO to work on the said proposal in detail and present to the Board in the

next meeting.

9. TENDERS FOR MEDICINES, SURGICAL ITEMS AND DENTAL MEDICINES:-

Tenders were invited for medicines and surgical items and dental medicines through public

notice dated 02nd Sept, 2015 for Cantonment General Hospital. Tenders were opened on

10/09/2015 at Cantonment Board office in presence of Chief Executive Officer, Elected

Members, RMO, ARMO and tenderers. Comparative statement prepared and placed on table for

approval.

RESOLUTION: Board decided to recall tenders for Medicines, Surgical Items & Dental

Medicines. It was also decided that each tenderer should submit NOC from food and drug

association before issue of tender documents. Their track record should be scrutinized by RMO

and ARMO.



10. REPAIR WORKS IN SCHOOL AND ERECTION OF A COMPOUND WALL:

It is found that any repairs/ enhancements done in the school building are often being stolen or

destroyed by the neighboring residents of the cantonment or outsiders since there security

guards have not yet been appointed. For the same reason, the fittings and repairs that were

previously executed by the Board lie in a dilapidated state at the moment. Any repair works, if

initiated at this point, shall be destroyed in no time if there is no proper compound wall on the

southern side to enclose the school building. The absence of a proper compound wall also poses

a safety risk to the children as well as it is a free entry for trespassers and stray animals

including cows, dogs etc The detailed estimates have been presented before the Board to

decide the further course of action.

RESOLUTION : Considered and Approved. To be moved on file once the budget for the said

work is approved

11. REGARDING PAYMENT OF BILL PERTAINING TO GANPATI VISARJAN 2014 :

Report received from Sanitary Inspector regarding payment of bill pertaining to Ganpati

Visarjan- 2014 amounting to Rs. 69,214/- of Jadhav Mandap Decorator. Board to decide further

course of action.

RESOLUTION : Considered and approved.

12. SUPREME COURT CASE TITLED DR. GEETA MALU AND ORS. VS. SAYEED ALI GULAM ALI, SLP CIVIL NO 24995/2015 :

The said matter was defended at National Consumer Forum, Delhi by Adv. Sunil Satyarthi and

the matter went against Cantonment Board. At present, the matter is sub judice. A special leave

petition has been admitted at the Hon’ble Supreme Court of India by Adv. Sunil Satyarthi, the

legal adviser for Delhi Cantonment Board Office. Previously, this office has paid him Rs.

52,800/- Cheque no. 716317 dated 29/06/2015 towards bill for National Consumer Forum

and filing of SLP at Supreme Court. The second bill has been forwarded by him to this office

amounting to Rs. 76,450/- Board to decide further course of action.



RESOLUTION : Considered and approved. Accountant to verify the rates with Delhi

Cantonment Board since Mr. Satyarthy is a legal adviser with them. Also, accountant to make

necessary budget provision.

13. REVISION OF IMPREST ACCOUNT OF OFFICE EMPLOYEES:

The following employees receive petty cash for miscellaneous expenditures. A proposal has

been received to revise the existing amounts and provide for petty cash for few others. Details

as below:

RESOLUTION : Board decided to allot imprest to following employees only henceforth to meet day to day miscellaneous expenditure.

Sr

No

Name of Employees Designation Existing Proposed Approved

1 CEO’s imprest account (Rehana Begum)

Accountant 3,000 2,000 Rs. 3000

2 Mrs. Vaishali Kenekar O.S. - 3,000 Rs. 1000 3 Umesh Waghmare SE-I 1,500 5,000 Rs. 3000 4 Nilesh Tanpure SE-II 1,500 5,000 Rs. 3000 5 Kunal Patil Lands Clerk - 2,000 Not

Approved 6 Nilkanth Ishware Stores 1,500 - Rs. 2000

14. ISSUE OF PERMISSION FOR RUNNING OF RESTAURANT/TEA STALL AT CANTT GODOWN:

RESOLUTION: Not approved

15. STOPPING OF WATER SUPPLY BY AURANGABAD WATER UTILITY COMPANY:

It is reported that the water supply to Cantonment Board received from Aurangabad Municipal

Corporation via the Aurangabad water utility company was stopped on 03/09/2015. After due

enquiry, the company business head Shri. Khurana communicated that the supply was stopped

due to nonpayment of arrears amount of water bill. A meeting was arranged with the Mayor of

Aurangabad where the Vice President, CEO and Mr. Tanpure were present. While the water

supply was restored, it was decided to issue a letter to the Aurangabad Water Utility Company

as to when the Board shall pay the arrears (vide no. 137/CB/JWS/2015-16 dated 03rd Sept,

2015)



It is further submitted that the proposal for the arrears amount was submitted to the

competent authority vide letter no. 137/CB/WS-Grant/2013-14 dated 30th May, 2015.

Accordingly, the budget provision is also being made during the budget preparation of 2015-16

Revised and 16-14 Original. To resolve the above matter it is requested that:

a) Competent Authority may be apprised/communicated of the situation.

b) The arrears towards Municipal Corporation pended may be taken for follow up to get final

settlement when Grant will be released by Government.

c) Proposal may be resubmitted to expedite the case.

RESOLUTION: Board decided to hold meeting with the MP and Municipal Commissioner of

Aurangabad Municipal Corporation for further necessary action on 25th September 2015.

16. PAYMENT OF ARREARS TO CANTONMENT ENGLISH MEDIUM SCHOOL:

Salary hike was given to Cantonment English Medium School teachers and the same was noted

and approved in the Board meeting vide CBR No. 17 dated 07th Aug, 2015. The board was not

informed regarding the approval of arrears for the month of June and July. The same was

approved by the School Management Committee but was not discussed by the Board during the

meeting. An application towards payment of arrears has been received from the school

teachers.

RESOLUTION : Not approved.



SUPPLEMENTARY AGENDA

17. RECONCILATION STATEMENT FOR THE MONTH OF JULY AND AUG, 2015:

To note the Reconciliation Statement for the month of July and Aug, 2015.

Cash Balance as per cash Book. 36319702 40527132

Uncash Cheque. 5196579 1950296

Total 41516281 42477428

Cash Balance as per Pass Book

41516281 42477428

FDR: Bank of Bikaner and Jaipur Bank of Maharashtra Bank Of Maharashtra

13992236 30000000

594112

13992236 30000000

594112

Total 44586348 44586348


18. MONTHLY STATEMENT OF INCOME AND EXPENDITURE: To consider and approve the monthly statement of income and expenditure for the month of

July and Aug, 2015.

RESOLUTION : Deferred.

Description July 2015 August 2015

Opening balance (June 2015) 44467140 36319702

Receipt during the month (July 2015) 13022255 6987848

Total 57489395 43307550

Expenditure during the month July 2015 21169693 2780418

Balance 36319702 40527132



19. TO CONSIDER AND APPROVE THE MONTHLY EXPENDITURE FOR THE MONTH

OF JULY AND AUG, 2015-16 :

July 2015 August 2015

A. General admin (1 ) Pay of CEO

90197

(2) Pay of Establishment. 800211 277282

(3) allowances etc. 150200 5310

(4) contingencies 376115 31076

B. Collection of Revenue (3) Misc Revenue

162013 21679

D. Public Works. (2) Maintenance & repair (aa) School

(ab) Hospital

(a) Building 1898397

(b) Roads

(c) Drainage 764627

(d) Water supply

(e) Store

(f) Misc public improvement

D. Public Works (3) Establishment

260921 179078

E. Public Safety & convenience (2) (b) light contingency

1928797

(4) Market (a) Establishment

226474 21679

(6) (a) Garden Establishment

94331 63942

(6) (b) Garden Contingency-

1265231

F. Medical Services and Sanitation (1) Hospital & Dispensaries (a) Establishment

1048555 549527

(b) Contingency 1075203 158829

(2) Vaccination (b) Contingency

------ ------



(4) Conservancy (a) Establishment.

976519 800298

(b) Contingency 2901534 109800 (5) Water Supply (a) Establishment.

71640 50683

(b) Contingency 628576 76250 (8) Fair and Festivals (b) Contingency

(9) Other items military. Conservancy establishments & contingencies.

525093 301812

G. Public Instructions. Primary & secondary school

(1) New English medium school

87650 14500

H. Contribution for General Purpose (1) service fund (a) Contribution for Pension fund

229060 91831

I. Pension Gratuities and Annuities 1691231 J. Survey of Land K. Amount Credit to Head (2) Cost of water supplied under an agreement.

3262169

L. Miscellaneous 4 (a) Stationary

63957

4 (b) Printing 170675 8043

4 (c) Official postage 800 1000 4 (g) Legal Charges 4 (h) Telephone 29571 16875 4 (j) Misc. 364858 11 (k) AU & RC M. Extraordinary and Debit. 4. Advance

20000

5. Deposits 4868 924 Grand Total 21169693 2780418




20. TO CONSIDER AND APPROVE THE MONTHLY RECEIPT FOR THE MONTH OF JULY AND AUG, 2015-16 :

Sr.No Heads Jul-15 Aug-15

1 Octroi 0 0

2 House Tax 2704 1206

3 Profession Tax 0 0

4 VET 9511619 6107500

5 Water Tax 3636 1450

6 Conservancy tax 2488 1217

7 Lighting tax 0 744

8 Service Charges 0 0

9 Pound 0 0

10 Trade License 450 4300

11 Sale of Tamrin Fruits 0 0

12 Rent 219468 110341

13 Sale Manner 0 0

14 Military Consy 0 0

15 Fine 3695 3665

16 Medical fee 0 0

17 Weekly Market 2497493 460000

18 Slaughter fee 1355 1375

19 Interest on Tax 0 133

20 Notice of Demand 160 66

21 Copying Fee 600 20

22 Mutation Fee 6000 1500

23 Proceeds from License 31184 44668

24 Watre Charges 171474 166547

25 S.P.P 0 0

26 Interest on Investment 464462 0

27 Other 44050 5274



28 Advance 0 0

29 Deposit 13000 19000

30 Grant-in-aid 0 0

31 Lease Rent 0 0

32 TDS 0 0

33 Tempervery Licence Fee 0 0

34 Education Fees 1900 400

35 Hospital Fees 46517 58442

Total 13022255 6987848


21. APPROVAL TO APPOINT DEO REPRESENTATIVE ON CONTRACT BASIS:

Under section 123 of the Cantonments Act, 2006 it is the duty of the board to manage its land

resources and it shall be lawful for it to provide for and expend any money that is required for

the same. In addition, under section 62 (XVI) of Cantonment Act, 2006, it is the duty of the

Board to maintain and develop the value of property vested in, or entrusted to the management

of the board.

As regards the Aurangabad Cantonment, it is situated over 240 kms away from DEO office thus

making it difficult to inspect the encroachments, illegal/unauthorized constructions as well as

handle Court cases promptly. The necessary budgetary provisions have been made in the

budget as directed by PD, Southern Command.

RESOLUTION: Vide CBR No. 12 Dated 29th May, 2015 two engineers were appointed out of

which one of the newly appointed engineers may be channelized for the work of DEO

representative on contract basis until budgetary provision is sanctioned for the same.



22. APPROVAL OF FINANCIAL BID FOR VET TENDER: It was found that three bidders participated in the second call of VET tender, out of which only

two were found to be eligible in the technical bid. M/s. Adarsh Enterprises was disqualified

due to submission of invalid tender documents. The tender document consisted of pgs. 3,5,8,9

of the last tender document, that stood cancelled when the second notice was published as the

tender document was revised after due discussion on the same during 5th September during the

special board meeting. The financial bid of only two qualified tenderers was opened at

Cantonment Board Office on 15th Sept, 2015 at 4:00 PM as per rules. The financial bid received

for these two tenderers is as given below:

In lieu of the above:

Cantonment Board office has received complaint from Elected Member of Ward

No.2,3,4,5,6 against M/s. Savera Promoters and Developers Pvt. Ltd. & M/s. Max-link

Agency.

Sr No Name & Address of tenderer Financial Bid received

Remarks

1 M/s. Savera Promoters and Developers Pvt. Ltd. R/o. Flat No.7/8, Varad Muthiyan Apartment, Samarth Nagar, Aurangabad.

Rs.2,71,999/- Highest to be considered for approval

2 M/s. Max-link, R/o.405, Gulmohar Paradise, Wadgaonsheri, Pune-411014

Rs.2,52,000/-

Second highest bid to be considered for back up in case of any issues with existing contractor, if acceptable to the bidder. It is found that often the Board is unable to take due action against complaints such as overcharging/use of violent methods against truck drivers as Board does not have requisite infrastructure to run the toll nakas itself. This has repeatedly prevented the Board from terminating the contract, even when it is desirable in public interest.



Cantonment Board office has also received complaint from M/s. Max-link Agency against

Adarsh Enterprises regarding submission of invalid tender documents and thus

hampering due procedures of awarding the tender.

Technical Evaluation sheet & online financial bid sheet along with above complaints are

placed on table. Board to consider further course of action in the matter.

RESOLUTION: In this regard, the following objections were raised by some members of the

Board regarding the process of e-tendering:

Objection 1: M/s Adarsh Enterprises was eligible to participate in the financial bid since all

documents were in place. The tender document was also duly signed and that the documents

need not be considered invalid as they belonged to the previous tender call.

RESOLUTION: Clause no. 38 of the “Terms and Conditions” published clearly mention that “The

contractor has to sign each page of this tender document for Vehicle Entry Tax”. The terms and

conditions belong to the tender document, which was required to be duly signed by the

tenderer as a requirement to qualify for the tender bid (Criteria No. 9), hence M/s Adarsh

Enterprises was not considered for the financial bid.

Objection 2: The public notice did not mention that the tender document has been revised.

RESOLUTION: It is not the duty of the Cantonment Board Aurangabad to specify the same. The

onus is on the bidder to ensure that the documents submitted by him/her are in order.

Objection 3: Experience Certificate submitted by M/s Savera Promoters and Developers Ltd is

invalid as they have run a temporary contract only for 3 months at Cantonment Board

Aurangabad. They have not participated in any tender process

RESOLUTION: The qualification criterion does not specify the time period of experience

required by the said agency, hence the objection was invalidated.

Objection 4: A list of complaints were submitted against the second highest bidder M/s Max

Link Agency hence must not be considered for the financial bid opening.



RESOLUTION: The complaints received were scrutinized and it was found that Clause 39 of the

terms and conditions only allowed consideration of complaints that may suggest that the bidder

has been blacklisted/debarred/criminal records in related fields. The complaints did not

subscribe to the given precondition.

In addition, Mhow Cantonment Board has confirmed the above vide their letter No.

CBMHOW/7551/VET/ dated 15th September 2015 on request by the Chief Executive Officer,

Cantonment Board Aurangabad in lieu of the complaints received from elected members and

the terms and conditions published in the tender notice.

Objection 5: The Chief Executive Officer does not reserve the right to accept/reject the

technical bids. Also, given the fact that few Board members had submitted their objections

regarding M/s Savera Promoters and Developers and M/s Max Link Agency, the Chief Executive

Officer went ahead and opened the financial bids.

RESOLUTION: As per clause 11 of the tender notice regarding rejection of offer, it is clearly

stated the Cantonment Board, Aurangabad/ Chief Executive Officer reserves the right to reject

any or all offers without assigning any reason thereof. Few members of the Board cannot be

legally considered to be representatives of the entire Board which is in this case a body of 14

members along with the President Cantonment Board and the Chief Executive Officer U/s 12(4)

of the Cantonment Act, 2006. In this case, the Chief Executive Officer is considered to be a

representative of the Board as the executive authority in administrative matters and the

competent authority to evaluate the technical bids.

Objection 6: The financial bid was opened in the absence of members of the Board and the

tenderers.

RESOLUTION: In case of online bids, be it technical or financial, there is no possibility of

tampering as documents are collated by the system itself. In this case, the financial bids were

downloaded from the system itself. The system generated chart was printed and published on

the notice board by the Chief Executive Officer.



The only objection that remained unresolved was that there should have been minimum three

qualified technical bids to open the financial bids in the second tender call. It was decided to

hold a meeting on 17th Sept, 2015 to clarify whether any such GR exists.

23. NON PAYMENT OF LICENSE FEES BY HAWKERS FEES COLLECTION CONTRACTOR :

To consider the matter of non payment of license fees by contractor responsible for collection

of hawkers fees. The right of collection fees from hawkers in civil area w.e.f. 1st April 2015 to

31st March 2016 was allotted to Shri. Mirza Tanveer Baig H.No.662-B, Pensionpura, Cantt ,

A’bad for the contract amount of Rs.1,07,000/-. As per auction terms and conditions,

contractor had to deposit total contract amount (total bid amount) within the given time after

approval of the bid. However contractor deposited only Rs.50,000/- to this office and submitted

an application for grant of 1 months time to deposit remaining amount of Rs.57,000/- and the

same was rejected by the Board vide CBR No.10 dated 29-05-2015 and directed to pay the bid

amount as per terms and conditions only. In reference of the CBR, the contractor was called to

clear the remaining payment of Rs.57,000/- and to sign an agreement vide this office letter

No.1/CB/Hawkers/2015-16 dated 11th June 2015. A reminder for the same was also sent to the

contractor vide this office letter No. 1/CB/Hawkers/2015-16 dated 6th July 2015 & 14th Aug

2015. However the said contractor did not pay remaining amount of Rs.57,000/- and did not

execute an agreement. As per terms and conditions No.5 Board may terminate the contract and

dispose the right of collection of Hawkers fees to another contractor by calling fresh auction.

Terms and conditions of the auction with reference letter is placed on the table. Board to decide

further course of action in the matter.

RESOLUTION: Board decided that the contractor for hawking fees will collect fees from

hawkers sitting at B-3, B-4 and C land only on existing rates. Overcharging should be strictly

refrained from by the contractor. A notice to be issued to the contractor to remit the remaining

amount within 15 days of receiving the notice.



The following items were discussed with the permission of the chair:

1. The President, Cantonment Board declared to issue two iron tanks to the Cantonment

Board, which will be installed at Ward No.3, Tophkhana Bazar and Ward No. 5, at Patel

Chowk, if it is found to be feasible.

2. The Board decided to conduct an inspection of encroachments and illegal parking in

Cantonment area, for which help may be taken from QRT if necessary.

3. An objection was raised towards illegal parking of cranes and any other commercial

vehicle which is above 9 tonnes or heavy vehicles (8/6 wheelers) occupying public spaces,

and to impose fine of Rs. 2,000/- if the said vehicle if the said vehicle is found after 3

notices. Sanitary Inspector to submit detailed report of inspection every month.

4. The issue regarding intallation of an antenna vide letter submitted by Mr. Rafat Baig was

discussed. The Board resolved that the same may not be installed given the orders issued

by Ministry of Defense in 2008.

Sd/- Sd/-

(Pooja P. Palicha) (Brig.Manoj Kumar, VSM)

Chief Executive Officer President

Cantonment Board, Aurangabad. Cantonment Board, Aurangabad.

No.50/CB/CH-II/ Office of the Cantonment Board, Aurangabad – 431002. Dated : 16th Sept, 2015.

//True Copy//

Office Superintendent, Cantonment Board, Aurangabad.

ordinary board meeting 16th sept, 2015 - cbaurangabad.in filekandi hospital to garam pani road...

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